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HomeMy WebLinkAboutResolution - 6170 - Grant Application - DOT FTA - Capital Projects, Operating Assitance, Studies - 01_28_1999Resolution No, 6170 Item No. 31 January 28, 1999 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for $nd -on behalf of the City of Lubbock 'ani application for a grant, under the Department of Transportation, Federal Transit Act, as amended to provide for capital projects for the period October 1, 1998 through March 31, 2000 and operating assistance for the period beginning October 1, 1998, and technical studies for the period October 1, 1998 through September 30, 1999, which shall be spread upon the minutes to the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 28th day of January , 199 9 . Kayt arnell, City Secretary APPROVED AS TO CONTENT: Mildred Cox, Director of Transportation APPROVED :AS TO FO Amy L. $i'6 !1 i ant City Attorney` U gs/Dept of Trans -Fed Transit Act.res January 13, 1999 AUTHORIZING RESOLUTION Resolution No. 6170 Resolution No. 6170 Item No. 31 January 28, 1999 Resolution authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Federal Transit Act, as amended: WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation program of projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the project costs in the program; WHEREAS, it is required by the U.S. Department of Transportation in accord with the provision of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprises be utilized to the fullest extent possible in connection with this project, and that definite procedures shall be established and administered to ensure that minority businesses shall have the maximum opportunity to bid upon construction contracts, supplies, equipment contracts, or consultant or other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LUBBOCK, TEXAS, ON THIS 28th DAY OF January 1999 , AS FOLLOWS: That the Mayor is authorized to execute and file an application on behalf of the CITY OF LUBBOCK, TEXAS, with the U.S. Department of Transportation to provide aid in the financing of capital projects for the period of October 1, 1998 through March 31, 2000, and operating assistance for the period beginning October 1, 1998, and technical studies for the period of October 1, 1998 through September 30, 1999, pursuant to Section 5307 of the Federal Transit Act, as amended. 2. That the MAYOR is authorized to execute and file with such application an assurance of any other document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the GENERAL MANAGER OF CITY TRANSIT MANAGEMENT COMPANY, INC., is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application for the program of projects. 4. That the MAYOR is authorized to set forth and execute affirmative minority business policies in connection with the program of project's procurement needs. 5. That the MAYOR is authorized to set forth and execute grant agreements on behalf of the CITY OF LUBBOCK, TEXAS, with the U.S. Department of Transportation for aid in financing and planning, capital, and/or operating assistance program of projects. b. That the RESOLUTION shall take effect immediately upon its adoption. PASSED BY THE CITY COUNCIL THIS 28th DAY OF January , 1999. 1 Y SIT N. OR ATTEST: Kaytlff Darnell, ity Secretary APPROVED AS TO CONTENT: Mildred Cox, Director of Transportation APPROV41) AS TO FORM: (' �-A:my Sims tan ' y Attorney gs/Grant-Fed Transit AcLres January 13, 1999 Resolution No. 6170 Item No. 31 January 28, 1999 CITY OF LUBBOCK FY 1999 FTA SECTION 5307 OPERATING, CAPITAL, AND PLANNING ASSISTANCE GRANT CITIBUS PROPOSED CAPITAL PROJECTS PROJECT DESCRIPTION FY 1999 Replacement Vans and Expansion Vans In order to maintain our compliance with ADA, additional vehicles are necessary. Citibus intends to purchase 1 replacement van. This vehicle will be used to replace equipment which has exceeded its FTA recommended life schedule. Citibus also intends to purchase 2 expansion vans. These vehicles will be used to expand paratransit operations in order to meet increased demand for service. Proposed Schedule: Project Bid: March 1999 Award Project: April 1999 Delivery: July 1999 Replacement Buses Citibus intends to purchase 5 new 35 foot buses to replace vehicles which have exceeded their FTA recommended life schedule. These buses will be used to provide city fixed route services. Proposed Schedule: Project Bid: January 1999 Award Project: March 1999 Delivery: March 2000 Preventive Capital Maintenance Preventive Capital Maintenance will fund a portion of Citibus maintenance expenses in FY 1999. This category will cover 80% of any costs associated with the repair and periodic maintenance of Citibus facilities and rolling stock up to the amount allowed in the grant. The amount of funding provided by Preventive Capital Maintenance will increase in future grant applications to offset losses in federal operating assistance for transit systems in urbanized areas with populations exceeding 200,000. Proposed Schedule: Project Bid: October 1998 - ongoing through September 1999 0#AB Approval No, 034E-X)43 A1JPLIGAT1UN f-UK 2. DATE SUIIMfrTED A pp�anl Id.nul« FEDERAL ASSISTANCE 1. TYPE OF S11900681c t 7. OATS INCEIVED BY STATE State A0011rAtIOn Idanlilr A00iocaeron Preapplrcatron ❑ Construction ❑ Construclm n 4. DATE RECEIVED eV FEDERAL AGENCY Faderal Manua,er © Non-Construcf on ❑ NOniwDnelruCtr®n s. APPLICANT rNFORMATION Legal Name City Of Lubbock Organttahonal unit Transit Department Address 10ve city. county. state. and lip Codel Name and 1e0001horie number of the DwWn to he c0htaclAd an martws Im,01 rng tnr7 &=I-Cat*M (grve area COOS) P.O. Box 2000 Jahn L. Wilson Lubbock, Texas 79457 (806) 767-2380 X-230 6. EMPLOYER IOENTIPICATION NUMBER (EINI: T, WP9 OF APPLICANR- (OAW approOnare letter m box) Li A State H Independent School Orst 6 0 0 0 5 9 4 B Cd1nry 1 Stood Contraled Instnutron of Higher Learning C Munmapal J PnYale unrveruty D Tpwndtrp K Indian Tnbe l TYPE OF APPLICATION: New ❑ Continuation ❑ RanlAon E Interstate L tndtvrdual F inlwlnumcmal M Profit Organization If Rv..Sron, enter a0wopnate +ett"Is) m bomesi 0 ❑ G speGdl Dratoct N Other ISDecIH) A Increase A.ard 19 Decrease A.aro C Increase Duration D Decrease Duration Oghw (weclty) d. taAdsE OF FEDERAL AGENCY' Ia. CATALOG OF FEDERAL OOs1ESTIC t I. DESCIIIPTIVE TITLE OF APPLICANT 4 PROJECT: ASMSTANCE NUMEER: Capital Assistance for the period 10/1/9 Section 5307 Capita r=ojects,-1 ME Section 3/3I/2000, Operating Assistance for the & Technical Studies period beginning 10/1/98; and Technical Studies Assistance for the period 10/1/9 17. AREAS AFTSCTEDGVP010JECT(CGtrei.COunne:.,rarai.art: 9/30/99. it FROPOSED PROJECT 14 CONGRESSIONAL DISTRICTS OF Start Date Ending Odle a A004carf b Profact 10/1/98. 9/30/99 is ESTIrATEO FUNDING la. IS APPUICATION SUEJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESSI a YES THIS WAS MADE AVAILA13LE HE FOR REVIEW a Federal i 3,651,256 OfYN STAB ECUTiVE ORDER Q372PPROCESS DATE D Applicant f .00 C State t .00 b NO PROGRAM IS NOT COVERED SY E.O. 12372 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW d Local E 2,531,314 00 a Other S .00 f Prowem Income : 6,182,570 00 17. IS THE APPLICANT DELINOUENr ON ANY FEDERAL DEBT7 Yes It 'Yes.' attach an oEptanmion No 0 TOTAL 9 14_ TO THE BEST OF My KNOWLEDGE AND BELIEF. ALL DATA IN THIS AFeLICATION:TREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a Typed Name of Autnonteg Rawasentatwe D T,IIe C. Te+eonone number Windy Sitton Mayor (806) 775-2009 d Sgnatule or Aulnorlsed Retxesentallve ` e Date Signed 2 ewmus t--dmons Not LSAn,P _,annarri corm 424 14EV 4-S& EST: lQui � r. aye ie Darnell City Secretary v APPROVED AS TO CONTENT: Mildred Cox Director of Transportation 1ire3c..Ded by OME l,,r•_.:d' A-102 APPROVED AS TO FORM: William D. de Haas Competition & Contracts Manager ADA Paratransit Capital Assistance ADA Paratransit Capital Assistance will fund a portion of Citibus paratransit operational expenses in FY 1999. This category will cover 80% of costs associated with the provision of paratransit services required to comply with the Americans with Disabilties Act up to the amount allowed in the grant. The amount of funding provided by ADA Paratransit Capital Assistance will increase in future grant applications to offset losses in federal operating assistance for transit systems in urbanized areas with populations exceeding 200,000. Proposed Schedule: Project Bid: October 1998 - Ongoing through September 1999 Miscellaneous Support Equipment This would include the purchase of computer technology; both software and hardware; plus installation and maintenance tools required for fleet maintenance. Proposed Schedule: Project Bid: October 1998 - Ongoing through September 1999 CITIBUS PROPOSED TECHNICAL STUDIES PROJECT DESCRIPTION TRANSIT STATISTICAL STUDIES - SECTION 5307 Objectives The objectives of this task are as follows: to examine the transit system operated by the subsidized private operator, City Transit Management Company, Inc.; to prepare recommendations for action which could improve service and/or reduce deficits; and to update and review previous work with an ongoing process as may be required by the Federal Transit Administration (FTA) for capital and operating assistance programs. Proposed Work1998-1999 Administration/Management A. This program will allow Citibus' management staff and operations and maintenance personnel to attend seminars, schools, training sessions, computer training, and conferences to further their education and professional development. B. Funding Total: II. Data Development and Maintenance $ 6,000 A. This program will allow Citibus to prepare and/or coordinate ongoing activities in the areas of Title VI Certification, EEO Program Certification, Minority Business Enterprise Participation; collection of ridership and route data associated with the Semi -Annual Route Analysis (SARA); and the annual update of the ADA compliance plan. This program will allow Citibus to conduct short- range planning activities in the areas of: FY 1999 Unified Work Planning Program and Transportation Improvement Program. This program will also allow for the planning and implementation of several recommendations made by the Federal Transit Administration during the last triennial review and the ongoing drug and alcohol regulations. B. Funding Total: $ 28,000 III. Short -Range Planning A. This program will encompass all planning requirements necessary for the ongoing technical study. The program will maintain the quality of service, with the anticipated decline in federal operating assistance, and ensure the continuation of ridership amid the recent increase in fares. The study will continue to look for new and innovative marketing strategies and revenue options. The end result will be recommendations for improvement in all areas of the transit operations. B. Funding Total: $ 36,000 IV. Purchase of Computer Associated Equipment A. Upgrade of present computer software and hardware for planning purposes. B. Funding Total: Funding Sources FTA Section 5307 Funds $ 10,000 $ 64,000 City of Lubbock (Local Sources) $ 16,000 SCOPE CITIBUS PROGRAM OF PROJECTS AND BUDGETS FY 98-99 111-01 BUS - ROLLING STOCK ACTIVITY 11.12.02 5 35 FT. BUSES FOR REPLACEMENT 11.12.15 1 REPLACEMENT VANS 11.13.15 2 EXPANSION VANS 11.7A.00 PREVENTIVE CAPITAL MAINTENANCE SCOPE 114-01 BUS SUPPORT EQUIP/FACILITIES ACTIVITY 11.42.20 PURCH MISC SUPPORT EQUIP SCOPE xxx-xx ADA PARATRANSIT CAPITAL ASSISTANCE TOTAL CAPITAL SCOPE 300,01 OPERATING ASSISTANCE BEGINNING 10/01/97 ACTIVITY 30.09.00 OPERATING ASSISTANCE FEDERAL AMOUNT $ 1,144,000 $ 70.400 $ 140,800 $ 412,056 TOTAL AMOUNT $ 1,430,000 $ 88,000 $ 176,000 $ 515,070 $ 120,000 $ 150,000 $ 160,000 $ 200,000 $ 2,047,256 $ 2,559,070 $ 1,540,000 $ 3,543,500 $ 1,540,000 $ 3.543,500 SCOPE 411-01 PLANNING -TECH CLASSIFICATIONS $ 64,000 $ 80,000 ACTIVITY 41.11.00 PROGRAM SUPPORT/ADMINISTRATION $ 19,000 $ 24,000 41.12.00 GEN DEV & COMPREHENSIVE PLNG $ 45,000 $ 56,000 TOTAL $ 3,651,256 $ 6,182,570 ESTIMATED NET PROJECT COST $ 6,182,570 FEDERAL SHARE $ 3,651,256 LOCAL SHARE $ 2,531,314 PROJECT BUDGET For the Period: October 1, 1998 to September 30, 1999 Transit Operator: City Transit Management Company, Inc. Designated Recipient: City of Lubbock, Texas (1) Contract Costs Labor $2,565,565 Fringe Benefits 1,034,690 Services 237,705 Materials & Supplies 978,980 Utilities 87,000 Casualty & Liability 224,500 Taxes 80,055 Miscellaneous 142,025 Interest Expense 4,550 Total Operating and Capital Maintenance Costs $5,355,070 (2) Less Elimination: Non -Mass Transportation Expenses Preventive Maintenance $515,070 ADA Paratransit 200,000 Technical Studies 125,000 Total Eliminations $840,070 (3) Eligible Operating Expenses $4,515,000 (4) Less Fare Box Revenue $971,500 (5) Net Project Cost $3,543,500 (6) Local Share City of Lubbock $166,200 University Student Funds 754,000 Route Guarantee 1 Advertising 193,400 State Public Transportation Fund 889,900 Total Local Share $2,003,500 (7) Net Expenses Before Applying FTA Funds $1,540,000 (8) FTA Funds Requested $ 1,540,000 NOTICE OF THE OPPORTUNITY FOR A PUBLIC HEARING RE: City of Lubbock/Citibus Section 5307 Capital, Technical Studies, and Operating Assistance Grant Application. Notice is hereby given that an opportunity for a public hearing will be afforded, in the Citibus Conference Room, 801 Texas Avenue, on January 19, 1999 at 12:00 noon for the purpose of considering projects for which financial assistance is being sought from the Federal Transit Act of 1964, as amended. The financial assistance is as follows: �` CAPITAL ASSISTANCE GRANT: Program of Projects: this project will consist of the following: the purchase of 2 expansion vans and 1 replacement van for the Demand Response Service, as required by the Americans with Disabilities Act (ADA); the purchase of 5 replacement buses for the fixed route service: spare parts and preventive capital maintenance items which include engines, transmissions, tires, and other main components; various pieces of maintenance, administration, and operations equipment which include tools and computers; and other ADA Paratransit capital assistance expenses. This project is estimated at $2,559,070.Of this, $2,047,256 will be provided by the Federal Transit Administration (FTA) Section 5307 funds, $511,814 will be provided by local funds. This project is proposed to begin October 1, 1998 and be completed by March 31, 2000. TECHNICAL STUDY GRANT: Program of Projects: this project will consist of the following: training and travel for professional development; development of a five-year capital plan and five-year marketing plan; conducting short-range planning; and the purchase of office equipment, including computers. This grant is estimated at $80,000. Of this amount, $64,000 will be provided by FTA Section 5307 funds and $16,000 will be provided by the City of Lubbock. This project is proposed to begin October 1, 1998. OPERATING ASSISTANCE GRANT: Program of Projects: this project will consist of providing the transportation services in the Lubbock urbanized area, which are provided by City Transit Management, Inc., d/b/a Citibus and includes the following: 1) Providing the transportation services beginning October 1, 1998. This portion of the grant is estimated at $3,543,500, of which $1,540,000 will be provided by FTA Section 5307 funds, $166,200 by the City of Lubbock, $889,900 by the Texas Department of Transportation (TxDOT), and $947,400 by non-farebox revenues. Interested persons or agencies may submit, orally or in writing, evidence and recommendations with respect before 11:00 a.m. January 19, 1999. The preliminary Program of Projects is available to the public at the Citibus offices, located at 801 Texas Avenue. The final projects will also be available to the public at the Citibus offices. General Manager Citibus P.O. Box 2000 Lubbock, Texas 79457 Appendix A FEDERAL FISCAL YEAR 1999 ETA CERTIFICATIONS AND ASSURANCES (Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or formula project) Name of Applicant: City of Lubbock/Citibus Name and Relationship of Authorized Representative: John Wilson — General Manager BY SIGNING BELOW I. John Wilson (name), on behalf of the Applicant, declare that the Applicant has duly authorized me to make these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with all Federal statutes, regulations, executive orders, and administrative guidance required for each application it makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 1999. FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certifications and assurances in Appendix A, should apply, as required, to each project for which the Applicant seeks now, or may later, seek FTA assistance during Federal Fiscal Year 1999. The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the statements submitted herein with this document and any other submission made to FTA, and acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986. 31 U.S.C. 3801 et seq„ as implemented by U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission made to FTA. The criminal fraud provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with the Urbanized Area Formula Program, 49 U.S.C. 5307, and may apply to any other certification, assurance, or submission made in connection with any other program administered by FTA. In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and any other statements made by me on behalf of the Applicant are true and correct. S ignatuk_ Name Authorized of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY for ULv of LUhboc_k_./Gz,ti_bs1s (Name of Applicant) Date: 11 As the undersigned legal counsel for the above named Applicant, I hereby affirm to the Applicant that it has authority under state and local law to make and comply with the certifications and assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certifications and assurances have been legally made and constitute legal and binding obligations on the Applicant. I further affirm to the Applicant that, to die best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these certifications and assurances, or of the performance of the project. Furthermore, if I become aware of circumstances that change the accuracy of the foregoing statements, I will notify the Applicant promptly, which may so inform FTA. Signature Name Applicant's Attorney Date: / 3— V-4 -1 9 5 Each Applicant for FTA financial assistwce (except 49 U.S.C_ 5312(b) assistance) and each FTA Grant= with an active capital or formula project must provide an Attorney's affirmation of the Applicant's legal capacity. TM Applicant may enter its KN mmtber in lieu of the electronic sigrtatum of its Attorney, provided the Applicant has on file this Affirmation of its Attorney in writing dated this Federal fiscal year- [FR Doc. 98-29664 Filed t1-5-98; 8:45 ami 91uJNG CODE 4010-17-C Appendix A FEDERAL FY 19" CERTIFICATIONS AND ASSURANCES FOR FTA ASSISTANCE Name of Applicant: City of Lubbock/Citibus The Applicant agrees to comply with applicable requirements of Categories I - XV. X (The Applicant may make this selection in lieu of individual selections below.) OR The Applicant agrees to comply with the applicable requirements of the Wowing categories it has selected: I. Certifications and Assurances Required of Each Applicant. II. Lobbying Certification III. Effects on Private Mass Transportation Companies IV. Public Hearing Certification for a Project with Substantial Impacts V. Certification for the Purchase of Rolling Stock VI. Bus Testing Certification. VIi. Charter Service Agreement. VIM School Transportation Agreement. IX. Certification for Demand Responsive Service X. Substance Abuse Certifications XI. Certification for a Project Involving Financing Costs Ml. Certifications for the Urbanized Area Formula Program and the Job Access and Reverse Commute Program Transit Enhancement Activities Report Submitted (Required for Recipients with 200,000 or more population) XIII. Certifications for the Elderly and Persons with Disabilities Program XIV. Certifications for the Nonurbanized Area Formula Program XV. Certifications for the State InfiastYucture Bank, (SIB) Program (Both sides of this Signature Page must be appropriately completed and signed where indicated.) GRANT PROPOSAL EVALUATION FORM COVERSHEET GRANT NAME: Capital, Planning, and Operating Assistance Grant GRANT AGENCY: Federal Transit Administration GRANT FISCAL PERIOD: Capital and Planning: 10/01/98 — 09/30/99 Operating: 10/01/98 — 09/30/99 CITY DEPARTMENTANDIVIDUAL PREPARING GRANT: Citibus/John L. Wilson APPROVALS: DEPARTMENT HEAD DATE r/q9 DIVIS DIRECTOR DATE 1 E AND EAR H DIRECTOR DATE GER DATE Upon completion of approvals, return to: John L. Wilson Citibus/Transit By: 1/13/99 INDIVIDUAL CITY DEPARTMENT/SECTION DEADLINE DATE CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. To provide Lubbock citizens with dependable and economical public transportation, while maintaining the lowest feasible fares and minimizing the need for local taxpayer support. To provide the planning funds to justify the need for capital and operating assistance. Specific goals are to meet the needs of the disabled community as well as the general population by obtaining grant funding for the following. the replacement of one (1) demand response service van which has exceeded its useful life; the expansion of the demand response service with two (2) additional demand response vans; the replacement of 5 fixed route buses which have exceeded their useful life; the provision of preventive maintenance for capital items with capital funding which would include spare parts, engines, transmissions, tires, and other main components of Citibus vehicles; the provision of a portion of ADA parartransit services with capital funding; and the purchase of various other pieces of equipment, including tools and computers, for maintenance, administrative, and operational purposes. A. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community needs and how this grant will meet that need: Yes. The purchase of two (2) demand response service vans will provide transportation service to persons with disabilities. This transportation is needed to allow persons with disabilities the ability to be active members of the community. The purchase of five (5) additional buses is needed to replace buses which have exceeded their useful life. These vehicles will be used to provide city fixed route service. This grant will also provide operating assistance to Citibus which will allow for the continuation of transportation services to the citizens of Lubbock. 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. Passengers per hour (fixed route and demand response service); numbers of passenger trips per year on fixed route system; number of passenger trips per year on demand response service. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. Yes; the primary users of the Citibus transportation system are. low income individuals without any other means of transportation, disabled individuals (both physical and mental), the elderly who are unable to drive, and school and college students. The demand response service is provided for those passengers unable to utilize the fixed route service due to a disability. 4. Are other agencies (other than the City of Lubbock) available to administer this program? If so, list the agencies: There are no other agencies in the City of Lubbock currently available to administer this program. 5. Are other agencies administering similar programs? If so, list the other agencies. If not, why not? There are no other agencies currently providing public mass transportation services to the citizens of Lubbock. This is because the City of Lubbock has been designated the recipient of Federal funding and has designated Citibus as the provider of such services. 6. Is the program or activity provided by this grant required by state or federal law, or required as a condition of other ongoing state or federal programs? Please explain: The state and federal governments do not require that cities operate public transportation services; this decision was made by the City of Lubbock. Since the service is provided, there are state and federal regulations that must be met in order for the City of Lubbock to continue to qualify for assistance. To come into compliance with the Americans with Disabilities Act (ADA), a transportation plan was developed with public input. The plan was required to identify the demand for the service and the time frame within which the demand would be met. The purchase of two (2) demand response service vans will greatly assist Citibus in meeting the demand and is a part of the ADA plan. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in -kind contribution? YES — a cash match is required. (1) Capital projects — A match of 20% is required on all projects which receive capital funding from the Federal Transit Administration. The total city share for capital projects will be $511,814. This will include $52,800 for (1) replacement van and (2) expansion vans for the Demand Repsonse service, $286,000 for (5) replacement buses, $103,014 for Preventive Capital Maintenance, $30,000 for miscellaneous support equipment, and $40,000 for ADA Paratransit Capital Assistance. (2) Operating assistance — A match of at least 50% of the net expenditures is required. The local funding is as follows: $166,200 from the City of Lubbock; $754,000 from Texas Tech University; $193,400 from route guarantee/advertising; and $889,900 from the State. (3) Planning — A match of 20% is required for all planning and technical studies. The City share will be $16,000. 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital projects, etc.). The grant contains capital, operating, and planning items. Capital. Three (3) demand response vans Five (5) 35 foot replacement buses for fixed route service Preventive Capital Maintenance primarily for vehicle maintenance expenses ADA Paratransit Capital Assistance for ADA paratransit expenses Miscellaneous maintenance and administrative support equipment Operating. To maintain the current quality of service to the citizens of Lubbock through the operation of the Citibus public mass transportation system. Planning: Technical study to allow Citibus to operate the maximum amount of service at the lowest possible fare. The study will identify areas where service should be modified to better serve the citizens. The study will continue the ongoing route analysis and review to minimize the requirements for local taxpayer support of public mass transportation services. A. If the grant is for capital outlay or capital project, will it result in ongoing City operational costs? 1f so, explain in detail. The replacement vehicles will require fuel and maintenance parts on a continual basis, thereby creating operational costs. These costs should be no more than Citibus previously expended. B. If the grant is for operating program or programs, is it a one-time grant which will results in ongoing City expenses, if the program is to be continued in the future? The operating program is applied for on an annual basis, thereby creating ongoing City expenses. C. Does the grant require continuation of the program, at City expense, after the grant funding has expired? If so, how long will the City be obligated to expend local funds, and in what areas? Be specific. The grant does not require the continuation of the program at City expense after the grant funding has expired. However, the City would be required to sell all assets purchased with the assistance of the Federal Transit Administration and return its portion of the proceeds, if the service were to be discontinued. 9. Is the grant a one-time grant with an option to renew the grant, or an ongoing grant? If the grant is ongoing, how many years has the grant been provided to the City, and what year does the upcoming period represent (2°d year, 51h year, etc.)? If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. The grant is a one-time grant; the capital and planning portions may extend over a three (3) year period. The operating portion of the grant begins October 1, 1998, and continues until all funds are utilized. This is different from in the past, so as to take advantage of the remaining Federal Operating Assistance funds. The city may reapply for a new grant under the same program each fiscal year. 10. Are indirect costs reimbursed by the grant? Indirect costs associated with the operation are reimbursed at 50%. Indirect costs associated with the planning aspects of the grant are reimbursed at 80%. 11. Are grant audit costs reimbursed by the grant? Yes, audit costs are reimbursed at 50%. 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc., on City program and activities? Citibus is managed by a private firm, and has no City employees. Some City services will be utilized by the activities in this grant; these axe: City Manager, Division Director, Legal Department, and Purchasing Department. It is not anticipated that the activities in this grant will adversely affect these departments. 13. What is the long-term (five-year) financial and manpower impact of the grant program, both on the community and on the City organization? The City of Lubbock will receive $3,651,256 in Fiscal Year 1999 from the Federal Transit Administration to assist in the operation, capitalization, and planning activities associated with the operation of public mass transportation services. It is likely that similar funding will be received in future years. The City employees will not be adversely affected by this grant, but approximately 130 Citibus employees would be affected by the discontinuation of the program. The community would greatly suffer by the discontinuation of this program. Citibus provides an excess of 4 million passenger trips per year to the citizens of Lubbock. Many of these individuals would be required to forego medical, work, and school trips if the Citibus service was reduced or eliminated. 14. Provide, in as much detail as possible, a 5-year Revenue and Expenditure Projection for the grant related program, beginning with the current year, or the first year this grant will be in effect. Show any ongoing costs to the City, even if the grant is only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years). BE sure to fully explain the source and types of revenues (in -kind contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for'/2 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. See Attached Sheet. CITIBUS GRANTS BY FISCAL YEAR 1999 2000 2001 2002 2003 REVENUES Federal Grant $ 3,651,256 5,052,000 4,264,000 2,904,000 2,800,000 State Grant $ 889,900 1,000,000 1,200,000 1,500,000 1,600,000 Fares $ 971,500 991,000 1,016,000 1,045,000 1,075,000 LOCAL MATCH City - Operating $ 166,200 260,000 300,000 400,000 500,000 City -Capital $ 697,000 613,200 559,200 502,000 700,000 City - Planning $ 16,000 16,000 20,000 24,000 30,000 TTU -Operating $ 754,000 900,000 1,400,000 1,450,000 1,500,000 TTU - Capital $ - 300,000 - - - Route Guarnantee/Advertising $ 193,400 200,000 210,000 225,000 240.000 Total Revenue $ 7,339,256 9,322,200 8,969,200 8,050,000 8,445,000 EXPENDITURES Other Charges $ 4,655,186 4,841,000 5,089,200 5,390,000 4,945,000 Capital $ 2,559,070 4,356,200 3,730,000 2,510,000 3,350,000 Planning $ 125,000 125,000 150,000 150,000 150,000 TOTAL EXPENDITURES $ 7,339,256 9,322,200 8,969,200 8,050,000 8,445,000