HomeMy WebLinkAboutResolution - 070876B - Joint Statistical Agreement - Bureau Of The Census - 07_08_1976°r• KJ/nh
RESOLUTION
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the MAYOR of the CITY OF LUBBOCK, BE and is hereby
authorized and directed to sign a JOINT STATISTICAL AGREEMENT between
THE BUREAU OF THE CENSUS and the CITY OF LUBBOCK, attached here-
with which shall be spread upon the Minutes of the Council and as spread upon
the Minutes of this Council shall constitute and be a part of this Resolution as
if fully copied herein in detail.
Passed by the City Council this 8th. day of July , 1976.
ROY BASS, MAYOR
TTEST:
Treva Phillips, Cit/Sec re tary- Tre a surer
PPROVED AS TO FORM:
J.S.A. 76-96
1 s
JOINT STATISTICAL AGREEMENT
BETWEEN
THE BUREAU OF THE CENSUS
AND
THE CITY OF LUBBOCK
The Bureau of the Census, hereinafter referred to as the Bureau, and
the City of Lubbock, hereinafter referred to as the Local Agency, a.
body corporate and politic organized and existing under the laws of
the State of Texas, agree to cooperate in a joint statistical project,
as authorized by Title 13, United States Code, Section 8(b), the
purpose and general terms of which are described as follows:
I. INTRODUCTION
A. The objectives of this project are:
1. To provide the Lubbock, Texas, Standard Metropolitan
Statistical Area, hereinafter referred to as S14SA, a
correct and up-to-date Metropolitan Map Series,
hereinafter referred to as MIS, which will meet
established Bureau specifications.
2. To correct and update the GBF/DINIE System for the
Lubbock, Texas, &.ISA which will meet established Bureau
specifications by following the Bureauts Correction,
Update, and Extension.program, hereinafter referred to
as the CUE program.
B. The Local. Agencyts interest in the project is to provide
itself and other users, both public and private, with a
correct and up-to-date N24S and GBF/DIME System through which
local information can be spatially. organized and, thus, which
can be used effectively by local agencies of government for
decisionmaking, management, planning, and analysis.
C. The Bureau's interest is to acquire a correct and up-to-date
WIS and GBF/DIME System in order to (among other uses): (1)
assign accurate geographic. classifications to the data
collected in the Decennial Censuses of Population and #
Housing, the Economic Censuses, and other major Bureau f
surveys, and (2) provide accurate publication maps designed
to identify the statistical and political areas for which_
summary statistical data are being published by the Bureau.
Page Two
D.
To achieve these objectives,- each of the parties to this
Agreement will contribute to the planning, conduct, and
execution of the work required to achieve the objectives of
the program in accordance -with this Agreement.
All applicable Bureau specifications* to achieve these
objectives are contained in the appropriate Bureau GBF/DIME
System and CUE system manuals listed below and are to be
followed by the participating Local Agency:
1. CREATE Coder's Manual: Clerical Procedures for the
Creation or Extension of a Geographic Base DIriETFile
(GEO-FC 100), January 1, 1974, Second revisions ruary
1, 1976.
2. CREATE Supervisor's Manual: Supervisory Procedures for
the Creation or Extension of a Geographic Base
File GEO--C 200 , January 1, 1974, Second -revision
August 1, 1975.
3. Documentation for the Geographic Base (DIME) File (GEO-
202), January 1, 1973, Second Revision August 1, 1974.
4. Procedural Manual for the Update Phase (GEO-Mr 505),
April 1, 19740 Second revision February 1, 1976.
5. Review and Correction Procedures'for'the Metropolitan
Map Series (GEO-300), August 1972, Revised September
1974.
6. Procedures for Defining and Numbering Block Groups and
Census Blocks (GEO-102), September 15,_ 1972, Second
revision August 1, 1975.
7. Procedures for the Interim Renumbering of Census Blocks
GEO-100)0 May 15, 1972, Second revision August 1, 1975.
S. Correction of X-Y Coordinate Information: Procedural
Manual for the Review and Correction of X-Y Coordinate
Inorr�ation in the Geograp is Base (DIME] Files (GEO-hir
503 , May 1975,5,Revised February 1976. _
9. Review and Correction Procedures for ADDEDIT:
Procedural Manual for the Review and Correction of the
Address Range Edit (ADDEDI L—fisting GEU-PT , 502j,
January 1973, Revised February 1974.
10. I:eyiew and Correction Procedures for ADDEDIT-L:
Procedural Manual for the Review and Correction of the
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Address Range Edit (ADDEDIT-L) Listing (GEO-MT 506), ?,lay
197S, Revised September 1975.
11. Review and Correction Procedures for TOPOEDIT:
Procedural Manual for t e Review and Correction of the
Topological Edit—TOPOEDIT) Listing (GEO-,1T 504), June
1974.
12. Review and Correction of the Single -sided Segment and
Segment Name Consistency Listings (GEO-a9T 501), 1.:arch
15, 197, SecondRvision July 1, 1974.
130' Technical Documentation for ADDEDIT-L: A Computer
Program for Editing Address Range and ZIP Code
Consistency in the Geograph c Base DIMETFiles (GEO-1
907), January 1, 1975.
14. Technical Documentation for CENPLOT: A Computer Program
for Plottin X-Y Coordinate Information in the
Geogra�ase7D_ILIE Files (GEO-h�,T^803) , January 1975,
Revised January 1976.
15. Technical Documentation for CREATE: A Computer Program
to Create/Extend the Geograhhic Base (DIHIE) Files GEO-
Mr 906), September 1, 1974.
16. Technical Documentation for FIXCORD: A Computer Program
for Calculating X-Y Coordinate Values in the Geographic
Base DIME) Files dEO-NT 903), April 1975.
17. Technical Documentation for FIXDIME II• (Includin
FIXDIME 2 and FIXDIME C Alternative Programs for
Ins- a Ling Corrections into tFie Geographic Base DIME)
Files (GEO-MT 901EE), June 15, 1973, Revised June 10,
1974.
18. Technical Documentation for TOPOEDIT: A Commuter
Program for Editing the T000logica.l Consistency of the
Census Bloc s in t e Geograp is Base DIbIE Files (GEO-
hfP 904), December 1973.
.II. SCOPE OF AGREEMENT:
A. The Local Agency agrees that it will:
1. Provide from local sources, the geographic and address
reference materials needed for the correction and update .
of the GRF/DIME System and the update of the MIS as
Page Four
described in detail in the applicable Bureau manuals
listed in Item I E;
2. Provide sufficient professional and clerical personnel i
(including the supervisor) to carry. out all required
clerical operations; E
- j
S. Provide sufficient personnel to draft the corrected and
updated information onto the reproducible 1:4S; r
4. Provide adequate space, furniture, supplies, and
equipment as required in support of this work;
S. Follow the specifications and procedures provided in the
appropriate GBF/DIME System and CUE procedural manuals
(listed -in Item I E) covering the correction and update
phases, to:
a. Correct errors flagged and listed for review in the
Segment Name Consistency and Single -sided Segment
listings (part 1 corrections);
b. Update the reproducible to January 1, 1977;
c. Update the GBF/DIM System to January 1, 1977 to
reflect the changes made to the HIS; and
d. Correct errors flagged and listed for review by two
cycles of the computer edits (TOPOEDIT and ADDEDIT-
L) run on the updated GBF/DIME System;
6. Provide to the Bureau, upon completion of each major
phase, the changes, additions, and deletions being made
to the GBF/DIME System in the form of transcription
sheets or key punched cards;
7. Return to the Bureau upon completion of the update phase
the reproducible ,set of IMIS originally provided by the
Bureau and now containing corrected and updated
information; and
8. Make such additional corrections, additions, or
deletions to the GBF/DIME System or DAIS as may be
required after review of the maps and file by the Census
Bureau following the acceptance criteria outlined in
Item B 4 below.
B. The Bureau agrees that'it will:
n
Page Five
1. Assign professional and clerical personnel as needed to
carry out the Bureau's project responsibilities;
2. Provide all clerical procedures, -transcription sheets,
map sheets, and other materials required by the Local
Agency to carry out the update of the 12-IS and the
correction and update of the GBF/DIME System ' as
described in the appropriate procedural manuals listed
in Item I E;
3. Carry out all required computer operations needed for
editing and for inserting information into the GBF/DI;4E
System;
4. Check the GBF/DIME System and NNS to ensure that the
corrections, additions, and deletions made to the file
and maps by the Local Agency are complete and consistent
and meet Bureau requirements. (Requirements. are those
standards of final data indicated in the procedural
manuals listed in Item I E);
S. Insert the.X-Y coordinate values (State plane, latitude
longitude, and map set miles) into the GBF/DIME System
for all node point additions and corrections identified.
by the Local Agency,
6. Provide the Local Agency with a copy of the corrected
and updated GBF/DIME System after each major phase and a
reproducible set of the updated INS after changes to the
file and maps have been found complete and acceptable;
and
7. Transfer the sum of $4,424 to the Local Agency in the
amounts indicated below:
a. Payment of 20.percent ($884) of the total shall be
made when the part 1 correction information is
received by the Bureau and determined to be
complete and acceptable for inclusion in the file;
b. Payment of 40 percent ($1770) ofthe total shall be
made when the update information is received by the
Bureau and determined to be complete and acceptable
for inclusion in the file in order to run the
first -cycle computer edits (TOPOEDIT and ADDEDIT-L)
on the updated file;
Page Six
received by the Bureau and determined to be
complete and acceptable for inclusion in the file
in order to run the second -cycle computer edits
(TOPOEDIT and ADDEDIT-L) on the updated file; and
d. Payment of the balance of the funds ($886) shall be
made when:
(1) The corrections to the second -cycle computer
edits run on the.updated file are received by
the Bureau, and determined to be complete and'
acceptable for inclusion in the file; and
(2) The updated reproducible MIS have been
received by the Bureau and determined to be
complete and acceptable.
C. It is agreed that the Bureau shall not be obligated for any
costs other than those indicated in Article II B, Item 7 and
the Bureau shall have the.use of the GBF/DIME System and the
AXIS without cost or other restriction.
D. The term "data" as used herein includes written reports
(progress or interim),. a corrected and updated GBF/DIME
System, a corrected and updated INS, and other outputs
produced locally and which are required to be delivered under
this Agreement. It does not include financial reports or
-other information incidental to contract administration.
The data submitted to and accepted by the Government under
this Agreement shall be the property of the United States
Government and the Government shall have full rights. to use
such data for any purposes in whatever manner, deemed
desirable and appropriate. Such use shall be without any
additional payment to or approval by the Local Agency. The
Local Agency relinquishes any and all copyrights and/or
copyright rights and/or privileges to the data developed
under this Agreement and agrees not to apply for any
copyright. The Local Agency shall be free to use any of the
data obtained. Any of the GBF/DIME System or N4S duplicated
and/or distributed shall be identified by such phrasing as
"These data are the result of a tax -supported program and as
such are not copyright able." The data may be freely
reproduced with the customary crediting of the source. The
Local Agency shall not include in the data any copyrighted
matter, unless the Local Agency provides the Government with
the written permission of the copyright owner for the
Government to use such copyright matter.
u
Page Seven
E. Mr. James E. Bertram, Director, is designated as
correspondence contact and principal supervisor at the Local
Agency. Mr. David Jones is designated as the work contact
and is responsible for the day-to-day operation of the
project at the Local Agency.
F. This Agreement shall become effective on June 1, 1976,-and
shall extend through ?,,lay 31, 1977. The Local Agency shall
furnish the Bureau the completed work no later than May 31,
1977. This period may be extended by mutual agreement. The
Local Agency will give this project high priority, and will -
furnish monthly progress reports during the extent of the
project.
G. The Chief of -the Geography Division, Bureau of the Census, is
designated as the Bureau's representative for the purpose of
answering technical questions and evaluation of project
results.
H. The Local. Agency warrants that no person or selling agency
has been employed or retained to solicit or secure this
Agreement upon an. agreement or understanding for a
commission, percentage, brokerage, or contingent fee
excepting bona fide employees or bona fide established
commercial or selling agencies maintained by the Local Agency
for the purpose of securing business. For .breach or
violation of this warranty the Bureau shall have the right to
annul this Agreement without liability or in its discretion
to deduct*frcm the Agreement price or consideration, or
otherwise recover, the full amount of commission, percentage,
brokerage, or contingent fee.
I. The Local Agency agrees that they will conform with the Equal
Opportunity requirements as stated in the Federal Procurement
Regulations Part 1-12.803-2. (Copy attached)
J. "The Local Agency agrees that it will conform to the
provisions of the Privacy Act of 1974 and maintain all
records of the work performed under the conditions of this
contract as confidential and that its employee will not
disclose any information coming to them by virtue of.their
employment in collecting the information covered by this
contract. It understands that its employees are subject to
the criminal penalties of the Privacy Act -concerning
disclosure of personal information collected by them."
f
FPR 1-12.803.2.Equal Opportunity clause.
Equal Opportunity,l
During the performance of this agreement, the Local Agency agrees
as follows:
(a) The Local Agency will not discriminate against any employee
or applicant for employment because of race, creed,color, or
national origin. The Local Agency will take affirmative
action to ensure that applicants are employed, and that
employees are treated during•employment,,without regard to -
their race, creed, color,.or national origin. Such action
shall include, but not be limited to, .,the following:
Employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising;.layoff or termination; rates of pay
or other forms of compensation; and selection for training,
including apprenticeship. The Local Agency agrees to.post in
conspicuous places, available to employees and applicants for
employment, notices to be provided by the Local Agency
Officer setting forth the provisions of this Equal
Opportunity clause.
(b) The Local Agency will, in all solicitations or advertisements,
for employees placed by or on behalf of the Local Agency,
state. that all qualified applicants will receive
k; consideration for employment without regard to race,, creed,
color, or national origin.
(c) The Local. Agency will send to each labor union or
representative of workers with which he has a collective
bargaining agreement or other contract or understanding, a
notice, to be provided by the agency officer, advising the
labor union or workers' representative of the Local Agency's
commitments under this Equal Opportunity clause, and shall
post copies of the notice in conspicuous places available to
employees and applicants for employment.
(d) The Local Agency will comply with all provisions of Executive
Order No. 11246 of September 24, 1965, and .of the rules,
regulations, and relevant orders of the Secretary of Labor.
1 On and after October 14, 1968, the term "race, color, religion, sex,
or national origin; is substituted for the term "race, creed, color,
or national origin," as provided by Executive Order No. 113 75,
- October 13, 1967 (32 F.R. 14303).
Page Two
(e)
The Local Agency will furnish all information and reports i
required by Executive Order No. 11246 of September 24, 1965,
and by the rules, regulations, and orders of the Secretary of
Labor, or pursuant thereto, and will permit access to his
books, records, and accounts by the Local Agency and the
Secretary of Labor for purposes of investigation to -ascertain
compliance with such rules, regulations and orders. _
(f)
In the event of the Local Agency's -non-compliance with the
Equal Opportunity clause of this agreement or with any of the
said rules, regulations, or orders, this agreement may be.
canceled, terminated, or suspended in whole'or in part, and
the. Local Agency may be declared ineligible for further
Government agreements in accordance with procedures
authorized in Executive Order No. 11246 of September 24,
1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order No.-11246 of September
24, 1965, or by rule regulation, or order of the Secretary of
Labor, or as otherwise provided by law.
(g)
The Local Agency will include the provisions of.paragraphs
(a) through (g) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant�to section 204 of Executive Order No.
11246' of September 24, 1965, so that such provisions will be
binding upon each subcontractor or vendor. The Local Agency
will take such action with respect to any subcontract or
purchase order as the Local Agency may direct as a means of
enforcing ,,such provisions, including. sanctions for
noncompliance: Provided, however, that in the event the
Local Agency becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such
direction by the Local Agency, the Local Agency may request
the United States to 'enter into such litigation to protect
the interests of the United States.
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