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HomeMy WebLinkAboutResolution - 070876A - Joint Statistical Agreement - Bureau Of The Census - 07_08_1976KJ/M D9087Cef1 J.S.A. 76-96 JOINT STATISTICAL AGREEMENT BETWEEN THE BUREAU OF THE CENSUS AND THE CITY OF LUBBOCK The Bureau of the Census, hereinafter referred to as the Bureau, and the City of Lubbock, hereinafter referred to as the Local Agency, a body corporate and politic organized and existing under the laws of the State of Texas, agree to cooperate in a joint statistical project, as authorized by Title 13, United States Code, Section 8(b), the purpose and general terms of which are described as follows: I. INTRODUCTION A. The objectives of this project are: 1. To provide the Lubbock, Texas, Standard Metropolitan Statistical Area, hereinafter referred to as SMSA, a correct and up-to-date Metropolitan Map Series, hereinafter referred to as MMS, which will meet established Bureau specifications. 2. To correct and update the GBF/DIME System for the Lubbock, Texas, SMSA which will meet established Bureau specifications by following the Bureau's Correction, Update, and Extension program, hereinafter referred to as the CUE program. B. The Local Agency's interest in the project is to provide itself and other users, both public and private, with a correct and up-to-date MIS and GBF/DIME System through which local information can be spatially organized and, thus, which can be used effectively by local agencies of government for decisionmaking, management, planning, and analysis. C. The Bureau's interest is to acquire a correct and up-to-date MMS and GBF/DIME System in order to (among other uses): (1) assign accurate geographic classifications to the data collected in the Decennial Censuses of Population and Housing,- the Economic Censuses, and other major Bureau surveys, and (2) provide accurate publication maps designed to identify the statistical and political areas for which summary statistical data are being published by the Bureau. Page Two D. To achieve these objectives, each of the parties to this Agreement will contribute to the planning, conduct, and execution of the work required to achieve the objectives of the program in accordance with this Agreement. E. All applicable Bureau specifications to achieve these objectives are contained in the appropriate Bureau GBF/DIME System and CUE system manuals listed below and are to be followed by the participating Local Agency: 1. CREATE Coder's Manual: Clerical Procedures for the r-eat on or Extension of a Geo ra hic BaseDIME�File GEO-FC 100 , January 1, 1�4, Second revision F ruary 1, 1976. 2. CREATE Supervisor's Manual: Supervisory Procedures for tip e Creation or Extension of a Geogruhic Base DIME Fi a GEO- C 200 , January 1, 1974, Second revision August 1, 1975. 3. Documentation for the Geographic Base DIME File (GEO- 202), January 1, 1973, Second Revision August 1, 1974. 4. Procedural Manual for the Update Phase (GEO-MT 505), April 1, 1974, Secon —rrevision Februaryy 1, 1976. 5. Review and Correction Procedures for the Metropolitan Mai Series (GEO-300), August 1972, Revised September 1974. 6. Procedures for Defining and Numbering Block Groups and Census Blocks (GEO-102), Sept e 5, M2, Second revision August 1, 1975. 7. Procedures for the Interim Renumbering of Census Blocks (GEO-100 , May 15, 1972, Second revision August 1, 1975. 8. Correction of X-Y Coordinate Information: Procedural Manual tKe Re iv ew and Correction o X-Y Coordinate Yn-rorma7 onin t-dieGeog ra is Base DIME Files GEO-MT 503), May 1975, Revised February M6. 9. Review and Correction Procedures for 'ADDEDIT: Proce ural Manual for tt�fa Review and Correc ion of th Address Lele Ed1t A EDI _Listenn — E -M! SOlj, January 1973, Revised February 1974. 10. Review and Correction Procedures for ADDEDIT-L: Proce ural Manual for tie Review and orrectionn of the' Page Three Address Range Edit (ADDEDIT-L) Listing (GEO-MT 506), May 1975, Revised Septem er 1975. 11. Review and Correction Procedures for TOPOEDIT: Procee ural Manual -or tF a Review i and Correction oT t ie Topological E=it-TOPOEDIT isL n�-TGEO-MT-Y04T, June 1974. 12. Review and Correction of the Sin le -sided Segment and Segment Name Consistency Listings GEO-MT 501), March 15, 1972, Second -Revision July 1, 1974. 13. Technical Documentation for ADDEDIT-L: A _Computer Program for Editing Ran a and ZIP Code Consistency in theogra Base IMETFiles (GEO-MT 907), January 1, 1975. 14. Technical Documentation for CENPLOT: A Co uter Proorramm or Plotting X-Y Coordinate Information in the Geo ra%ic Base DIME Files GEO-hfT 803 ,January 1975, Revised January 1976. 15. Technical Documentation for CREATE: A Computer Program to Create/Extend the Geogra zic Base (DIME) Files GE0- MT 906 , September 1, 1974. 16. Technical Documentation for FIXCORD: A Commuter Program for Calculating X-Y Coordinate Values in the Geographic Base DINS Files (GEO 037, April it 1 1975. 17. Technical Documentation for FIXDIME II '(Including FI D^ IC IME 2 anr—H D ME� : Alternat a Pro rams for nserting Corrections into the '-Geographic ase DIME Files (GEO-NTT 901EE), June 15, 1973, Revised June 10, 1 18. Technical Documentation for TOPOEDIT: A Computer Pro am for Editing , Me—Ti 1066C'�al� onsistenc of the ensus Mocks in the Ceograp i�i c Base ME iles (GEU- NIT 04 , Dece er 1973. II. SCOPE OF AGREEMENT: A. The Local Agency agrees that it will: 1. Provide from local sources, the geographic and address reference materials needed for the correction and update of the GBF/DIME System and the update of the MMS as Page Four described in detail in the applicable Bureau manuals listed in Item I E; 2. Provide sufficient professional and clerical personnel (including the supervisor) to carry out all required clerical operations; 3. Provide sufficient personnel to draft the corrected and updated information onto the reproducible TRESS; 4. Provide adequate space, furniture, supplies, and equipment as required in support of this work; S. Follow the specifications and procedures provided in the appropriate GBF/DIME System and CUE procedural manuals (listed in Item I E) covering the correction and update phases, to: a. Correct errors flagged and listed for review in the Segment Name Consistency and Single -sided Segment listings (part 1 corrections); b. update the reproducible MS to January 1, 1977; C. Update the GBF/DIME System to January 1, 1977 to reflect the changes made to the NM; and d. Correct errors flagged and listed for review by two cycles of the computer edits (TOPOEDIT and ADDEDIT- L) run on the updated GBF/DIME System; 5. Provide to the Bureau, upon completion of each major phase, the changes, additions, and deletions being made to the GBF/DIME System in the form of transcription sheets or key punched cards; 7. Return to the Bureau upon completion of the update phase the reproducible set of MS originally provided by the Bureau and now containing corrected and updated information; and 8. Make such additional corrections, additions, or deletions to the GBF/DIME System or MIS as may be required after review of the maps and file by the Census Bureau following the acceptance criteria outlined in Item B 4 below. B. The Bureau agrees that it will: Page Five 1. Assign professional and clerical personnel as needed to carry out the Bureau's project responsibilities; 2. Provide all clerical procedures, transcription sheets, map sheets, and other materials required by the Local Agency to carry out the update of the WS and the correction and update of the GBF/DIME System as described in the appropriate procedural manuals listed in Item I E; 3. Carry out all required computer operations needed for editing and for inserting information into the GBF/DIME System; 4. Check the GBF/DIME System and MIS to ensure that the corrections, additions, and deletions made to the file and maps by the Local Agency are complete and consistent and meet Bureau requirements. (Requirements are those standards of final data indicated in the procedural manuals listed in Item I E); S. Insert the X-Y coordinate values (State plane, latitude - longitude, and map set miles) into the GBF/DIME System for all node point additions and corrections identified by the Local Agency; 6. Provide the Local Agency with a copy of the corrected and updated GBF/DIME System after each major phase and a reproducible set of the updated MIS after changes to the file and maps have been found complete and acceptable; and 7. Transfer the sum of $4,424 to the Local Agency in the amounts indicated below: a. Payment of 20 percent ($884) of the total shall be made when the part 1 correction information is received by the Bureau and determined to be complete and acceptable for inclusion in the file; b. Payment of 40 percent ($1770) of the total shall be made when the update information is received by the Bureau and determined to be complete and acceptable for inclusion in the file in order to run the first -cycle computer edits (TOPOEDIT and ADDEDIT-L) on the updated file; C. Payment of 20 percent ($884) of the total shall be made when the corrections to the first -cycle computer edits (TOPOEDIT and ADDEDIT-L) are Page Six received by the Bureau and determined to be complete and acceptable for inclusion in the file in order to run the second -cycle computer edits (TOPOEDIT and ADDEDIT-L) on the updated file; and d. Payment of the balance of the funds ($886) shall be made when: (1) The corrections to the second -cycle computer edits run on the updated file are received by the Bureau and determined to be complete and acceptable for inclusion in the file; and (2) The updated reproducible MMS have been received by the Bureau and determined to be complete and acceptable. C. It is agreed that the Bureau shall not be obligated for any costs other than those indicated in Article II B, Item 7 and the Bureau shall have the use of the GBF/DIME System and the DHSS without cost or other restriction. D. The term "data" as used herein includes written reports (progress or interim), a corrected and updated GBF/DIME System, a corrected and updated MMS, and other outputs produced locally and which are required to be delivered under this Agreement. It does not include financial reports or other information incidental to contract administration. The data submitted to and accepted by the Government under this Agreement shall be the property of the United States Government and the Government shall have full rights to use such data for any purposes in whatever manner deemed desirable and appropriate. Such use shall be without any additional payment to or approval by the Local Agency. The Local Agency relinquishes any and all copyrights and/or copyright rights and/or privileges to the data developed under this Agreement and agrees not to apply for any copyright. The Local Agency shall be free to use any of the data obtained. Any of the GBF/DIME System or NMS duplicated and/or distributed shall be identified by such phrasing as "These data are the result of a tax -supported program and as such are not copyrightable." The data may be freely reproduced with the customary crediting of the source. The Local Agency shall not include in the data any copyrighted matter, unless the Local Agency provides the Government with the written permission of the copyright owner for the Government to use such copyright matter. Page Seven E. Mr. James E. Bertram, Director, is designated as correspondence contact and principal supervisor at the Local Agency. Mr. David Jones is designated as the work contact and is responsible for the day-to-day operation of the project at the Local Agency. F. This Agreement shall become effective on June 1, 1976, and shall extend through May 31, 1977. The Local Agency shall furnish the Bureau the completed work no later than May 31, 1977. This period may be extended by mutual agreement. The Local Agency will give this project high priority, and will furnish monthly progress reports during the extent of the project. G. The Chief of the Geography Division, Bureau of the Census, is designated as the Bureau's representative for the purpose of answering technical questions and evaluation of project results. H. The Local Agency warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Local Agency for the purpose of securing business. For breach or violation of this warranty the Bureau shall have the right to annul this Agreement without liability or in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of commission, percentage, brokerage, or contingent fee. I. The Local Agency agrees that they will conform with the Equal Opportunity requirements as stated in the Federal Procurement Regulations Part 1-12.803-2. (Copy attached) J. "The Local Agency agrees that it will conform to the provisions of the Privacy Act of 1974 and maintain all records of the work performed under the conditions of this contract as confidential and that its employee will not disclose any information coming to them by virtue of their employment in collecting the information covered by this contract. It understands that its employees are subject to the criminal penalties of the Privacy Act concerning disclosure of personal information collected by them." Page Eight IN WITNESS WHEREOF, The Bureau and the Local Agency hereto have executed this Agreement as of the day and year given below. THE CITY OF LLIOBOCK By: 7201 1 C4F-az Date: ,Ap romed As to form+ Fred D. Senter, Jr- City Aitorn THE BU U OF THE VCENSU By: Date: FPR 1-12.803.2 Equal Opportunity clause. Equal Opportunity 1 During the performance of this agreement, the Local Agency agrees as follows: (a) The Local Agency will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The Local Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Local Agency agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Local Agency Officer setting forth the provisions of this Equal Opportunity clause. (b) The Local Agency will, in all solicitations or advertisements for employees placed by or on behalf of the Local Agency, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, or national origin. (c) The Local Agency will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency officer, advising the labor union or workers' representative of the Local Agency's commitments under this Equal Opportunity clause, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (d) The Local Agency will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 1 On and after October 14, 1968, the term "race, color, religion, sex, or national origin; is substituted for the term "race, creed, color, or national origin," as provided by Executive Order No. 113 75, October 13, 1967 (32 F.R. 14303). Page Two (e) The Local Agency will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the Local Agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. (f) In the event of the Local Agency's non-compliance with the Equal Opportunity clause of this agreement or with any of the said rules, regulations, or orders, this agreement may be canceled, terminated, or suspended in whole or in part, and the Local Agency may be declared ineligible for further Government agreements in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule regulation, or order of the Secretary of Labor, or as otherwise provided by law. (g) The Local Agency will include the provisions of paragraphs (a) through (g) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant/to section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Local Agency will take such action with respect to any subcontract or purchase order as the Local Agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the Local Agency becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Local Agency, the Local Agency may request the United States to enter into such litigation to protect the interests of the United States.