HomeMy WebLinkAboutResolution - 2003-R0540 - Letter Of Award For Alternate Daily Cover For City Of Lubbock Landfill - 12_04_2003Resolution No. 2003—RO540
December 8, 2003
Item No. 19
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for
Alternate Daily Cover for the City of Lubbock Landfill — Annual Pricing, by and between
the City of Lubbock and Central Fiber Corporation of Wellsville, Kansas, and related
documents. Said Letter of Award is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 8th
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Ikz.. A -
Victor Kilman, Purchasing Mano'er
APPROVED AS TO FORM:
Linda L. Chamales
Supervising Attorney/Office Practice
as/ccdocs/Letter of Award -Central Fiber Corp.
Nov. 21, 2003
day of December , 2003.
Resolution No. 2003—RO540
December 8, 2003
Item No. 19
Office of
Purchasing
P.O. Box 2000
Lubbock, Texas 79457
(806) 775-2167 9 Fax (806) 775-2164
December 8, 2003
DON MEEKER
CENTRAL FIBER CORPORATION
4814 FIBER LANE
WELLSVILLE KS 66092
RE: ITB #148-03/BM— ALTERNATE DAILY COVER FOR CITY OF LUBBOCK
LANDFILL— ANNUAL PRICING
Dear Mr. Meeker:
CENTRAL FIBER CORPORATION has been awarded the items noted below for
Alternate Daily Cover for City of Lubbock Landfill- Annual Pricing based on your response to the
City of Lubbock Invitation to ITB #148-03/BM.
1. This agreement covers the category of items shown below, and no other, during the
period beginning December 8, 2003 and ending December 7, 2004. The purchase
order numbers must be on the invoices sent to the City of Lubbock for payment. The
City of Lubbock shall not be responsible for payment of any invoices except those
orders placed pursuant to this agreement.
2. Category of Item 1 @ 5 Delivery Days ARO:
Item Quantity (Apex.) U/M Description Unit Cost Total Amount
#1 23.4 Acre Fiber/paper $685.75 $16,046.55
(Slurry Mix)
3. CENTRAL FIBER CORPORATION bid dated September 3, 2003, is incorporated
into and made a part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event CENTRAL FIBER CORPORATION fails to perform in accordance with
their bid dated September 3, 2003.
CITY OF LU
Mayor
APPROVED AS TO CONTENT:
j-z=: " �&
Johry6obb, Landfill Supervisor
SoM Waste
APPROVED AS TO FORM:
City Attorney
cc: John Cobb, Solid Waste
Vendor File
CMR# 7002 0510 0003 4120 3640
ATTEST:
Rebecca Garza
City Secretary
ITB #148-03/BM, Alternate Daily Cover for City of Lubbock Landfill -Annual Pricing
Reoslution No. 2003—RO540
T
SUBMIT TO:
CITY OF LUBBOCK
ft
CITY OF LUBBOCK, TEXASPURCHASING
DEPARTMENT((
1625 13TH STREET, RM L04
LUBBOCK, TX 79401-3830
AN EQUAL
OPPORTUNITY
I N V I TAT I O N TO B I D
CONTACT PERSON:
Bruce MaCNair
EMPLOYER
# 148 -0 3 /BM
TEL: 806.775.2167
FAX: 806.775.2164
http://purchasing.ci.lubbock.tx.us
TITLE: Alternate Daily Cover for City of Lubbock Landfill-
SUBMITTAL DEADLINE:
Annual Pricing
September 9, 2003 @ 1:00 P.M. CST
PRE BID DATE, TIME AND LOCATION: August 26, 2003 @ 9:00 A.M., in
Any bids received after the time and date listed
the City of Lubbock, Municipal Building Planning Conference Room
above, regardless of the mode of delivery, shall be
107, 1625 13u' Street, Lubbock, Texas
returned unopened.
I
RESPONDENT NAME:
CENTRAL FIBER CORPORATION
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN
THE "STATEMENT OF NO BID".
MAILING ADDRESS:
4814 FIBER LANE
CITY - STATE - ZIP:
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
WELLSVILLE KS 66092
AND ALL BIDS IN WHOLE OR IN -PART AND WAIVE ANY INFORMALITY IN THE
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
TELEPHONE NO:
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
800-654-6117
CITY.
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
FAX NO:
7 8 5 8 8 3 44 2 9
REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY
— —
TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY
LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF,
E-MAIL:
INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS
sales@centralfiber.com
ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN
WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#3 #4 #5 (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES_ NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and
without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of
Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United
States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of
Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the
vendor.
Authorized Signature Title
Don Meeker September 3, 2003
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
ITB#148.03/BM.doc
ITB #148-03/BM, Alternate Daily Cover for City of Lubbock Landfill -Annual Pricing
.__
BID FORM
Alternate Daily Cover for City of Lubbock Landfill -Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #148-03/BM
In compliance with the Invitation to Bid #148-03/BM, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. The Invitation to Bid #148-03/BM is by reference incorporated in this contract. The Bid
Form must be completed in blue or black ink or by typewriter.
UNIT OF
UNIT PRICE'
Extended
Delivery
ITEM
QTY
MEASURE
DESCRIPTION
BID
Cost
Days ARO"
23.4
"TOPCO'�
1.
(More
Acre
Fiber paper urry mix) as specified herein.
$ 6 8 5 . 7 5
$16,046.55
5
or Less
`PRICE: F.O.B. City of Lubbock **Days After Receipt of Order (ARO)
PAYMENT TERMS AND DISCOUNTS Bidder offers a prompt payment discount of %, net calendar days. Discounts will
not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The
City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever
event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted
as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of
acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be
considered.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided
for by the Interlocal Cooperation Act (Chapter 791, Govemment Code), the right to purchase the same services, at the prices
quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will
honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities
decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would
apply?
Other governmental entities that might have interests in this contract are Frenshlp Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES NO XX
• if you (the bidder) checked YES, the following will apply:
0 Govemmental entities utilizing Intertocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY rENTRAT. FTRF.R f_ORPORATTON a corporation organized under the laws
of the State of KANSAS , or a partnership consisting of
or an individual trading as
Firm: CENTRAL FIBER CORPORATION
Address: 4814 FIBER LANE
of the City of
City: State: Zip
M/WBE Firm: Woman Black American Native
Hispanic American I Asian Pacific American I I Other
�=� Date: 9' 0 3
Authorized Representative - must sign by hand
Officer Name and Title: DON MEEKER, PRESIDENT & CEO, CENTRAL FIBER CORP.
Please Print
ITB#148-03/BM.doc 2
ITS #148-03113M, Alternate Daily Cover for City of Lubbock Landfill -Annual Pricing
Business Telephone Number 800-654-6117 FAX: 785-883-4429
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued:
ITB#148-03/BM.doc