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Home My WebLink AboutResolution - 2005-R0003 - Contract Amendment With State Health Services - 01_13_2005Resolution No. 2005-R0003 January 13, 2005 Item No. 18 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract Change No. 09 to a Contract with the Texas Department of State Health Services (DSHS Document No. 7560005906 2005) for Immunization Services and any associated documents by and between the City of Lubbock and the Texas Department of State Health Services, a copy of which Contract Change No. 09 and associated documents are attached hereto and which shall be spread upon the minutes of this Council and as spread upon the minutes of this Council shall constitute and be a part hereof as if fully copied herein in detail. Passed by the City Council this 13th day of January '2005. MARC McDOYJGAL, MAYOR ATTEST: Garza, City Secretary APPROVED AS TO CONTENT: Tommy C n, Health Director APPROVED AS TO FORM: Donald G. Vandiver, Attorney of Counsel DDres/TDHcon05Chg9 Res December 20, 2004 STATE OF TEXAS COUNTY OF TRAVIS Resolution No. 2005-R0003 January 13, 2005 > Item No. 18 DEPARTMENT OF STATE HEALTH SERVICES 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 DSHS Document No. 7560005906 2005 Contract Change Notice No. 09 The Department of State Health Services, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writing with LUBBOCK CITY HEALTH DEPARTMENT hereinafter referred to as PERFORMING AGENCY. The parties thereto now desire to amend such contract attachment(s) as tollows: SUMMARY OF TRANSACTION: ATT NO. OIC : IMMUNIZATION BRANCH - LOCALS All terms and conditions not hereby amended remain in full force and effect. EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. CITY OF LUBBOCK HEALTH DEPARTMENT Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY: LUBBOCK CITY HEALTH DEPARTMENT By: :. O. . (S g t so authorized to sign) MARC McDOUGAL, MAYOR (Name and Title) Date: January 13, 2005 RECOMMENDED: By: (PERFORMI AGENCY Director, if different from person authorized to sign contract RECEIVING AGENCY: DEPARTMW OF STATE HEALTH SERVICES By: (Signature of person authorized to sign) Bob Burnette, Director Procurement and Contracting Services Division (Name and Title) Date: %/l"/0Z DB PCSD - Rev. 6/04 ATTEST QL". 1�' Rebecca Garza, City Se retary Approved as to form: City Attorney Cover Page 1 Resolution No. 2005-R0003 DETAILS OF ATTACHMENTS January 13, 2005 Item No. 18 Att/ DSHS Program ID/ Term Financial Assistance Direct Total Amount Amd DSHS Purchase Assistance (DSHS Share) No. Order Number Begin End Source of Amount Funds* 01C IMM/L'OCALS 01/01/04 08/31/05 State 93.268 230,440.00 0.00 230,440.00 0000001776 02 HIV/SURV 09/01/04 08/31/05 State 50,251.00 0.00 50,251.00 C038578000 03 ACFH/POP 09/01/04 08/31/05 93.994 45,977.00 0.00 45,977.00 C038805000 04 ZOONOSIS 09/01/04 08/31/05 State 10,886.00 0.00 10,886.00 C038061000 05 OPHP/LPHS 09/01/04 08/31/05 State 93.991 118,554.00 0.00 118,554.00 C039236000 06A CPSBIOTERR 09/01/04 08/31/05 93.283 547,791.00 0.00 547,791.00 0000300707 DSHS DocumentNo.7560005906 2005 Totals $1,003,899.00 $ 0.00 $1,003,899.00 Change No. 09 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Page 2 DOCUMENT NO. 7560005906-2005 ATTACHMENT NO. 01 C PURCHASE ORDER NO. 0000001776 Resolution No. 2005-R0003 January 13, 2005 Item No. 18 PERFORMING AGENCY: LUBBOCK CITY HEALTH DEPARTMENT RECEIVING AGENCY PROGRAM: IMMUNIZATION BRANCH TERM: January 01, 2004 THRU: August 31, 2005 It is mutually agreed by and between the contracting parties to amend the conditions of Document No. 7560005906 2005 -01B as written below. All other conditions not hereby amended are to remain in full force and effect. SECTION I. SCOPE OF WORK, 2nd paragraph, is replaced with the following: PERFORMING AGENCY will provide essential public health services as specified in PERFORMING AGENCY'S approved 2004 Interlocal Application for Immunization Services, dated June 16, 2003, and subsequent renewal applications, incorporated herein and made part of this contract Attachment. Any revisions to these documents shall be approved by RECEIVING AGENCY Program and transmitted in writing to PERFORMING AGENCY. SECTION I. SCOPE OF WORK, 8th paragraph, is replaced with the following: PERFORMING AGENCY shall ensure a health care workforce that is knowledgeable about vaccines, vaccine safety, vaccine -preventable diseases, and delivery of immunization services. SECTION I. SCOPE OF WORK, 16`h paragraph, is replaced with the following: PERFORMING AGENCY shall provide to RECEIVING AGENCY Program periodic data transfers of all vaccines administered in a format that is compatible for inclusion in the statewide immunization registry, ImmTrac, and in accordance with the schedule provided by RECEIVING AGENCY. SECTION I. SCOPE OF WORK, 17`h paragraph, bullets 1, 10, and 14, are replaced with the following: • PERFORMING AGENCY'S approved 2004 Interlocal Application for Immunization Services, and any revisions or subsequent renewal applications; • RECEIVING AGENCY'S Standards for Public Health Clinic Services, revised August 31, 2004; • Standards for Child and Adolescent Immunization Practices, February 8, 2002, recommended by the National Vaccine Advisory Committee, approved by the ATTACHMENT — Page 1 United States Public Health Service, and endorsed by the American Academy of Pediatrics. SECTION I. PERFORMANCE MEASURES, is replaced in its entirety with the following: All activities shall be performed in accordance with PERFORMING AGENCY'S Annual Plan and detailed budget as approved by RECEIVING AGENCY Program based on the Interlocal Application for Immunization Services, dated June 16, 2003 and any subsequent renewal applications. The following performance measure(s) will be used, in part, to assess PERFORMING AGENCY'S effectiveness in providing the services described in this contract Attachment to the service area, without waiving the enforceability of any of the terms of the contract Attachment. PERFORMING AGENCY shall submit to RECEIVING AGENCY Program the monthly reports of doses administered and the monthly biological order form in a format provided by RECEIVING AGENCY and in accordance with the schedule provided to PERFORMING AGENCY by RECEIVING AGENCY Program. PERFORMING AGENCY shall implement an immunization reminder and recall system to notify parents or guardians of children less than 36 months of age when immunizations are due or past due. The notifications may be automated or manual and may consist of mail or telephone contacts. PERFORMING AGENCY shall complete 100% of annual assessments in sub- contracted entities and local Women, Infant and Children (WIC) clinics using the Assessment, Feedback, Incentives, and eXchange (AFIX) methodology as assigned by RECEIVING AGENCY. PERFORMING AGENCY shall submit assessment results to RECEIVING AGENCY Program within two (2) weeks after completion. PERFORMING AGENCY shall recruit and enroll providers into the Texas Vaccines for Children (TVFC) program. PERFORMING AGENCY will perform the following applicable required activities: 1. Implement a plan to improve vaccination coverage levels; 2. Work with the local WIC agencies for referral of under -vaccinated WIC enrollees; 3. Ensure that expired, wasted, and unaccounted for vaccines do not exceed 5% for DTaP, Hib, hepatitis B, IPV, MMR, PCV7, and varicella vaccines; 4. Decrease the proportion of duplicate records or questionable matches in ImmTrac; 5. Increase the percentage of children less than six (6) years of age participating in ImmTrac; 6. Increase the number of registered provider sites for ImmTrac; 7. Increase TVFC provider enrollment; 8. Increase the number of educational opportunities on vaccine -preventable diseases available to public and private providers; ATTACHMENT — Page 2 9. Complete 100% of assigned TVFC follow-up site visits; 10. Promote and ensure immunization services are provided for all age groups with emphasis on pockets of need; 11. Increase the reporting of varicella cases; 12. Complete 90% of vaccine -preventable disease investigations within thirty (30) days from date reported; 13.Identify all infants born to hepatitis B surface antigen (HBsAG)-positive pregnant women. PERFORMING AGENCY shall investigate 100% of suspected hepatitis B infections in pregnant women to ensure appropriate treatment and follow-up as directed by Health and Safety Code §81.090 and RECEIVING AGENCY'S Vaccine -Preventable Disease Surveillance Guidelines; 14. Ensure all reported infants born to HBsAg positive women receive hepatitis B vaccine and Hepatitis B Immune Globulin (HBIG) within seven (7) days of birth; 15. Complete 100% of assigned childcare facility assessments or surveys; and, 16. Complete 100% of assigned private school assessments or surveys. Activities may be subsequently amended as directed by the Centers for Disease Control and Prevention and RECEIVING AGENCY Program. RECEIVING AGENCY Program must approve, in writing, any revisions to the PERFORMING AGENCY'S Annual Plan. SECTION II. SPECIAL PROVISIONS, 2°d, 3`a, and 51" paragraphs are replaced with the following: Funds shall not be used for purchase of vaccines, inpatient care, construction of facilities, or debt retirement in accordance with RECEIVING AGENCY Interlocal Application for Immunization Services, dated June 16, 2003 and any subsequent renewal applications. Travel expenses shall be reimbursed according to current state travel regulations and shall not exceed the reimbursement for mileage allowed under the Appropriations Act. PERFORMING AGENCY is required to complete and submit the following reports utilizing a format provided by RECEIVING AGENCY Program: Report Type Reporting Period Report Due Date Programmatic l/1/04 — 3/31/04 4/30/04 Programmatic 4/l/04 — 6/30/04 7/30/04 Programmatic 7/l/04 — 9/30/04 10/30/04 Programmatic 10/1/04 — 12/31/04 1130105 Programmatic 111105 — 4/30/05 5/30/05 Programmatic 5/1/05 — 8/31/05 9/30/05 Final Summary l/l/04 — 8/31/05 10/30/05 ATTACHMENT — Page 3 DEPARTMENT OF STATE HEALTH SERVICES RECEIVING AGENCY PROGRAM: IMMUNIZATION BRANCH PERFORMING AGENCY: LUBBOCK CITY HEALTH DEPARTMENT CONTRACT TERM: 01/01/2004 THRU: 08/31/2005 BUDGET PERIOD: 01/01/2004 THRU 08/31/2005 DSHS DOC. NO.7560005906 200501C CHG. 09 REVISED CONTRACT BUDGET FINANCIAL ASSISTANCE OBJECT CLASS CATEGORIES CURRENT APPROVED BUDGET (A) CHANGE REQUESTED (B) NEW OR REVISED BUDGET (C) Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Total Direct Charges Indirect Charges TOTAL PERFORMING AGENCY SHARE: Program Income Other Match RECEIVING AGENCY SHARE PERFORMING AGENCY SHARE $94,000.00 $61,115.00 $155,115.00 30,889.00 26,860.00 57,749.00 1,800.00 720.00 2,520.00 0.00 0.00 0.00 4,531.00 2,700.00 7,231.00 0.00 0.00 0.00 7,044.00 781.00 7,825.00 $138,264.00 $92,176.00 $230,440.00 0.00 0.00 0.00 $138,264.00 $92,176.00 $230,440.00 0.00 0.00 0.00 0.00 0.00 0.00 $138,264.00 $92,176.00 $230,440.00 $0.00 $0.00 $0.00 Detail on Indirect Cost Rate Type: Rate 0.00 Base $0.00 Total $0.00 Budget Justification: Amendment to extend contract term and increase contract amount with 8 months of funding in order to return contract term to the State Fiscal year. No revision to number served. Form No. GC-9 ECPS — Rev. 10/04 Financial status reports are due the 30th of April, 30th of July, 30th of October, 30th of January, 30th of April, 30th of July, and the 30th of November. ATTACHMENT — Page 4