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Home My WebLink AboutResolution - 2002-R0557 - Letter Of Award - Most Dependable Fountains - 12_19_2002Resolution No. 2002-RO557 December 19, 2002 Item No. 25 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for basketball goals, water fountains, and picnic tables - annual pricing per ITB #216- 02/RS, by and between the City of Lubbock and Most Dependable Fountains of Arlington, TN. and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 19th day of December , 2002. /", K'K"' MARC MC Q GAL, MAYOR ATTEST: Garza, City Secretary APPROVED AS TO CONTENT: V�� kA�� — - Victor Kilman, rchasing Manage APPROVED AS TO FORM: ohn Knight,-Assistaif t City Attorney gs/ccdocs/-ltrofaward-Most Dependable Fountains.res Dec. 9, 2002 Resolution No. 2002—RO557 December 19, 2002 Item No. 25 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 December 19, 2002 Anita L. Beachum Most Dependable Fountains 5705 Commander Drive Arlington, TN 38002 Office of Purchasing RE: ITB #216-02/RS — BASKETBALL GOALS, WATER FOUNTAINS AND PICNIC TABLES — ANNUAL PRICING Dear Ms. Beachum: Most Dependable Fountains has been awarded the items noted below for Basketball Goals, Water Fountains and Picnic Tables - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #216-02/RS. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning December 19, 2002 and ending December 18, 2003. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: 10 EA Water Fountains @ $1,460.00 each 3. Most Dependable Fountains bid dated September 30, 2002, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Most Dependable Fountains fails to perform in accordance with their proposal dated September 30, 2002. CITY OF LUBBOCK: ATTEST: a L.5 �Z -" -e, arc McDougal- Rebecca Garza Mayor City Secretary APPROVED AS TO CONTENT: Victor Kilr4en Purchasing Manager APPROVED AS TO FORM: A ohn Knight Assistant City Attorney cc: Craig Wuensche, Park Development Coordinator Vendor File f C^ ITB #216-02/RS, Basketball Goals, Fountains,_ and Picnic Tables -Annual Pricing Resolution No. 2002—R 0 SUBMITTO: < * o CITY OF WBBOCK PURCHASING DEPARTMENT 1625 i r STREE7, RM L04 CITY O F LU B®O CK TD(AS LUSBOCK, TX 79401-3830 AN MUAL CONTACTPER80N: OPPORTUNITY -: 1NVITATIoiv TO BID BAR-OYER TEL 806.775.2167 FAX: 806.775.2164 http://purchadng.d.lubbock.tx.us TITLE __ NUMBER SUBMITTALDEADLINE Basketball Goals, Water Fountains; and Picnic 216.021RS October 9, 2002, 3:00 p,m, CST. Tables•Annual Pricing PRE BID DATF, TIMEAND LOCATION: October 1, 2002 at 10:00 am., in the SUBMITTALSIWZM) AFTIRABOVE Municipal Building 162513ef Street, 134neeringConference Room 107, DA7EAND 77ME�MLLNOTBE LubbockTexas CONSDBiED NRENTNA l= n � IFRETURNING ASA'NO BID', R.E4EECOMPLETEAND RETURN THEETATEmENT OF'NO BID'. MAILING ADD S"i0 C a r. . . CI —STATE— ZIP. vr� 3 By my signature I certify that this offer is made without prior r - O V U r c a lJ understanding, agreement, or connection with any corporation, . firm, businessentity,orperson submitting anofferforthesame or seivice(s), is in T9.EPHONEN : c J . - ro 3 3 materials, supplies, equipment, and all respects fair and without collusion or fraud. I further agree that if the offer is FAX N O: �j �i / q / , v — accepted, the offeror will convey, salt, assign, or transfer to the City a 'O T W of Lubbock all right, title, and interest in and to oil causes of action it may now or hereafter acquire under the Anti-trust laws of the EMAIL �O able C" United States and the Sate of Texas for price fixing relating to.the FEDERAL TAX ID NO. OR SD IAL E LI RITY NO. particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shall be / made and become effective at the time the City tenders final _ THE CITY OF LUBBOCK FaSWES THE RIGHT TO ACCEPT OR REECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETiTIV�E BID PROCESS FURTHER, THE CITY ONES THE RIGHT TO ENTER INTO ANY CONTRACT DEEM® TO BE1N THEBE'STINTEFWTOFTHECTTY. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: ` #1 #2 #3 it4 - #5 (Please.InIdaQ w a The City of Lubbock Chatter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or a lldes purchased. Will officer or employee of the City, or memberof their Immediate family, benefit from the award of this bid to the above firm?_ Y NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERBGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND', SPECIFICATION$ AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR ' FURNISHING THEMATERIAL, MUIPMENT LABORAND eARYrHING NARY FOR PROVIDING THErwSLIsrm ON THE ATTACHED BID FORM AND AGREESTO DELIVERSAID RHNSATTHELOCATIONSAND FORTHEF cEsa:TFoRTH ON THEBID FORM. AN INDIVIDUALAUTHORIZED TO BIND THECOMPANYmusrSIGN THEFOLLOWING SECTION. FAILIURETO BOEUTE PO ON MA BID ON. s k�t� r Authorized Signature Title Pint/Type Name Date = THISFORM MUSTBECOMPLETED AND RETURNED WITH YOURRPSPONSE 216-021TB.doC ` 1 ITS #216-02/RS, Basketball Goals, Water Fountains, and Picnic Tables -Annual Pricing BID FORM Basketball Goals, Water Fountains, and Picnic Tables -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #216-02/RS In compliance with the Invitation to Bid. #216-021RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #216-02/RS is by reference incorporated in this contract UNIT OF UNIT PRICE* Extended Delivery ITEM QTY MEASURE DESCRIPTION BID Cost Days ARO•• 1. 10 (more or Each Basketball Goals as specified herein $ $ less) 2. 1 G (more or Each Water Fountains as, specified herein � vu � 1wow less) 0 2 (.j 2 3. 10 (more or Each Picnic Tables as specified herein less) •ran.c: r.v.o. a.ur v1 &uuuvice ,--IJaySATterKecelptoruraertAKU) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 96, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local government entities of the State of Texas, by mutual agreement with.the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791,.Govemment Code), the right to purchase the same services, at the prices quoted, for the period of this contract Each bidder shall indicate on the Bid Form in the space provided below if he/she will onor Political Subdivision orders in accordance with contract terms and conditions, in addition to orders from the City of Lubbock. Yes ❑ NO THIS BID IS SUBMITTED BY -Per �4 A4c c't S a corporation organized under the laws of the State of q A h � See , or a partnership consisting of or an individual trading as of the City of City:A 1 M1WBE Firm: Representative,- must by hand 6.2� , l State: TO Zlp . 3 C) O J�' - o- 0=;L- Officer Name and Title: I i1 c *q- L t)Q (t_ Lk t c r,ry Cc `ems _ _ y _ U ; re J*-or Please Print L I �j (� / �. / . / �/ Business Telephone Number �J J O.) J FAX /y f � i� — `l U V ll FOR CITY USE ONLY Bid Form Item Nurttber(s) Awarded to Above Named FirmAndividual: Date of Award by City Council (for bids over $25,000), Date P.OJContract Issued: 21"21TI3.doc 2 K5