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Home My WebLink AboutResolution - 2002-R0556 - Letter Of Award - The Playwell Group, Inc. - 12_19_2002Resolution No. 2002-RO556 December 19, 2002 Item No. 25 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for basketball goals, water fountains, and picnic tables — annual pricing per ITB #216-02/RS, by and between the City of Lubbock and The Playwell Group, Inc. of Dallas, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 19th day of December , 2002. 11111'l't -" X/ MARC MCD UGAL, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, chasing Manager APPROVED AS TO FORM: Knight, AssistanfCity Attorney gs/ccdocs/-ltrofaward-The Playwell Group.res Dec. 9, 2002 Resolution No. 2002—RO556 December 19, 2002 Item No. 25 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 December 19, 2002 Thomas J. Wolosz The Playwell Group, Inc. 2750 Northaven Rd, #103 Dallas, TX 75229 Office of Purchasing RE: ITB #216-02/RS — BASKETBALL GOALS, WATER FOUNTAINS AND PICNIC TABLES — ANNUAL PRICING Dear Mr. Wolosz: The Playwell Group, Inc. has been awarded the items noted below for Basketball Goals, Water Fountains and Picnic Tables — Annual Pricing based on your response to the City of Lubbock Invitation to ITB #216-02/RS. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning December 19, 2002 and ending December 18, 2003. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: 10 EA Basketball Goals @ $621.00 each 3. The Playwell Group, Inc. bid dated October 8, 2002, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event The Plavwell Group fails to perform in accordance with their proposal dated October 8, 2002. CITY OF LUBBOCK: APPROVED AS TO CONTENT: Victor Kilman Purchasing Manager APPROVED AS TO FORM: P n Knight Assistant City Attorney cc: Craig Wuensche, Park Development Coordinator Vendor File ATTEST: Rebecca Garza City Secretary 2002—RO556 SUBMIT TO: CITY OF LUBBOCK PURCHASING DEPARTMENT ` 1625.137 STREET, RML04 t CITY OF LUBBOCK, TEXAS LUBBOCK, TX 79461-3830. `, AN EouAL INVITATION TO BID OPPORTUNITY CONTACT PERSON: ! Ron Shuffieid Senior B r EMPLOYER .: TEL: 806.775.2167 FAX 806:7752164 http:Upuru4msing.ci.iubbock.tx.us `TITLE NUMBER SUBMITTAL DEADLINE: Basketball Goals, Water Fountains, and Picnic ., 216-02/RS October 9, 2002, 3:00 p.m. . Tabies-Annual Pricing ` CST PRE BID "DATE, TIME AND LOCATION: October 1, 2002 at;10:00 a.m., in, SUBMITTALS RECEIVED AFTER the Municipal Building, 1625 le Street, Engineering Conference Room , ABOVE DATE AND TIME WILL NOT 167, Lubbock, Texas = : . , BE CONSIDERED RESPONDENT NAME. AF RETURNING AS A "NO BID -,'PLEASE COMPLETE AND RETURN THE STATEMENT OF "NO BID". MAILING ADDRE ,S: :. aqSO CITY—STATE—ZIP .. By,my signature I certify that this offer is made without prior Tle S22_ understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same TELEPHONE NO. ' materials, supplies, equipment, or servmce(s), and is in all . respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or FAX NO, transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the TE-MAIML:. Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's FEDERAL TAX ID NO.O OCTAL SECURITY NO: - � =SIV 0$ discretion, such assignment shall be made and become effective at the time the City tenders final payment to the vendor. THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS 1N WHOLE OR IN PART AND WANE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. THE BIDDER HEREBY ACKNOWLE ' ES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA #1 mlr2 93 #. 4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?. YES_ NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING_THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID. FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BI FO AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWI) ECTION., FAI CUTE HIS PORTION MAY RESULT IN BID REJECTION. Authorized ignature Title - _ - ode Prift/TypbNarne Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. S. 216-02ITB:aoc" - 1.. ITB #216-02/RS, Basketball Goals, Water Fountains, and Picnic Tables -Annual Pricing BID FORM Basketball Goals, Water Fountains, and Picnic Tables -Annual Pricing CITY OF LUBBOCK, TEXAS ITB f1216-02/RS In compliance with the Invitation to Bid #216-021RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions "to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #216-02/RS is by reference incorporated in this contract. UNIT OF UNIT PRICE` Extended Delivery ITEM CITY MEASURE DESCRIPTION BID Cost Days ARO" 1. 100 (more or Each Basketball Goals as specified herein $ $less) cal00 . -2,149. 2. 10 (more or Each Water Fountains as specified herein less 3. 100 (more or Each Plcnic Tables as specified herein 17 ,voAAS 'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 96, neUk calendar days. Discounts will not be considered in determining low bid. UMess otherwise indicated on the Bid Form, payment terns will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event " occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a cored invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The-Gity desires to make available to other local government entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the intertocai Cooperation •Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she wiII'honQr Poftical Subdivision orders in accordance with cnrttraot terms and conditions, in addRion to orders from the City of Lubbock. YYeS O No THIS BID IS SUBMITTED BY 74— &�!` e5u '44101-iAf :tt/C. a corporation organized under the laws of the State of %' or a partnership consisting of or an individual trading as of the City of Firm: Tfi�Llf'rll��?G Ei�nK�, r./ Address: 2� City dT L5 Stater Zip M/WBE Firm: Woman Black American Native American Hispanic American Asian Pacific American Other i Officer Name and Title: i/off s .S ✓` �f/DL4_ i, Please Prim[ Business Telephone Number�i'//��D�� FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Fhm/individual: Date of Award by City Council (forbids over $25,000): Date P.O./Contract issued: 216-021T13.doc 2 -Cr]rY OF LUBBOCK BID NUMBER 216-02/RS —BASKETBALL GOALS, WATER FOUNTAINS, AND PICNIC TABLES -.ANNUAL PRICING EXCEPTIONS AND NOTES, d Please consider this documehfas an integral part of fh6 bid response by The -pla:yWeA . Inc. Group, 'ITEM # 1:, BASKETBALL GOALS Minimum order to purchase basketball systems at quoted bid price Is per s pmen $3000 shipment. III; Unit price will increase io'$658.00 delivered each onJanuary,l, 2003. - Thisprice remain ` will' in effect until December .31, 2003. -C Deivery time will vary from one to six weeks.: Determimn'g factor will be units on hand. at the factory when the order is placed. ITEM # 2: 'WATER FOUNTAINS A: XImirnum order of five units per shipment at quoted price., B: time four to six DeAvery t, will Vary weeks Determining factor "I b units is e on hand the factory when the order j placed., ITEM# 3t PICNIC TABUS' - A- Minimumorder of 2,000 pounds per shipment at quoted price. B: Due to the import tariff on steel, price may "increase by as much as 5% 5 ive February 1, 2003. � We will try to honor price thro Ut An of effective throughout 2003 but cannot guarantee to do so at this time.