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HomeMy WebLinkAboutResolution - 2002-R0553 - Membership And Application With The TX Building And Procurement Commission - 12_19_2002Resolution No. 2002-RO553 December 19, 2002 Item No. 23 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Membership and Application with the Texas Building and Procurement Commission of Austin, Texas. Said documents are attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 19th day of December , 2002. MARC McDOVGAL fI i ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, Iturchasing Manager APPROVED AS TO FORM: Linda L. Chamales, Supervising Attorney/ Office Practice Section LLC:ml/ccdocs & cityatt/Linda/Resolutions/txBuildingProcurement.RES December 10, 2002 Resolution No. 2002—RO553 December 19, '2002 Item No. 23 STATE OF TEXAS COUNTY OF LumocK WHEREAS, the Texas Building and Procurement Commission is authorized to provide purchasing services for local governments pursuant to TITLE 8. SUBTITLE C. Chapter 271, Subchapter D. sections 271.082 and 271.083 of the Local Government Code, and WHEREAS, the City Council of The City of Lubbock a: (Check one of the following. See reverse.) X Local Government Assistance Organization Mental Health and Mental Retardation Community Center defined as an entity qualified to participate in the Cooperative Purchasing Program of the Texas Building and Procurement Commission pursuant to section 271.081 of the Local Government Code; and WHEREAS, in accordance with the requirements of section 113.85(a) of the Texas Building and Procurement Commission administrative rules, the Agent(s) of Record, Marc McDougal, Mayor (and Victor Kilman, Purchasing Manager) is/are authorized to execute any and all documentation of the City of Lubbock pertaining to its participation in the Texas Building and Procurement Commission Cooperative Purchasing Program; and WHEREAS, the City of Lubbock acknowledges its obligation to pay participation fees established by the Texas Building and Procurement Commission. NOW, THEREFORE BE IT RESOLVED, that request be made to the Texas Building and Procurement Commission to approve the City of Lubbock for participation in the Texas Building and Procurement Commission Cooperative Purchasing Program. Adopted this .19th day of December , 2002 by the City of Lubbock. By: CITY OF LUBBOCK, TEXAS (OWNER) Marc McDo Mayor ATTEST: Rebbcca Garza City Secretary Victor Kilman Purchasing Manager "� John Knight . Assistant City Attorney Executive Director Randall H. Riley Resolution No. 2002-RO553 CHAIRMAN Tom Beard Texas Building and Procurement Commission TBPC CO-OP APPLICATION Vi rtnr Ki 1 mAn, Piire}hA5i nq M�n_g, r Name of Authorized Individual City of Lubbock, Purchasing Department Name of Qualified Entity 1625 13th Street,,Room L04 Address Lubbock, Texas 79401 City, State, Zip Code VKilman@mail.ci.lubbock.tx.us Email Address (806 ) 775-2165 (806 ) 775-2164 Phone Number Fax Number. COMMISSIONERS Stuart S. Coleman Noe Fernandez Bob Jones Mary Ann Newman Richard (Rick) Salwen The annual subscription fee for participation in the TBPC Co -Op is: $100.00 Fee is Non -Refundable. - Please make checks payable to: Texas Building and Procurement Commission CITY OF BBOCK, TEXAS (OWNER) ATTEST: M6rd McDougal Re ecca Garza Mayor City Secretary APPROVED AS. TO CONTENT APPROVED AS TO FORM: Victor Kil nan . /n, ohn Knight Purchasing Manager Assistant City Attorney 1711 San Jacinto Blvd. ♦ P.O. Box 13047 ♦ Austin, Texas 78711 ♦ (512) 463-6363 ♦ www.tbpc.state.tx.us DOCUMENTS REQUIRED FOR PROOF OF ELIGIBILITY Submit all documentation required as proof of eligibility at the time you apply for membership in the TBPC Co -Op. All documentation must be on file at the TBPC Co -Op BEFORE a determination of eligibility can be made. LOCAL GOVERNMENTS County, Independent School District, Municipality, Jr. College District, Volunteer Fire Department Documents required. ➢ Board approved resolution MHMR COMMUNITY CENTERS Documents required. ➢ Board approved resolution SPECIAL DISTRICTS OR OTHER LEGALLY CONSTITUTED POLITICAL SUBDIVISIONS OF THE STATE Documents required. ➢ Board approved resolution ➢ Documentation. evidencing creation of entity including statutory citation. This can be in the form of: a: Legislation in which the entity was created by name b: A resolution passed by a city or a county stating that there is a need for the entity to exist and actually creating the entity ASSISTANCE ORGANIZATIONS Non-profit organizations that receive state funds and provide educational, health, or human services or provide assistance to homeless individuals Documents required. ➢ Board approved resolution ➢ Articles of Incorporation and Certificate of Authority. A letter from the Secretary of State with the entity's charter number evidencing that the entity filed for incorporation will be accepted in lieu of a certificate of authority. The TBPC Co -Op will not accept by-laws in lieu of Articles of incorporation ➢ Current contractor grant from a State agency to prove State funding. This document must show beginning and end dates and these dates must be valid at the time the application is reviewed. 1711 San Jacinto Blvd. ♦ P.O. Box 13047 ♦ Austin, Texas 78711 ♦ (512) 463-6363 ♦ www.tbpc.state.tx.us r r � Executive Director i Randall H. Riley 4 , s Texas Building and Procurement Commission CHAIRMAN Tom Beard COMMISSIONERS Stuart S. Coleman Noe Fernandez Bob Jones Mary Ann Newman Richard (Rick) Salwen What is the Texas Building and Procurement Commission Cooperative Purchasing Program? Created by legislation in 1979, the Texas Building and Procurement Commission Cooperative Purchasing Program (TBPC Co -Op) offers members a unique opportunity to purchase goods and services from state term contracts and the Catalogue Purchasing Program. Who can join? Sections 271.081-271.083 Local Government Code, V. T. C. A., Section 2155.202 and 2175.001(1) of the Texas Government Code, Title 10, Subtitle D, provide the legal authority for the following entities to participate in TBPC Co -Op: ❖ Local governments ❖ MHMR community centers ❖ Assistance organizations Why should you use TBPC Co -Op? Using the TBPC Co -Op can be highly beneficial. All state contract purchases made through the TBPC Co -Op have already been competitively bid saving you valuable"time. To use state contracts all you need to do is send us a requisition for the items you need. We will generate a purchase order on your behalf and send a copy of it to both you and the vendor. The vendor will then ship the merchandise and invoice your entity directly. A few of the items available on state contract are: Paint Road and highway equipment Tires Light bulbs and electrical Appliances Office supplies Office machines including copiers Vehicles and School buses Food Pharmaceuticals Please visit our website to see how using state contracts can save you money (see reverse for instructions). If you have any questions or need more information about our program please feel free e-mail us at coop@tbpc.state.tx.us or call at 512/463-3368. Program team members are: Susan L. Steele Misty Wusterhausen Jessica Costilla Program Administrator Account Representative Account Representative 1711 San Jacinto Blvd. ♦ P.O. Box 13047 ♦ Austin, Texas 78711 ♦ (512) 463-6363 ♦ www.tbpc.state.tx.us TEXAS BUILDING AND PROCUREMENT COMMISSION (TBPC) ON THE INTERNET Accessing TBPC on the Internet: 1. Enter the TBPC web address: www.tbpc.state.tx.us 2. Under Divisions & Services select Cooperative Purchasing 3. You have many options at this point. The areas used most often are: • CMBL Search This feature enables you to access the state Centralized Master Bidders List to create a bid list by product/service code. You may narrow the search by entering a county, city or zip code. • QISV Main Page This feature enables you to access the QISV vendors by name. • TBPC Term Contracts This is a complete numeric listing of all of the current TBPC contracts. To access the contract, click on the contract number. The General Contract Information is listed first, followed by contract line items. • Search Term Contract Info: Use this search feature when you aren't sure where to look for a certain item. Enter the item for which you are searching, then click on the search button. The search results will list the contracts including that item, beginning with the most likely. Clicking on the hyperlink (underlined and highlighted title) of the listed contract will take you directly into that contract.