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Home My WebLink AboutResolution - 2002-R0464 - Letter Of Award For Street Light Pole Construction - S&H Metal Works - 10_24_2002Resolution No. 2002-RO464 October 24, 2002 Item No. 37 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for street light pole construction - annual pricing - per ITB Bid #163-02/RS, by and between the City of Lubbock and S & H Metal Works, Inc. of Lubbock, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 24th day of October , 2002. ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, IPurchasing Manager APPROVED AS TO FORM: William de Haas Contract Manager/Attorney gs/ccdocs/ltrofaward-S&H Metal Works. res Oct. 11, 2002 P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 October 24, 2002 Oliver Shadden S & H Metal Works, Inc. Route 3, Box 13 Lubbock, TX 79403 Resolution No. 2002-RO464 October 24, 2002 Item No. 37 Office of Purchasing RE: ITB #163-02/RS —STREET LIGHT POLE CONSTRUCTION —ANNUAL PRICING Dear Mr. Shadden: S & H Metal Works, Inc. has been awarded the items noted below for Street Light Pole Construction - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #163-02/RS. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning October 24, 2002 and ending October 23, 2003. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: (Annual Quantity) 1. 60 more/less 30 Ft. residential street standard (RS-AU-1) @ $120.00 each 2. 85 more/less 47 Ft. single arm steel standard (T-AU-IT) @ $135.00 each 3. 10 more/less 47 Ft. double arm steel standard (T-AU-2T) @ $180.00 each 4. 15 more/less 36 Ft. single arm overhead series steel standard (T-AO-1) @ $120.00 each 5. 10 more/less 36 Ft. single arm direct buried steel standard (T-AU-1) @ $120.00 each 6. 10 more/less 39 Ft. double arm breakaway steel standard (T-AU-2TBA) @ $180.00 each 7. 80 more/less Retrofit old 36 Ft. single arm overhead series steel standard to make 47 Ft. single arm steel standard (T-AU-1 T2-1) @ $76.00 each 8. 60 more/less Retrofit old 36 Ft. single arm overhead series steel standard to make 30 Ft. single arm steel standard (T-AU1-1) @ $50.00 each 3. S & H Metal Works, Inc. bid dated August 30, 2002, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event S & H Metal Works, Inc. fails to perform in accordance with their proposal dated August 30, 2002. CITY OF LUBBOCK: ,Ij19 arc McDoug Rebecca Garza Mayor City Secretary APPROVED AS TO CONTENT: . vt�� Victor Kilman Purchasing Manager APPROVED AS TO FORM: William D. de Haas Contract Manager/Attorney cc: Bob Prather, Health Department Sherry Stevens, Water Utility Administration Vendor File rrB #163-02/11S. Street Light Pole Construction -Annual Pricing Resolution No. 2002—RO464 INVITATION TO BID Lubbock Power & Light DATE: August 6, 2002 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806)775-2167 FAX: (806)775-2164 http://purchasing.ci.lubbock.tx.us \� PLEASE FILL IN COMPANY NAME &'ADDRESS IN THE SPACES PROVIDED: S & H METAL WORKS, INC. RT. 3, BOX 13 LUBBOCK,. TEXAS 79403 ITB #163-021RS BID CLOSING DATE September 3, 2002 CLOSING TIME 3:00 P.M. PROCUREMENT OFFICER Ron Shuffield, Senior Buyer THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. DESCRIPTION OF INVITATION TO BID This document constitutes a request for sealed bids from responsible bidders to provide Street Light Pole Construction Annual Pricing to Lubbock Power & Light. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 #2 #3 #4 #5 (Please Initial) IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE.FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTlO%i F R TO EXECIS ORTION MAY RESULT IN BID REJECTION. A / PRESIDENT/OWNER Print.Name OLIVER SHADDEN Date 8/30/02 'PLEASE RETURN THIS PAGE ALONG WITH THE ATTACHED BID DOCUMENTS AND ANY ADDENDA. 163-02MSr B.doC 1 ITB #163-02/11S. Street Light Pole Construction -Annual Pricing BID FORM Street Light Pole Construction -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #163-021RS Incompliance with the Invitation to Bid #163-02/RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The invitation to Bid #163-021RS is by reference incorporated in this contract. UNIT OF UNIT PRICE' Extended Delivery ITEM OTY MEASURE DESCRIPTION BID Cost Days ARO" 1. 60 • - 30 ft. residential street standard - - SEE (more or Each (RS-AU-1) 120.00 7200.0 lessATTACHE 2, 85 47 ft. single arm steel standard (more or Each (T-AU-IT) 135.00 11475.0 " less 3. 10 47 ft. double arm steel standard (more or Each (T-AU-2T) 180.00 1800.0 less 4. 15 36 ft single arm overhead series steel (more or Each standard (T-A0-1) 120.00 1800.0 " less .. 5. 10 36 ft. single arm direct buried steel (more or Each standard (T-AU-1) 1 2 0.0 0 1200.0 less 6. 10 39 ft. double arm breakaway steel (more or Each standard (T-AU-MA) 180.00 1800.0 " less 7. 80 Retrofit old 36 ft. single arm overhead (more or Each series steel standard to make 47 ft. single 76.00 6080.0 less arm steel standard T-AUA T2-1 8. 60 Retrofit old 36 ft. single arm overhead (more or Each series steel standard to make 30 ft. single 50.00 3000.0 " less) arm steel standard T-AU1-1 'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS - Bidder offers a prompt payment discount of 1 %, net lAalendar days to apply after receipt of invoice or final acceptance of the goods or services provided, whichever is later. If no prompt payment discount is offered, enter 0 in the % space to indicate Net 30 days, otherwise payment terms shall be Net 30 days. Discounts will not be considered in determining low bid. THIS BID IS SUBMITTED BY S & H METAL WORKS & MFG . , INC a corporation organized under the laws of the State of TEXAS or a partnership consisting of or an individual trading as of the City of Firm: S & H METAL WORKS, INC. Address: Rt-. 3, BOX 13 City: LUBBOCK State: TX Zip 79403 The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for.the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm7, YES_ NO XX M/WBE Firm: Woman Black American Native Hispanic American Asian Pacific American Other 163-021RSITB.doc 3 ITS #163-02/RS, Street Light Pole Construction -Annual Pricing 1) BY___ _ Date:_ 8/30/02 Authorized Representative -must sign by hand Officer Name and Title: OLIVER SHADDEN — PRESIDENT Please Print Business Telephone Number 806-763-5437 FAX: 806-763-5439 FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/individual: Date of Award by City Council (forbids over $25,000): Date P.O./Contract Issued: Resolution No. 2002-RO464 CITY OF LUBBOCK INVITATION TO BID # 163-02/RS STREET LIGHT POLE CONSTRUCTION - ANNUAL PRICING DELIVERY: LIGHT POLES CAN BE DELIVERED WITHIN 2 TO 3 WEEKS AFTER PURCHASE ORDER IS RECEIVED, IN QUANTITIES OF 15 TO 25. IF PURCHASE ORDER CALLS FOR MORE THAN 15 TO 25, PLEASE ADD 2 WEEKS FOR EVERY 15 LIGHT POLES. IF LESS THAN 15 ARE NEEDED, PLEASE CALL FOR A DELIVERY DATE. S & H METAL WORKS, INC. RT. 3, BOX 13 (EASTPORT) LUBBOCK, TEXAS 79403 806-763-5437 FAX 763-5439 ITB #163-021RS, Street Light Pole Construction -Annual Pricing Resolution No. 2002—RO464 City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the governing body of the local government determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. In order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13`h Street Lubbock, TX 79401 Complete all areas below. Incomplete afridavits may be rejected. Local Business Name: S & H METAL WORKS, INC. Local Address (must be within the City limits): RT. 3, BOX 13 (EASTPORT) 2503 E . DUBUQUE LUBBOCK, TEXAS 1. Is the above address the principal place of business for the business named above? YES 2. How many residents of the City of Lubbock are employed at the above business location? 15+ 3. Year your business was established in the City of Lubbock: 1994 4. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: 1-75-2561724-1 Company Name and Address (as it appears on permit): S & H METAL WORKS & MFG. , INC. 5. Does your business have more than one office in the State of Texas? Yes XX No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 6. Was the local business required to pay business and/or real property tax for the most recent tax year? XX Yes Ng If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of pequry, the undersigned states that the.foregoing statements are true and correct. It is further acknowledged that any person, firm, corporation or entity inten ' all ubmitting false ' form ion to the city in an attempt to qualify for eligibility shall be prohibited from bidding on Cry Lu ck oducts and To peri of one (1) year. Authorized Signature: Date: 8/30/02 Printed Name and Title: OLIVER SHADDEN, PRESIDENT 163-OZ RSITB.doc 12