Loading...
HomeMy WebLinkAboutResolution - 051277Q - Agreement -RL Polk & Co- Acquisition Of Profiles Package For Urban Statitical - 05_12_1977KJ../ hw RESOLUTION OS/2779 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the MAYOR of the CITY OF LUBBOCK, BE and is hereby authorized and directed to execute an Agreement with R. L. POLK AND COMPANY, for the acquisition of "PROFILES PACKAGE" for urban statistical information, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by..the City Council this 12th day of May 1977. ROY 13ASS, MAYOR ATTEST: Treva Phillips, City cretary-Treasurer APPROVED AS TO FORM: red O. re- nter, Jr., torney PROFILES OF CHANGE AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into by and between the City of Lubbock, Texas (hereinafter "Purchaser"), and R. L. Polk & Co., a Delaware corporation (hereinafter "Contractor"), W I T N E S S E T H: WHEREAS, the Contractor has a source of statistical data obtained from two of its City Directory Canvasses for a geographic area consisting of the City of Lubbock, Texas completed on May 8, 1976 and May 14, 1977*, and the capability of compiling said statistical data by census tract using an address coding guide (hereinafter "Guide"); and WHEREAS, the foregoing has enabled the Contractor to develop and produce an urban statistical information package entitled PROFILES OF CHANGE (hereinafter "Profiles Package") consisting of statistical tables, small -area profiles and rank order reports, map series and management digest more fully described in Exhibit "A" attached hereto and made a part hereof; and WHEREAS, the Purchaser wishes to acquire the Profiles Package subject to all of the terms and conditions hereinafter set forth, NOW, THEREFORE, the Purchaser and the Contractor mutually agree as follows: 1. Materials to be Provided. The Contractor shall provide the Purchaser with the Profiles Package pertaining to the geographic area described above and including approximately 53,200 housing units. 2. Purchase Price. The Purchaser shall pay the Contractor the sum of $10,640 plus any applicable state and local taxes, upon receipt of the Profiles Package accompanied by a proper invoice therefor. 3. Contractor Services in Connection with Preparation of the Coding Guide In order to compile, by census tract, the specific information to be contained in the Profiles Package, the Contractor shall perform the following services: Update the address coding guide used in connection with the 1970 census by adding address ranges as needed to account for the ad- dresses included in the Contractor's City Directory canvass re- cords but not found in the 1970 address coding guide. Contractor will include in the updated Guide any corrections to census tract designations or address ranges which it discovers in the process of the aforementioned updating procedures, or which are made known and submitted in writing by Purchaser within three weeks of execu- tion of this Agreement. In the event that Contractor needs addi- tional information to identify certain address ranges by tract in order to complete the Guide; such information shall be supplied by Purchaser on request. *Estimated completion date 4. Time of Performance by Contractor. The Profiles Package shall be fur- nished to Purchaser within 90 days from the latest of any of the following: (a) date of receipt by Contractor of this agreement fully executed by Purchaser; (b) date the current -year computer tape to be used in compiling the Profiles Package becomes available; or (c) date Contractor accepts in writing as satisfactory for use, any coding guide material to be furnished by Purchaser. If delay in the performance of this Agreement is occasioned by circumstances above and beyond the control of Contractor, including but not limited to labor disputes, wars, national disasters or other calamity the time for performance under this Agreement shall be extended for a period equal to the duration of the delay. S. Warranty. The Contractor warrants to the Purchaser that the information provided in the Profiles Package is as accurate, correct, current and complete as may be achieved using the source data, processing methods and procedures for preparing Coding Guides normally employed by the Contractor. This warranty is in lieu of all other warranties and in no event shall the Contractor be liable for special or consequential damages. 6. Additional Terms and Conditions. This Agreement is subject to and incor- porates herein by reference any provisions required by law or regulation to be attached hereto and entitled "Additional Terms and Conditions". 7. Entirety of Agreement. This Agreement embodies the entire Agreement between the parties hereto and may be waived, amended or supplemented only in writing executed jointly by the Purchaser and Contractor. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in triplicate the day and year first above written. WITNESS:, ,7 WITNESS: Bpprov�Q as to tonni red O. Senter, Jr., City A hey R. L. POLK 6 CO., a Delaware corporation (Contractor) By: R. S. Hanel Vice President and Manager Date: Date: EXHIBIT "A" TO AGREEMENT BETWEEN THE PURCHASER AND CONTRACTOR DATED 197 Description of Items Included in Profiles Package to be Furnished by Contractor to the Purchaser: I. Statistical Tables - Contractor will furnish the Purchaser with ten (10) reduced -size &i x 11-inch) copies (9 bound and one unbound) consisting of the following tables: 1.. Summary of Key Indicators 2. Summary of Major Factors Influencing Housing Decisions 3. Population Change and Household Mobility 4. Household Characteristics and Movement 5. Occupation of Head of Household 6. Index of Household Income 7. Household Counts - A S. Household Counts - B 9. Housing Status of Households in Four Lower -Income Categories According to Occupation of Head of House: (A) Retired (B) Jobless (C) Unskilled Jobs (D) Service Workers (E) Total of Four Categories 10. Occupational Distribution of Persons 18 and Over - Excluding Wives 11. Housing Supply - Utilization and Change 12..Occupancy of New Residential Structures 13. Vacant Housing Units - Components of Change 14. Vacant Housing Units - Size of Structures 15. Current -year Vacancies - Over/Under Minimum Levels 16. Relocation Capability 17. Commercial Structures and Units 18. Commercial Firms - Report A 19. Commercial Firms - Report B 20. Reference Tables Consisting of the Following: (A) Summary of Household Counts - Complete vs. Incomplete Records (B) Percentage Distribution within Areas - Based on Counts for Households with Complete Records (C) Percentage Distribution within city - Based on Counts for Households with Complete Records II. Small -area Profiles and Rank Order Re orts - Contractor will furnish the Purchaser with ten 10 reduced -size (831 x 11-inch) copies (9 bound and one unbound) of reports showing for each tract its counts and ranking among all tracts in the City according to 55 items within the following categories: 1. Current counts 2. Gross change 3. Net change 4. . Key indicators —rates 5. Key indicators - change 6. Secondary indicators Also included is a summary report showing rankings for all factors, and for all tracts. III. Computer -printed Maps - Contractor will furnish.the Purchaser with ten (10) reduced -size 8•2 x 11-inch) copies (9 bound and one unbound) of the following: 1. 260 maps displaying tract statistics and percentages selected from the Statistical Tables. 2. 63 maps.showing small -area rankings by selected subjects from the Rank Order Reports. IV. Management Di est - Contractor will furnish the Purchaser with ten (10) reduced -size 8 x 11-inch) copies (9 bound and one unbound) of reports consisting of the following three sections: 1.. City-wide overview, consisting of 12 key indicators of status and change, and a comparison of selected counts with those of the 1970 census. 2. A selection of 31 key maps which provide a perspective on neighborhood characteristics. 3. A summary of key indicators (also in the Statistical Tables, Table V6000) which provides highlights of both status and change, city-wide, and by small -area. 4. A one -page summary for each small -area showing current characteristics and significant change. V. Additional Material to be Provided. In addition to those materials set forth hereinabove, Contractor shall furnish to Purchaser those items set forth in the Addendum(s) attached hereto and made a part hereof.