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HomeMy WebLinkAboutResolution - 112075F - Contract For Consulting Services - Police Management Study - 11_20_1975KJ:cab C 11075 F RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the MAYOR of the CITY OF LUBBOCK BE and is hereby author- ized and directed to execute for and on behalf of the CITY OF LUBBOCK a CONTRACT FOR CONSULTING SERVICES TO CONDUCT A POLICE MANAGEMENT STUDY FOR THE CITY OF LUBBOCK between the CITY OF LUBBOCK AND attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City. Council this 200ii day of November , 1975. ROY B SS, MAYOR ATTEST: Treva Phillips, C)Xy Secretary -Treasurer APPROVED AS TO FORM: ter, Jr., t J CONTRACT FOR CONSULTING SERVICES TO CONDUCT A POLICE MANAGEMENT STUDY FOR THE CITY OF LUBBOCK THE STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT entered into this day by and between the CITY OF LUBBOCK, hereinafter called "CITY", and CRESAP MCCORMICK AND PAG_F,I., INC. hereinafter called CONSULTANT WITNESSETH: WHEREAS, the City has made proper application for and has re- ceived a grant award made by the Texas Criminal Justice Division for the purpose of conducting a Police Management Study for the City of Lubbock; and WHEREAS, the City desires to engage the services of the Consul- tant for the purpose of making such study upon the following terms and conditions: 1. The City agrees to engage the services of the Consultant for the purpose of conducting a Police Management Study for the City of Lubbock in accordance with the Proposals for Com- prehensive Management Study of Lubbock Police Department, made a part hereof which is attached hereto as Exhibit A. the letter of acceptance of the Consultant, which is made a part hereof and attached and marked Exhibit B, the grant applica- tion and grant award by the Texas Criminal Justice Division which are made a part hereof and attached as Exhibit C and D respectively, the Financial Manual for Action and Planning Grants Awarded by the Criminal Justice Division which is made a part hereof and attached as Exhibit E. 2. It is agreed that emphasis on this study shall be placed on future developments or long-range developments for the Lub- bock Police Department. It is understood and agreed that the services to be performed under this agreement and the com- pensation to be _paid hereunder are contingent upon the appro- val of this agreement by the Texas Criminal Justice Division and the receipt of grant funds to perform such study. 3. The Consultant shall secure, at its own expense, all person- nel required to perform its services under this contract and shall submit to the Project Monitoring Committee, as estab- lished in the proposal attached hereto, the names of such employees and the Project Manager assigned to this project and such personnel shall meet with the approval of this Com- mittee. 4. The Consultant shall provide all equipment and office space necessary to carry out the services provided in this agree- ment, with the exception that the City shall provide space for performing services under this agreement which are neces- sarily carried out on the premises of the City. The Consul- tant shall commence work under this agreement thirty (30) days from award of the Contract, and the final report shall be submitted within one hundred twenty (120) days from the commencement date. In addition, the Consultant shall make 14. The Consultant hereby agrees that he will comply with Title VI of the Civil Rights Act of 1964 (P. L. 83-352) and all require- ments imposed by or pursuant to regulations of the Department of Justice appearing at 28 CFR ct. seq. and especially subparts C and D thereof issued pursuant to that title, to the end that no person shall on the grounds of race, creed, sex, color, ornational originbe excluded from participation in, be denied the beneifts of, or be otherwise subjected to discrimination under any program or activity for which the Consultant received compensation through the Council in the form of Federal financial assistance from the Department; and gives further assurance that he will promptly take any measures necessary to effectuate this commitment. This assurance shall obligate the Consultant for the period dur- ing which the Consultant receives Federal financial assistance from the Council, and the United States shall have the right to seek judicial enforcement of this assurance. The Consultant agrees to post in a conspicuous place available to his employees and applicants for employment, government notices setting forth the provisions of this nondiscrimination clause. The Consultant will, in all solicitations of advertisements for employees placed by or on behalf of the Consultant, state that all qualified appli- cants will receive consideration for employment without regard to race, sex, color, creed, or national origin. 15. No officer or employee .of the City or member of its governing body who exercises any function or responsibilities in connection with the undertaking or carrying out of the project shall, prior to completion of the project, voluntarily acquire any personal interest, direct or indirect,. or any contract or proposed contract in con- nection with the project. If any such member, officer, or employee presently has, or in the future involuntarily acquires any such personal interest, he shall immediately disclose such interest to the City. Upon such disclosure such member, officer or employee shall not participate in any action by the City affecting the carrying out of the project. The City shall promptly advise the Government of the facts and circumstances concerning any disclosure of interest made to it pursuant to this paragraph, 16. The Consultant covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his services hereunder. The Consultant further covenants that in the performance of this contract no person having such interest shall be employed. 17. No member of or delegate to the Legislature of the State of Texas or a member of Congress shall be admitted to any share or part thereof or to any benefit to arise herefrom. 18. This agreement can be amended or extended only upon written, agreement between the City and the Consultant. 19. The Consultant shall be in all respects an independent contractor and shall accept sole responsibility for the actions of his project manager and all of its employees and shall be responsible for all materials, services secured, subcontracts entered into or lia- bilities incurred in the performance of this agreement.. 20. The Consultant shall administer and disperse all grant funds in accordance with the fiscal guidelines and requirements outlined in the Financial Manual for Action and Planning Grants Awarded by the Criminal Justice Division. The Consultant shall maintain and make available for inspection, audit, reproduction by any authorized representative of the Comptroller General of the United States Department of Justice and the State of Texas, books, documents and other evidence pertaining to this agree- ment and shall maintain all of such records for a period of three (3) years after final payment or until a federally -approved audit has been made and all questions arising therefrom are resolved. 21. This agreement may be terminated by the City at any time during the life of this agreement if the City shall determine that termination is in the best interest of the City. Termina- tion shall be affected by delivery to the Consultant of a written notice of termination specifying to what extent exact perfor- mance of work under the contract has been terminated and the effective date of termination. 22. The Consultant may terminate this agreement by submitting to the City its letter of termination which shall be effective sixty (60) days from the date of such letter. Upon termination under this section or the above section the City shall to the Consultant pay the amount due for such services made up to the date of termina- tion which have been reviewed by the Project Monitoring Com- mittee and are found to be acceptable by such Committee. 23. The written notice referred to in Sections 21 and 22 shall be deemed to be complied with by delivery by mail at the following addresses of the respective parties hereto: THE CITY OF LUBBOCK P.O. Box 2000 Lubbock, Texas 79457 URESAP, MC CORMICK AND PAGET, INC. t 1776 K. Street, N. W. Washington, D. C. 20006 .EXECUTED THIS 20th DAY OF November , 1975. ATTEST: CIT L OCK BY Treva Phil 'ps ROY BASS City Secretary- reasurer. . Mayor APPROVED: . 'Fred O. Senter, Jr. City Attorney ATTEST: CONSULTANT: CRESAP, MC CORMICK AND PAGET, INC. BY: BILL G. EVANS, APPROVED: Vice President TEXAS CRIMINAL JUSTICE DIVISION BY: Base, Councilmen West, Jordan, Henry and McAlister voting Yea, none voting Nay that the follov- Ing resolution be passed. '/�� RESOLUTION / �" � C,yj"� l ��� A RESOLUTION ADOPTING PLANS AND SPECIFICATIONS AND DIRECTING ADVERTISEMENTT FOR BIDS. WHEREAS, the City Council on May 13, 1976 passed a resolution providing for the improvements of a portion of street., highways, avenues and/or alleys in the City of Lubbock, Texas, and along the bound- r arise of said City, and directing preparation of plans and specifications covering the streets, high- I ways, avenues and/or alleys as named in said resolution and. WHEREAS, the City Engineer has prepared and filed with the City plans and specifications for such improvements, and same have been examined; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: _ THAT, the plans and specifications submitted by the City Engineer covering improvements contemplated by said resohtlon, BE, and the same are hereby approved and the Mayor and City Secretary are hereby authorized and directed to advertise for bids in accordance with the "Notice to Bidders" made a par[ of said specifications covering the quantities of materials needed for said paving program as therein act out. AND IT IS SO ORDERED. PASSED AND APPROVED THIS THE 27th day of May, 1976. �- /a/ Roy Bass, Mayor ATTEST: /a/ Treva Phillips, City Secretary APPROVED: APPROVED: - /a/ Wilford D. Watson, City Engineer /s/ Fred 0. Segter, Jr., City Attorney !� .76-35-194-639 Motion was made by Councilman West, seconded by Councilman Henry, motion carried, Mayor Be... (26) Councilmen West, Jordan, Henry and McAlister voting Yee, none voting Nay to deny the claim for reimbursement to EPA and authorize further negotiations. _ 76-33-194-540 Motion was made by Councilwoman Jordan, seconded by Councilman Henry, motion carried, Mayor (27) Bass, Councilmen West, Jordan, Henry and McAlister, voting Yea, none voting Nay to pass Ordinance e No. 7267 o. first reading. ` ORDINANCE NO. 7267 AN ORDINANCE ABANDONING CLOSING UTILITY EASEMENTS LOCATED IN PARTS OF SECTIONS 78, 10, 27, AND 36, ALL IN BLOCK A. LUBBOCK COUNTY, TEXAS AND MORE PARTICULARLY DESCRIBED HEREINAFTER IN THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONING AND CLOSING; AND PROVIDING FOR PUBLICATION. '76-35-194-541 Motion was made by Councilwoman Jordan, seconded by Councilman Henry, motion carried, Mayor (29) Bass, Councilmen West, Jordan, Henry and McAlister, voting Yea, none voting Nay to pass Ordinance No. 7269 on first reading. • ORDINANCE NO. 7268 AN APPROPRIATION ORDINANCE WHEREAS, the City Council of the City of Lubbock finds it is necessary to appropriate cer- tain specific funds out of bond funds for an approved project; WIDENING OF QUIRT AVENUE BOW THEREFORE, BE IT ORDAINED BY TOE CITY COUNCIL OF THE CITY OF LUBBOCK: There is hereby appropriated out of the following described bond fund, to -wit: STREET IMPROVEMENT BOND FUND GWO 10868 The aum $3,703.25 For the following purpose: To relocate Stack Farm Trust irrigation facilities to clear right- of-way for Quirt Avenue Widening. Total costs 93,703.25 7¢-35-194-542 The City Council considered the Comprehensive Management Study of the Lubbock Police Department. (30) Mayor Bass asked for comments from Polite Chief J. T. Alley. Chief Alley stated he agreed with thestudyin principle, but would suggest minor changes that could be worked out. ,j Bill Evans of Creaap, McCormick and Paget, Inc., Management Consultants, appeared mad answered questions of the nembare of the Council. _ II Jack Kastmaa appeared representing the Crime Committeav s yressing the Committea*s wish to have changes implemented as proposed in the study. got J, U Mayor Bass asked for anyone in the audience who wish to speak to come forward. No one did so. After consideration of all information presented, motion was made by Councilwoman Jordan, seconded by Councilman Henry, motion carried, Mayor Base, Councilmen West, Jordan, Henry and McAlister voting Yea, none voting Nay, that the City Council go on record as favoring the report of Cresap. McCormick and Paget, Inc., and instruct the staff to do whatever is necessary for orderly Implementation. 76-35-195-543 Motion we made by Councilman West, seconded by Councilman McAlister, motion carried, Mayor Base (31) Councilmen West, Henry and McAlister voting Yea, Councilwoman Jordan voting Nay to pass Ordinance No. 7269 on first reading. ORDINANCE NO. 7269 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK BY AMENDING ARTICLE II OF CHAPTER 3 THEREOF, ENTITLED "AIRPORT BOARD", BY AMENDING SECTION 3-13 THEREOF PROVIDING FOR BOARD !EMBERS, QUALIFICATIONS AND TENURE; AMENDING SECTION 3-16 THEREOF, PROVIDING FOR BOARD MEETINGS; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. 76-35-195-544 The City Council considered contract with the Chamber of Commerce regarding Convention and (32) Tourism Bureau. After consideration of all information presented, motion was made by Councilman Henry, seconded by Councilman McAlister to approve contract between City and Chamber of Commerce. A substitute motion we made by Councilwoman Jordan to add "with the consent of City Manager", to paragraph 6 in the contract. This substitute motion died for lack of a second. Vote on the original •=�"� .. motion to approve the contract was as follows: Mayor Bass, Councilmen West, Jordan, Henry and McAlister voting Yea, none voting Nay; motion carried. (Contract set in on opposite page 195a.) 76-35-195-545 Items 34, 35, 36. (34.35 6 u 36) The City Council considered request of Mrs. Earlene Guess, 3716 70th Street, to waive alley paw- ing assessment or waiver of interest on assessment. The assessment amount is $169.40 and the -; - Interest is $50.81. a The City Council considered waiver of interest in the amount of $240.26 for Emmett McKinney, Jr., at 4622 42nd Street for paving on Toledo Avenue. The Principal amount is $524.62. ' 'dry The City Council considered waiver of interest from 1967 through 1976 on property of Dorothy Phillips, 1312 66th Street. The principal assessment is $356.43. Fred Senter, City Attorney, discussed paving assessments, and interest. After discussion of t4 N: ? I■ these requests for waiver, motion was made by Councilman West, seconded by Councilman Henry, "', motion carried, Mayor Bass, Councilmen West, Jordan, Henry and McAlister voting Yea, none voting Hay, to deny requests for waivers, as set out in Agenda Items 34, 35, 36 above. A 76-35-195-546 Motion was made by Councilman Henry, seconded by Councilman Wee[, motion carried, Mayor Base, 'fy (37) Councilmen West, Jordan, Henry and McAlister voting Yea, none voting Nay to approve planned Use Report for General Revenue Sharing (7th Entitlement Period). 76-35-195-547 The following bids were received for replacement of Municipal Auditorium roof and Coliseum "at (38) entrance way roof, being Bid No. 3858. Hid Tabulation set in Bid Book. After consideration of all bide received, motion was made by Councilwoman Jordan, seconded by rM,� • Councilman Henry, motion carried, Mayor Rasa, Councilmen West, Jordan, Henry and McAlister voting Yea, none voting Hay to accept the bid of Ajax Roofing Company, for replacement of Mua1- uvw"1'^ _ cipal Auditorium roof and Coliseum east entrance way roof. 9 76-35-195-548 The following bide were received for the purchase of a Waukesha gasoline engine for the Fire (39) Department, being Bid No. 3886. q Hid Tabulation set in Bid Hook. 9 After consideration of all bids received, motion was made by Councilwoman Jordan, seconded by Councilman Henry, motion carried, Mayor Bass, Councilmen West, Jordan, Henry and McAlister „ voting Yea, none voting Nay to accept the bid of Waukesha - Pierce Industries, Hobbs, New M-1co, ? j, for the purchase of a Waukesha gasoline engine for the Fire Department. " 35-195-549 The following bids were received for the purchase of black steel pipe for Water Production, being (40) - Bid No. 3892. CC e Hid Tabulation net In Hid Boot. , After consideration of all bide received motion was made by Councilwoman Jordan, seconded by ` ■/' Councilman Henry,- ory, motion carried, Mayor Bass, Councilmen Weet, Jordan. Henry and McAlister voting Tan, none voting Nay to accept the bid of Lakewood Pipe, for the purchase of black steel pipe for Water Production. 6-35-195-550 The following bide were received for the purchase of pumps and motors complete with cable for rc (41) Water Production, being Bid No. 3891. -' Bid Tabulation set I. Bid Book. -. " After consideration of all bids received, motion was made by Councilwoman Jordan, seconded by - '! Councilman Henry, motion carried, Mayor Bass, Councilmen West, Jordan, Henry and McAlister .. voting Yea, none voting Nay to accept the bid of Hydraulic Products Company, Incorporated. for