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HomeMy WebLinkAboutResolution - 082875A - Contract Agreement - LBK Chapter American Institute Of Architects - 08_28_1975KJ: rmj R FC(1T .TT,rTnW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the M%yor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an agreement in favor of the LUBBOCK CHAPTER OF THE AMERICAN INSTITUTE OF ARCHITECTS for an architectural survey and inventory of historical archi- tecture within the City of Lubbock as part of the current 701 Project, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 28th ATTEST: day of August 1975. ROY MASS, MAYOR Treva Phillips, 'Ci Secretary -Treasurer APPROVED AS TO FORM: red v, center, dr. , CONTRACT AGREEMENT BETWEEN THE CITY OF LUBBOCK and LUBBOCK CHAPTER AMERICAN INSTITUTE OF ARCHITECTS CITY OF LUBBOCK ARCHITECTURAL SURVEY AND INVENTORY Principal Investigators James E. White and James W. Kitchen Contract Starting Date: August 1, 1975 Contract and Project Duration: 9 months Amount of Contract With The City of Lubbock: $5400.00 Members of the Committee AIA' James E. White, Chairman Frank Wilson Dr. Elizabeth Sasser Bill Cartwright CITY OF LUBBOCK, TEXAS URBAN PLANNING ASSISTANCE PROGRAM CONTRACT FOR PROFESSIONAL OR TECHNICAL SERVICES THE STATE OF TEXAS j COUNTY OF LUBBOCK G R E E M E N T THIS AGREEMENT, entered into as of this 2 8 day of AUGUST 1975, by and between the City of Lubbock, Texas, hereinafter referred to as the "City" and the Lubbock Chapter of American Institute of Architects, 3307 Ave. X, Lubbock, Texas, acting herein by and through its duly authorized agents or representatives, James E. White, Chairman, and James W. Kitchen, and between James E. White and James Kitchen individually as Principal Investigators, said Committee and Investigators are hereinafter referred to as the "Contractor." W I T N E S S E T H : WHEREAS, the City has, under date June 30, 1975, entered into a Contract for a grant for preparation of a supplement to the Comprehensive Plan with the United States of American, providing financial aid to the City, under the Urban Planning Assistance Program authorized by Section 701 of the Housing Act of 1954, as amended to date, and WHEREAS, the Department of Housing and Urban Development has declared that projects which will contribute to the celebration of the United States' Bicentennial in 1976 would be particularly appropriate, and. WHEREAS, the Department of Housing and Urban Development has requested inclusion of historic preservation studies and plans be considered in pre- paring the Overall Program Design for this Action Year, and WHEREAS, to Emphasize the Bicentennial the City of Lubbock desires to designate this project as part of the City of Lubbock's Bicentennial acti- vities so as to be able to better appreciate the City of Lubbock's contribu- tion to the historical and cultural growth of the United States of America, and u WHEREAS, pursuant to such Contract, the City is undertaking certain activities necessary for the preparation of an architectural survey and inventory of Lubbock, and WHEREAS, the City desires to engage the Contractor to render certain technical advice and assistance in connection with such undertakings as assumed by the City; NOW THEREFORE, the parties do mutually agree as follows: Section 1: THE GENERAL OBJECTIVE OF THIS CONTRACT The general objective of the proposed project will be to provide an accurate, professionally compiled and published architectural survey of the City of Lubbock. The completed study will be utilized in the following ways: 1. To provide a solid base for historic preservation efforts of the City of Lubbock. 2. To provide an architectural history of the City of Lubbock that is understandable and enjoyable to all ages and ethnic groups. 3. To make the citizens of Lubbock aware of their heritage. 4. For use as a promotional tool by the City of Lubbock. 5. To provide an organized vehicle for the collection and preser- vation of all available significant architectural data. Architectural structures are significant elements in consideration of urban design elements for the City of Lubbock. In a recent study which located, characterized, and evaluated historic structures and sites within the City of Lubbock, it became apparent that Lubbock does contain significant architecture. Architectural significance was noted; however, little information is available to planners concerning architectural significance of specific structures within the City. There is, therefore, a need to identify, inventory and document architecturally significant structures within the City of Lubbock. In addition, Objectives of the study are: 1. To survey existing resources with the owner's permission within the City of Lubbock contructed before 1970. 2. To classify resources by condition, ownership, location and other information available. 3. To recommend action that can be taken by private owners, which would result in the preservation of architecturally significant buildings. 4. After completion of the survey and evaluation, to determine if districts exist which may be utilized for enhancing the urban image. 5. To submit all results to the City of Lubbock. Section 2: THE WORK TO BE PERFORMED BY CONTRACTOR TO ACHIEVE THE GENERAL OBJECTIVE OF THIS CONTRACT The work which the Contractor covenants and agrees to perform in order to achieve the general objective of this contract is noted in the addendum following the budget, said addendum being set forth in exhibit B attached to and made a part hereof. This addendum includes the suggested survey process, architectural buil- ding record and evaluation. In addition: A. An architecturally accurate text shall be written to correspond with structures selected for inclusion in the architectural survey and inventory. B. Each page of the book shall be layed out preparatory to publication with reference to graphics, size, selection of type, paper to be used, art work, etc. C. Final Printing. Upon completion of the project, the City shall receive six (6) complete and compiled copies of the book herein mentioned. The book shall be submitted to the City as described in Section 4 as herein written. D. The ownership of all final and finished drawings, tracings, negatives and reproducible originals and narratives prepared by the Contractor for printing the required six volumes shall be retained by the Contractor until completion of the contract services, and upon final payment said materials shall become the property of the City. In addition: A meeting shall be held between the City/an e contractor first above written no less than one (1) time monthly for the purpose of reviewing project progress to date and discussing other project matters as may be necessary and/or applicable. Project status and summary sheets shall be submitted at the begin- ning of each meeting by the Contractor or its representative and shall be retained by the City for its records. The City reserves the right to reject in total or in part any portion of the Project as of the date of the meeting. This does not exclude the City's right to reject or request modification of Work Programs to date. In addition, either party may call meetings if they feel the regular monthly meeting is not sufficient. The first scheduled meeting shall be held before the end of the first (1st) week in September 1975. Section 3: GUIDELINES FOR CONRRACTOR TO FOLLOW IN THE AREAS OF IDENTIFICATION, INVENTORY, AND DOCUMENTATION. The Contractor agrees and covenants to follow the following guidelines in regard to the areas of identification, inventory, and documentation: A. Identification Contractor's researchers shall endeavor to identify all important applicable architecturally significant structures within the City of Lubbock built before 1970. These structures shall be identified by information obtained from windshield surveys, personal conversa- tions, Southwest Collections at Texas Tech University, on -site surveys, library research, county records, and information furnished by individuals and other organizations. B. Inventory To accomplish the inventory a preliminary survey will be undertaken including a comprehensive listing of architectural resources by lot and block number and located on a map of the City of Lubbock. Scale shall be appropriate to size and scope of building. Initial survey will consist of the files of the historic site survey completed by Lubbock County Historic Survey Committee. This inventory may include no more than twenty buildings within the framework of the architec- tural styles listed. Not all styles will be included, if none is found to be of architectural significance; however, more than one example of some styles or periods may be included. C. Documentation The survey shall be conducted under the supervision of the principal investigators with one student from Park Administration Department and one student from the Department of Architecture at Texas Tech University as staff researchers. These two students shall be awarded a scholarship out of the proposed budget for their participation. The graphic documentation of the buildings will be done by means of measured drawings (floor plans, sections; elevations, etc.) at an appropriate scale, and/or photographs, with written documentation to supplement these drawings. The staff researchers will make a whirlwind tour, seeking out examples of the periods. These shall be reviewed with the principal investiga- tors to ascertain if each particular building is significant of its style or period. After these surveys are complete, the field measure- ments (or other graphic documentation) will begin on each building. During the time of field measurement, photographic documentation and written documentation shall be simultaneously occurring. A written report consisting of objectives, methodology and recommen- dations shall be prepared and submitted as above written in Section 2-C. The information gathered in Parts A and B shall be sorted and reviewed by the Contractor. All applicable information from each file shall be arranged in proper form for inclusion in the Lubbock architectural survey and inventory. The most significant information within the City, as determined by the Contractor's research teams, shall be included in a publication detailing the most important architectural structures in Lubbock. In addition, copies of the completed publication shall be submitted to the Texas Historical Commission. Section 4: TIME OF PERFORMANCE The services of the Contractor are to commence upon the date first written above, and shall be undertaken and completed in such sequence as to assure their expeditious completion in the light of the objective of the con- tract, but in any event all of the services required hereunder shall be complete within Two -hundred Seventy three (273) consecutive calendar days from the beginning date of this contract first above written. Section 5: COMPENSATION The Contractor shall be compensated in an amount not to exceed Five Thou- sand -Four Hundred Dollars and No Cents (5400.00) for services rendered under the terms of this contract. (See Addendum A) The Contractor shall be com- pensated by the City in the following manner: The Contractor shall submit a requisition for payment, on or about the first of each month, for services rendered during the preceding month, and the City shall remit same payable to James E. White, Chairman of the Lubbock Chapter American Institute Architects. Section 6: TERMINATION In the event the City elects to terminate this program and so notifies the Department of Housing and Urban Development, or in the event the Department of Housing and Urban Development terminates this program and withdraws Grant Funds or in the event that all allocated Grant Funds are expended, then upon the happening of any of the above, this contract shall terminate with the Contractor entitled to payment for services to such date or to the extent of available Grant funds. Written notice of any such termination shall be given by the City to the Contractor by mailing such notice to James E. White, Chairman, Lubbock Chapter American Institute Architects, 3307 Ave. X, Lubbock, Texas. Section 7: AFFIRMATIVE ACTION PLAN The Contractor shall comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968, Executive Order 11246 and Section 135.70 of the Federal Register, Vol. 38, October 23, 1973, as regards the Contractor's Affirmative Action Plan and utilization goal. HUD, the Comptroller General of the United States, or any of their duly authorized representatives shall have access to any books, documents,ppapers, and records of the Contractor Which are directly pertinent to a specific grant program for the purpose of making audit, examination, excerpts and transcriptions. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date first above written. LUBBOCK CHAPTER AMERICAN INSTITUTE OF ARCHITECTS esE., individually and as ubbock Chapter American itects Ames W. Kitchen, individually and as gent of the Lubbock Chapter American nstitute Architects CITY OF LUBBOCK � ?149 �Ms ROY BASS, MAYOR ATTEST: Treva Phillips,__Cit Secretary -Treasurer APPROVED AS TO FORM: red 0. Sen er, Jr., Ci ttorney A D D E N D U M S ADDENDUM "All PROPOSED BUDGET Scholarship - Architecture Student $ 1,500.00 Scholarship - Park Administration Student $ 1,500.00 Drafting $ 700.00 Film and Processing $ 500.00 Xerox (Printing - Six copies of report) $ 300.00 Travel Within Lubbock $ 200.00 Typing $ 400.00 Drafting Material and Supplies, Stenographic $ 300.00 TOTAL $ 5,400.00 This proposal requests the authorization to transfer funds from one source to another one within the budget if conditions so warrant. Budget transfers must be approved in writing by Office of Senior Planner. A 1/1 ADDE'NDU'M "B" SUGGESTED SURVEY PROCESS, ARCHITECTURAL REVIEW 1. Define and describe architectural styles or periods, produce the parameters for inclusion of a resource in the Lubbock survey. Model characteristics of these styles and period examples, such that a classification system can be created before the field survey is started. 1860-1890 Victorian - general style 1890-1915 Second Renaissance Revival Georgian Revival Neo-Classical Revival Gothic Revival (style) Jacobethan Commercial Prairie Western Stick (features) Mission Bungaloid 1915-1945 Spanish Colonial Revival Pueblo Modern International 1945-1970 6pntem�o�adyn'.-' ;'e=val A resource should fitra classification, with room allowed for indicating variance from the norm of that class. 2. Establish a survey system, to systematically procure information -resources, etc. 1) Classification system (referred to in number 1 above) 2) Field work sheets 3) Filing system - reference system 4) Photo filing system 5) Mapping of individual locations 6) Map locations of resource as they develop, resulting in a final location map of resources 3. Windshield field work should dover all eligible areas of Lubbock, in a precise and orderly manner. 4. Background Research a. Check historical merit from previous survey, or include if new in- formation is obtained b. Ownership -owner occupancy, rental, vacant c. Legal location 5. Final resource survey form compilation 6. Develop area analysis: ex. Overton Addition Ellwood Addition O'Neal Terrace 7. Final Review - A.I.A.; Historical architects; etc. 8. Promotional slide presentation 9. Presentation to Planning Department, City of Lubbocl B 1/4 ARCHITECTURAL BUILDING RECORD AND EVALUATION* I. Each page of the form should have a uniform heading, including identification of the study ("Historic Building Record and Evaluation"), identification of the agency undertaking the study, a file number, a sheet number, and perhaps a color code box in the upper right corner (in some studies it might be desire - able to color code the forms by land use, period of construction, general location in the city, or some other pertinent characteristic). II. Identification A. Name of building (common name or name of first owner) B. Street address (or location description) D. Geographic identification that ties into the city's land -use inventory to allow correlation with other records in the data system (planning district, census tract, census block, parcel, lot, ward, subdivision plat, or some other local means of identification, or pertinent com- bination of the above) D. 1. Date of original construction fif known) 2. Or period of original construction (by appropriate local cate- gories such as seventeenth century; early, middle, or late eighteenth century; early, middle, or late nineteenth century; twentieth century) 3. Architect 4. Builder E. 1. If additions or modifications, describe 2. Date(s) of changes 3. Architect(s) of changes F. 1. If restored, date of restoration 2. Architect of restoration G. 1. If moved from original location, date of move 2. Original location H. 1. Original owner 2. Intermediate owners (if significant) 3. Present owner I. 1. Original use 2. Present use 3. Possible reuses (if relevant) J. Present zoning K. I. Assesor's file number 2. Land assessment 3. Main building assessment 4. Accessory buildings assessment 5. Total assessment L. 1. Open to public? 2. Fee 3. Control by whom? M. Published references (give full bibliographic data including pages; if map or rendering, give date, publisher, where available for review) III. Location map (sketch to approximate scale) and site plan if appropriate IV. Description A. 1. Construction materials (include colors; distinctive construction features, such as type of brick bond). 2. Quality of original workmanship (good, fair, poor) 3. Quality of later workmanship (good, fair, poor) * Technique recommended by American Society of Planning Officials B 2/4 B. 1. Number of stories 2. Basement? 3. Number of units (dwellings, offices, stores, etc.) C. Significant exterior building features (could contain pictorial guides or checklists on common local designs for doorways, roof, windows, cornice, columns, porch details, dormers, etc.) D. Significant interior building features (could contain pictorial guides or checklists on common local designs for doorways, fireplaces, panel- ing, moldings, etc.) E. 1. Desecration of original design (little or none, moderate, consider able) 2. Describe (exterior, interior) F. Significant site features (paving, fence, wall, gate, unique plant materials, landscaping design, etc.) G. Compatibility with environs (is building an instrusion on the neighbor- hood? comment) V. Physical Condition A. Structural soundness of building (good, fair, poor) B. Maintenance of exterior (good, fair, poor) C. Maintenance of interior (good, fair, poor) D. Maintenance of site (good, fair, poor) E. Maintenance of accessory buildings (good, fair, poor) F. Maintenance of adjacent properties (good, fair, poor) G. General condition of neighborhood (good, fair, poor) H. Is structure threatened with demolition or alteration by either pub- lic or private action? I. Have any individuals or groups expressed an interest in preserving the structure? J. Comments on any of the above VI.. Sources of interest A. Architectural 1. Important because of age (one of oldest in city) 2. Style or period (identify) a. Is it a unique example of this style in the city? b. Is it one of a few good examples of this t,yle in the city? c. Is it a good example of a common style still prevalent in the city? 3. Work of a nationally famous architect (identify) 4. Notable work of a local architect or master builder (identify) 5. Architectural curiosity; picturesque or ornamental work 6. Important as part of cluster of related buildings in block front- age or streetscape 7. Interest due to monumental setting, site at focal point of vista, or other unique position in cityscape 8. Comments on the above B 3/4 B. Historical (can reflect cultural, social, economic, military, or political associations attributed to whole area as well as to particular structure) 1. Associated with a single event of national or local importance (identify) 2. Associated with a major recurring event in the life of the community (identify) 3. Associated in a major way with the life or activity of a signifi- cant personality of national or local importance (identify) 4. Associated with a group or organization of national significance (identify) 5. Associated with a significant local group or organization, in- cluding social or ethnic groups important in the settlement of the city or its parts (identify) 6. Associated with an institution important in the life or development of the community (identify) 7. Associated with the civic life of the community (such as jail, school, town hall) 8. Is historical interest identified by a marker on or near the build- ing? (If yes, include text of marker on supplemental sheet) 9. Comments on the above UII.VI$ignSfgoafieance A. Degree of historical significance (check one): Important in a national context Important in a state or regional context Important in a city context Important in a sub -city context B. Architectural quality (design of individual structure) (check one): Exceptional Excellent Good Fair Poor C. Urban design quality (importance of structure to its visual environ- ment) (check one): Great Moderate Minor D. Comments on the above VIII. Miscellaneous A. Name, title, address of recorder(s). Date of record B. Name, title, address of person(s) making evaluations. Date of evalua- tion D. Name of supervisor. Date of check IX. Attachments for file (if available) A. Measured drawings (floor plans, elevations, sections, details, site plan) B. Photographs of structure (note date and photographer for each) C. List of color elides of structure in agency collection (list slide identification number, date, photographer) D. Prints, sketches, maps, or additional descriptive materials. E. News clippings; copies of published materials B 4/4