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HomeMy WebLinkAboutResolution - 071075I - Contract - Historical Survey Committee - 07_10_1975%d3> JW F/ dw RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the MAYOR of the CITY OF LUBBOCK, BE and is hereby authorized and directed to execute for and on behalf of the CITY OF LUBBOCK a contract with LUBBOCK COUNTY HISTORICAL SURVEY COMMITTEE, acting by and through its Chairman, William C. Griggs and James-W. Kitchen, individually and as agents and representatives of said Committee, in regard to the compilation of a Pictorial History of Lubbock, Texas, attached herewith which shall be spread upon the Minutes of the Council and as spread upon the Minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this loth day of July 1975. ROY ASS, AYOR ATTEST: Treva Phillips, City Sgereta.ry-Treasurer APPROVED AS TO FORM: Fred O. Senter, Jr., CitKAttorney Contract Between the City of Lubbock and The Lubbock County Historical Survey Committee Lubbock, Texas A Pictorial History of Lubbock Principal Investigators William C. Griggs James W. Kitchen 1 Contract Starting Date: July I, 1975 Project Duration: 6 months Amount of Contract $9,609.50 Members of the Committee William C. Griggs Winifred Vigness Alton Brazell Chris Gelin Leota Matthews James Baker Tanner Laine Ernest Wallace Russell Bean Ford Mitchell Alwyn Barr Maxine Blankenship Robert A. Nash James W. Kitchen Judge Rod Shaw CITY OF LUBBOCK, TEXAS URBAN PLANNING ASSISTANCE PROGRAM CONTRACT FOR PROFESSIONAL OR TECHNICAL SERVICES THE STATE OF TEXAS [ COUNTY OF LUBBOCK j AGREEMENT THIS AGREEMENT, entered into as of this _loth day of j.1y 1975, by and between the City of Lubbock, Texas, hereinafter referred to as the "City" and the Lubbock County Historical Survey Committee, P. 0. Box 4089, Lubbock, Texas 79409, created under the provisions of Article 6145.1, V.A.C.S., acting herein by and through its duly authorized agents or represen- tatives, William C. Griggs, Chairman, and James W. Kitchen, and between William C. Griggs and James Kitchen individually as Principal Investiga- tors, said Committee and Investigators are hereinafter referred to as the "Contractor". WITNESSETH: WHEREAS, the City has, under date of July 1, 1975 entered into a Contract for a grant for preparation of a Comprehensive Plan with the United States of America, providing financial aid to the City, under the Urban Planning Assistance Program authorized by Section 701 of the Housing Act of 1954, as amended to date, and WHEREAS, the Department of Housing and Urban Development has declared that projects which will contribute to the celebration of the United States' Bicentennial in 1976 would be particularly appropriate, and WHEREAS, the Department of Housing and Urban Development has requested inclusion of historic preservation studies and plans be considered in pre- paring the Overall Program Design for this Action Year, and WHEREAS, to Emphasize the Bicentennial the City of Lubbock desires to designate this project as part of the City of Lubbock's Bicentennial activities so as to be able to better appreciate the City of Lubbock's contribution to the historical and cultural growth of the United States of America, and WHEREAS, pursuant to such Contract,.the City is undertaking certain activities necessary for the preparation of a book, A Pictorial History of Lubbock, and WHEREAS, the City desires to engage the Contractor to render certain technical advice and assistance in connection with such undertakings as assumed by the City; NOW THEREFORE, the parties do mutually agree as follows; Section 1: THE GENERAL OBJECTIVE OF THIS CONTRACT The general objective of the proposed project will be to provide an accurate, professionally compiled and published history of the City of Lubbock. The completed book will be utilized in the following ways: 1. To provide a solid base for historic preservation efforts of the City of Lubbock. 2. To provide a history of the City of Lubbock that is understand- able and enjoyable to all ages and ethnic groups. 3. To make the citizens of Lubbock aware of their heritage. 4. For use as a promotional tool by the City of Lubbock. 5. To provide an organized vehicle for the collection and - preservation of all available historic photographs. Section 2: THE WORK TO BE PERFORMED BY CONTRACTOR TO ACHIEVE THE GENERAL OBJECTIVE OF THIS CONTRACT The work which the Contractor covenants and agrees to perform in order to achieve the general objective of this contract includes the following; A. A search shall be made of the Southwest Collection at Texas Tech University, the Lubbock Chamber of Commerce, commercial photography studios, and private collections for photographs which depict people, places, or events that should be included in a pictorial history of ' Lubbock. i� B. Photographs determined to be of sufficient importance for the pictorial history, as well as a permanent collection, shall be copied by qualified personnel. C. Researchers shall make every attempt to determine the date of each photograph, as well as identify persons, places and events pictured. D. A historicaT1y accurate text shall be written to correspond with pictures selected for inclusion in the photographic history. E. Each page of the book shall be layed out preparatory to publica- tion with reference to photograph size, selection of type, paper to be used, art work, etc. F. Final Printing. Upon completion of the project, the City shall receive One -hundred (100) complete and compiled copies of the book herein mentioned. The book shall be submitted to the City as described in Section 4 as herein written. In addition: A meeting shall be held between the City and the Contractor first above written no less than one (1) time monthly for the purpose of reviewing project progress to date and discussing other project matters as may be necessary and/or applicable. Project status and summary sheets shall be submitted at the beginning of each meeting by the Contractor or its repre- sentative and shall be retained by the City for its records. The City reserves the right to reject in total or in part any portion of the Project as of the date of the meeting. This does not exclude the City's right to reject or request modification of Work Programs to date. In addition, either party may call meetings if they feel the regular monthly meeting is not sufficient. The first scheduled meeting shall be held before the end of the first (1st) week in August 1975. Section 3: GUIDELINES FOR CONTRACTOR TO FOLLOW IN THE AREAS OF IDENTIFICATION, INVENTORY, AND DOCUMENTATION. The Contractor agrees and covenants to follow the following guidelines in regard to the areas of identification, inventory, and documentation: A. Identification Contractor's researchers shall endeavor to identify all important historic photographs available within the City of Lubbock. These photographs shall be identified by information obtained from private collections, Southwest Collections at Texas Tech Univeristy, commercial photographers, Chamber of Commerce, and information furnished by individuals and other organizations. B. Inventory Inventory involves gathering extensive information on photographs and people, places and/or events which, in the opinion of the Contractor's research teams, and the City when questionable, are of primary importance in the study. Each team shall investigate all photographs obtained. All local sources shall be examined for archival information of photographs, and copies shall be made when possible. When applicable, researchers shall use proven historic research techniques in gathering information. Members of research teams shall be constantly on the alert for photographs and shall make new files as needs for them arise. C. Documentation The information gathered in Parts A and B shall be sorted and re- viewed by the Contractor. All applicable information from each file shall be arranged in proper form for inclusion in the Lubbock Pictorial History. The most historically significant photographs within the City, as determined by the Contractor's research teams, shall be included in a publication detailing the most important historic events in Lubbock. In addition, copies of the completed publication shall be submitted to the Historic American Engineering Record and the National Register of Historic Places. Section 4: TIME OF PERFORMANCE The services of the Contractor are to commence upon the date first written above, and shall be undertaken and completed in such sequence as to assure their expeditious completion in the light of the objective of the contract, but in any event all of the services required hereunder shall be completed within 184 consecutive calendar days from the date of this contract. Section 5: COMPENSATION The Contractor shall be compensated in an amount not to exceed Nine Thousand -Six Hundred -Nine Dollars and Fifty Cents ($9,609.50) for services rendered under the terms of this contract. (See Addendum) The Contractor shall be compensated by the City in the following manner: The Contractor shall submit a requisition for payment, on or about the first of each month, for services rendered during the preceding month, and the City shall remit same payable to William C. Griggs, Chairman of the Lubbock County Historical Survey Committee. Section 6: TERMINATION In the event the City elects to terminate this program and so notifies the Department of Housing and Urban Development, or in the event the Department of Housing and Urban Development terminates this program and withdraws Grant Funds or in the event that all allocated Grant Funds are expended, then upon the happening of any of the above, this contract shall terminate with the Contractor entitled to payment for services to such date or to the extent of available Grant funds. Written notice of any such termination shall be given by the City to the Contractor by mailing such notice to William C. Griggs, Chairman, Lubbock County Historical Survey Committee, P. 0. Box 4089, Lubbock, Texas 79409. Section 7: AFFIRMATIVE ACTION PLAN The Contractor shall comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968, Executive Order 11246 and Section 135.70 of the Federal Register, Vol. 38, October 23,,1973, as regards the Contractor's Affirmative Action Plan and utilization goal. HUD, the Comptroller General of the United States, or any of their duly authorized representatives shall have access to any books, documents, papers, and records of the Contractor which are directly pertinent to a specific grant program for the purpose. of making audit, examination, excerpts and transcriptions. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date first above written. LUBBOCK COUNTY HISTORICAL SURVEY COMMITTEE William C. Griggs, individually and as Agent of the Lubbock County Historical Survey Committee James W. Kitchen, individually and as Agent of the Lubbock County Historical Survey Committee CITY OF LUBBOCK �s ROY BASS, MAYOR i 1 ATTEST: J Treva Phillips, Cit Secretary -Treasurer APPROVED AS TO FORM: Fred 0. Senter, Jr., gfty Attorney Budget Pictorial History of the City of Lubbbck