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HomeMy WebLinkAboutResolution - 2003-R0505 - Federal Transit Administration Discretionary Grant - 11_06_2003Resolution No. 2003-RO505 November 6, 2003 Item No. 40 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Federal Transit Administration FY 2002 Section 5309 Discretionary Grant, TX-03-0237-00. Said Grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 6th ATTEST: Rebecca Garza, City Secretary day of ;,,,DPROV AS T CONTENT: t Craig Flamler Managing Director of Planning & Training APPROVED AS TO FORM: Attorney gs:/ccdocs/Res-Fed Transit Adnun FY 2002 Grant October 23, 2003 November 2001 View Print Page 1 of 11 Resolution No. 2003—RO505 DOT f2b FTA U.S. Department of Transportation Federal Transit Administration Application for Federal Assistance Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX-03-0237-01 Budget Number: 2 - Budget Approved Project Information: I Phase Two and Three Park and Ride Lot Part 1: Recipient Information Project Number: TX-03-0237-01 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 0000 Telephone: (806) 767-2380 Facsimile: (806) 767-2387 Union Information Recipient ID: 1993 �- Union Name: NONE Address 1: Address 2: City: , 00000 0000 Contact Name: Telephone: () - Facsimile: () 0-0000 Part 2: Project Information Project Type: Grant Gross Project Project Number: TX-03-0237-01 Cost: $2,330,000 Phase Two and Three Park Adjustment Amt: $1,165,000 Project Description: and Ride Lot Total Eligible Cost: $1,165,000 https:Hftateamweb. fta.dot. gov/teamweb/Applications/V iewPrintNiewPrintRes.asp?GUI... 10/ 13/2003 View Print 2003 V_0�)05 Page 2 of 11 Recipient Type: City FTA Project Mgr: Pearlie Tiggs Recipient Contact: Melinda Harvey New/Amendment: Amendment Amend Reason: Initial Application Fed Dom Asst. #: 20500 Sec. of Statute: 5309 State Appl. ID: None Specified Start/End Date: - Recvd. By State: Jul. 17, 2003 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Apr. 28, 1999 Program Page: Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 19 Larry Combest Project Details Total FTA Amt: $1,165, 000 Total State Amt: $0 Total Local Amt: $0 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: Est. Oblig Date: Pre -Award Authority?: Fed. Debt Authority?: Final Budget?: None Specified None Specified Yes No No This amendment will be for Phase III of this project. Specific work will include construction of a road to the parking lot (originally programmed in Phase 1) and the remainder of the parking lot and amenities. All engineering and design will be done in Phases I and ll. Toll credits of $291,250 will be used to fund the local share. (The amount of toll credits for this amendmentis calculated as follows: $1,165,000/80% = $1,456,250. $1,456,250 - $1,165,000 = $291,250.) Citibus has discussed this project wil the FTA Regional Office and was instructed to amend the Phase II grant to inicude Phase III of the project, rather than preparing a separate grant application for Phase III. All of the following information - which was included as a narrative for the original Phase II application - remains the same, with the exception of the cost breakdown by phase. The current cost of Phase III is $1,165,000. https://ftateamweb. fta. dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUI... 10/13/2003 View Print P-M3 - " J©5 Page 3 of 11 This project is for the second phase of a three-phase Park and Ride facility on the campus of Texas Tech University. When all three phases are complete, the parking lot will include spaces for 1,500 vehicles. The estimated useful life of this park and ride lot is 15 years. Citibus operates the campus bus service under contract to Tech; this service includes both on- and off -campus shuttle systems. The Tech campus is currently undergoing vast changes in the infrastructure; new construction projects have limited access to on -campus parking lots and traffic congestion on campus is at very high levels. At the same time, Tech is making a concentrated effort to increase student enrollment; this year's freshman class is the largest ever and next year's class is projected to be even larger. In addition, changes in utilization of campus facilities will mean that more classes will be held in the afternoon. The result of this is that peak hours of service will be longer, with more potential for congestion during more times of the day. A recently -completed campus master plan includes a recommendation for a campus roadway network to "permit freedom of movement through well-defined street alignments while maintaining architectural character of the campus". Part of this transportation plan is the park and ride lot, which will be located on the new roadway network in an area that is remote from the main campus, yet easily accessed from the major city thoroughfares and the new roadway. This will provide quick and easy bus access to the interior of the campus. Citibus and Tech have worked closely on this project; construction of the park and ride lot will be coordinated with the construction of the new roadway system so that the lot and the road will be completed and in service at the same time. The milestones listed in the grant application reflect this coordinated schedule. Phase One of this project will include engineering and design of all three phases; this will ensure that the project is constructed in a logical fashion and that the funds will be spent in an appropriate manner. In addition to project design, Phase One will include construction of a road to connect the parking lot to the new Tech Boulevard (which will be built by Texas Tech) and approximately 300 parking spaces. Phase Two will include approximately 1,000 spaces, lighting, bus shelters, turnouts, and the infrastructure for the entire project. The project will be completed in Phase Three. A review of the City of Lubbock's flood maps showed the proposed location of the park and ride lot to be out of any known flood zones. This project is included in the FY2001 TIP and was approved on April 28, 1999. It is to be funded with discretionary funding authorized by Congressional appropriations; toll credits will be used as the local match. Additional information on this project that was previously submitted by mail includes the following: - Letter from Texas Tech University confirming that the proposed lot is sited in accordance with the adopted Texas Tech Master Plan - Map showing the location of the proposed park and ride lot - Map showing the known flood zones in relation to the proposed park and ride lot Citibus will submit written verification on the approval of toll credits for the local match on this project. RESPONSE TO FTA COMMENTS/QUESTIONS 1. Grants that will fund the total project: Phase I - TX-03-0226-00 Phase II - TX-03-0327 Phase III - to be determined 2. Clarification of parking spaces Phase I - 300 spaces Phase II - 700 spaces Phase III - 500 spaces Total spaces - 1500 3. Cost breakdown by phase Phase I - $70,000 design, $920,315 construction Phase II - $15,000 design, $975,029 construction https://ftateamweb.fta.dot. gov/teamweb/ApplicationsNiewPrintNiewPrintRes. asp?GUI... 10/13/2003 View Print 2003-' -O�D05 Page 4 of 11 Phase III - $700,000 construction (approx.) 4. Minute order for toll credits Phase I - #208381 - 12/4/00 - $247,579 Phase II - #108795 - 2/28/02 - $247,579 5. Phase II earmarked funds were from FY02 for the total amount of $990,029. Part 3: Budget Project Budget Quanti I FTAAmountj Tot. Elig. Cost SCOPE 113-00 BUS - STATION/STOPS/TERMINALS 2 $2,155,029 $2,155,029 ACTIVITY 11.31.04 ENG/DESIGN - BUS PARK & RIDE LOT (TOLL CREDITS) 1 $18,750 $18,750 11.33.04 CONSTRUCT - BUS PARK&RIDE LOT(TOLL CREDITS) (Amendment 01) 1 $2,136,279 $2,136,279 Estimated Total Eligible Cost: $2,155,029 Federal Share: $2,155,029 Local Share: $0 OTHER (Scopes and Activities not included in Project Budget Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Accounting Classification FPC FY SEC Previously Approved Amendment Amount Total 481350 2002.47.03.31.1 00 2003 03 $990,029 $0 $990,029 481350 2003.47.03.31.1 00 2003 03 $0 $1,165, 000 $1,165, 000 Total Previously Approved: $990,029 Total Amendment Amount: $1,165,000 https://ftateamweb. fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUI... 10/13/2003 View Print 2003 �2-0,'505 Page 5 of 11 Total from all Funding Sources: I $2,155,029 Alternative Fuel Codes Extended Budget Descriptions 113-00 1 BUS - STATION/STOPS/TERMINALS 21 2,155,029 $2,155,029 Phase I of this project has been funded by grant TX-03-0226-00 in the amount of $990,315. The toll credit match is calculated as follows: $990,029 / 80% = $1,237,537 $1,237,537 - $990,029 = $247, 508 Toll credit amount = $247,508 11.31.04 1 ENG/DESIGN - BUS PARK & RIDE LOT (TOLL CREDITS) 1 $18,750 $18,750' Per Minute Order 108795, TXDOT and the City of Lubbock have entered into an agreement for the issuance of toll credits. No local match will be required. $18,750 / .8 = $23,438 $23,438 - $18,750 = $4,688 TOLL CREDIT AMOUNT = $4,688 11.33.04 CONSTRUCT - BUS PARK&RIDE LOT(TOLL CREDITS) (Amendment 01) 1 $2,136,279 $2,136,279 Per minute order 108795, TXDOT and the City of Lubbock have entered into an agreement for the issuance of toll credits. No local match will be required. $2,136,279 / .8 = $2,670,348 $2,670,348 - $2,136,279 = $534,069 TOLL CREDIT AMOUNT = $242,820 Changes since the Prior Budget FTA Change Amounts Code Description Previous FTA Change in FTA Current FTA Total Total Total https:Hftateamweb. fta.dot. gov/teamweb/Applications/V iewPrintNiewPrintRes.asp?GUI... 10/ 13/2003 c�-(W5Q,5 View Print Page 6 of 11 113-00 1 BUS - STATION/STOPS/TERMINALS $990,029 $1,165,000 $2,155,029 11.31.04 ENG/DESIGN - BUS PARK & RIDE $18,750 $0 $18,750 LOT (TOLL CREDITS) 11.33.04 CONSTRUCT- BUS PARK&RIDE LOT $971,279 $1,165,000 $2,136,279 (TOLL CREDITS) (Amendment 01) Eligible Change Amounts Code Description Previous Eligible Change in Eligible Current Eligible 113-00 BUS - STATION/STOPS/TERMINALS $990,029 $1,165,000 $2,155,029 11.31.04 ENG/DESIGN - BUS PARK & RIDE $18,750 $0 $18,750 LOT (TOLL CREDITS) 11.33.04 CONSTRUCT- BUS PARK&RIDE LOT $971,279 $1,165,000 $2,136,279 (TOLL CREDITS) (Amendment 01) Change in Quantity_ Code Description -- Previous Quantity Change in Quanti Current Quantity 113-00 BUS - STATION/STOPS/TERMINALS 2 0 2 11.31.04 ENG/DESIGN - BUS PARK & RIDE 1 0 1 LOT (TOLL CREDITS) 11.33.04 CONSTRUCT - BUS PARK&RIDE LOT 1 0 1 (TOLL CREDITS) (Amendment 01) Change in Project Control Totals Descrption Previous Amount Change in Amount Current Amount Gross Project Cost: $990,029 $2,330,000 $3,320,029 Adjustment Amount: $0 $1,165,000 $1,165,000 Total Eligible Cost: $990,029 $1,165,000 $2,155,029 Total FTA Amount: $990,029 $1,165,000 $2,155,029 Total State Amount: $0 $0 $0 Total Local Amount: $0 $0 $0 Other Federal Amount: $0 $0 $0 Special Condition Amount: $0 $0 $0 Part 4. Milestones 11.31.04 ENG/DESIGN - BUS PARK & RIDE LOT (TOLL CREDITS) $18,750 $18,750 Milestone Description Est. Comp Date I https:Hftateamweb. fta. dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUI... 10/13/2003 View Print 200`3_e�0504age 7 of 11 1. RFP/IFB Issued Jul. 04, 2003 Engineering/Design costs associated with this project are for on -going project observation/coordination services. The actual design of the total project will be completed during Phase One of the project. Dates shown here reference finalizing the property description for the Phase II portion of the project. 2. Contract Award Oct. 04, 2003 3. Contract Complete Mar. 31, 2004 Begin site survey and design work; project ready for construction bid by 01/04/03; We involvement to continue until construction is complete 11.33.04 CONSTRUCT - BUS PARK&RIDE LOT (TOLL CREDITS) (Amendment 01) $2,136, 279 $2,136,279 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Apr. 01, 2004 Advertise for bidders; hold pre -bid conference; open bids; make recommendation to Texas Tech University. 2. Contract Al/4/03ward Jun. 01, 2004 Texas Tech University awards contract; contractor provides required bonding, etc; work begins. 3. Contract Complete Sep. 01, 2004 Construction is complete and accepted by owner; final payments made to contractor. Part 5. Environmental Findings 113104 ENG/DESIGN - BUS PARK & RIDE 1 $18,750 $18,750 LOT (TOLL CREDITS) Finding No. 1 - Class II(c) C01 - Engineering/Design/Planning/Tech.Studies Activities which do not involve or lead directly to construction, such as planning and technical studies; projects for training and research programs; planning activities eligible for assistance listed in 23 U.S.C. 134, 135, and 307(c); planning activities related to approval of a unified work program and any findings required in the planning process pursuant to 23 C.F.R. Part 450, activities for state planning and research programs pursuant to 23 C.F.R. Part 420; engineering to define the elements of a proposed action or alternatives so that social, economic, and environmental effects can be assessed.lnln C07 - Landscaping Landscaping. C08 - Install Shelters, fencing, & Amenities Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad https ://ftateamweb. fta. dot. gov/teamweb/Applications/V iewPrint/V iewPrintRes. asp?GUI... 10/ 13/2003 View Print 1W15- Q-k) ` 06 Page 8 of 11 warning devices where no substantial land acquisition or traffic disruption will occur. Finding Details: Initial date of the environmental finding - 8/16/01 Minute order for toll credits Phase I - #208381-12/4/00 - $247,579 Phase II - #108795 - 2/28/02 - $247,579 113304 CONSTRUCT - BUS PARK&RIDE 1 $2,136,279 $2,136,279 LOT(TOLL CREDITS) (Amendment 01) Finding No. 1 - Class II(c) C07 - Landscaping Landscaping. C08 - Install Shelters, fencing, & Amenities Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices where no substantial land acquisition or traffic disruption will occur. Finding Details: Initial date of the environmental finding - 8/16/01 Minute order for toll credits Phase I - #208381-12/4/00 - $247,579 Phase II - #108795 - 2/28/02 - $247,579 Part 6: Fleet Status No information found. Part 7. FTA Comments General Review Comment Title: Engineering Review Comment By: Cheryle Tyson Date Created: Jul. 16, 2003 Date Updated: None Specified Ref Section: Unknown Comment: The grantee has provided the required information for this grant. I have placed a copy of an email from Citibus to me in the grant file regarding the Park and Ride lot. Engineering review of this grant is complete. Comment Title: New Comment Comment By: William Jones https:llftateamweb.fta. dot.gov/teamweb/ApplicationsNiewPrintiViewPrintRes.asp?GUI... 10/13/2003 View Print Page 9 of 11 Date Created: Jul. 02, 2003 Date Updated: None Specified Ref Section: Unknown I Comment: I I have reviewed the Civil Rights requirements and concur with this portion of the project application Comment Title: Review Comment Comment By: Pearlie Tiggs Date Created: Jun. 24, 2003 Date Updated: None Specified Ref Section: Project Overview Comment: This grant amendment has been observed on TEAM -Web, and the amendment is now under review. Conditions of Award Comment Title: Labor Provisions Comment By: Eldridge Onco Date Created: Jul. 29, 2003 Date Updated: None Specified Ref Section: Unknown Comment: This grant award is subject to the terms and conditions of the U.S. Department of Labor certification letter dated July 28, 2003, regarding this numbered grant, and any attachments thereto, which are fully incorporated herein by reference. Comments to DOL Comment Title: Comment to DOL Comment By: Pearlie Tiggs Date Created: Jun. 30, 2003 Date Updated: Jun. 30, 2003 Ref Section: Project Overview Comment: The FTA share in the amount of $1,165,000 covers capital construction costs. The Federal Transit Administration (FTA) projected timetable for acting upon the subject grant is 60 days from the transmission date of this grant amendment. In order to meet that timetable, the Department of Labor certification is requested no later than two weeks prior to that date. Please establish a time schedule for negotiations pursuant to 29 CFR 215.3 (d). Please advise us of the 49 U.S.C. Section 5333(b) terms and conditions for inclusion in the grant contract. Person to notify at FTA: Pearlie M. Tiggs, (817) 978-0567. This transit agency is non -union affiliated. Part 8: Results of Reviews https://ftateamweb. fta. dot. gov/teamweb/Applications/V iewPrint/ViewPrintRes. asp?GUI... 10/ 13 /2003 View Print �003- eO ejd 6 Page 10 of 11 The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-9, October 1, 2002) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1)1"Federal Transit Administration Master Agreement,l" FTA MA(9), October 1, 2002, [http://www.fta.dot.gov/library/legal/agreements/2003/ma.htmi]; and (2) Any Award notification containing special conditions or requirements, if issued. FTA OR THE U.S. GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD AS SET FORTH ON THE NEXT PAGE. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX-03-0237-01 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project: 49 USC 5309 - Capital Program Grant and Loans Estimated Total Eligible Cost (in U.S. Dollars): $2,155,029 Maximum FTA Amount Approved [Including All Amendments] (in U.S. Dollarsy $2,155,029 Amount of This FTA Award (in U.S. Dollars): $1,165,000 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description below. Date of U.S. Department of Labor Certification of Transit Employee Protective Arrangements: Original Project Certification Date: 7/18/2002 Amendment 1 Certification Date: 7/28/2003 The PROJECT DESCRIPTION includes information describing the Project within the Project Application submitted to FTA and the Approved Project Budget, modified by any additional statements herein. Project Description: https://ftateamweb.fta. dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes. asp?GUI... 10/13/2003 View Print 2603 _(2-0J05 Page 11 of 11 Phase Two and Three Park and Ride Lot This grant award is subject to the terms and conditions of the U.S. Department of Labor certification letter dated July 28, 2003, regarding this numbered grant, and any attachments thereto, which are fully incorporated herein by reference. Awarded By: Mr. Bias M Uribe, IV Deputy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 09/22/2003 https://ftateamweb. fta. dot. gov/teamweb/ApplicationsNiewPrintNiewPrintRes. asp?GUI... 10/13/2003