HomeMy WebLinkAboutResolution - 5787 - Contract - SPAG - Senior Citizen Services, TDOA - 03_12_1998RESOLUTION No.5787
Item #19
March 12, 1998
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a contract for senior citizen
services, by and between the City of Lubbock and South Plains Association of
Governments as related to pass through funds from the Texas Department on Aging, and
related documents. Said contract is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 12th day of March 1998.
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ATTEST:
Ka Darnell
City Neretary
APPROVED AS TO CONTENT:
Tommy GAnzalez
Managing Director Civic Services
APPROVED AS TO FORM:
William de Haas
Assistant City Attorney
RESOLUTION NO. 5787
Item #19
March 12, 1998
CONTRACT BETWEEN SOUTH PLAINS ASSOCIATION OF GOVERNMENTS AND
CITY OF LUBBOCK
STATE OF TEXAS:
COUNTY OF LUBBOCK:
CERTIFICATION AND EXECUTION
The parties signatory hereto on behalf of SPAG and on behalf of the CONTRACTOR do
hereby individually certify that each is authorized to execute this agreement on behalf of
his/her respective organization.
Executed in triplicate this 1 2rh day of March , 1998.
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APPROVED AS TO CONTENT:
ommy
VED AS TO FORM:
A A . . A
CONTRACTOR
Sufficient funds are available or have been obligated to South Plains Association of
Governments to pay the amounts specified by this contract.
S AG Direct r of Finance Date
South Plains Association of Governments
D. CAss'tevens, Executive Director
This contract is entered into on the 1st of October 1997, by and between SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS (hereinafter referred to as "SPAG") and CITY OF
LUBBOCK, Taxpayer Identification Number 17560005906, (hereinafter referred to as
"CONTRACTOR").
WHEREAS, SPAG, as the designated area agency on aging for planning and service area
number 2, desires to provide certain services for senior citizens, including, but not limited to
transportation services, senior center activities, advocacy, and nutrition services (hereafter
"services"), such "services" to be set out with particularity below and on the attachments
affixed hereto;
WHEREAS, CONTRACTOR desires to provide certain of such "services" pursuant to
the terms and conditions set out below;
WHEREAS, SPAG desires CONTRACTOR to provide such "services" pursuant to the
terms and conditions set out below,
WHEREAS, CONTRACTOR submitted a proposal to SPAG whereby CONTRACTOR
proposes to provide such "services" as set out in said proposal;
WHEREAS, prior to submitting such proposal referenced above, CONTRACTOR has
reviewed a proposal packet provided by SPAG, and included in such packet is a "Manual of
Procedures" identifying terms, definitions, and applicable guidelines pertaining to this
agreement and referenced in this agreement;
WHEREAS, CONTRACTOR understands and acknowledges that such proposal packet and
all procedures set forth therein are incorporated into this agreement by reference for all
purposes;
WHEREAS, CONTRACTOR understands and acknowledges that CONTRACTOR'S proposal
is incorporated into this agreement for all purposes;
WHEREAS, CONTRACTOR understands and acknowledges that SPAG's ability to fund this
contract is based solely upon a commitment from the Texas Department on Aging to provide
funds to SPAG for such "services";
NOW THEREFORE in consideration of the mutual promises and covenants contained
herein, the parties agree as follows:
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1.
2.
3.
CONTRACT AMOUNT
The sum total of Federal and State monies obligated by SPAG to the CONTRACTOR
under this contract shall not exceed ONE HUNDRED TWENTY THOUSAND SIX
HUNDRED TWENTY-EIGHT Dollars ($120,628.00) for performance of the "services"
set out below and more specifically delineated on the appropriate attachment referenced
below. The amount designated for performance of each "service," if more than one
service is provided, is also set out below on the appropriate attachment referenced
below.
SPAG REIMBURSEMENT
AMOUNT PER UNIT
$109, 778.00 4.91
$
$10,850.00 6.65
MATCH REQUIREMENT
ATTACHMENT
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT
ATTACHMENT E
SERVICES
CONGREGATE
MEALS
HOME DELIVERED
MEALS
RECREATION
TRANSPORTATION
BENEFITS
COUNSELING
The CONTRACTOR agrees to provide, as a supplement to the project, local cash or in -
kind of at least $ 12,398.00. For those CONTRACTORS who generate more Program
Income than required, the additional local match must be reported to SPAG on
prescribed request for payment forms. (See PART II GENERAL CONDITIONS, #6 for
definition of Program Income.) Match shall conform to Older Americans Act,
Administration of Grants, Title 45 Part 74, and Texas Department on Aging standards as
published in the Texas Administrative Code (TAC).
CONTRACT PERIOD
This agreement will become binding on the date of the signature by both parties.
Notwithstanding this date, the term of the agreement will begin on October 1, 1997 and
end on September 30, 1998. This term may be extended upon written request by the
CONTRACTOR and approval in writing by SPAG and the Texas Department on Aging.
This contract, upon being fu11y executed, shall supersede any Intent to Contract
covering the term of this contract.
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b. Adjustments to unit rate reimbursement will be considered only in
instances where the CONTRACTOR suffers operation losses due to
events over which CONTRACTOR has no control, or reasonably
could not have anticipated.
C. Unit rates will not be adjusted to offset poor management planning,
which includes hiring additional employees, increases in salaries,
supplies and other costs. Unit rates will not be adjusted because
service unit counts have dropped.
4. PAYMENT METHODOLOGY
SPAG has no obligation to remit funds under the terms of this contract until
CONTRACTOR has provided the service and the requested reimbursement pursuant to
the appropriate administrative procedure set out below. In the absence of written
agreement to the contrary, funds will be remitted by SPAG to the CONTRACTOR on a
reimbursement basis for a pre -determined unit amount subject to the appropriate
administrative procedures and contingent upon receipt of funds by SPAG from the
Texas Department on Aging.
CONTRACTOR shall submit reports of eligible units of service to SPAG on a monthly
basis. Payment of funds to the CONTRACTOR by SPAG under the terms of this
contract shall be subject to the following procedures and conditions:
a. On or before the 2nd working day of the month the CONTRACTOR
will request, in a form prescribed by SPAG, reimbursement for
eligible units of service during the previous month.
b. CONTRACTOR requests for reimbursement will be supported by
auditable records kept on file by the CONTRACTOR, and these
records will be available for inspection on request by SPAG and/or
the Texas Department on Aging at all reasonable times.
C. SPAG will reimburse the CONTRACTOR within 30 days of receipt
of a proper request form, contingent upon receipt by SPAG of funds
authorized for this purpose from the Texas Department on Aging.
d. Monthly payment will not exceed one -twelfth (1/ 12) of the yearly
contract allocation, and in no case shall the CONTRACTOR be paid
for more than its prorated monthly annual share.
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e. The CONTRACTOR will report to SPAG by the 2nd working day of
the month if no CONTRACTOR units of service were incurred
during the previous month, under the terms of this contract.
f. Final requests for payment, whether at completion of the contract
period or in the event of early contract termination, must be
submitted by the CONTRACTOR to SPAG within five (5) working
days of the final contract effective date. SPAG cannot guarantee
payment of reimbursement requests received more than five (5)
working days after the contract completion date.
5. SUBCONTRACTING FUNDS
None of the funds provided to the CONTRACTOR by SPAG under the terms of this
contract may be subcontracted or passed through by the CONTRACTOR to another
agency for the provision of services described herein without the express written
approval of SPAG.
6. PROGRAM INCOME
CONTRACTOR shall use all program income collected to further eligible program
objectives. Program income that exceeds amounts used as required match shall be spent
to achieve or expand the goals of this contract.
a. Program Income MUST be used to meet the CASH match
requirements.
b. Program Income insufficient to meet match requirements shall be
supplemented either by other cash or by documented in -kind
contributions of goods and/or service.
(1) Program Income includes but is not limited to cash income
from fees for services, from usage or rental fees, from the sale
of goods, from meal contributions, or from donations.
(2) Program Income from meal contributions shall be used in
such manner as to increase the number of meals served by the
project.
(3) Program income received as contributions will be accounted
for daily by at least two persons.
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(4) Program Income MUST BE REPORTED TO SPAG and must
be budgeted.
C. In -Kind contributions means property or services provided to
CONTRACTOR by Non -Federal third parties without charge to
CONTRACTOR or SPAG which are:
(1) identifiable from CONTRACTOR's records,
(2) not included as contributions for any other state or federally
assisted program, and
(3) adequately documented as to nature, source, and value.
7. REPORTS AND RECORDS
In addition to the submission of required financial reports, the CONTRACTOR agrees:
a. To retain auditable accounts and records required under this contract
for a period of five (5) years following expiration of this contract.
b. To submit to SPAG other information regarding project operations as
may be necessary from time to time. Such information as may be
required will be submitted by the CONTRACTOR in a form
prescribed by SPAG.
8. PROPERTY
The CONTRACTOR shall maintain records of all property purchased under terms of
this contract. All non -expendable property having an acquisition cost of $1,000 or more
and having normal life expectancy of one year or more, purchased under terms of this
contract, shall revert to SPAG and shall be delivered by the CONTRACTOR to SPAG
in the event that services described herein are terminated either during or subsequent to
the contract period.
a. The CONTRACTOR shall maintain a written inventory of all non -
expendable property purchased under the terms of this contract.
b. The CONTRACTOR shall exercise reasonable and prudent
judgment in assuring the maintenance, security, and authorized use
of property purchased under terms of this contract.
Page 6 of 35
,i,
C. If this contract is terminated, as provided below, SPAG may require the
CONTRACTOR to transfer title and deliver to the Texas Department on Aging
or another authorized CONTRACTOR any property acquired by Federal or State
funds or assigned to the CONTRACTOR by SPAG for the purpose of this
contract.
9. AUDIT
When applicable, the CONTRACTOR shall provide and furnish SPAG an annual audit
by an independent certified public accounting firm within one hundred twenty (120)
days of the end of the CONTRACTOR'S fiscal year covered under the terms of this
contract. The audit must cover the entire organization and be conducted in accordance
with OMB Circular A-133.
CONTRACTOR understands and agrees that the CONTRACTOR shall be liable to
SPAG for any costs disallowed as a result of unresolved costs revealed during the audit.
10. SUSPENSION OR TERMINATION
In the event project monitoring/evaluation activities by SPAG or its agents, or by the
Texas Department on Aging or its agents, disclose serious deficiencies in the operation
of a project supported under provisions of this contract, SPAG may elect to suspend or
terminate this contract upon fifteen (15) days written notice from SPAG to the
CONTRACTOR. The CONTRACTOR, upon notification of such suspension or
termination, shall have the right to appeal such suspension or termination to the SPAG
Advisory Council on Aging or the SPAG Board of Directors no later than fifteen (15)
days of receipt of notice of suspension or termination.
This contract may be terminated upon the occurrence of any of the following events:
a., Discontinuance by the CONTRACTOR of project as
described herein; or
b. Discontinuance of funding to SPAG from the Texas
Department on Aging; or
C. Failure of the CONTRACTOR to comply with any or all of
the terms and conditions of this agreement and any
attachments thereto; or
d. Mutual agreement between SPAG and the CONTRACTOR;
or
Page 7 of 35
e. Discovered or disclosed deficiencies in the operation of a
project supported under the provisions of this contract.
In the event of termination, final billings for units of services delivered pursuant to the
contract will be submitted to SPAG within fifteen (15) calendar days from date of
termination by the CONTRACTOR, but it is understood that no units delivered after the
termination date will be reimbursed. SPAG may require the CONTRACTOR to transfer
Title and deliver to SPAG or to another authorized CONTRACTOR any property
acquired with Federal funds or assigned to the CONTRACTOR by SPAG for the
purpose of this contract.
11. RECAPTURE OF PAYMENT
If the CONTRACTOR has failed to comply with the terms of this contract, which
governs the use of monies appropriated under this contract, SPAG may take appropriate
action including the recapture of payment and/or withholding of funds. SPAG will
assess CONTRACTOR quarterly to determine if obligated units of service are being
provided in accordance with this agreement. If CONTRACTOR fails to meet or exceed
obligated units of service, at the time of assessment, SPAG may re -adjust contract by
deobligating Title III funds appropriated for service. This deobligation of funds will in
no way affect the "at risk" unit rate of services.
12. SANCTIONS AND PENALTIES
Sanctions and penalties may be imposed to SPAG for failure to comply with Chapter
254, Title 40, Part IX of the Texas Administrative Code. Financial penalties incurred by
SPAG due to CONTRACTOR causing SPAG's failure to comply with 40 TAC Section
254.13 will result in CONTRACTOR reimbursing SPAG for such penalties.
CONTRACTOR will reimburse SPAG for such financial penalties from local, non -
match money. Appeals procedures relating to sanctions and penalties will be
administered in accordance to 40 TAC Section 254.15.
13. LIMITATION OF LIABILITY
Notwithstanding any of the provisions of this agreement, each party named herein
agrees to indemnify the other party from any and all claims, demands, expenses or
causes of action that could be or might be assessed against the other party by any third
party which may or shall arise from a party's conduct or performance pursuant to the
terms of this agreement. It is the intention of each party, both expressed and implied,
that each party shall be solely responsible for its own actions.
Page 8 of 35
14. CODE OF CONDUCT
CONTRACTOR shall maintain a written code or standards of conduct which shall
govern the performance of its officers, employees, and agents engaged in the award and
administration of this contract supported by Federal funds if a conflict of interest, real or
apparent, would be involved.
15. POLITICAL ACTIVITY: LOBBYING
No funds provided under this Agreement may be used in any way to attempt to
influence in any manner a member of Congress to favor or oppose any legislation or
appropriation by Congress, or for lobbying with State or local legislators. The
CONTRACTOR, if a recipient of Federal assistance exceeding $100,000 through
SPAG, will comply with section 319, Public Law 101-121 (31 U.S.C. 1352).
16. DRUG FREE WORKPLACE POLICY
CONTRACTOR shall develop a written drug and alcohol -free workplace policy which
will help ensure a safe and productive workplace.
17. SECTARIAN INVOLVEMENT PROHIBITED
CONTRACTOR shall ensure that no funds under this contract are used, either directly
or indirectly, in the support of any religious or anti -religious activity, worship, or
instruction.
18. RIGHT TO APPEAL
Any service provider or applicant to provide services whose application is denied or
whose contract is terminated or not renewed (except as provided in 45 C.F.R. Part 74,
Subpart M) has a right to appeal such action. Provider or Applicant must give notice of
appeal to SPAG and the Texas Department on Aging within 30 days after it receives
SPAG's action letter. Appeals will go before the SPAG Advisory Council on Aging and
the Advisory Council on Aging Review Committee for further review. If reversal of
action is denied, Provider or Applicant may appeal to the SPAG Board of Directors.
Appeals Procedures published by the Texas Department on Aging, 40 TAC, 254.17
et.seq. will be used as the appeals process.
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19. ORAL AND WRITTEN AGREEMENT
All oral or written agreements made prior to this contract have been reduced to writing
and are contained herein by the execution of this contract, including any proposals
submitted by CONTRACTOR CONTRACTOR evidences its understanding and
agrees that any prior agreement is terminated as of the effective date of this contract.
Both parties agree that SPAG shall not be liable for any costs incurred by
CONTRACTOR except to the extent provided in this contract. When 45 C.F.R., or its
appendices, provide that a cost is allowable only when authorized in writing, prior
written approval from SPAG must be obtained.
Page 10 of 35
PART H
GENERAL CONDITIONS
AUTHORITY
The authority on which this contract is based derives from P.L. 100-175, the Older
Americans Act of 1965, as amended, and its regulations; HHS regulations on
Administration of Grants, Title 45 C.F.R. Part 74; Title 41 C.F.R. Part 60-250
pertaining to employment of Disabled Veterans; Title 28 C.F.R. Part 35, pertaining to
The Americans with Disabilities Act; Title VI of the Civil Rights Act of 1964; Section
504, Rehabilitation Act of 1973, as amended; Age Discrimination in Employment Act of
1967; the Clean Air Act; the Clean Water Act; the Contract Work Hours and Safety
Standards Act; regulations pursuant to the Rehabilitation Act Amendments of 1974; the
Historic Preservation Act of 1974; the Flood Control Act; the Housing and Urban
Development Act of 1974; and all Texas Department on Aging policies, and rules as
published in the Texas Register under Chapter 254, et seq. (Title 40, Part IX, Texas
Administrative Code); and, with all state and local laws as pertains to this contract and
its attachments.
2. SPAG FUNDING OBLIGATIONS
In consideration of full and satisfactory performance of activities described in this
contract, SPAG shall be liable to CONTRACTOR for a pre -determined unit cost per -
eligible service incurred by the CONTRACTOR, within the period of this contract, not
to exceed total contracted amount.
a. It is expressly understood by the CONTRACTOR that the ability and
obligation of SPAG to fund this contract is based solely on a
commitment to SPAG from the Texas Department on Aging to
provide funds. The CONTRACTOR shall have no claim, under
terms of this contract, on any funds from SPAG other than these.
3. OPERATING BUDGET
This contract and the project operated hereunder by the CONTRACTOR shall be governed by
units of service as defined in Part IV - Special Conditions.
a. Unit rates are at an "at risk" contract. "At risk" means CONTRACTOR is
responsible for delivering service units at the unit rate contracted with
SPAG. If the cost per unit rate increases during the terms of this contract,
CONTRACTOR will be responsible for other resources than Title III to
cover the difference.
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a
4. NOTICE
Any and all notices required in or by this contract shall be addressed as follows:
a. If notice is to be sent to SPAG:
SOUTH PLAINS ASSOCIATION OF GOVERNMENTS
P.O. Box 3734 Freedom Station
Lubbock, Texas 79452
b. If notice is to be sent to CONTRACTOR:
CITY OF LUBBOCK
916 Texas Ave.
Lubbock, Texas 79457
5. PAYMENT
Any and all payments for this contract are to be made payable to:
CITY OF LUBBOCK
6. FINANCIAL AND PROGRAM RECORDS
Financial and program records required under this contract will be maintained at the
following location:
CITY OF LUBBOCK
Lubbock, Texas 79457
7. NON-PROFIT ORGANIZATION FINANCIAL RESPONSIBILITY
It is understood that in the event any financial liability accrues to SPAG as a result of
non-payment of goods or services provided under this contract, etc., SPAG will seek
repayment from the CONTRACTOR.
Page 12 of 35
PART III - ASSURANCES
The CONTRACTOR shall maintain proper documentation to substantiate all of the assurance
items set out below. Such documentation will be subject to SPAG review for adequacy and
completeness. Failure to maintain the following documentation shall be grounds for
termination of this contract pursuant to the provisions of paragraph 10 above.
1. Compliance with Requirements
The CONTRACTOR agrees to administer the program in accordance with the Older
Americans Act, and all applicable regulations, the policies and procedures established
by SPAG, minimum standards as set by the State Unit on Aging, the Commissioner on
Aging and the Secretary of Health and Human Services.
2. Efficient Administration
The CONTRACTOR shall utilize such methods of administration as are necessary for
the proper and efficient administration of the contract and which assure avoidance of
conflict of interest, both financial and by nepotism.
3. General Administrative and Fiscal Requirements
The CONTRACTOR shall adhere to administrative and cost principles which are in
compliance with relevant provisions of 45 C.F.R. Part 74 except where these provisions
are superseded by statute.
4. Management of Funds
The CONTRACTOR shall maintain sufficient fiscal control and accounting procedures
to assure proper disbursement of and accounting for Federal and Non -Federal funds
under this contract.
5. Safeguarding Confidential Information
The CONTRACTOR shall implement such regulations, standards and procedures as are
necessary to safeguard confidential information under relevant program regulations.
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6. Reporting Requirements
The CONTRACTOR shall fwnish such reports to SPAG as may be specified to
maintain its reports and files in compliance with 45 C.F.R. Part 74 and to make its
reports and files available to auditing entities as specified by 45 C.F.R. Part 74.
7. Standards for Fire, Health, Safety, Sanitation, and Other Standards
Providers of services under this contract shall operate fully in conformance with all
Federal, state and local fire, health, safety, sanitation, and other standards prescribed in
law or regulations. The CONTRACTOR assures that where the state or local
jurisdictions require licensure for the provision of services, agencies providing such
services shall be licensed.
8. Insurance Coverage
CONTRACTOR will maintain fire and casualty, workers' compensation, fidelity bond,
and general liability insurance or self-insurance.
9. Participant Grievances
CONTRACTOR will establish written procedures through which participants can
communicate aspects of the service which impact negatively upon them.
10. Equal Employment Opportunity/Non-Discrimination/Civil Rights
The CONTRACTOR shall incorporate in its written personnel policies and procedures
a plan for equal employment opportunity including provisions for disabled veterans and
handicapped individuals.
The CONTRACTOR shall provide that each program activity, when viewed in its
entirety, is readily accessible to and usable by handicapped persons as provided for in
Section 504 of the Rehabilitation Act of 1974, as amended. When structural changes
are required, these changes shall be in keeping with 45 C.F.R. Part 74, and the
Americans with Disabilities Act, 28 C.F.R. Part 35.
The CONTRACTOR shall ensure that benefits and services available under the contract
are provided in a non-discriminatory manner as required by Title VI of the Civil Rights
Act of 1964, as amended.
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11. Outreach Efforts
The CONTRACTOR shall ensure that outreach efforts identify individuals eligible for
assistance and inform them of available services under the Older Americans Act, with
special emphasis on rural elderly individuals who have greatest economic need (with
particular attention to low-income minority individuals), older individuals who have
greatest social need (with particular attention to low-income minority individuals), and
older individuals with severe disabilities, and older individuals with limited English
spealdng ability, and inform such individuals of the availability of such assistance.
12. Client Satisfaction Survey
The CONTRACTOR shall ensure that participants have the opportunity to complete
client satisfaction surveys on services provided.
13. Managing Property Purchased with Federal Funds
The CONTRACTOR shall maintain a property control system ensuring adequate
safeguards for property purchased under terms of this contract.
14. Training and Coordination Requirements
a. The CONTRACTOR shall participate in training as provided by
SPAG.
b. The CONTRACTOR shall coordinate its service/s with other service
providers in the region.
C. The CONTRACTOR shall plan, identify, and assess the needs and
services for older individuals with disabilities, and where
appropriate, develop collaborative programs.
15. Contributions for Services
The CONTRACTOR shall provide voluntary opportunity for eligible participants to
contribute to the cost of services while protecting the individual's privacy. The
CONTRACTOR shall safeguard and account for such contributions, and use such
contributions to expand services. The CONTRACTOR may post a suggested
contribution schedule based on income ranges of eligible participants in the community.
Services shall not be denied because the eligible participant will not or cannot
contribute.
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16. Maintenance of Non -Federal Support for Services
The CONTRACTOR shall not replace funds from Non -Federal sources with Federal
funds. The CONTRACTOR agrees to continue or to initiate efforts to obtain support
from other sources for services funded under this part.
17. Opportunity of Older Persons to Advise CONTRACTORS
CONTRACTORS who operate focal points in the community must assure collocation of
services, where feasible.
18. Disaster Relief Activities
In the event of a disaster, whether man-made, natural, or of a civil defense nature, the
CONTRACTOR will provide appropriate resources to Federal disaster relief agencies
and may provide equipment and resources for the following activities: temporary
shelter; nutrition services; food preparation; transportation; and volunteers, in
accordance with 40 (TAC) Chapter 287.
19. Taxes
CONTRACTOR will comply with all state, Federal or local tax requirements with
respect to property and personnel.
20. Agreements
If any term, provision, covenant, or condition of this agreement is held by a Court of
competent jurisdiction to be invalid, void, or unenforceable, the remainder of the
provisions shall remain in full force and effect and shall in no way be affected,
impaired, or invalidated.
Neither this agreement nor any money due or to become due hereunder may be assigned
by CONTRACTOR.
If any action at law or in equity, including an action for declaratory relief, is brought to
enforce or interpret the provisions of this agreement, the prevailing party shall be
entitled to a reasonable attorney's fee, which may be set by the Court in the same action
or in a separate action brought for the purpose, in addition to any other relief to which
the prevailing party may be entitled.
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Nothing contained in this agreement shall be construed so as to create an
employer/employee relationship between SPAG and CONTRACTOR. It is expressly
agreed that CONTRACTOR is an independent CONTRACTOR and CONTRACTOR
shall not represent or hold itself out to be an employee or agent of SPAG.
This agreement shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Lubbock
County, Texas.
This agreement constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral agreements between the parties
respecting the aforementioned subject matter.
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PART IV ATTACHMENT A
Special Conditions for Nutrition Congregate Meals Services
CITY OF LUBBOCK
This contract obligates SPAG to a maximum of $109,778.00 Federal and State dollars.
CONTRACTOR must match these dollars with a minimum of $11,193.00 Cash or In -Kind In no
event shall SPAG be obligated for more than 90 percent of TOTAL PROJECT COST, as pertains to
the attached budget.
1. CONTRACT PURPOSE
The purpose of this contract is to provide funds to pay for eligible units of
congregate meal service for persons sixty (60) years of age and older in
LUBBOCK County.
2. DEFINITION OF AN ELIGIBLE CONGREGATE MEAL UNIT OF SERVICE
A congregate meal unit is defined as a Title IIIC meal, meeting at least 1/3 the
Recommended Dietary Allowance (RDA) as established by the Food and Nutrition
Board of the National Academy of Sciences, that is served in a Title IIIC nutrition
site to a person 60 years of age or older or the spouse of an eligible person.
3. CONTRACT GOAL
The goal of this contract is to provide nutrition congregate services for at least
1,500 unduplicated individuals, with minority and below poverty level older
persons to be served in proportion to their number in the population of
LUBBOCK County. Nutrition congregate services will be based on the needs of
participants.
CONTRACTOR agrees to provide a minimum total of 70,000 units of nutrition
congregate service at a total unit rate of $4.91 during the term of this contract.
Title IIIC reimbursement will pay for .319400640 of 70,000 eligible units served
for a maximum of $109,778.00 Federal and State dollars.
CONTRACTOR agrees to deliver congregate meals in accordance with the
following conditions:
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Hot meals shall be provided in a congregate setting at least 5 days per
week, according to a published schedule and menu.
2. The congregate site shall be located, where feasible and appropriate, within
walking distance to the majority of eligible older persons.
3. The CONTRACTOR shall comply with all state and local health laws and
ordinances concerning preparation, handling, and serving of food.
4. Special menus, where feasible and appropriate, shall be prepared to meet
dietary needs arising from health requirements, religious requirements, or
ethnic backgrounds of eligible participants.
5. Food containers and utensils for blind and handicapped participants shall be
provided.
6. The CONTRACTOR shall serve food in accordance with the
Recommended Dietary Allowance (RDA) as established by the Food and
Nutrition Board of the National Academy of Sciences National Research
Council and shall follow the menu plan developed by the nutrition
consultant.
7. The CONTRACTOR shall serve food in accordance with recipes provided.
8. Each participant shall be provided the opportunity to have milk with the
meal.
9. Appropriate and cost effective arrangements shall be made for the
transportation of commodities, where applicable, and for the storage and
use of USDA commodities.
10. Cash provided in lieu of commodities shall be spent only for buying USDA
commodities and food grown and produced in the United States.
11. Participants shall be assisted in taking advantage of benefits available to
them through the Food Stamp Program.
12. The CONTRACTOR shall coordinate with the Food Stamp Program
administered by the Texas Department of Human Services.
CONTRACTOR will maintain proper documentation showing actual number of
units served each month.
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CONTRACTOR assures that all regulations according to the Texas Administrative
Code, *40 TAC, Section 270.5 Nutrition Service Requirements, are appropriately
followed.
CONTRACTOR understands that this attachment shall be subject to all of the
terms and conditions of the contract between SPAG and CITY OF LUBBOCK to
which this attachment is affixed and made a part thereof for all purposes.
Authorized ontract r Si ature
Page 20 of 35
PART IV ATTACHMENT D
Special Conditions for Transportation
CITY OF LUBBOCK
This contract obligates SPAG to a maximum of $10,850.00 Federal and State dollars. The
CONTRACTOR must match these dollars with a minimum of $1,206.00 Cash or In -Kind. In no
event shall SPAG be obligated for more than 90 percent of TOTAL PROJECT COST, as pertains to
the attached budget.
1. CONTRACT PURPOSE
The purpose of this contract is to provide funds to pay for eligible units of
transportation services for persons sixty (60) years of age and older in LUBBOCK
County.
2. DEFINITION OF ELIGIBLE UNIT OF SERVICE
A unit of service is defined as transporting a person 60 years of age or older from
one location to another.
3. CONTRACT GOAL
The goal of this contract is to provide transportation services for at least 100
unduplicated individuals, with minority and below poverty level older persons to
be served in proportion to their number in the population of LUBBOCK County.
Transportation services will be based on the needs of participants.
CONTRACTOR agrees to provide a minimum total of 11,500 units of
transportation service at a total unit rate of $6.65 during the term of this contract.
Title IIIB reimbursement will pay for .141876430 of 11,500 eligible units served
for a maximum of $10,850.00 Federal and State dollars.
CONTRACTOR will maintain proper documentation showing actual number of
units served each month.
CONTRACTOR assures that all regulations according to the Texas Administrative
Code, *40 TAC, Section 270.3 Transportation Service Requirements for the
Elderly, are appropriately followed.
Page 21 of 35
CONTRACTOR understands that this attachment shall be subject to all of the
terms and conditions of the contract between SPAG and CITY OF LUBBOCK to
which this attachment is affixed and made a part thereof for all purposes.
CONTRACTOR assures that eligible persons in the service area have
transportation to nutrition services, center services, to shopping, paying bills,
visiting the beauty and barber shop, medical appointments, and agency
appointments such as Social Security, etc., through either a scheduled route pick-
up, demand/response or through a combination of both, with a priority given to
those requests which deal with necessities of life.
Authorized tontracter Siglature
Page 22 of 35
PART V
CERTIFICATION
REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS AND GRANTS
Federal Executive Order 125.49 requires the Texas Department on Aging (TDoA) to screen
each covered potential contractor/grantee to determine whether each has a right to obtain a
contract/grant in accordance with federal regulations on debarment, suspension, ineligibility,
and voluntary exclusion. Each covered contractor/grantee must also screen each of its
covered subcontractors/providers.
In this certification "contractor/grantee" refers to both contractor/grantee and
subcontractor/subgrantee: "contract/grant" refers to both contract/grant and
subcontract/subgrant.
By signing and submitting this certification the potential contractor/grantee accepts the
following terms:
The certification herein below is a material representation of fact upon which reliance
was placed when this contract/grant was entered into. If it is later determined that the
potential contractor/grantee knowingly rendered an erroneous certification, in addition
to other remedies available to the federal government, the Department of Health and
Human Services, the United States Department of Agriculture or other federal
department or agency, the Texas Department on Aging may pursue available remedies,
including suspension and/or debarment.
2. The potential contractor/grantee shall provide immediate written notice to the person
to which this certification is submitted if at any time the potential contractor/grantee
learns that the certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.
The words "covered contract," " debarred," "suspended," "ineligible," "participant,"
"person," "principal," "proposal," and `voluntarily excluded," as used in this
certification have meanings based upon materials in the Definitions and Coverage
sections of federal rules implementing Executive Order 12549. Usage is as defined in
the attachment.
4. The potential contractor/grantee agrees by submitting this certification that, should the
proposed covered contract/grant be entered into, it shall not knowingly enter into any
subcontract with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized
by the Department of Health and Human Services, United States Department of
Agriculture or other federal department or agency, and/or the Texas Department on
Aging, as applicable.
Page 23 of 35
Do you have or do you anticipate having subcontractors/subgrantees under this
proposed contract? yes no
5. The potential contractor/grantee further agrees by submitting this certification that it
will include this certification titled "Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion for Covered Contracts and Grants" without
modification, in all covered subcontracts and in solicitations for all covered
subcontracts.
6. A contractor/grantee may rely upon a certification of a potential
subcontractor/subgrantee that is not debarred, suspended, ineligible, or voluntarily
excluded from the covered contract/grant, unless the contractor/grantee knows that
the certification is erroneous. A contractor/grantee must, at a minimum, obtain
certifications from its covered subcontractors/subgrantees upon each
subcontract's/subgrant's initiation and upon each renewal.
7. Nothing contained in all the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification by this certification
document. The knowledge and information of a contractor/grantee is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of
business dealings.
8. Except for contracts/grants authorized under paragraph 4 of these terms, if a
contractor/grantee in a covered contract/grant knowingly enters into a covered
subcontract/subgrant with a person who is suspended, debarred, ineligible, or
voluntarily excluded from participation in the transaction, in addition to other remedies
available to the federal government, the Department of Health and Human Services,
the United States Department of Agriculture, or other federal department or agency,
as applicable, the Texas Department of Aging may pursue available remedies,
including suspension and/or debarment.
Page 24 of 35
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION FOR COVERED CONTRACTS AND GRANTS
Indicate which statement applies to the covered potential contractor/grantee:
The potential contractor/grantee certifies by submission of this certification that
neither it nor its principals are presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this contract/grant by
any federal department or agency or by the State of Texas.
The potential contractor/grantee is unable to certify one or more of the terms in this
certification. In this instance, the potential contractor/grantee must attach an
explanation for each of the above terms to which it is unable to make certification.
Attach the explanation(s) to this certification.
NAME OF POTENTIAL CONTRACTOR/GRANTEE
VENDOR ID NO.IFEDERAL EMPLOYER'S ID NO.
OR'0161JR1A A,
�. _.�...
Printed/Typed Name of Authorized Representative
Title of Authorized Representative
Date
THIS CERTIFICATION IS FOR FY , PERIOD BEGINNING
and ENDING
Page 25 of 35
{
DEFWITIONS
Covered Contract/Grant and Subcontracts/Subgrants.
(1) Any nonprocurement transaction which involves federal funds (regardless of
amount and including such arrangements as subgrants) and is between the
Texas Department of Aging or its agents/grantees and another entity.
(2) Any procurement contract for goods or services between a participant and a
person, regardless of type, expected to equal or exceed the federal
procurement small purchase threshold fixed at 10 U.S.C. 2304(g) and 41
U.S.C. 253(g) (currently $25,000) under a grant or subgrant.
(3) Any procurement contract for goods or services between a participant and a
person under a covered grant, subgrant, contract or subcontract, regardless of
amount, under which that person will have a critical influence on or substantive
control over that covered transaction, including:
a. Principal investigators.
b. Providers of audit services required by the Texas Department of Aging
or federal funding source.
C. Researchers.
DEBARMENT
An action taken by a debarring official in accordance with 45 CFR Part 76 (or
comparable federal regulations) to exclude a person from participating in covered.
contracts/grants. A person so excluded is "debarred."
GRANT
An award of financial assistance, including cooperative agreements, in the form of
money, or property in lieu of money, by the federal government to an eligible grantee.
INELIGIBLE
Excluded from participation in federal nonprocurement programs pursuant to a
determination of ineligibility under statutory, executive order, or regulatory authority,
other than Executive Order 12549 and its agency implementing regulations: for
example, excluded pursuant to the Davis -Bacon Act and its implementing regulations,
the equal employment opportunity acts and executive orders, or the environmental
protection acts and executive orders. A person is ineligible where the determination of
ineligibility affects such person's eligibility to participate in more than one covered
transaction.
Page 26 of 35
PARTICIPANT
Any person who submits a proposal for, enters into, or reasonably may be expected to
enter into a covered contract. This term also includes any person who acts on behalf
of or is authorized to commit a participant in a covered contract/grant as an agent or
representative of another participant.
PERSON
Any individual, corporation, partnership, association, unit of government, or legal
entity, however organized, except: foreign governments or foreign governmental
entities, public international organizations, foreign government owned (in whole or
part) or controlled entities, and entities consisting wholly or partially of foreign
governments or foreign governmental entities.
PRINCIPAL
Officer, director, owner, partner, key employee, or other person within a participant
with primary management or supervisory responsibilities: or a person who has a
critical influence on or substantive control over a covered contract/grant whether or
not the person is employed by the participant. Persons who have a critical influence
on or substantive control over a covered transaction are:
(1) Principal investigators.
(2) Providers of audit services required by the Texas Department on Aging or
federal funding source.
(3) Researchers.
PROPOSAL
A solicited or unsolicited bid, application, request, invitation to consider or similar
communication by or on behalf of a person seeking to receive a covered
contract/grant.
SUSPENSION
An action taken by a suspending official in accordance with 45 CFR part 76 (or
comparable federal regulations) that immediately excludes a person from participating
in covered contracts/grants for a temporary period, pending completion of an
investigation and such legal, debarment, or Program Fraud Civil Remedies Act
proceedings as may ensue. A person so excluded is "suspended."
VOLUNTARY EXCLUSION OR VOLUNTARILY EXCLUDED
A status of nonparticipation or limited participation in covered transactions assumed
by a person pursuant to the terms of a settlement.
Page 27 of 35
Texas Department on Aging
SOUTH PLAINS AREA AGENCY ON AGING 1998 Proposed Original Budget
CITY OF LUBBOCK DATE OF REPORT: 12/10/97
SERVICES ---> SUMMARY ICONG MEALS ITRAN D/R I
PARTICIPANTS
Total Persons 19600 1 19500 1 100 1
I I I
Total Elderly 19600 1 1,500 1 100 1
I I I
1. Elderly Impairment
LOW Impairment N/A
MOD Impairment N/A
SEV Impairment N/A
N/A
N/A
N/A
N/A
N/A
N/A
2. Elderly Minority
1
I
I
Indian
7 1
7 1
0 1
Asian
2 1
2 1
0 1
Black
112 1
100 1
12 1
Hispanic
237 1
212 1
25 1
Total Minority
358 1
321 1
I
37 1
I
3. Low Income Elderly
I
I
I
I
Non -Minority
988 1
950 1
40 1
Minority
358 1
321 1
37 1
Total Low Income
1.1346 1
1,271 1
77 1
4. Rural Elderly
I
0 1
I
0 1
1
0 1
TOTAL UNITS ALL PERSONS
N/A 1
70,000 1
I
11,500 1
I
TOTAL 60+ UNITS
I
N/A 1
70,000 1
11,500 1
Low IMP Units
N/A I
N/A I
N/A I
Mod IMP Units
N/A I
N/A I
N/A 1
Sev IMP Units
N/A I
N/A I
N/A I
EXPENSES
Service Costs
Personnel
Prof. Dev.
Promotion
Equipment Costs
Meals/Food
Materials
Occupancy
Transport
Other Costs
Admin Alloc
4209364
184,364 1
1,1030 1
4,200 1
5,950 1
162,500 1
4,150 1
49,170 1
4,900 1
4,100 1
0 1
343,929
1239999
980
4,000
1,1450
162,500
3,600
43,800
0
31600
0
76,1435
60,365
50
200
4,500
0
550
5,370
4,900
500
0
Capital Equipment 0 1 0 1 0 1
Direct Purchased Services 0 1 0 1 0 1
PAGE 1
Page 28 of 35
Texas Department on Aging
SOUTH PLAINS AREA AGENCY ON
AGING
1998
Proposed Original Budget
CITY OF LUBBOCK
DATE OF REPORT: 12/10/97
SERVICES --->
SUMMARY
ICONG MEALS
ITRAN D/R I
TOTAL SERVICE RESOURCES
420,364
1 343,929
1 769435 1
Program
59,800
1 57,600
1 2,200 1
Local Cash
200,484
1 1379099
1 63,385 1
Local Non -Cash
0
1 0
1 0 1
State Home/Cong
9,045
1 99045
1 0 1
State Options
0
1 0
1 0 1
State Other
0
1 0
1 0 1
III B
10,850
1 0
1 109850 1
III C1
100,733
1 100,733
1 0 1
III C2
0
1 0
1 0 1
III D
0
1 0
1 0 1
III EAP
0
1 0
1 0 1
III F
0
1 0
1 0 1
III DAG
0
1 0
1 0 1
USDA
39,452
1 39,452
1 0 1
HCFA
0
1 0
1 0 1
Other Fed
0
1 0
1 0 1
TOTAL CAPITAL EQUIP RESOURCES
0
1 0
1 0 1
Program
0
1 0
1 0 1
Local Cash
0
1 0
1 0 1
Local Non -Cash
0
1 0
1 0 1
State Home/Cong
0
1 0
1 0 1
State Options
0
1 0
1 0 1
State Other
0
1 0
1 0 1
III B
0
1 0
1 0 1
III C1
0
1 0
1 0 1
III C2
0
1 0
1 0 1
III D
0
1 0
1 0 1
III EAR
0
1 0
1 0 1
III F
0
1 0
1 0 1
I I I DAG
0
1 0
1 0 1
USDA
0
1 0
1 0 1
HCFA
0
1 0
1 0 1
Other Fed
0
1 0
1 0 1
PAGE 2
Page 29 of 35
Texas Department on Aging
SOUTH PLAINS AREA AGENCY ON AGING
1998
proposed Original Budget
CITY OF LUBBOCK
DATE OF REPORT: 12/10/97
SERVICES ---> SUMMARY
ICONG MEALS
ITRAN D/R I
TOT. DIR. PURCHASED RESOURCES
0
1 0
1 0 1
Program
0
1 0
1 0 1
Local Cash
0
1 0
1 0 1
Local Non —Cash
0
1 0
1 0 1
State Home/Cong
0
1 0
1 0 1
State Options
0
1 0
1 0 1
State Other
0
1 a
1 0 1
III B
0
1 0
1 0 1
III C1
0
1 0
1 0 1
III C2
0
1 0
1 0 1
III D
0
1 0
1 0 1
III EAP
0
1 0
1 0 1
III F
0
1 0
1 0 1
I I I OAG
0
1 0
1 0 1
USDA
0
1 0
1 0 1
HCFA
0
1 0
1 0 1
Other Fed
0
1 0
1 0 1
PAGE 3
Page 30 of 35
Texas Department on Aging
SOUTH PLAINS AREA AGENCY ON AGING
1998
Proposed Original Budget
CITY OF LUBBOCK
DATE OF REPORT: 12/10/97
SERVICES ---) SUMMARY
ICONG MEALS
ITRAN D/R 1
SUMMARY STATISTICS
I
I I
1. Percent Resources Budgeted
100.00
I
1 100.00
I I
1 100.00 1
2. Title III % of Resources
26.54
I
1 29.29
1
I I
1 14.20 1
I I
-------------------------------------------------------------------------------
3. Avg Unit Cost (Svc Only)
N/A
1
1 4.91
I !
1 6.65 1
4. Resource unit rate
N/A
1
1 4.91
1 1
1 6.65 1
5. Svc. Cost Per Person
263
1
1 229
1 1
1 764 1
6 Svc Cast b Im airmen+
1
I
1 1
I I
• Y P
LOW Impairment
MOD Impairment
SEV Impairment
7. Svc Cost for Low Income
Non -Minority
Minority
S. Avg Units by Impairment
Low IMP Units
Mad IMP Units
Sev IMP Units
9. Administration Stats.
Dollars allocated
Percent of Admin Total
Percent of Service Total
PAGE 4
N/A
N/A
N/A
353,631
2599575
94,056
1
N/A I
N/A I
N/A I
I
I
0 I
0.00 I
0.00 I
I
N/A
N/A
N/A
2919423
217,822
73,601
N/A
N/A
N/A
0
0.00
0.00
N/A
N/A
N/A
58,855
30,574
28,281
N/A
N/A
N/A
0
0.00
0.00
Page 31 of 35
Texas Department on Aging
SOUTH PLAINS AREA AGENCY
ON AGING
1998
PROPOSED COST ALLOCATION
CITY
OF LUBBOCK
DATE OF REPORT; 12/10/97
SERVICES --->
SUMMARY
ICONG MEALS
ITRAN D/R I
A.
Personnel
184,363
1 123,998
1 60,365 1
-------------------------------------------------------------------------------
P.
Professional. Dev.
1,030
1 980
1 50 1
Conferences
750
1 700
1 50 1
Dues
ISO
I 180
1 0 1
Materials
100
1 100
1 0 1
-------------------------------------------------------------------------------
C.
Promotion
4,200
1 4,000
1 200 1
Advertisement
3,100
1 3,000
1 100 1
Printing
1,100
1 1,000
1 100 1
-------------------------------------------------------------------------------
D.
Equipment Costs
5,950
1 1,450
1 49500 1
Depreciation
0
1 0
1 0 1
Leasing
19200
1 19200
1 0 1
-------------------------------------------------------------------------------
Maintenance
4,750
1 250
1 4,500 1
E.
Meals/Food
162,500
1 162,500
1 0 1
Raw Food
150,500
1 150,500
1 0 1
Freight
0
1 0
1 0 1
Storage
0
1 0
1 0 1
-------------------------------------------------------------------------------
Consumables
12,000
1 12,000
1 0 1
F.
Materials/Supplies
4,150
1 3,600
1 550 1
Copying
19500
1 19000
1 500 1
Office Supplies
2,150
1 2,100
1 50 1
-------------------------------------------------------------------------------
Misc. Other
500
1 500
1 0 1
G.
Occupancy
49,170
1 43,800
1 5,370 1
Rent
0
1 0
1 0 1
Utilities
18,020
1 15,000
1 39020 1
Insurance
1,700
1 0
1 1,700 1
Security
1,000
1 1,000
1 0 1
Janitorial
25,300
1 25,300
1 0 1
Repair
3,150
1 2,500
1 650 1
Depreciation
0
1 0
1 0 1
-------------------------------------------------------------------------------
Tax
0
1 0
1 0 1
H.
Transport/Travel
4,900
1 0
1 4,900 1
Local
0
1 0
1 0 1
Out -Of -Town
0
1 0
I 0 1
Mileage
0
1 0
1 0 1
Delivery
0
1 0
1 0 1
Gas & Oil
4,900
1 0
1 4,900 1
Repairs
0
1 0
1 0 1
Insurance
0
1 0
1 0 1
Depreciation
0
1 0
1 0 1
Tags & Licenses
0
1 0
1 0 1
PAGE 1
Page 32 of 35
Texas Department on Aging
SOUTH PLAINS AREA AGENCY ON
AGING
1998
PROPOSED COST ALLOCATION
CITY OF LUBBOCK
DATE OF REPORT: 12/10/97
SERVICES --->
SUMMARY
ICONG MEALS
ITRAN D/R I
I. Other General Costs
4,100
1 3,600
1 500 1
Contractual Agreements
0
1 0
1 0 1
Fees (license, penalties)
0
1 0
1 0 1
Postage
1,200
1 11100
1 100 1
Accounting Fees
0
1 0
1 0 1
Legal Fees
0
1 0
1 0 1
Consulting Fees
0
1 0
1 0 1
Liability Insurance
0
1 0
1 0 1
Telephone
21900
1 2,500
1 400 1
Audit
0
1 0
1 0 1
Admin. Allocation
0
1 0
1 0 1
Total Service Costs
420,363
1
1 343,928
I
I I
1 76,435 1
i !
J. Capital Equipment
0
1 0
1 0 1
TOTAL COSTS
420,363
I
1 343,928
I
I 1
1 76,435 1
I i
PAGE 2
Page 33 of 35
i
Texas Department on Aging
SOUTH PLAINS AREA AGENCY
ON AGING 1998
PROPOSED COST
ALLOCATION - PERSONNEL
CITY OF LUBBOCK
DATE
OF REPORT: 12/10/97
SERVICES --->
-------------------------------------------------------------------------------
SUMMARY
ICONG MEALS ITRAN D/R I
SENIOR PROGRAM SUPVR
38,194
1 21,007 1
17,187 1
Compensation
30,555
1 16,806 1
13,750 1
Fringe
7,639
1 4,201 1
3,437 1
Percent
100.00
1 55.00 1
45.00 1
-------------------------------------------------------------------------------
RCS - LUBBOCK SR. Cl
42,380
1 25,428 1
16,952 1
Compensation
33,904
1 20,342 1
13,562 1
Fringe
8,476
1 5,086 1
3,390 1
Percent
100.00
1 60.00 1
40.00 1
-------------------------------------------------------------------------------
RCS - ARNETT BENSON
24,154
1 19,323 1
4,831 1
Compensation
19,323
1 15,458 1
3,865 1
Fringe
4,831
1 3,865 1
966 1
Percent
100.00
1 80.00 1
20.00 1
-------------------------------------------------------------------------------
RCS - MAE SIMMONS
24,258
1 19,406 1
4,852 1
Compensation
19,406
1 15,525 1
3,882 1
Fringe
4,852
1 3,881 1
970 1
Percent
100.00
1 80.00 1
20.00 1
-------------------------------------------------------------------------------
SCCS - PT (COPPER RA
6,583
1 6,583 1
0 1
Compensation
6,115
1 6,115 1
0 1
Fringe
468
1 468 1
0 1
Percent
50.00
1 50.00 1
0.00 1
-------------------------------------------------------------------------------
SCCS - PT (HOMESTEAD
6,583
1 6,583 1
0 1
Compensation
6,115
1 6,115 1
0 1
Fringe
468
1 468 1
0 1
Percent
-------------------------------------------------------------------------------
50.00
1 50.00 1
0.00 1
SCCS - PT (2ND BAP
6,583
1 6,583 1
0 1
Compensation
6,115
1 6,115 1
0 1
Fringe
468
1 468 1
0 1
Percent
-------------------------------------------------------------------------------
50.00
1 50.00 1
0.00 1
ASCCS - PT (LUBBOCK
6,583
1 5,266 1
1,317 1
Compensation
6,115
1 4,892 1
1,223 1
Fringe
468
1 374 1
94 1
Percent
-------------------------------------------------------------------------------
50.00
1 40.00 1
10.00 I
TRANSPORTATION AIDE
7,613
1 0 1
7,613 1
Compensation
7,072
1 0 1
7,072 1
Fringe
541
1 0 1
541 1
Percent
-------------------------------------------------------------------------------
62.50
1 0. e0 1
62.50 1
TRANSPORTATION AIDE
7,613
1 0 1
7,613 1
Compensation
7,072
1 0 1
7,072 1
Fringe
541
1 0 1
541 1
Percent
--------------------------------------------------------------------------------
62.50
1 0.00 1
62.50 I
PARK MAINTENANCE FOR
8,294
1 8,294 1
0 1
Compensation
6,635
1 16,635 1
0 1
Fringe
1,659
1 1,659 1
0 1
Percent
25.00
1 25.00 1
0.00 1
PAGE 3 Page 34 of 35
i
Texas
Department
on Aging
SOUTH PLAINS AREA AGENCY ON
AGING 1998
PROPOSED COST
ALLOCATION — PERSONNEL
CITY OF LUBBOCK
DATE
OF REPORT: 12/10/97
SERVICES --->
SUMMARY
ICONG MEALS ITRAN D/R 1
PARK MAINTENANCE CRE
2,974
1 2,974 1
0 1
Compensation
2,379
1 2,379 1
0 1
Fringe
595
1 595 1
0 1
Percent
12.50
1 12.50 1
0.00 1
---------------------------------------------------------------------7---------
PARK MAINTENANCE CRE
2,551
1 2,551 1
0 1
Compensation
2,041
1 2,041 1
0 1
Fringe
510
1 510 1
0 1
Percent
12.50
1 12.50 1
0.00 1
-------------------------------------------------------------------------------
TOTAL PERSONNEL
1049363
1 123,990 1
60,365 1
Compensation
152,049
1 102,424 1
50,425 1
Fringe
31,514
1 21,574 1
9,940 1
Percent
100.00
1 67.26 I
32.74 1
PAGE 4
Page 35 of 35