Loading...
HomeMy WebLinkAboutResolution - 4599 - Approves LECD FY 1994-95 Budget - 09_08_1994Resolution No. 4 5 9 9 Council Date 09/08/94 Item No. 24 RESOLUTION WHEREAS, under the authority of V.T.C.A, Health & Safety Code, Chapter 772, Subchapter D, Lubbock County voters approved in a Lubbock County Election, April 5, 1986, the creation of the Lubbock Emergency Communication District; and WIF-REAS, the Lubbock Emergency Communication District Board of Managers approved the L.E.C.D. proposed budget for FY 1994-95 and set the service fee at 4.5% of the telephone base rate, acting under the authority of V.T.C.A., Health and Safety Code, Section 772.314; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City of Lubbock City Council hereby approves the Lubbock Emergency Communication District Budget for Fiscal Year 1994-95 and the L.E.C.D. action in setting the service fee at 4.5% of the telephone base rate as defined by V.T.C.A., Health & Safety Code, Section 772.314. Passed by the City Council this 8 th day o September ATTEST: )-t c�4�0 Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: Dan T. Dennison, Manager of Communication Services and Emergency Preparedness APPROVED AS TO FORM: DOV *LECDBDOT.RES oodoce/Augiut 30, 1994 1994. Resolution No. 4599 September 8, 1994 Item #24 Lubbock Emergency Communication District FY1994195 BUDGET 916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806) 747-6911 BALL EMERGENt� LUBBOCK EMERGENCY COMMUNICATION DISTRICT August 11, 1994 Lubbock City Council The Honorable Mayor David Langston P.O. Box 2000 Lubbock, TX 79457 After an extensive review process, the Lubbock Emergency Communication District Board of Managers has approved the L.E.C.D. Budget for fiscal year 1994/95 commencing October 1, 1994. The Board feels the budget fairly, accurately, and prudently reflects an aggressive program of work for the District Administrative Office for the new year. L.E.C.D. is required to submit its annual budget for approval to governing bodies within the boundaries of the District. For that reason, I am requesting that you consider a Resolution approving the L.E.C.D. budget as submitted. Attached are a memo from the L.E.C.D. Board of Managers, a brief description of the District, a copy of the budget, and two copies of the proposed resolution. After passage of the resolution, please return one copy to our office. If you want additional information, or if you desire my presence when you discuss the resolution, please call. Sincerely, Bil /ayne, Chairman Board of Managers 916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806) 747-6911 • FAX (806) 747-5803 w From LUBBOCK EMERGENCY COMMUNICATION DISTRICT Honorable Mayor David Langston and Members of the Lubbock City Council The Lubbock Emergency Communication District Texas Health and Safety Code Section 772.301 through 772.329 requires the Board of Managers of the Lubbock Emergency Communication District to submit the proposed budget of the L.E.C.D. for FY 1994/1995 for your approval. It is the unanimous opinion of the Lubbock Emergency Communication District Board of Managers that the proposed budget represents a fair and prudent financial plan to accomplish the L.E.C.D. mission of providing Enhanced 9-1-1 service to the citizens of the cities of New Deal, Lubbock, Slaton, Shallowater, Buffalo Springs Village, Lake Ransom Canyon, Idalou, Wolfforth, Reese Air Force Base, Texas Tech University, and rural Lubbock County. The Board of Managers of the Lubbock Emergency Communication District recommends approval of the proposed L.E.C.D. FY 1994/95 budget y the Lubbock City Council. W fiim I Payne, thairman ,r i Earl Bartley 4-,e— Mike Coke William P. Tynan I) , Dan Dennison &XV 1 "' 916 Main Street, Suite 1101 9 Lubbock, Texas 79401-3410 - (806) 747-6911 - FAX (806) 747-5803 AA*100M�L LUBBOCK EMERGENCY COMMUNICATION DISTRICT LUBBOCK EMERGENCY COMMUNICATION DISTRICT ORDER By unanimous action, the Board of Managers of the Lubbock Emergency Communication District hereby adopts the proposed budget for district operations for Fiscal Year 1994/95. It is further ordered, by the Board of Managers of the Lubbock Emergency Communication District, that the service fee, as authorized by Texas Health and Safety Code Section 772.301 through 772.329, is set at 4.5% of the base telephone rate. Date: August 11, 1994 Earl Bartley Mike Coke William P. Tynan William J. Payne, Chairman r-,b c,"I Dan Dennison A 22YL)I4 oe Spa an ORMI" Ben D. Goodloe Secretary 916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806) 747-6911 • FAX (806) 747-5803 LUBBOCK EMERGENCY COMMUNICATION DISTRICT August 11, 1994 The LECD Board of Managers: In compliance with Texas Health and Safety Code Section 772.301 through 772.329, the proposed budget for FY 1994/95 is submitted for your consideration. C#t7 114 Wye DYA FY 1993/94 has been a banner year for the District. January marked five years since 9-1-1 service has been available to the residents of Lubbock county. The event was celebrated with an open house and recognition of the telecommunicators and other players who have made key contributions since the District's inception. As the work of the public safety answering points has evolved, the District has been able to provide support with the addition of a supervisory answering position at Lubbock Communication center, a third answering position at Lubbock EMS, and system network improvements at Reese Air Force Base. The District has provided new training opportunities for call takers by bearing the cost for them to attend Emergency Communications Instructors Training courses and the Texas Commission on Law Enforcement Officer Standard and Education (TCLEOSE) Basic Certification Course. Also, the Board authorized the purchase of a dispatch performance examination device to be used by answering point supervisors as a training tool and for evaluating potential employees. The staff is constantly maintaining the database to keep information as current as possible. A reload of the GTE data was recently completed to ensure accuracy, and work continues to assign addresses in rural areas as new telephone service is established. Rural route conversions with the U. S. Postal Service continue, streamlining the process with each conversion. In an effort to make rural street names more compatible with Postal Service automation, the street naming conventions were altered and approved by the County Commissioners Court. Also, the District staff is continuing coordination with City of Lubbock staff to "clean-up" addressing in perimeter areas of the city. The staff evaluated and designed an updated mission statement, as well as defined new goals for the future of the District. Later, an "Idea Exchange" was hosted and telecommunicators were encouraged to provide input to staff of their experiences with 916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 9 (806) 747-6911 • FAX (806) 747-5803 the users of 9-1-1. That information is being used to formulate new public education efforts targeting specific segments of the population. During FY 1993/94, the staff has made significant progress on the Geographic Information System (GIS) mapping project. By the end of this fiscal year, approximately one-half of rural Lubbock county maps will be converted to digital format. With the technical assistance of Intergraph, the District's GIS system has been designed to make possible not only the conversion of existing address information, but also the migration to a map based computer assisted dispatch system. PROPOSED WORK FOR FY 1994195 In FY 1994/95, work will continue in the mapping project. Beginning with the integration of mapping systems with the City of Lubbock's mapping project, and culminating with both projects' conversion to digital maps. With this information, the District staff will begin the production of detailed map books to be provided to all emergency response agencies. Texas House Bill 1544 will require an upgrade of 9-1-1 equipment at Texas Tech University in order to provide 9-1-1 service to residential tenants that is equal to that provided to other residents of Lubbock county. This new arrangement will provide additional income to the District, which will offset the additional expenses incurred as a result of the equipment upgrade. Agreements will be negotiated with Lubbock Christian University and Wayland Baptist University in Plainview to provide an equal level of 9-1-1 service to their tenants. House Bill 1544 requires compliance for university campus residents by September, 1995. Funds secured from the Advisory Commission on State Emergency Communications (ACSEC) will provide the foundation for a new rural street sign project to be inaugurated jointly with Lubbock County. Alternative funding sources are being sought from the Texas Department of Transportation and ACSEC, as well as from the District's Special Projects Reserves. The staff will continue to monitor programs at the ACSEC and assess their effects on District operations. The ACSEC, in cooperation with other 9-1-1 Districts and Councils of Government in Texas, will begin new public education campaigns, targeting specific audiences such as the elderly, hearing impaired, and other difficult to reach segments of the population. With the ACSEC providing funds for the purchase of educational materials, and with the pooling of information and ideas, 9-1-1 educators will coordinate their efforts statewide. During the next fiscal year the staff will continue to search for and provide training opportunities for 9-1-1 telecommunicators, such as the upcoming Emergency Medical Dispatch course to be held at the South Plains Association of Governments facility in October and the Emergency Communications Instructor Training course in Austin. Page 2 The staff feels that the budget as presented is an accurate projection of planned expenditures for FY 1994/95. It will allow for the continuation of the 9-1-1 system for Lubbock county and the City of Plainview, and will build toward future enhancements of the public safety communication system. Additionally, it represents prudent financial management of public funds, and provides the resources to reach future goals within current revenues. The staff recommends continuing the current service fee rate of 4.5 % of the telephone base rate as authorized by Texas Health and Safety Code Section 772.301 through 772.329. Respectfully submitted, Ben Goodloe, Director Page 3 LUBBOCK EMERGENCY COMMUNICATION DISTRICT FY 1994195 BUDGET SUMMARY Proposed Budget PERSONNEL 221,600 SUPPLIES 11,650 MAINTENANCE 40,850 EXPENSES, OTHER 91,000 CAPITAL 10,500 CONTINGENCY 32,000 9-1-1 TELEPHONE CIRCUIT COSTS 450,500 TOTAL 858,100