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HomeMy WebLinkAboutResolution - 4505 - Grant Application - DHHS, PHS -HIV Early Intervention Services - 05_26_1994Resolution No. 4505 May 26, 1994 Item #18 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an application and associated documents for grant funding under the Categorical Grant Program to provide outpatient early intervention services with respect to HIV Disease, attached herewith, by and between the City of Lubbock and the U. S. Public Health Service Department of Health and Human Resources, which application shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this ATTEST: J : etty . Johnson, ty Secretary APPROVED AS TO CONTENT: 01 WORK �• ••.th Director APPROVED AS TO FORM: G. Vandivr, First Assistant City Attorney DGV:da1ccdocvU1VDIS.rcs May 16, 1994 OMS Approvat No. 034-W43 APPLICATION FOR E, "TT SUSIKMD Applicant Identifier FEDERAL ASSISTANCE 6/01 /94 1. TYPE OF &UBMISs)ON: S. DATE RECEIVED BY STATE State Application Identifier Application Prvapplksoon ❑ Construction ❑ Construction 4. DATE RECEIVED SY FEDERAL AGENCY Federal Identifier Non -Construction ❑ Non -Construction t APPLICANT WFORMATaN Legal Name. Organizational Unit: City of Lubbock Health Department Address (Dive city, county, state, and rip code). Name and telephone number of the person to be contacted on matter$ involving this application (g" an;& code) P.O. Box 2548 Mary Strange (806) 767-2899 Lubbock, TX 79408 Nancy Haney (806) 767-2950 a. EMPLOYER IDENTIFICATION NUMBER (EINr F. TYPE Of APPLICANT: (enter appropriate letter in pox) 13 0. State N. Independent School Dist. 7 5 6 0 0� 0 5 9 0 S. County 1. State Controlled IrWitution of Higher Learning C. Municipal J. Private IkMversity 4 TYPE �� D. Township K. Indian Tribe ® New ❑ Corilinuation ❑ Revision E. Intenta% L. Individual F. Intermunicipal M Profit Organization If Revision, enter appropriate letter(:) in box(es): ❑ ❑ 0. Special District N. other (Specify) A. Increase Award S. Decrease Award C. Increase Duration 0. Decrease Duration Other (specify): a. NAME Of FEDERAL AGENCY: DHHS — Public Health Service It CAATaATONuiteAL OWESTIC 9 3 • 1 I1. DESCRIMM TITLE OF APPLICANT'S PROJECT: Categorical Grant Program to Provid La Clinica de Buena Salud Outpatient Early Intervention Services witl Early Intervention Services for HIV —Infected Individuals 4 FE D WAOR! states, •a:.k Lubbock County is. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a. Applicant : b. Prolect 10/1/94 9/30/95 19 is. ESTIMATED FUNOINO: is. IS APPUCATtOk SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? I. YES. THIS PREAPPLICATMIAPPLICATION WAS MADE AVAILABLE TO THE a Federal = 40 107,535 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON DATE 6/ 1/ 94 b. Applicant i O m c- State = .OD 0 b NO. ❑ PROGRAM IS NOT COVERED BY E O. 12372 d.local i A0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW a Other = 0g 0 f. Program Income = .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DCST7 0 ❑ Yes R -Yes.- attach on txplanstion. ❑ No q TOTAL >j fl0 107 535 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF. ALL DATA IN rMS APPLICATIO"REAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTH 2!jMD4Xj,ME GOVERNING BODY OF THE APPLICANT AMC THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSMTANCE 13 AWARDED Typed Name 01 zed Repr sentat" b Title c Telephone number D id Lan s Mayor 767-2000 d Sig r• I A ad �e a rve a Date Signed T'o� 05/26/94 PrevioukUditmifNct Usable 11% tarWar arm 4 4 OREV 4-98) `t7 v Prescnbed by 01A8 L,m..ra, A.102 OMS Approval No. 0348-M" BUDGET INFORMATION — Non -Construction Programs SECTION A - BUDGET SUMMARY Grant Program Catalog of Federal Estimated Unobligated Funds Now or Revised Budget fw+etiorl Domestic Asshtante a ActMt)► (a) Numbs (b) federal Non-federal Federal Mom -Federal Total (c) (d) (e) (f) (g) Services w "Respect S $ to HIV 93-918 107,535 2. 3. 4. S. TOTALS s S S 107,535 S S 107,535 SECTOR B - BUDGET CATEGORIES 6 Owd Chit caftoorlls *RAW PWMRAM MH$CnCW4 OR AC nVM Total (1) pRq (2) (3) (4) S a. farsonme( S -o- S S S S -{}- b. Fringa Benefits -� -0- t. Travel 1,000 d. Equipment -o- -0- a. Supplies 3,000 f. Contractual - Patient Care 98,535 98,535 g. Conmuetion -o- -0- h. Omer 5,000 5,000 L Total Direct Charges (sun+ of 6a - 6h) 107,535 1 Indirect Charges It. TOTALS (sum of 6i and 61) $ S S S S 107,535 107,535 i ►rogram� Imcon+e S S S S 700 S 700 5I&MIwd Fam 424A 14.88) SECTION t -NON-FEDERAL RESOURCES a On�M b A leans c Slar d ONer Soureaa • TOTALS s A s s $ s 9. 10. 11. 12. TOTALS (sum of Imes 8 and 11) s S S S —0— SECTION D - FORECASTED CASH NEEDS 13feMral Tolel for 1e1 Your f•1 0110164, Ind Own« 2.d ouMor •M OwrNr S 107,535 s 26,885 S 26,880 S 26,885 : 26,885 14. 1lonfederal --- --- --- --- --- 15. TOTAL (suns of Imes 13 and 14) TS-107,535 FS 26,885 TS 26 880 $26 885 T 26-885 SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) aim Fasl (d Second Third (e)Fourth 1s E.I. Services with Respect to HIV $ 1071,535 S 107,535 ; 107,535 S 10 17. It 19. 20. TOTALS (sum of lines 16.19) s 107,535 S 107535 ;107,535 Is SECTION F - OTHER BUDGET INFORMATION (Attach additional Sheets if Necessary) 21. Direct Charges: 22. h+dired Charges: 23. Remarks SF 424A 14-88) Ppa 2 Plow by OM8 CwcWw A-102 POLICY INFORMATION NOTICE Categorical Grants Early Intervention Services Title XXVI PHS Act As Amended by Ryan White Comprehensive AIDS Resources Emergency Act of 1990 Additional Agreements and Assurances I, the authorized representative of the city of Lubbock in applying for a grant under Part C of Title XXVI, Public Health Service Act, as amended by the Ryan White Comprehensive AIDS Resources Act of 1990, P. L. 101-381, 42 USC 300ff--51 - 300ff-67 ere y • ify that: I haver ived a y f the Tit XVI, P ct Part C Subparts II and III and have full knowledge of ' s o t ts. 1 Name: 11avid R. Lang~ Title: Mayor In addition, I certify that: (1) as required in section 2651 (b): Grant funds will be expended for the purposes of providing, on an outpatient basis, each of the following early intervention services: a. Required Services 1. Counseling individuals with respect to HIV disease in accordance with section 2662; 2. Testing to confirm the presence of HIV infection; to diagnose the extent of immune deficiency; to provide clinical information on appropriate therapeutic measures for preventing and treating the deterioration of the immune system and for preventing and treating conditions arising from the disease; 3. Other clinical preventive and diagnostic services regarding HIV disease, and periodic medical evaluations of individuals with the disease; 4. Providing the therapeutic measures described in 2. above; and 5. Referrals described in section 2651(3); b. Each of the early intervention services in a. will be available through the applicant entity. C. Grant funds may also be expended to provide, on an optional basis, the following 34 POLICY INFORMATION NOTICE #94 -22 Attachment B Early Intervention Services Title XXVI PHS Act As Amended by Ryan White Comprehensive AIDS Resources Emergency Act of 1990 Additional Agreements and Assurances The authorized representative of the applicant must include a signed original copy of the attached form with the grant application. This form lists the program assurances which must be satisfied in order to qualify for a Part C grant, as required by section 2665. NOTE: The text of the assurances has been abbreviated on this form, in, for ease of understanding; however, grantees are required to �pmply with. ill ,�s ts'pf a assurances as they stated in the Act. k _i 33 POLICY INFORMATION NOTICE #94 -22 services: 1. Outreach services to individuals who may have HIV disease or may be at risk benefits; and who may be unaware of the availability and potential benefits of early treatment of the disease, and to provide outreach services to health care professionals who may be unaware of such availability and potential benefits; and 2. Case -management services to provide coordination in the provision of the health services to the individuals and to review the extent of utilization of the services by the individuals; and 3. Provide assistance to the individuals regarding establishing the eligibility of the individuals for financial assistance and services under Federal, State, or local programs providing for health services, mental health services, social services, and other appropriate services. (2) As required under section 2651 (c): The applicant for the grant agrees to make reasonable efforts to participate in a consortium established with a grant under section 2612(a)(1), if such a consortium exist in the geographic area. (3) As required under section 2654 (a): Provisions of services to persons with hemophilia will be made and/or coordinated with the network of comprehensive hemophilia diagnostic and treatment centers. (4) As required under section 2661 (a) (2): The confidentiality of all information relating to the person(s) receiving services will be maintained. (5) As required under section 2661 (b) (1): . Informed consent will be obtained. (6) As required under section 2663: All testing, without regard as to whether funded by Federal funds, will be carried out in accordance with sections 2661 and 2662. (7) As required under section 2664 (a) (2): A report to the Secretary in the form and on the schedule specified by the Secretarywill be submitted. (8) As required under section 2664 (b): 35 POLICY INFORMATION NOTICE #94 -22 Opportunities for anonymous counseling and testing will be provided. (9) As required under section 2664 (c): Individuals seeking services will not have to undergo testing as a condition of receiving other health services. (10) As required under section 2664 (d): The level of pre -grant expenditures for early intervention services.will be maintained at the level of the year prior to the grant year. (11) As required under section 2664 (e): A sliding fee schedule with limits and conditions specified in section 2664 (e) will be utilized. (12) As required under'section 2664 (f): Funds will not be expended for services covered, or which could reasonably be expected to be covered, under any State compensation program, insurance policy, or any Federal or State health benefits program; or by an entity that provides health services on a prepaid basis. (13) As required under section 2664 (g): Funds will be expended only for the purposes awarded, such procedures for fiscal control and fund accounting as may be necessary will be established, and not more than 5 percent of the grant will be expended for administrative expenses. (14) As required under section 2667: Agreement that counseling programs shall not be designed to promote or encourage, directly, intravenous drug abuse or sexual activity, homosexual or heterosexual; .shall be designed to reduce exposure to and transmission of HIV disease by providing accurate information; and shall provide information on the health risks of promiscuous_ sexual activity and intravenous drug abuse. Name: David R. Langston Title: Mayor Name of Applicant Organization: City of Lubbock Date: 6 / 1 / 94 30 OMB Approval No. 0348.0040 ASSURANCES — NON -CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and com- pletion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate. the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. If 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900. Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. If 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 1 794), which prohibits dis- crimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 1 6101-6107), which prohibits discrim- ination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255). as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) If 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VilI of the Civil Rights Act of 1968 (42 U.S.C. 1 3601 et seq.), as amended, relating to non- discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and Q) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (5 U.S.C. If 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. 4f 276a to 276a- 7), the Copeland Act (40 U.S.C. € 276c and 18 U.S.C. If 874). and the Contract Work Hours and Safety Standards Act (40 U.S.C. if 327-333), regarding labor standards for federally assisted construction subagreements. Standard Form 4248 (4.88; Prescnbed by 06AS Circular A.102 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program andto purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. It 1451 et seq.); (O conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. i 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. if 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. if 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. SF 4248 4448) Bac► PHS_5161-1 (7/92) Page 17 CERTIFICATIONS I. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION The undersigned (authorized official signing for the applicant organization) certifies to the best of his or her knowledge and belief, that the applicant, defined as the primary participant in accordance with 45 CFR Part 76, and its principals: (a) are not presently debarred, suspended, pro- posed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; (b) have not within a 3-year period preceding this proposal been convicted of or had a civil judg- ment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commis- sion of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are not presently indicted or otherwise crimi- nally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and (d) have not within a 3-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. Should the applicant not be able to provide this certifi- cation, an explanation as to why should be placed after the assurances page in the application package. The applicant agrees by submitting this proposal that it will include, without modification, the clause titled "Certification Regarding Debarment, Suspension, In- eligibility, and Voluntary Exclusion —Lower Tier Cov- ered Transaction" (Appendix B to 45 CFR Part 76) in all lower tier covered transactions (i.e., transactions with subgrantees and/or contractors) and in all solicha- tions for lower tier covered transactions. OMB Appv.A No. 0937-0189 Ecpimdm Date: March 31. 1995 2. CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS The undersigned (authorized official signing for the applicant organization) certifies that it will provide a drug -free workplace in accordance with 45 CFR Part 76 by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispens- ing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug - free workplace; (3) Any available drug counseling, rehabilita- tion, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occur- ring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by para- graph (a) above; (d) Notifying the employee in the statement re- quired by paragraph (a), above, that, as a con- dition of employment under the grant, the employee will— (1) Abide bythe terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after re- ceiving notice under subparagraph (d)(2), above, from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), above, with res". to any employee who is so convicted— Page 18 PH54161-1 (7/92) (1) Taking appropriate personnel action against such an employee, up to and including ter- mination; or (2) Requiring such employee to participate satis- factorily in a drug abuse assistance or reha- bilitation program approved for such pur- poses by a Federal, State, or local health, law enforcement, or other appropriate agency; (9) Making a good faith effort to continue to main- tain a drug free workplace through implementa- tion of paragraphs (a), (b), (c), (d), (e), and (f), above. 3. CERTIFICATION REGARDING LOBBYING Title 31, United States Code, Section 1352, entitled "Limitation on use of appropriated funds to in- fluence certain Federal contracting and financial transactions," generally prohibits recipients of Fed- eral grants and cooperative agreements from using Federal (appropriated) funds for lobbying the Executive or Legislative Branches of the Federal Government in connection with a SPECIFIC grant or cooperative agreement. Section 1352 also requires that each person who requests or receives a Federal grant or cooperative agreement must dis- close lobbying undertaken with non -Federal (non - appropriated) funds. These requirements apply to grants and cooperative agreements EXCEEDING $100,000 in total costs (45 CFR Part 93). The undersigned (authorized official signing for the applicant organization) certifies, to the beat of his or her knowledge and belief, that- (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the under- signed, to any person for influencing or attempt- ing to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agree- ment, and the extension, continuation, renewal, amendment, or modification of any Federal con - grant, to ooperative agreement. (2) If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Mem- ber of Congress, an officer or employee of Con- gress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accor- dance with its instructions. (If needed, Standard Form-LLL, "Disclosure of Lobbying Activities," its instructions, and continuation sheet are included at the end of this application form.) (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (includ- ing subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 'Ibis certification is a material representation of fact upon which reliance was placed when this transac- tion was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, U.S. Code. Any person who fails to file the required cer- tification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure." 4. CERTIFICATION REGARDING PROGRAM FRAUD CIVIL REMEDIES ACT (PFCRA) The undersigned (authorized official signing for the applicant organization) certifies, to the best of his or her knowledge and belief, that the statements herein are true, accurate, and complete, and agrees to comply with the Public Health Service terms and conditions if an award is issued as a result of this application. Willful provision of false information is a criminal offense (Title 18, U.S. Code, Section 1001). Any person making any false, fictitious, or fraudulent statement may, in addition to other remedies available to the Government, be subject to civil penalties under the Program Fraud Civil Remedies Act of 1986 (45 CFR Part 79). 0A AP M Iwo OPIallaliAT6N 'DATE SUBMTED LubbockCity of