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Home My WebLink AboutResolution - 4504 - Agreement - CHC Of Lubbock Inc - Administration Of LAN & CAPS - 05_26_1994Resolution No. 4504 May 26, 1994 Item #17 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement between the City of Lubbock and Community Health Center of Lubbock, Inc., to provide technical support for the administration of the local area network (LAN) and the Client Access Pilot Software (CAPS). Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this ATTEST: Betty M. Johnson, Pity Secretary 26th day of May 1994. APPROVED AS TO CONTENT: Sylvia Mart' z-Flores, Community Development and Neighborhood Initiatives Manager APPROVED AS TO FORM: Linda L. Chamales Assistant City Attorney LLC:dpNG: cod=\CHC.Res Msy 19, 1994 AGREEMENT BETWEEN CITY OF LUBBOCK AND COMMUNITY HEALTH CENTER OF LUBBOCK, INC. THIS AGREEMENT, entered this 26th day of May 1994 ' by and between the CITY OF LUBBOCK (herein called "City") and CONfl1ZUNITY HEALTH CENTER OF LUBBOCK, INC. (herein called "CHCL"). WHEREAS, CHCL has received a grant from the Health and Human Services Commis- sion of the State of Texas for implementation and funding of the House Bill-7 Pilot Project in Lubbock County, Texas, which permits CHCL to subcontract local area network (LAN) and Client Access Pilot Project Software (CAPS) support services; and WHEREAS, CHCL is a nonprofit corporation operating within the City of Lubbock and offering a program of services to meet the basic needs of the residents of the City which consti- tutes a valuable public service; and WHEREAS, among the goals of the pilot program are implementation of a computer - based integrated eligibility determination system and implementation of a coordinated information and referral system of all available services; and WHEREAS, City has the ability to provide technical support for the administration of the local area network (LAN) and with the Client Access Pilot Software (CAPS); and WHEREAS, CHCL desires to contract with City to provide this technical assistance; NOW THEREFORE, it is agreed between the parties hereto that: I. SCOPE OF SERVICE: A. CHCL Responsibilities: CHCL agrees to pay to City from the Health and Human Services Commission grant funds TWENTY-SEVEN THOUSAND EIGHT HUNDRED TWENTY-EIGHT AND NO1100 DOLLARS ($27,828.00) for LAN administration professional services. This amount is a flat fee based upon services estimated to be equivalent to 0.8 FTE at an annual rate of THIRTY-FOUR THOUSAND SEVEN HUNDRED EIGHTY-FIVE AND NO1100 DOLLARS ($34,785.00) including fringe benefits at approximately twenty-five percent (25%). CHCL understands that the services may not be provided by a single individual. City agrees to expend its best efforts to provide the following serv- ices during the term of this Agreement: a. Set up shared printers; b. Manage the flow of print queues; C. Set up micro -computers connect to the local area network; d. Establish login and appropriate security into the applications; e. Manage CAPS security; f. Upgrade the server and network software, including hard - disk expansion, netware upgrades, etc. g. Track disk space utilization; h. Install network adapters in workstations and create Netware workstation shells; L Maintain logical and search maps; j. Manage user and trustee rights; k. Salvage and/or restore any files that need to be recovered; 1. Keep the disk space maintained by running the purge utility periodically, M. Maintain a login script; n. Monitor the file server performance; o. Install and maintain a menuing system; P. Install and maintain applications software; q. Set up backups to be run on demand; r. Troubleshoot any network problems as they arise; S. Answer general user questions or refer them to the correct person; t. Provide a technical link between CHCL and TDH; u. Set up and maintain user groups; V. Install upgrades for PAMS and Fundware; W. Maintain microcomputer and LAN inventory reports; X. Prepare reports on LAN usage upon request; y. Reset passwords when grace login expire or a user forgets a password; Z. Identify and/or confirm hardware vs. software errors and follow-up to assure that hardware problems are reported. aa. Add MAUs to the existing network; bb. Install and support Carbon Copy as a remote communica- tions gateway, cc. Act as a liaison between CHCL and technical vendors, i.e. DELL, Mountain, Microage; dd. Set up access rights to PAMS, DPAMS and Fundware; ee. Monitor and check for virus when suspected; ff. Serve as a member of the Automation Task Force for House Bill 7; gg. Attend the House Bill 7 meetings; C01vtMUNiP HEALTH CENTER OF LUBBOCK AGREEMENT - PAGE 2 --- lA IV hh. Instruct CHCL staff on software upgrade installation; H. Instruct CHCL Finance Director on adding and changing users; y. Develop and adhere to an industry standard backup proce- dure; and kk. Work with HHS to resolve automation issues in a mutually satisfactory manner. 2. City, as a Subcontractor, will abide by the applicable portions of the "Client Access Pilot Software (CAPS) Operating Policies" estab- lished by the Texas Health and Human Services Commission. A copy of said policies is attached as Exhibit A and incorporated herein by this reference. TIME OF PERFORMANCE: The term of the Agreement shall be from September 1,1993 to August 31, 1994, unless continued or successive one (1)year terms thereafter by the mutual consent of the parties. PAYMENT CHCL agrees to pay City TWENTY-SEVEN THOUSAND EIGHT HUNDRED TWENTY-EIGHT AND NO/100 DOLLARS (S27,828.00) for LAN administration professional services. Payments shall be made in two (2) installments as follows: Upon execution of contract $13,914.00 July 31, 1994 $13,914.00 NOTICES Communication and details concerning this Agreement shall be directed to the following contract representatives: Sylvia Martinez -Flores Community Development and Neighborhod Initiatives Manager City of Lubbock P. O. Box 2000 Lubbock, Texas 79457 Susan Stanton Community Health Center of Lubbock, Inc. 1318 Broadway Lubbock, Texas 79401 COMMUNITY HEALTH CENTER OF LUBBOCK AGREEMENT - PAGE 3 - V. GENERAL CONDITIONS A Installation This Agreement is predicated on complete installation of all equipment, software, communications by the Texas Health and Human Services Commission and accep- tance by the City of Lubbock Information Services Department. B. Amendments CHCL or City may amend this Agreement at any time provided that such amend- ments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations and approved by the City Council if required by law. Such amendments shall not invalidate this Agreement, nor relieve or release City or CHCL from their obligations under this Agreement. C. Termination Either party may terminate this Agreement at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination. In addition, it is understood by both parties that this Agreement is contingent upon CHCVs contin- ued receipt of State funding, and if State funding under HHSC-94-03 is terminated, this Agreement will terminate. VI. ADM MSTRATIVE REQUIREMENTS: A Records to be Maintained City will maintain records as required by CHCL of services provided, materials utilized, and travel expenses, and other information pertinent to the activities funded under this Agreement. B. Retention City shall retain all records pertinent to this Agreement for a period of three (3) years after the termination of all activities funded under this Agreement, or after the resolution of all State audit findings, whichever occurs later. COhOAUNTTY HEALTH CENTER OF LUBBOCK AGREEhIEW - PAGE 4 - All City records with respect to any matters covered by this Agreement shall be made available to CHCL, their designees or the Health & Human Services Com- mission, at any time during normal business hours. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CIT 11• ATTEST: OCCL-' 0 aL Betty Rf. JjohnsoW, Citj Secretary APPROVED AS TO CONTENT: Sylvia Martinez -Flores, Community Development and Neighborhood Initiatives Manager APPROVED AS TO FORM: Linda L. Chamales, Assistant City Attorney LLC:jsJAG-CHCLDOC D7 COMMUNITY HEALTH CENTER OF LUBBOCK, INC. BY: TOM _HOCHW T, CHAIRMAN COMMUNITY HEALTH CENTER OF LUBBOCK AGREEMENT — PAGES —