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HomeMy WebLinkAboutResolution - 4465 - Support Of Grant Proposal - State Of Texas - CWR&RP, SWM - 04_14_1994Resolution No. 4465 April 14, 1994 Item #54 RESOLUTION WHEREAS, the City Council is in favor of strengthening the joint efforts of the City of Lubbock and the State of Texas for environmental protection; and WHEREAS, the City Council is supportive of the many recycling programs currently operated by Lubbock Solid Waste Management; and WHEREAS, the City Council is supportive of City of Lubbock Solid Waste Management's proposed Community Waste Reduction & Recycling Program; and WHEREAS, the City Council is supportive of City of Lubbock Solid Waste Management's application to secure partial grant funding for the program, a copy of which is attached hereto as Exhibit A. WHEREAS, the City Council feels that such a program is beneficial to the Lubbock community; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT should the requested grant be awarded, the City of Lubbock will comply with the provisions of he fiscal reimbursement and reporting requirements of the State of Texas. SECTION 2. THAT grant funding awarded in response to this proposal will be used only for the purposes for which it is provided. SECTION 3. THAT the proposed project is in compliance with and supports local and regional solid waste management plans and programs applicable to the South Plains area. Passed by the City Council this ATTEST: etty M. J hnson, y Secretary APPROVED AS TO CONTENT: Lee E. Rafinirez, Solid Waste Superintendent VED AS TO F Assistant City Attorney DG V :dpKGAccdocs\SWGRANr.Rcs April 6, 1994 Resolution No. 4465 April 14, 1994 Item #54 TEXAS NATURAL RESOURCE CONSERVATION COMMISSION COMMUNITY WASTE REDUCTION, RECYCLING, AND COMPOSTING GRANT APPLICATION FORM Grant Application Packet No. 94CWR -- Grant Application Form Texas Natural Resource Conservation Commission Municipal Solid Waste Division - Grants & Contracts P.O. Box 13087 Austin, Texas 78711-3087 (512) 239-6698 a. Applicant: City of Lubbock b. Unit: Solid Waste e. Street Address: 324 Municipal Drive d. City: State: Zip: Lubbock, T% 79457 e. P.O. Box 2000 Zip: 7 9 4 5 7 f. Telephone: (806) 792-8042 Fax: (806) 762-2664 g. Type of Applicant (Circk the appropriate designation) (4) Non -Profit Recycling Entity County (5) Other (3) Public Waste Management Entity h. Federal Employer I.D. 1- 7 5 6 0 0 0 5 9 0 6 0 0 i. State of Texas Vendor I.D. j. Administrator: Bob Cass , City Manager Telephone: 7 6 7- 2 0 0 0 Financial Officer: Mark Hindman , Director Telephone: 7 6 7- 2 9 8 0 Budget & Research Project Officer: Lee Ramirez, Telephone: 7 6 7- 2 4 9 0 Solid Waste Superintendent Page 1 F2. GRANT/PROJECT INFORMATION a. Grant Type: Community Waste Reduction, Recycling , & Composting b. Total amount of funding requested: $ 95.230 .00 c. County or counties affected: Lubbock County, initially, with plans for future expansion. d. First time funding: [ ] yes [ X] no e. Rural or small community project: [ ] yes [X ] no f. Border project: [ l yes [X] no g. Fstimated Population Benefiting: 200, 000 h. Proposed Project Start Date: September 1994 i. Proposed Project End Date: continuous t.±-'^.♦A.v..:ti?+Ji±::-::-:i??v,. •.-:?rj:44 V.v.:,::::. . ......: ...: .: ... ♦ .v , .. .. ....... .. - ` •%i `±?\"ir?2i±iY' vvr vi\'•: ♦ •-"X?Civ :A{s -.... h:+}n.::�-..,.-:.-.v::??in."•::i.±':++' �::iv • ..v.\:.�`ii±: Y.:,}± .' :..'r%{'-:i>i�iiii i'L::{t -±`•: nL2-:t}C \C?..ti • :±Ci{-.::..:... -..♦{::nv:Y?�%-:'ii-:.vi:�`i:.ry±'.�8•'.�. v�i±-C:r: ..\v:: -- v .v:: �[i •%4.....::: -•- {i%i:.:i:.->:±---� jttivv:: v??.vxv.) 4v....:....:, •. .4i:.±. :iv-4:::: :ri{?vw rat'{vt1.-w.4`::-y:%?!,+�,`n:3?:. iMn':\• .. •ti•.Av}:r.::?v:-: :}:�v`:•.d.-.3tiw:±r:rvJ.::: nvulv,'v.......r:...... ...??Liw it •.v.•�•.•'-•x:•: ';; W.v .::tw. :h...�.::.. .: \:+::: r:.: .?{-rywk4?.::..:±: {±ri'iv� %ih:i i. � �•i:-:--'iK\ .. .r\ � ♦:\:i:> '.ti'-..... .vv:.?r..:::::::i:{h?:ti?.•?'{?:\{v t:.:.....:.:. .:.:..v. -:n��'?:: {.:: $}nvi?. i?JKi.J:v±::.: To the best of my knowledge and belief, all information in this application is true and correct. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances and applicable laws and regulations if the assistance is awarded. a. Lee E. Ramirez Typed Name of Authorized Representative b. Solid Waste Superintendent, City of Lubbock Title C. Signature of Authorized Representative Ld. Date signed: Telephone: (806) 792-804 2 Page 2 NOTE: Total City of Lubbock contribution: $97,776. Please see itemized budget included in Attachment C. Page 3 5. lI? piRSOA� (pplement to Seciol +#a}� The amount in the FISCAL BUDGET requested for funded personnel is $ 0 . This amount should not exceed twelve months of salary, excluding fringe benefits, for one employee who is directly responsible for and will devote one -hundred percent (100%) of their time to community recycling administration and coordination. In the space below, itemize all of the expenses for funded personnel, including salary and fringe benefits. Descriptions of both funded and non -funded personnel should be provided in Section 11 on page 10. Add pages as necessary, as attachments to this page. NOTE: Total personnel costs are estimated at$85,176. However, the City of Lubbock is not requesting grant funding for these costs. Please see itemized budget included in Attachment C. e Page No Text No Text :... .. .,:.. ON 'O ATION (uppl�m lit to s tun 4 (e}} .::: .... -- -... -- ------ - - -- - ------ - - - -- ---- -- -- •iii};:-i: v. .:::::: :.. �-�: .- - - is �\\4::-- :i.i?}}::::t?:::"i'..... -- -. .....:::-:::.. '. .::: i:::::... ....--_::.. ... The amount on the FISCAL BUDGET requested for construction is $ 0 For all construction materials and supplies, describe the types, quantities, and estimated costs of items you intend to purchase with grant funds. For necessary working drawings or designs, describe the purpose, and how the work will be reimbursed. Add pages as necessary, as attachments to this page. NOTE: The City of Lubbock does not anticipate any construction expenses. However, we do propose to lease a building for $9,000 per year. Nonetheless, we are not requesting any grant funding for that lease. Please see itemized budget included in Attachment C. No Text No Text No Text Describe the purpose and/or the planned use of each item of new or used equipment that is to be purchased, or leased in the case of pilot programs, as part of the proposed project. List any existing equipment that is planned to be used in carrying out the proposed new or expanded program. Add pages as necessary as attachments to this page. Conveyor: to provide semi -automated sorting of commingled materials collected in the residential Blue Bag program. Baler: to bale the recyclable materials before they are transported to markets. Scales: to weigh the vehicles transporting recyclables into and out'of the Recycling Center. Glass Crusher: to make the glass bottles and jars easier to transport. age 15. DURATION OF PROGRAM Comment on whether the proposed program will be continued by the applicant beyond the funding end date (specified in Section Z (i)). Indicate the likelihood that applicant will continue the program beyond the funding end date and how far into the future the program likely will endure. If the program will not continue beyond the funding end date, clearly state the reason for program termination (e.g., pilot program). The proposed City of Lubbock Recycling Center will operate continuously beyond the funding end date. It is anticipated that the center will be in the business of sorting and marketing the area's recyclable material for several years. The requested grant is to•fund initial purchases of equipment, primarily. Once set up, the future operations of the proposed facility will be funded by the City of Lubbock. }}:{•:.±,Y.h4}... i-::kv:.::.,.:::.::.v::.,.,,:{.}•{{.y::.:ii-±±::.}}`"i} ....:::::::::::: x:.vvv}.w: KJ+::iv....�...::.v.{�±±}:.:iv{J}. 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Via.. .. a•Y..`: 4••:}-}:v .:: } \-.,. :..A.::::::::::v... :..:..y:•}}'•r:'»'::., ..1.... ..:\ 4 v .vvA:\u.,v:v-'•}'\.i:v{iv±.v n J±:�\v.vt.,. a. \.v. v.... :::::.::: x:::. �::::::.J...t.::v}%i`v:<{:^±}±:}:iiiii:±r{i`„•:J±titi::::.v:: y.:::: ti.:. .` .. . Comment on the degree of community and/or region support for the proposed project. Include, as Attachment D to this application form, any documentation of such support, such as letters or poll results. As with all City of Lubbock recycling projects, the proposed recycling center has received tremendous local support. Recycling opportunities in Lubbock and the South Plains region are limited because of the lack of private sector recycling/reclamation facilities. The proposed recycling center can serve not only the City of Lubbock, but also other government and private sector entities in the area. Formal support has already been given by the following: 1. Texas Tech University (Community Action Network) 2. Waste Watch Lubbock Recycling Coalition 3. City of Wolfforth, Texas 4. South Plains Association of Governments Page 1 Attachment C Community Waste Reduction & Recycling Grant Recycling Center Narrative A. Introduction The City of Lubbock needs to operate its own recycling processing facility. The City of Lubbock needs to be able to sort, bail, and market the recyclable materials it collects through its Blue Bag program. The private sector and nonprofit agencies are no longer able to provide the Ievel of service required at rates the City can afford. Therefore, the City of Lubbock is requesting grant funding to enable it to construct and operate its own processing facility. B. Background The Blue Bag Recycling Program is available to all 55,000 households in Lubbock. It is estimated that approximately 40% of these households participate in the program. Residents can place there aluminum cans, glass jars, tin cans, newsprint, and plastic bottles in blue bags they receive for free at local grocery stores. The bags are collected in the alleys once per week. In 1993, the first year the program was implemented city wide, we collected approximately 2,500 tons of recyclable materials. This represents a diversion of about 5.5% of Lubbock's waste. During the first phase of the Blue Bag Recycling Program, bags were opened and sorted by hand. Labor provided by the Texas Industries for the Blind and Handicapped (TIBH) sorted the materials outside on a concrete slab. During the second phase of the program, the TIBH workers moved inside, sorting the materials off of a conveyor belt at Vista Fibers, a privately owned company. The building and equipment were owned and operated by Vista Fibers, who also bailed and marketed the materials. With the growth of the program, the task of sorting the materials began to exceed the abilities of the TIBH workers; thus, their contract was not renewed. Currently, Vista Fibers is sorting, bailing, and marketing the materials on a month to month contract. Recently the City of Lubbock issued an RFP for the sorting, bailing, and marketing of the Blue Bag materials. Three private entities submitted bids. All three bid amounts were too expensive; the lowest bid was more than double what the City is currently paying for these services. The City of Lubbock cannot afford to pay any one of the bidders to process its recyclables. Thus, in its efforts to achieve efficiency and provide for future growth, the City of Lubbock is hoping to construct and operate its own processing facility. rt ( (,t( IIIIIC(I L 1. p. 2 Of S C. Description (1) Purpose & Objectives The Recycling Center will provide effective and cost efficient sorting, bailing, and marketing services for the City of Lubbock and surrounding communities. Specific objectives include: (a) processing recyclable materials so that they are marketable, (b) providing these processing services at rates the City of Lubbock can afford, thereby (c) ensuring the continuance of the Blue Bag Recycling Program, as well as (d) providing for future growth and expansion for the City of Lubbock and other surrounding communities, and (e) providing new environmental education opportunities through a specifically designated Environmental Training Room. (2) Communities To Be Served Although the City of Lubbock will be the primary user of this facility, the Recycling Center will be marketed to other communities. Just as the City of Lubbock Landfill has essentially become a regional landfill, it is also anticipated that the Recycling Center will serve regional neighbors. Thus far, the communities of Buffalo Springs Lake, Lake Ransom Canyon, City of Wolfforth, City of Slaton, and Lubbock County have expressed interest in utilizing the facility. The South Plains Association of Governments has also expressed its support. The Community Action Network at Texas Tech University has expressed interest in sending the recyclables it collects through its drop off programs to our proposed Recycling Center. (3) Projected Capital and Operating Costs Altogether, the City of Lubbock's initial operations cost for the first year will be approximately $231,763. The City of Lubbock is requesting $95,230 from the TNRCC, primarily to pay for the large equipment purchases. Once the equipment is purchased, the City of Lubbock will be responsible for the remaining $146,428 in operating costs. All the City of Lubbock needs is the money to get started. (4) Operation The City of Lubbock proposes to lease a 6,000 square feet building for sorting, bailing, storage, and marketing activities. Materials to be processed will be delivered by truck or trailer. The contents will be weighed. Commingled materials, such as the bottles, jars, cans, and newsprint collected in Blue Bags, will be sorted by hand on a conveyor belt. They will then be bailed or containerized and stored until shipped to markets. Other materials, such as office paper and cardboard, will be directly bailed and stored. The Recycling Center will charge entities such as other government entities a reasonable fee for processing, and pay a reasonable, market -determined rate to the other governments for their commodities. �). of 5 (5) Time frames The Recycling Center will be on-line within 90 days of the awarding of the execution of the grant agreement with the TNRCC. It will operate eight hours a day, five days a week, twelve months a year. (6) Records & Performance Measures Thorough and accurate records will be kept on the program and reports will be made as required to the TNRCC. Performance measures will be as follows: (a) waste reduction: To be successful, the Recycling Center must process 6,000 tons of recyclable material per year. (b) participation: To be successful, the Recycling Center must process Blue Bags collected from forty-five percent of Lubbock households, fifteen percent of Lubbock businesses, five regional municipalities. (c) efficiency: To be successful, the Recycling Center must be able to sort, bail, and market a ton of recyclable material at a cost of less than $45 per ton. (7) Uses & Markets The materials processed at the Recycling Center will be sold directly to recycling companies, such as Champion, ALCOA, Stone Container, etc.. (8) Integration The Recycling Center will support such current City of Lubbock programs as the Blue Bag Recycling Program, Cardboard Recycling Program, and Government Emtties Workplace Recycling Program. The Recycling Center is intended to support programs conducted by other organizations, such as the Community Action Network's drop-off program at Texas Tech University, and other municipalities such as the City of Wolfforth. Both entities have expressed interest in utilizing the proposed facility. (9) Promotional & Educational Campaign As with its other environmental programs, the City of Lubbock will implement an extensive public education campaign. The Recycling Center will include a meeting room called the Environmental Training Room. The room will be designed for environmental presentations, workshops, and meetings. The room will be available for civic group meetings, as well as other City of Lubbock functions. The room will feature an environmental library, complete with books, magazines, and journals. Tours of the facility will compliment functions that are held in the room. In addition to the operation of the Environmental Training Room, public education for the Recycling Center will include the following: (a) brochures: informing area governments, residents, and businesses, of the services and rates offered by the Recycling Center. (b) posters: will be distributed in to area schools, businesses, and government offices stressing the importance of Reducing, Reusing, and Recycling (c) presentations: educational programs will be presented to the neighborhood associations, governing bodies, and civic groups stressing the need for recycling and informing of the services offered by the Recycling Center. Att-achmcnL C p. 4 of 5 (d) videos: educational videos will be produced demonstrating the need for recycling, the capabilities of the Recycling Center, and the end -uses for the materials processed there. The videos will be shown to area governing boards, school groups, the neighborhood associations, and civic groups. (e) letters: will be sent to area governing boards encouraging them to implement or expand recycling programs in their areas and use the Recycling Center to process the materials collected. (f) consultations: Recycling Center staff members will offer free consulting services to area businesses, governments, neighborhoods associations, etc., that are interested in establishing recycling programs. (10) Other Considerations It is anticipated that once the City of Lubbock has control over the marketing of the recyclable materials it has collected, we will be in a stronger position to band together with other West Texas communities to market our commodities more cooperatively. D. Conclusion For several years the City of Lubbock has worked in cooperation with the private sector to make recycling happen. At this point, local private sector entities have demonstrated an inability to meet the City's needs. Today, there is only one reclaimer in Lubbock that is set up to process all of the materials the City of Lubbock collects. In a recent bid process, that company and two other prospective reclaimers submitted bids that were beyond the City's financial resources (more than double the price that Lubbock is currently paying). In order to better able the City of Lubbock, and other South Plains communities, to operate efficient and effective recycling programs, the City of Lubbock proposes another alternative: to own and operate its own processing facility. The TNRCC could assist the City in its efforts by funding some of the initial equipment purchases. Helping with these set up costs will enable the City of Lubbock to continue to provide sound recycling options for the people of Lubbock and extend some of those options to the rest of the South Plains. Recycling Center Bu get In -kind Item Description Cost Grant $ Lubbock $ EXPENDITURES Personnel Sorters 224 hrs/wk@ $6.50/hr $75,712 $0 $75,712 Administrative 12.5% of personnel costs $9,464 $0 $9,464 subtotal $85,176 $0 $85,176 Real Property Building (lease) 6000 sq ft @ $1.50 per $9,000 $0 $9,000 Utilities (Electric & Water) 6,000 sq ft @ $.50 per $3,000 $0 $3,000 subtotal $12,000 $0 $12,000 Equipment Baler bail size: 72x30x36 $31,000 $31,000 $0 Scales portable, 60,000# capacity $16,000 $16,000 $0 Conveyor for semi -automated sorting $29,000 $29,000 $0 Glass Crusher portable, 14 tons per hour $5,500 $5,500 $0 subtotal $81,500 $81,500 $0 Supplies Baling Wire 10 bundles @ $78 each $780 $780 $0 Safety Glasses 10 @ $7 each $70 $0 $70 Masks 500 @ $30 per 100 $150 $0 $150 Ear Plugs 100 @ $1 each $100 $0 $100 Gaylord Boxes 20 @ $20 each $400 $0 $400 First Aid Kit 1 @ $100 each $100 $0 $100 subtotal $1,600 $780 $600 Contractual/ Public Education Brochures 1,000 @ $1 each $1,000 $1,000 $0 PSAs 3 @ $150 each $450 $450 $0 Posters 1,000 @ $1 each $1,000 $1,000 $0 subtotal $2,450 $2,450 $0 Travel Airfare to Austin for meeting with TNRCC $210 $210 $0 Hotel one night $60 $60 $0 Meals three meals $60 $60 $0 Rental Car one day use $55 $55 $0 Subtotal $385 $385 $0 Other/ Public Education Equipment'Maintenance regular maintenance & repairs $8,150 $8,150 $0 Environmental Books 20 books @ $11 each $220 $220 $0 Environmental Magazines 4 subscriptions @ $30 each $120 $120 $0 Training Room Tables 5@$125 each $625 $625 $0 Training Room Chairs 20 $50 each $1,000 $1,000 $0 subtotal $10,115 $10,115 $0 --- - In -kind -- -- __ _ - Cost Grant $ Lubbock $ 'TOTAL EXPENDITU ES $183,111 $95,230 $97,776 TEXASTECq Attachment D I v I: R ti I P. 1 of 4 Univcr.ite Center Activitics PO Box •1710 Lubbock. IN 79409-2031 (806) 742-3621 Debra Frankhouser Assistant Solid Waste Superintendent City of Lubbock Solid Waste Management P.O. Box 2000 Lubbock, TX 79457 Dear Ms. Frankhouser: I would like to express my support for the proposed City of Lubbock Recycling Center.. As a leader of the recycling efforts on Texas Tech's campus, we are interested in exploring additional sources for all of our recyclables. A site such as the one described to me and my staff could serve as a viable alternative. I am also aware that our current vendor is unable to handle the volume they receive. Another vendor on the South Plains would allow for expansion of recycling efforts far beyond the City of Lubbock. In addition, the proposed educational component to the recycling center is very important to us, as I am sure it will be to the community. Once operating, the Recycling Center could potentially provide sorting and bailing services for Texas Tech's recyclables. Our materials could then be marketed together, in a more cooperative fashion. I support your efforts to increase services, both quantity and quality, for the citizens of the South Plains. Sincerely, Tom hubert Director, University Center An it ff,f fn: IIfvr A -I fe nr If? SIIfI IIlU/1 WASTE WATCH LUBBOCK RECYCLING COALITION March 24, 19% Debra Frankhouser, Assistant Solid Waste Superintendent City of Lubbock Solid Waste Managemmt. P. O. Box 2000. Lubbock, TX 79457 SOBjECT: I Piopowd RccycUng Ceator Dear Ms. Frankhwwr. Attachment D p.2of4 Waste Watch Lubbock Recycling Coalition is very affortive of your efforts to develop the proposed City of Lubbock Recycling Center. We agree that there are not enough processing centeaa for recyclable mawrials here on the Sou& Plains. By opetad4 its own facility, the City of Lubbock will h=ease both the 1ec3c1hV awe in the area and 8re marketability of materials collected. Further, Waste watch Lubbock Recycling Coalition n interealed m icing the proposed facility. Once opewing, the RecScling Center could potentially provide many educational and vohrnteer opporomities for oar members and the community. Our efforts could then be combined with the work of the City of Lubbock Solid Waste IVement, in a more cooperative fashion. :/. I IU 1 111 *A C 'O '.()II"I Ii PI AIN', 1 001) RANK 1) O ROX 17Ur, I URROCK, TEXAS 19408 (806) 761-9034 Attachment D p. 3 of 4 CITY OF WOL.FFORTH PHONE 806/866-421 S POSY OFFICE BOX 36 WOLFFORIH.TX.79382 March 25, 1994 Debra Frankhouser, Assistant Solid Waste Superintendent City of Lubbock Solid Waste Management P.O. Box 2000 Lubbock, Texas 79457 SUBJECT: Proposed Recycling Center Dear Ms. Frankhouser: The City of Wolfforth is very supportive of your efforts to develop the proposed City of Lubbock Recycling Center. We agree that there are not enough processing centers for recyclable materials here on the South Plains. By operating its own facility, the City of Lubbock will increase both the recycling awareness in the area and the marketability of materials collected. Since the City of Wolfforth has an Interlocal Agreement with the City of Lubbock, that includes recycling services, the Recycling Center is of great interest to us. A Recycling Center located in the City of Lubbock should be beneficial to all the South Plains. Sincerely, l - Frankie Pittman City Administrator ,); n f.r nt 1.r r.- 'V5/W