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HomeMy WebLinkAboutResolution - 2003-R0486 - Purchase Order For Litter Fence Netting - Redden Marine Supply, Inc. - 10_23_2003Resolution No. 2003-R0486 October 23, 2003 Item No. 33 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Purchase Order for litter fence netting for Abernathy Landfill, by and between the City of Lubbock and Redden Marine Supply, Inc of Bellingham, WA., and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd day of October , 2003. ARC OUG. L, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: tetj)j AA Victor Kilman, turchasing Manager APPROVED AS TO FORM: ohn Knif,-Assistant City Attorney gs/ccdocs/PurchOrder-Redden Marine Supply.res Oct. 13, 2003 1 Y ° City of Lubbock `P U R C H A S E O R D E R z � TO REDDEN MARINE SUPPLY INC 1411 ROEDER AVE BELLINGHAM WA 98225-2916 Resolution No. Page - Date - Order No. - Brn/Plt - SHIP TO: CITY OF LUBBOCK SANITATION DEPARTMENT 208 MUNICIPAL DRIVE LUBBOCK TX 79403 Ordered - 09/29/03 Freight - FOB Destination Frt Prepaid Requested - 11/06/03 Placed By - BRUCE MACNAIR 775-2163 Special Ins Reference ITB#121-03/BM 2003—RO486 1 10/13/03 249440-000 OP 3511 Description / Supplier Item Ordered UM ----------------- Unit Cost UM ------------------- Extension Req. Dt -------- --------------------------- 24' Litter --------------- Fence Netting 6600.000 FT 5.2349 FT 34,550.34 11/06/03 This purchase order encumbers funds in the amount of $34,550.34 for the purchase of Litter Fence Netting, awarded to Redden Marine Supply, Inc. on October 23, 2003, in accordance with your response to ITB#121-03/13M, Litter Fence Netting for Abernathy Landfill. The following are incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of ITB#121-03/BM. CITY OF LUB CK Marc McDoayor APPROVED AS TO FORM: ATTEST: CIC)A-� __c — Rebecca Garza, City Secretary Attor , Total Order ------------------------------------------------------------------------------------- Terms NET 30 34,550.34 1000250 TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS AND CONDITIONS CITY OF LUBBOCK, TEXAS Seller and Buyer agree as follows: 1. SELLER TO PACKAGE GOODS. Seller will package goods in acomdana with good commercial practice. Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address, (b) Consignee's mama, address and purchase order or purchase release number and the supply agreement number if applicable, (e) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the marker of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packsl to secure lowest transportation costs and to conform with requirements of oomnwn carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods. 3. TITLE AND RISK OF LASS. The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery. 4. NO REPLACEMENT OF DEFECTIVE TENDER. Every lender of delivery of goods must Polly comply with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, time Seller may reasonably notify Buyer of bis intention to cure and may then stake a conforming tender within the contract time but not afterward. 5. INVOICES & PAYMENTS. a Seiler stall submit separate invoices, in duplicate, one each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreerreat number if eppUeable. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill wham applicable, should be attached to the invoice. Mail To: Accounts Payable, City of Lubbock. P. O. Box 2000, Lubbock Texas 79457. Payment shall not be due until the above instruments arc submitted after delivery. 6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that gratuities, in the form of entertainment, gills or otherwise, were offered or given by the Seller, or any agent or representative of the Sella, to any oftioer or employee of the City of Lubbock with a view to saying a contract or securing favorable tnmement with respell to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event this contract is canceled by Buyer pursuant to This provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the cost of any special tooling or special lest equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such. 8. WARRANTY -PRICE. a The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar of like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by others, or in the alterative. Buyer may cancel this contract without liability to Seller for breach or Seller's actual expense. b. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach of viciation of this warranty the Buyer shall have the right in addition to any otba right of rights to cancel this contract without liability and to deduct from the contract price, or otherwise recover without liability and to deduct from the contract price, or otherwise reenter the Hall amount of such commiuion, percentage, brokerage or contingent fee. 9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specification, drawings, and descriptions listed in the bid invitation, and to the samples) fbmished by the Seller, if any. In the event of a conflict or between the specifications, drawings, and descriptions, the specifications shall govern. Notwithstanding any provisions contained in the contractual agreement, the Seller represents and warrants fault -free performance and fault -free result in the processing dale and date related data (including, but not limited to calculating, comparing and sequencing) of all hardware. software and firmware products delivered and services provided under this Contract, individually or in combination, as the case may be from the effective date of this Contract. Also, the Seller warrants the ycw200D calculations will be recognized and accommodated and will not, in any way, result in hardware, software or firmware failure. The City ol'L.ubbock, at its sole option, may require the Seller, at any time, to demonstrate the procedures it Intends to follow in order to comply with all the obligations contained herein. The obligations contained herein apply to products and services provided by the Seller, its sub -Seller or any third parry involved in the creation or development of the.produm and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and under this Contract including, but not limited to, its right pertaining to termination or derault. The warranties contained herein are separate and discrete from any other warranties specified in this Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation of the Seller's liability which may be specified in this Contract, its appendices, its schedules, its annexes or any document incorporated in this Contract by reference. 10. SAFETY WARRANTY. Sella warrants that the product sold to the Buyer shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event the product does not conform to OSHA standards, Bu)cr may return the product for correction or replacement at the Seller's expense. In the evam Seller fails to make the appropriate correction within a reasonable time, correction made by Buyer will be at the Seller's expense. 11. NO WARRANTY BY BUYER AGAINST INFRINGEMENT'S. As part of this contract for We Seiler agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person byway of infringement of the like. Buyer makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement of the like. If Seller is of the opinion that an infringement or the like will result, he will notify the Buyer to this effect in writing within two weeks after The signing of this agreement. If Buyer does not receive notice and is subsequently held liable for the Infringement or the like. Seller will save Buyer harmless. If Seller in good faith ascertains the production of tho goods in accordance with the specifications will result In Infringement or the like, the contract shall be null and void. 12. RIGHT OF INSPECTION. Buyer shall have time right to inspect the goods at delivery before weeping than. 13. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Sella becomes insolvent or commits act& of bankruptcy. Such right of cancellation is in addition to and not in lieu of any otherremedies which Buyer may have in haw or equity. 14. TERMINATION. The performance of work under this order may be terminated in whole, or in part by the Buyer in accardaree with this provision. Termination of work hereunder shall be effected by the delivery of the sealer of a "Notice of Termination" specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right ortermination is in addition to and not in lieu of the rights of Buyer set forth in Clause 13, herein. 15. FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the Polfillment of any terms of provisions of this contract is delayed or prevented by any cause not within the control of the party whose performance is interfered with, and which by the exercise of reasonable diligence said parry is unable to prevent. 16. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or delegation of any obligation made by Sella without the written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with this paragraph. 17, WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by de aggrieved party. 18. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications forbids and performance provided by Buyer in its advertisement for bids, and any other documents provided by Seller as part of his bid, is intended by the parties as a final expression of their agreement and intended also as a complete and exclusive statement of the terms of their agreement Whenever a term defused by the Uniform Commercial Cade is used in this agreement. the definition contained in the Code Is to control. 19. APPLICABLE LAW. This agreemtnt shall be governed by the Uniform Commercial Code. Where ever the tern "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Cormnacial Cade as adopted in the Sate of Texas as effective and in force on the date of this agreeme4L 20. RIGHT TO ASSURANCE. Wheneva one party to this contract in good faith has reason to question the other party's imam to perform he may demand that the other party give written assurance of his intent a perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract. 21. INDEMNIFICATION. Seler shall indemnify, keep and save harmless the Buyer, its agents. officials and employees, against all injuries, deaths, toss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or its employees, or of the subSeller or assignee or its employees, if any, and the Seller shall at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom of incurred in connection therewith, and, if any judgment shall be rendered against the Buyer in any such action, the Seiler shall, at its own expenses, satisfy and discharge the same Seller expressly understands and agrees that any bond required by this contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Buyer as herein provided. 22. TIME. It is hereby expressly agreed and understood that time is of the essence for the perfamuanot of this contract, and failure by contract to meet the time specifications of this agreement will cause Sella to be in default of this agramenL 23. MBE. The City of Lubbock hereby notifies all bidden thatJoi regard to any contract entered into pursuant to this request, minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against an the grounds of race, color. sac or natural origin in consideration for an award 1000250