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HomeMy WebLinkAboutResolution - 2003-R0485 - Wireless Service Agreement - Cellularone - 10_23_2003Resolution No. 2003-R0485 October 23, 2003 Item No. 32 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Wireless Service Agreement and all related documents between the City of Lubbock and CellularOne. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this ATTEST: Re ecca Garza, City Secretary APPROVED AS TO CONTENT: Ma Yearw d, Director, Information Technology 23rd day of APPROVED AS TO FORM: Linda L. Chamales, Supervising Attorney Office Practice Section Lc: City Att/Linda/RES-CellularOne 2003. Resolution No. 2003—R0485 October 23. 2003 Item No. 32 WIRELESS SERVICE AGREEMENT THIS AGREEMENT is made by and between the City of Lubbock located in Lubbock, Texas (hereinafter referred to as the "City") and CellularOne. WHEREAS, the City has issued a Request for Proposal (RFP# 098-0-2003/RW) for Wireless Services, and; WHEREAS, the City of Lubbock and CellularOne, desire to enter into an agreement with regard to the proposal to provide the Wireless Services solicited by Request for Proposals No. 098-0-2003/RW, and; WHEREAS, the response to the original RFP (Exhibit B) is to be considered an addendum to this contract as if fully copied therein and made a part hereof by reference, except where it conflicts with this contract, wherein this contract shall take precedence, and; WHEREAS, this is not an exclusive contract and other vendors may also provide Wireless Services to the City; NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and CellularOne agree as follows: ARTICLE I — FEES AND PAYMENTS A. The City shall pay CellularOne the fees and charges as specified in the RFP Response for wireless services and equipment. B. Attached and incorporated is Exhibit A of this contract that will provide details of monthly rates. C. This contract will be for a minimum of one hundred -twenty five (125) wireless phones using CellularOne service during this contract period. The City reserves the right to make changes to these phones as long as the total number of phones in service does not drop below one hundred -twenty five (125) for more than thirty days. D. The City is tax exempt and will provide a tax exemption certificate upon request. E. All invoices will be detailed and broken down by phone number. All billing should be in the electronic format during the period of this contract. Billing for the previous month will be sent to the City by the end of the first week of every month. F. Any wireless service, which is added during the term of this contract, will become part of this contract and such service will expire at the end of this contract. Wireless Services and Equipment City of Lubbock & Cellular One 2OO__�) - G. If the number of wireless phones falls below one hundred -twenty five (125) for more than thirty days, the City will be liable for an early termination charge of $200.00 per wireless number. H. The City shall be entitled to support as described in this Agreement and in the RFP Response. Charges for any additional services will be negotiated on a case -by -case basis. I. Wireless charges are calculated in 60-second increments of usage with the rate remaining constant regardless of the time of day or day of week. J. The City's current long distance carrier will be designated as the long distance provider for wireless services. K. All installation charges are waived. L. The roaming administration fee is waived. M. All equipment must be pre -approved through the Telecommunications Department. The City is not liable for costs of equipment that has not been approved through the Telecommunications Department. N. Equipment purchases should not be a part of the electronic usage billing. O. Invoices should be sent to the Telecommunications Department. P. This is not an exclusive contract. The City reserves the right to contract with other wireless service providers should the City so desire. ARTICLE II - SUPPORT A. CellularOne will supply a toll free number to provide 24 hours x 7 days technical service at no charge. B. CellularOne will provide enough cell sites to provide the City with cell service acceptable to the City. C. In an emergency, CellularOne will provide wireless phones and service for specified time periods at proposed rates without penalty. D. In an emergency, CellularOne will provide Cellular On Wheels (COWs) equipment to the City at no additional charge. E. CellularOne will provide loaner phones during repair of wireless equipment. F. CellularOne will re -program wireless sets as necessary without additional costs. G. CellularOne will analyze phone usage and recommend alternative plans as needed. H. CellularOne will provide pick up and delivery when requested and shall be responsible for damage or loss of phone if damage or loss occurs after removal from the City by CellularOne. ARTICLE III— TERMINATION AND TERM A. This contract can be terminated if access is not available (i.e. fast busy or no signal) in excess of 20% of the number of times a line is requested. Wireless Services and Equipment City of Lubbock & Cellular One B. This contract will be for a period of two years with an option upon mutual agreement in writing of both parties to renew for two additional one-year periods. ARTICLE IV —ASSIGNMENT This agreement shall not be assignable by either party without the prior written consent of the other party, and any attempted assignment shall be void. No assignment of this Agreement shall be valid until and unless consented to in writing by the consenting party and assumed by the assignee in writing. When duly assigned in accordance with the foregoing, this Agreement shall be binding upon and shall inure to the benefit of the assignee. ARTICLE V - NOTIFICATIONS All notices, approvals, acceptances, and consents required by this Contract shall be in writing and addressed as follows: City of Lubbock ATTN: Telecommunications Coor. P.O. Box 2000 Lubbock, Texas 79457 Phone (806) 775-2376 Fax (806) 775-3033 CellularOne ATTN: District Manager 5810 West Loop 289 Lubbock, Texas 79424 Phone (806) 281-5023 Fax (806) 281-5098 ARTICLE VI — ENTIRE AGREEMENT This agreement supersedes all prior proposals, oral or written, all previous negotiations and all other communications or understandings between CellularOne and the City with respect to the subject matter hereof. It is expressly agreed that if the City issues a purchase order or other document for the services provided under this Agreement, such instrument will be deemed for the City's internal use only, and any provisions contained therein shall have no effect whatsoever upon this Agreement. This Agreement sets forth the sole and entire understanding between CellularOne and the City with respect to the subject matter. No amendments to this Agreement, either at the execution or subsequently, shall be binding on CellularOne or the City unless agreed to in writing by both parties. Wireless Services and Equipment City of Lubbock & Cellular One ARTICLE VII — GOVERNING LAW This Contract shall be governed by, subject to, and construed according to the laws of the State of Texas. ARTICLE VII - APPLICABLE LAW CellularOne agrees to comply with all applicable local, state, and federal laws, regulations, and orders relating to the services, including but not limited to fair and equal opportunity practices and policies. EXECUTED this 23rd day of October , 20 03 . CELLULAR ONE: CITY OF LUBBOCK; 11 Mayor ATTEST: Rebecca Garza, City Secreta APPROVED AS TO CONTENT: Mar Yea od IT irector APPROVED AS TO FORM: Linda Chamales Supervising Attorney, Office Practice Wireless Services and Equipment City of Lubbock & Cellular One 4 Resolution No. 2003—RO485 EXHIBIT A: Pay As You Go Rate $.10 per minute in Home Area Includes: • Voice Mail at no extra costs • Caller ID at no extra costs • Exchange out the Qualcom phones with updated type • Accessories with new phones: o Wall Charger at no extra costs o Car Charger at no extra costs o Case with Belt Clip at no extra costs Wireless Services and Equipment City of Lubbock & Cellular One 2(Yo-�)-Q,6LAg5 EXHIBIT B: Wireless Services and Equipment City of Lubbock & Cellular One Resolution No. 2003—RO485 RFP fi09"3/RW, Wireless and Cellular Services for the City of Lubbock SUBMIT TO: CITY OF LUBBOCK ft CITY OF LUBBOCK TEXASPURCHASING DEPARTMENTi� 1625 13TH STREET, RM L04 it LUBBOCK, TX 79401-3830 AN EQUAL OPPORTUNITY REQUEST FOR PROPOSAL #098'03IRW CONTACT PERSON: Randy Wood EMPLOYER TEL:806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Wireless and Cellular Services for the City of Lubbock July 2, 2003, 3:00 PM CST PRE PROPOSAL DATE, TIME AND LOCATION: Any proposals received after the time and date June 17, 2003, 10:00 AM CST, Planning Conference Room 107 listed above, regardless of the mode of delivery, shall be returned unopened. RESPONDENT NAME: IF RETURNING AS A "NO RESPONSE", PLEASE STATE REASON. MAILING ADDRESS: CITY - STATE - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL PROPOSALS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE PROPOSAL PROCESS. FURTHER, THE CITY RESERVES TELEPHONE N0: THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT 15 THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: REQUEST PERMITS COMPETITIVE PROPOSALS. IT IS THE OFFEROR'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS E-MAIL: THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS RFP TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE OFFEROR HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS PROPOSAL IS BASED ON THE FOLLOWING ADDENDA: #1 #2 #3 #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this proposal to the above firm? YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED OFFEROR HAVING EXAMINED THE REQUEST FOR PROPOSAL, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN PROPOSAL REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or serv(ce(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the vendor. Authorized Signature Print/Type Name Title Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 098-03/RWRFPSVC.doc 2oo3 - "4E RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock Wireless and Cellular Services for the City of Lubbock CITY OF LUBBOCK, TEXAS RFP #098-03/RW The City of Lubbock appreciates your time and effort in preparing your proposal. All offerors should familiarize themselves with the following INSTRUCTIONS TO OFFERORS and GENERAL REQUIREMENTS: I. INSTRUCTIONS TO OFFERORS PROPOSAL DELIVERY, TIME Et DATE 1.1 The City of Lubbock wilt receive written and sealed competitive proposals for Wireless and Cellular Services for the City of Lubbock until 3:00 p.m. CST, July 2, 2003 at 3:00 PM if date/time stamped on or before 3:00 PM at the office listed below. Any proposal received after the date and hour specified will be rejected and returned unopened to the offeror. Each proposal and supporting documentation must be in a sealed envelope or container plainly labeled in the lower left-hand comer: "RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock " and the closing date and time. Offerors must also include their company name and address on the outside of the envelope or container. Proposals must be addressed to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13th Street, Room L-04 Lubbock, Texas 79401 1.2 Offerors are responsible for making certain proposals and proposed contracts are delivered to the Purchasing Department. Mailing of a proposal does not ensure that the proposal will be delivered on time or delivered at all. If offeror does not hand deliver proposal, we suggest that he/she use some sort of delivery service that provides a receipt. The City of Lubbock assumes no responsibility for errant delivery of proposals, including those relegated to a courier agent who fails to deliver in accordance with the time and receiving point specified. 1.3 Proposals will be accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No proposals will be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or telefacsimile transmission. THE CITY WILL NOT ACCEPT FAX PROPOSALS. 1.4 Proposals may be withdrawn prior to the above scheduled time set for closing. Alteration made before RFP closing must be initiated by offeror guaranteeing authenticity. 1.5 The City of Lubbock reserves the right to postpone the date and time for accepting proposals through an addendum. 2 PRE -PROPOSAL MEETING 2.1 For the purpose of familiarizing offerors with the requirements, answering questions, and issuing addenda as needed for the clarification of the Request for Proposal (RFP) documents, a ore -proposal meeting will be held at 10:00 AM on June 17, 2003, at 1625 13th Street, Municipal Building, Planning Conference Room 107, Lubbock. Texas. All persons attending. the conference will be asked to identify themselves and the prospective offeror they represent. 098-03/RW RFPSVC.doc 2 RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock 2.2 It is the offerors responsibility to attend the pre -proposal meeting though the meeting is not mandatory. The City will not be responsible for providing information discussed at the pre -proposal meeting to offerors who do not attend the pre -proposal meeting. 2.3 The City of Lubbock does not discriminate against person with disabilities. City of Lubbock pre -proposal meetings are available to at[ persons regardless of disability. if you would like information made available in a more accessible format or if you desire assistance, please contact the City of Lubbock ADA Coordinator, 1625 13th Street, (806)775-2018 at least forty-eight (48) hours in advance of the conference. 3 CLARIFICATION OF REQUIREMENTS 3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive proposals. It is the offeror's responsibility to advise the City of Lubbock Purchasing Manaeer if any laneuaue, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be submitted in writing and must be received by the City of Lubbock Purchasing Office no later than five (5) business days prior to the proposal closing date. A review of such notifications will be made. 3.2 ALL REQUESTS FOR'ADDITIONAL'INFORMATION OR CLARIFiCATION'CONCERNINGTHIS REQUEST FOR PROPOSAL ;(RFP) MUST .E SUBMITTED IN WRITING :NO LATER THAN FIVE (5) BUSINESS DAYS .PRIOR TO THE,PROPOSAL CLOSING; DATE AND ADDRESSED Randy Wood, Buyer City of Lubbock 1625 13" Street Lubbock, Texas 79401 Fax: (806) 775-2164 Email: rwood@mait.ci.lubbock.tx.us 4 ADDENDA &t MODIFICATIONS 4.1 Any changes, additions, or clarifications to the RFP are made by amendments (addenda). 4.2 Any offeror in doubt as to the true meaning of any part of the RFP or other documents may request an interpretation thereof from the Purchasing Department. At the request of the offeror, or in the event the Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Purchasing Department. Such addendum issued by the Purchasing Department will be sent to all offerors receiving the original Request for Proposal (RFP) and will become part of the proposal package having the same binding effect as provisions of the original RFP. No verbal explanations or interpretations will be binding. in order to have a request for interpretation considered, the request must be submitted in writing and must be received by the City of Lubbock Purchasing Department no later than five (5) days prior to the proposal closing date. 4.3 All addenda, amendments, and interpretations of this solicitation shalt be in writing. Any amendment or interpretation that is not in writing shall not legally bind the City of Lubbock. Only information supplied by the City in writing or in this RFP should be used in preparing proposal responses. All contacts that an offeror may have had before or after receipt of this RFP with any individuals, employees, or representatives of the City and any information that may have been read in any news media or seen or heard in any communication facility regarding this RFP should be disregarded in preparing responses. 098-03/RWRFPSVC.doc 3 RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock 4.4 The City does not assume responsibility for the receipt of any addendum sent to offerors. EXAMINATION OF DOCUMENTS AND REQUIREMENTS 5.1 Each offeror shall carefully examine all RFP documents and thoroughly familiarize itself with at[ requirements prior to submitting a proposal to ensure that the proposal meets the intent of this RFP. 5.2 Before submitting a proposal, each offeror shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this RFP. Failure to make such investigations and examinations shalt not relieve the offeror from obligation to comply, in every detail, with all provisions and requirements of the Request for Proposal. 6 PROPOSAL COPIES 6.1 OFFEROR'S MUST SUBMIT THE ORIGINAL AND THREE COPIES OF THE SEALED PROPOSAL TO THE PURCHASING DEPARTMENT PRIOR TO RESPONSE DUE DATE/TIME. FAILURE TO SUBMIT THE ADDITIONAL COPIES MAY RESULT IN THE PROPOSAL BEING DECLARED UNRESPONSIVE TO SPECIFICATION AND MAY NOT BE FURTHER EVALUATED. 6.2 All proposals, responses, inquiries, or correspondence relating to or in reference to this RFP, and all electronic media, reports, charts, and other documentation submitted by offerors shall become the property of the City of Lubbock when received. 7 PROPOSAL PREPARATION COSTS 7.1 Issuance of this RFP does not commit the City of Lubbock, in any way, to pay any costs incurred in the preparation and submission of a proposal. 7.2 The issuance of this RFP does not obligate the City of Lubbock to enter into contract for any services or equipment. 7.3 All costs related to the preparation and submission of a proposal shall be paid by the proposer. 8 TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 8.1 If you consider any portion of your proposal to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions. 8.2 Proposals will be opened in a manner that avoids disclosure of the contents to competing offerors and keeps the proposals secret during negotiations. At[ proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for inspection. 8.3 The City of Lubbock will honor your notations of trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your proposal is in fact a trade secret or commercial or financial information that may be withheld from public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your proposal that you have marked as being confidential information, you will be notified of such request and you will be required to justify your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. in the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the 098-03/RWRFPSVC.doc 4 2_ws- (2a `-k 5 RFP #098-03/RW, Wiretess and Cellular services for the City of Lubbock Local Government Code, then such information will be made available to the requester. 8.4 Marking your entire proposal CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Open Records Act. 9 DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS 9.1 The City of Lubbock hereby notifies all offerors that in regard to any contract entered into pursuant to this RFP, Disadvantaged Business Enterprises (DBEs) will be afforded equal opportunities to submit proposals and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration of an award. 9.2 A DBE is defined as a small business concern which is at least 51% owned and controlled by one or more socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least 51% of the stock of which is owned by one ore more socially and economically disadvantaged individuals. Socially and economically disadvantaged include Women, Black Americans, Hispanic Americans, Native Americans, Asian -Pacific Americans, and Asian -Indian Americans. 10 CONFLICT OF INTEREST 10.1 The Offeror shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lubbock. 10.2 By signing their proposal, the offeror certifies and represents to the City the offeror has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this RFP. 11 ANTI -LOBBYING PROVISION 11.1 DURING THE PERIOD BETWEEN PROPOSAL SUBMISSION DATE AND THE CONTRACT AWARD, PROPOSERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DiSCUSS OR PROMOTE THEIR PROPOSAL WITH ANY MEMBER OF THE LUBBOCK CITY COUNCIL OR CiTY STAFF EXCEPT IN THE COURSE OF CITY -SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY. 11.2 This provision is not meant to preclude offerors from discussing other matters with City Council members or City staff. This policy is intended to create a level playing field for all potential offerors, assure that contract decisions are made in public, and to protect the integrity of the RFP process. Violation of this provision may result in rejection of the offeror's proposal. 12 AUTHORIZATION TO BIND SUBMITTER OF PROPOSAL Proposals must show vendor name and address of offeror. The original proposal must be manually signed by an officer of the company having the authority to bind the submitter to its provisions. Person signing proposal must show title or AUTHORITY TO BiND THEIR FIRM IN A CONTRACT. Failure to manually sign proposal will disqualify it. 13 ABOUT THIS DOCUMENT This document is a Request for Proposal. It differs from an Invitation to Bid in that the City of Lubbock is seeking a solution, as described in the following General Requirements section, not a bid/quotation meeting firm specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. Sealed proposals will be evaluated based upon criteria formulated around the most important features of a product or service, of which quality, testing, references, availability or capability, may be overriding factors, and 098-03/RWRFPSVC.doc 5 RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock price may not be determinative in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards that measure how well an offerors approach meets the desired requirements and needs of the City of Lubbock. Those criteria that will be used and considered in evaluation for award are set forth in this document. The City will thoroughly review all proposals received. The City will also utilize its best judgment when determining whether to schedule a pre -proposal conference (before proposals are accepted), or meetings with offerors (after receipt of all proposals). A Purchase Order/Contract will be awarded to a qualified offeror submitting the best proposal. The City reserves the right to select, and subsequently recommend for an award, the proposed service which best meets its required needs, quality levels, and budget constraints. 14 EVALUATION PROCESS 14.1 All proposals will be evaluated by an evaluation committee and may include senior management representatives, a financial officer, and/or an independent consultant. 14.2 Respondents to this RFP may be required to submit additional information that the City may deem necessary to further evaluate the offeror's qualifications. 14.3 The committee will evaluate and numerically score each proposal in accordance with the evaluation criteria included in the Request for Proposal. 14.4 The committee will arrive at a short list of the top respondents and these short-listed respondents may be scheduled for a structured oral presentation and interview. Such presentations wilt be at no cost to the City of Lubbock. At the end of the oral presentation and interview, the evaluation of the short-listed respondents wilt be completed. The oral interview may be recorded and/or videotaped. 15 SELECTION 15.1 Selection shall be based on the responsible offeror whose proposal is determined to be the most advantageous to the City of Lubbock considering the relative importance of evaluation factors included in this RFP. 15.2 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THIS REQUEST FOR PROPOSAL. 16 EQUAL EMPLOYMENT OPPORTUNITY Offeror agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violative of Title VII of 1964 Civil Rights Act and amendments, except as permitted by said laws. 17 NONAPPROPRIATION All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then - current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 098-03/11WRFMC.doc 6 RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock 18 PROTEST 18.1 All protests regarding the RFP process must be submitted in writing to the City Purchasing Manager within five (5) business days following the opening of proposals. This includes all protests relating to advertising of notices, deadlines, proposal opening, and all other related procedures under the Local Government Code, as well as any protest relating to alleged improprieties with the RFP process. This limitation does not include protests relating to staff recommendations as to award of contract. Protests relating to staff recommendations may be directed to the City Council by contacting the Executive Assistant to the City Council. All staff recommendations will be made available for public review prior to consideration by the City Council as allowed by law. 18.2 FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER OF ANY PROTEST. 098-03/RW RFPSVC.doc 7 RFP #09U3/RW, Wireless and Cellular Services for the City of Lubbock VENDOR REFERENCES Please list three (3) references of current customers who can verify the quality of service your company provides. The City prefers customers of similar size and scope of work to this RFP. THIS FORM MUST BE RETURNED WITH YOUR PROPOSAL REFERENCE ONE: Government/Company Name: Address: Contact Person and Title: Phone: Fax: Contract Period: Scope of Work: REFERENCE TWO Government/Company Name: Address: Contact Person and Title: Phone: Fax: Contract Period: Scope of Work: REFERENCE THREE Government/Company Name: Address: Contact Person and Title: Phone: Fax: Contract Period: Scope of Work: 098-03/RWRFPSVC.doc 8 2cx,—L—> — R4 S RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock HIGH TECHNOLOGY RFP FOR CELLULAR PHONE SERVICES INTRODUCTION AND OVERVIEW The City of Lubbock is issuing a Request for Proposal (RFP) under the guidelines of a High -Technology RFP, and the award of the contract shall be made to the responsible vendor whose proposal is determined to be the best evaluated offer resulting from negotiation, taking into consideration the relative importance of price, qualifications, experience, references, local support and service, and other evaluation factors set forth in the request for proposal. Receipt of any proposal shall under no circumstance obligate the City of Lubbock to accept the best price offering. The Contract Agreement awarded under this RFP will grant to the successful respondent rights for cellular phone services for the City of Lubbock, Texas for a period of one year with two one-year options to renew. CURRENT ENVIRONMENT The City of Lubbock currently uses Cingular and Western Wireless (Cell One) for its cellular phone service at a per minute rate. The City of Lubbock has approximately 455 Cellular Phones in service, incurs an average of $13,600.00 per month in charges and uses approximately xxxx minutes per month. Based on the results of the RFP and need, the number of cellular phones needed may change. SCOPE These specifications encompass the requirements for Vendor response via sealed proposals for Cellular Phone services. The responder to this Request for Proposals shall be wholly responsible to ensure that the services offered shall meet the City of Lubbock's requirements. VENDOR RESPONSIBILITIES The Vendor shalt bear the following responsibilities: 1. Vendor shall be responsible for a complete, turnkey, installation of cellular services for the City of Lubbock without any interruption in service. 2. Vendor shall provide training and appropriate documented instructions to the City of Lubbock for the use of its proposed cellular services. 3. Vendor shall demonstrate, by local references, prior to acceptance of proposal, that the cellular services being proposed to the City of Lubbock will perform as represented in the proposal. (Cellular phones should be available for a trial period during the RFP process to confirm service availability) 4. Vendor shall provide fixed price services for one year with two one-year options to renew. 098-03/RWRFPSVC.doc 9 2-60-�) - V60q �S RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock 5. Provide a map detailing your coverage area. If the coverage area increases in size for other customers of the Vendor, then the City of Lubbock should have the option to increase its service area. Areas where roaming charges apply shall be clearly indicated. Indicate which cell sites your company owns and which ones are owned by other companies, with which you have coverage agreements. 6. If a government agency in the State of Texas is given a lower rate during the life of this proposal, the lower rate will apply to this proposal. 7. Legal venue for this proposal will be Lubbock County and Choice of Law for this proposal will be Texas. 8. Furnish a map, indicating the location of cellular tower sites that will be used to provide the cellular service included in this proposal and their coverage area. RIGHTS OF THE CITY OF LUBBOCK The City of Lubbock reserves the right to award these services on the basis of responses to this RFP or an agreement / proposal with the State of Texas, for cellular services, which ever is deemed solely by the City to be in its best interests. The City of Lubbock reserves the right to negotiate any and all parts of the proposals received, reject any and all proposals, or to accept selected components of any proposal. The City of Lubbock reserves the right to award these services for all existing number of phones, some of the phones or none of the phones, which ever is deemed solely by the City to be in its best interests. If a responding Vendor or their parent company has an agreement or proposal in effect with the State of Texas, indicate what the agreement / proposal is and how it compares to your proposal to the City. SELECTION CRITERIA 20% Quality of references received from business users of the Vendor's Cellular services and financial information provided by the Vendor. 20% Ease of access to cellular services and coverage areas. 20% Adequacy of reporting (invoicing) to enable City to allocate charges by employee, i.e. electronic billing. (Including allowing showing the incoming phone numbers on the bill) 30% Net monthly cost to the City for cellular services. 10% Disaster plan for Cellular services. The successful Vendor(s) must score at least 80% of each of the above evaluation criteria. DETAIL SPECIFICATIONS Vendor shall indicate to what extent the cellular services being proposed meet, exceed or falls short of the stated requirements. This discussion is to follow each specification description. Discussion such as "Meets all specifications" or "See attached specifications" do not qualify as explanations of what the Vendor is proposing. 1. In the event of an incident, such as the Oklahoma City bombing or a weather related disaster, how would you ensure cellular phone service for our Emergency Management Team and Public Safety Group? What would be your response time in activating this plan? 098-03/RWRFPSVC.doc 10 RFP W98.03/RW, Wireless and Cellular Services for the City of Lubbock 2. In the event that a cellular phone is cloned by a hacker and the number is being used by an unauthorized user, how does your company check for this kind of activity and what would the City's liability be? 3. Discuss how charges for cellular phone calls are calculated. The City expects that charges wilt be calculated on increments of thirty (30) seconds or less, with no minimum. Wilt the rate be the same for 24 hours per day 7 days a week? If not, discuss other rates and the hours available. 4. Describe how the City will be converted to the proposed cellular services. The City expects that the cutover to these services will be done without interruption of cellular phone services and at no cost to the City. Also in the situation of a mass changeover of a type of phone the City is using (instigated by the cellular vendor) shall not be liable for the expense of the phones or accessories. 5. Explain any other charges, costs, fees, etc., that the City could/will incur by using the Vendor's Cellular services. Discuss any minimum charges that will be incurred by the City. 6. Explain how the City's designated long distance vendor will be designated as the long distance carrier for the proposed cellular phone service. Is there a set amount of long distance free with each phone? Please explain. 7. Indicate the location of your service facility and ability to provide parts and equipment. Also, indicate the hours of operation? Explain the procedure if a phone is stolen on the weekends or after hours. 8. Describe how the Vendor ensures that Cellular phone services will always be available to the City including during severe weather conditions. The City expects the Vendor to have these services available at all times the local telephone service is available. 9. Describe how invoices will be detailed so as to indicate ail calls placed from or received by a telephone, including number, City and State of number, date, time of call and cost of call. Describe how the electronic billing will be handled and the formats available for the invoice. Describe what media billing will be provided in. Provide samntes of invoices that show the above requirements. 10. Discuss how the City will resolve invoicing problems or receipt of late monthly bills. Where is the person located with whom the City will discuss problems? Who will this person be? 11. Discuss who will provide service to the City and what the response time will be for delivery of new or replacement phones or additional accessories. 12. List all local businesses to which you provide similar cellular services that have 100 or more cellular phones. Indicate name of business, number of cellular phones, person to contact and their telephone number. 13. In the event of a major problem, provide an escalation list of personnel that can be contacted. List name, title, location and contact phone number. 14. Are there any special programs for which the City would be eligible? 15. Describe any special features or services available with the phones utilized by your company that the City of Lubbock could utilize: 2-way radio calling, family plan calling, picture taking, pooled minutes, etc. These components will be reviewed feasibility for certain City of Lubbock work groups. 09"3/RWRFPSVC.doc 11 2uv3- Q RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock 16. Explain the process when a phone is being utilized by the City of Lubbock gets discontinued by the vendor especially how it relates to accessories for the phone, parts for the phone and replacement phones. GENERAL CONDITIONS 1. The Cellular phone services proposed must meet Federal, State and PUC requirements. The Vendor shall be responsible for including all items required by these regulations even though these items may not be requested in these specifications. 2. Any omissions from these specifications shall not relieve the Vendor from the responsibility of furnishing the necessary information and costs required. 3. Vendor shall include five (5) copies of their Proposal, including illustrative and technical data covering the proposed services. Also include a sample contract and warranty description, if applicable. 4. Vendor shalt include the financial information for the Vendor and the Vendor's parent company, if any. PROPOSAL FORMAT Prefacing the proposal, the respondent shall provide an Executive Summary of three (3) pages or less, which gives in brief, concise terns, a summation of the proposal. Include descriptions of primary and alternative configurations. The proposal itself shall be organized in the following format and informational sequence: Letter Of Transmittal 1. Statement of Services to be Provided 2. Signed Request or Proposal 3. Respondent Information 4. Technical and Performance Response 5. Installation and Operational Plan 6. Financial Offer The letter of transmittal should be physically signed by an officer of the firm and include the following: • Name, address, and identification number (SSN or FEIN) of the respondent. • Name, title and telephone number of the individual authorized to commit the respondent, if different from above. • Name, title and telephone number of the individual to be contracted regarding the content of the RFP proposal, if different from above. • City and state of respondent's corporate headquarters, if different from above. 09"3/RWRFMC.doc 12 (W� RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock • A statement ensuring validity of the proposal for at least ninety (90) days. • A statement that the respondent understands and will comply with the various clearance procedures required by the City including equal opportunity and tax clearance certification. Business Organizations: State full name and address of your organization and identify parent company if you are a subsidiary. Specify the branch office or subordinate element, which will perform, or assist in performing, work herein. Indicate whether you operate as a corporation, partnership, or individual. Include the State in which incorporated or licensed to operate. System Concept and Solution: Define in detail your understanding of the problem presented earlier in this request for proposal and your system solution. Provide all details required in addition to those facts you deem necessary to evaluate your proposal. Proiect Management Structure: Provide a general explanation and chart, which specifies project leadership and reporting responsibilities. If use of subcontractors is proposed, identify their placement in the primary management structure, and provide internal management description for each subcontractor. Prior Experience: Describe general relevant corporate experience providing service to organizations similar in size, complexity and type of government. o List at least five (5) customer references, concentrating on organizations with similar environments, preferably within the state. Even more preferable are customer references in the area. o A list of existing city, county, or other public entity users of similar systems provided by the respondent must be included. Please give the client name, contact person, address, telephone number, and number of cell phones of five of your customers. , These references must have a minimum of 100 cell phones. Company Name Address Telephone # Contact Person Number of phones Years in Service Personnel: Include names and qualifications of all professional personnel who will be assigned to this project. State the primary work assigned to this person and the percentage of time each person will devote to this work. Identify key persons by names and title. Provide all resumes. Authorized Negotiator: Include name, address and telephone number of person in your organization authorized to negotiate contract terms and render binding decisions on contract matters. Cost Proposal: Complete a cost proposal evaluation matrix for the equipment specified. Be sure to indicate the costs for each device type. Be sure to include discounts, where applicable, and type of payment (monthly, annually, etc.). 098-03/RWRFPSVC.doc 13 RFP #098-03/RW, Wireless and Cellular Services for the City of Lubbock ANY ADDITIONAL COSTS MUST BE CLEARLY INDICATED Exceptions: any exception to this RFP must be explicitly indicated in a section titled "Exceptions." ACCEPTANCE TESTING The successful respondent shall demonstrate a complete capability to maintain compliance with this proposal specification. SERVICE COSTS Regular Cellular Phone Service: Cost per 30 second or less bitting increment: Option cost for call forwarding: Option cost for call waiting: Option cost for 3-way conference call: Option cost for voice mail: Monthly detailed electronic billing: Roaming Charges: Accessories (car charger, handsfree, case): Other Charges: (Include phone models available and unit costs.) 09"3/RWRFPSVC.doc 14 2()(J°�- �-04S ' City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: OLD CLOSE DATE: NEW CLOSE DATE: RFP #098-0-2003, Addendum #1 ADDENDUM #1 RFP #098-0-2003/RW Wireless and Cellular Services for the City of Lubbock June 18, 2003 July 2, 2003 @ 3:00 P. M. July 8, 2003 @ 3:00 P. M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Can we get a copy of your last 3 months phone bills that include the usage of each phone? The total usage in minutes for the City for a 3-month period follows: February 111,658 March 108,812 April 113,351 Individual phone detail is available in the Purchasing Department for viewing. 2. How many phones will the City of Lubbock need? As stated in the RFP under the Current Environment section, the City currently has approximately 455 active phones but depending on the results of the RFP and departmental need, the number could fluctuate. 3. How many phones are with Cingular and CellOne? Currently we have about 455 active phones. The monthly bills show a larger number due to the vendors having additional numbers set aside for expansion that are not being used. 4. Is this RFP for voice service only? Yes 5. What are the total amounts of phones you will need for your evaluation? The City of Lubbock needs a minimum of 6 for the trial period to use until the RFP closes but we would prefer 10 to 12 to get them into several areas of the organization. 6. Can the RFP be extended? The Deadline can be extended to July 8 to ensure enough time for response. 098-0-2003/Rwaddl UZ4s RFP #098-0-2003, Addendum #1 7. Is there a potential that the RFP will be awarded to rWultiple vendors? Yes. 8. When do you anticipate the RFP be awarded? It is anticipated for the contract to go to City Council on August 6 pending any internal timing issues. 9. Please include six copies and one original when submitting proposals. All requests for additional information or clarification must be submitted in writing and directed to: Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 Questions may be faxed to: (806) 775-2164 or Email to: rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Randy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. 098-0-2003/Rwaddl RFP #098-0 2003, Addend $9, 2-003 _ �,(O l0 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: CLOSE DATE: ADDENDUM #2 RFP #098-0-2003/RW Wireless and Cellular Services for the City of Lubbock June 20, 2003 July 8, 2003 @ 3:00 P. M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. What is the break down on how many active Cingular phones and active Cell One phones the City of Lubbock is currently using? The following number of phones is from the latest monthly data available: Cingular - 247 active phones Cell One - 165 active phones 2. The City of Lubbock needs a minimum of 6 phones for the trial period to use until the RFP closes but we would prefer 10 to 12 to get them into several areas of the organization. If a vendor intends to submit these phones for the trial period they need to be turned into the Purchasing department by June 24, 2003 @ 3:00 P.M. Questions may be faxed to: or Email to: Randy Wood, Buyer City of Lubbock P.O. Box 2000` Lubbock, Texas 79457 (806) 775-2164 rwood@mail.cHubbock.tx.us THANK YOU, C OF LUBBOCK Randy Woo Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. /1, 098-0-2003/Rwadd2 RFP #098-0-2003, Addendum #3 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13T" STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 hftp://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: CLOSE DATE: ADDENDUM #3 RFP #098-0-2003/RW Wireless and Cellular Services for the City of Lubbock June 23, 2003 July 8, 2003 @ 3:00 P. M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. The City of Lubbock needs a minimum of 6 phones for the trial period to use until the RFP closes but we would prefer 10 to 12 to get them into several areas of the organization. The date has been extended for phones to be turned into the Purchasing department until June 26, 2003 @ 3:00 P.M. Questions may be faxed to: or Email to: 098-0-2003/Rwadd3 Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2164 rwood@maii.ci.lubbock.tx.us THANK YOU, OF LUBBOCK andy Wood Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. i, ac3 - 2-009S RFP #098-0-2003, Addendum #4 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: CLOSE DATE: ADDENDUM #4 RFP #098-0 2003/RW Wireless and Cellular Services for the City of Lubbock June 25, 2003 July 8, 2003 @ 3:00 P. M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Exactly how many references is the city requiring and where in the response should we include this information? Please include five references with the proposal. 2. On page 12, it appears that everything listed under "Letter of Transmittal" is to be included *all on pages 12 & 13 *. It is our assumption that the following is what the City is looking for regarding format: > Executive Summary > Signed RFP > Letter of Transmittal: > Includes on the bullet points on pages 12 and 13 > Vendor Responsibilities: Responses to 1-8 on pages 9 & 10 > Detail Specifications: Responses to 1-15 on pages 10 & 11 > Service Proposal: Responses to all listed on pages 13 & 14 This will be fine. 3. On Page 13> System Concept and Solution: States. "Define in detail your understanding of the problem presented..." It is unclear as to the existing "problem" other than the City is looking for a new wireless provider and more efficient solution to your needs. Is there another "problem" stated in the RFP that we are not seeing? No, please provide a proposal for Wireless and Cellular Services for the City of Lubbock. 4. Please provide the number of employees with the City of Lubbock? There are 1,860 full-time but currently 2,040 because of summer and part time jobs. 098-0-2003/Rwadd4 20U� -- �-V�� RFP #098-0-2003, Addendum #4 5. Our company has cellular, two-way radio (private one-to-one and group), alphanumeric paging, and wireless web applications all from one phone un}t, I was hoping to obtain the city' costs relating to two-way radios, both ongoing and incidental, as well as costs for paging, if any. The current RFP is for cellular service and does not include any services for two-way radio or alphanumeric paging. They are both under separate contracts with other vendors. 6. My company would like to arrange interviews with some of the Department heads to see how our wireless web service offers might also streamline and economize the City of Lubbock's workload. There can be no arranged meetings with department heads during the competitive sealed bidding process. Questions may be faxed to: or Email to: Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2164 rwood@mail.ci.lubbock.tx.us THANK YOU, OF LUBBOCK Randy Woo Buyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. 098-0-2003/Rwadd4 200 3- �o 2-4 8 RFP #098-0-2003, Addendum #5 City of Lubbock PURCHASING DEPARTMENT ROOM L04, MUNICIPAL BUILDING 1625 13TH STREET LUBBOCK, TEXAS 79401 PH: (806) 775-2167 FAX: (806) 775-2164 http://purchasing.ci.lubbock.tx.us MAILED TO VENDOR: CLOSE DATE: '' ADDENDUM #5 RFP #098-0-2003/RW Wireless and Cellular Services for the City of Lubbock July 1, 2003 July 8, 2003 @ 3:00 P. M. The following items take precedence over specifications for the above named Request for Proposal (RFP). Where any item called for in the RFP documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. 1. Q: Please clarify the following point: #4 Detail Specifications pg 11 "Also in the situation of a mass changeover of a type of phone the City is using (instigated by the cellular vendor) shall not be liable for the expense of the phones of accessories." Does this mean a change from the current vendor to a new vendor and phone type or if during an awarded contract, the type of phone should change the City would not be liable for any cost at that point? A: The City would not be fiscally responsible for the changeover of the new phone expense at the beginning of the new contract or responsible for the situation of a discontinuance of a type of phone during the contract. This situation speaks to the vendor discontinuing and no longer supporting or keeping parts for the discontinued phone. 2. Q: If in the best financial interest of the City of Lubbock, would there be consideration to committing to a 2 or 3-year contract as opposed to a 1-year term? A: This can be discussed during the contract negotiation. 3. Q: Regarding your $0 MRCL 10 per minute plan with Cingular, it is our understanding that there is a minimum minute commitment level that the City must uphold in order to receive this rate. What is that minimum monthly commitment level? A: There is not a minimum monthly commitment level. 4. Q: The city provided us with the usage for the months of February through April. Can you provide a breakdown of the minute type and by carrier? i.e. Cingular: X in February/Cell One X in February and whether it is Anytime, Nights & Weekends or Mobile to Mobile? 098-0-2003/Rwadd5 RFP #098-0-2003, Addendum #5 A: February Cell One - .� Peak 48,036 Off Peak 2,116 Weekend 5,598 Cingular - 55,908 (detail not available) March Cell One Peak 51,094 Off Peak 1,811 Weekend 7,220 Cingular - 48,687 (detail not available) April Cell One Peak 53,612 Off Peak 2,374 Weekend 5,068 Cingular - 52,297 (detail not available) Randy Wood, Buyer City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 Questions may be faxed to: (806) 775-2164 - or Email to: rwood@mail.ci.lubbock.tx.us THANK YOU, CITY OF LUBBOCK Randy Wo Ruyer PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID. 098-0-2003/Rwadd5