HomeMy WebLinkAboutResolution - 2003-R0477 - Interlocal Agreement - Texas Workforce Commission - 10_23_2003Resolution No. 2003-RO477
October 23, 2003
Item No. 24
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement
extension by and between the City of Lubbock and Texas Workforce Commission. Said
Agreement is attached hereto and incorporated in this Resolution as if fully set forth
herein and shall be included in the minutes of the Council.
Passed by the City Council this
ATTEST:
Q&-'-Cloe —44
Reb,6cca Garza, City Secretary
APPROVED AS TO CONTENT:
ivancy rianey
Community E
APPROVED AS TO FORM:
gird (lav of October I?nnll
gs/ccdoes/Interlocal Agreement exten-TXWorkForce Comm
October 13, 2003
Resolution No. 2003-RO477
0202PER000-1
(Contract Number
TEXAS WORKFORCE COMMISSION
CONTRACT AMENDMENT
Amendment # 1
The above referenced contract is amended as follows:
Replace the current Data Exchange Services Contract with the attached Amended Data Exchange
Services Contract thereby effecting the following changes:
• Extend the contract end date through August 31, 2005.
• Correct the duplicate lettering of Section V., Subsection F.
• Change the "Recipient" signatory to reflect that of the current Mayor for the City of Lubbock.
• Change the "Commission" contact name and address on Exhibit A.
Signatures:
The terms of this contract are accepted by the parties to the contract. Persons signing are expressly
authorized to obligate the parties to the terms of this contract. The undersigned parties bind themselves
to the faithful performance of this contract.
Texas Workforce Commission
Office of General Counsel
101 E 15th St., Rm. 614
Austin, TX 78778
&ege,
a",,49-w—
Signature of Authorized Representative
Name: Cassie Carlson Reed
Job Title: Executiv Director
Date: i D
Requesting Organization:
City of Lubbock
1625 13t" Street
Lubbock, Texas 79457
Marc Mc ougal, M YOR
ATTEST:
Rebbecca Garza, City Secretary
AS TO CONTENT:
ancy Haney;
APPROVEIYAS TO FO
Amy . s, A—,& ' y Attorney
Manager
TWC# 0202PER000-1
Resolution No. 2003-RO477
AMENDED DATA EXCHANGE SERVICES CONTRACT
0202PER000-1
(TWC Contract Number)
I. Parties
This contract is entered into between the Texas Workforce Commission, 101 E. 15th. St., Austin, Texas
78778, hereafter referred to as the "Commission," and the City of Lubbock, Texas, 1625 13th Street,
Lubbock, Texas 79457, a political subdivision of the State of Texas, hereafter referred to as the
"Recipient."
II. Legal Authority and Purpose:
The Texas Workforce Commission is authorized, subject to certain limitations, pursuant to the Interlocal
Cooperation Act (Texas Government Code, Chapter 791), to enter into agreements with public or private
agencies for the provision of services and to accept funds received from public or private agencies for
such purposes.
The purpose of this contract is to provide current Unemployment Insurance benefit (UIB), Employment
Service (ES), or Unemployment Insurance Wage Record (WR) information to the Recipient to assist
them in locating fugitives and for monitoring the employment and income of probationers under the
jurisdiction of City of Lubbock.
III. The Recipient hereby agrees to:
A. Submit to the Commission, based on their need, lists of Social Security Numbers (SSN) to be
matched against the Commission's unemployment insurance, employment service or wage record
databases.
B. Submit each request in a format, and to locations, specified by the Commission.
C. Pay the Commission a fee of either:
0 $25.00 per 150 SSNs submitted on diskette or by e-mail attachment, for matches against the
WR database only, or
0 $5.00 for the first SSN and $1.00 for each additional SSN submitted in hard copy by mail or by fax,
for matches against any or all of the aforementioned databases.
D. Pay each invoice separately, or combine all invoices received in a calendar month and pay the
combined amount due on or before the 15t' day of the succeeding month. Combined payments
must include a copy of the invoice or a reference to the Information Request Number on each
invoice included in the payment. All invoices should be paid by Recipient within 45 days of
receipt.
TWC# 0202PER000-1
n �'Page2
`l
E. That UIB and WR obtained from TWC will be used solely for the purposes and in the manner
stated in II. above.
F. Data obtained hereunder will not be re-released or otherwise made accessible to any other party,
except as specifically required in order to discharge the official duties described herein.
G. To maintain sufficient safeguards over all data obtained from TWC to prevent unauthorized access
to or redisclosure of any information provided hereunder.
IV. The Commission hereby agrees to:
A. Provide current UIB, and/or WR, data on each match, usually mailed within one business day of
receipt of the list of SSNs. Wages provided will, to the extent wages were reported, consist of the
six to seven most recent completed calendar quarters. WR output for electronically submitted
datasets will be hard copy reports, printed duplex. SSN's will be sorted in ascending numerical
order
B. Provide the Recipient an invoice for data exchange services provided at the time the data is
provided to the Recipient.
V. The Commission and the Recipient Both Agree to the following General Provisions
A. The Recipient will submit a list of Social Security Numbers (SSNs) in electronic format, either on
3 1/2" diskette or via e-mail, as an ASCII text file containing only SSNs, as shown on the attached
exhibit A, in order to receive the lower volume rate.
B. The Commission retains the right to unilaterally revise rates for services provided upon 30
calendar day advance written notice to the Recipient.
C. This contract shall be governed by the laws of the State of Texas.
D. This contract may be modified at any time. Any changes, deletions, extensions, or amendments to
this contract shall be in writing and signed by both parties, except for revisions to payment rates as
described in Section V.B.
E. This contract is the entire agreement between the parties. Any other attempted changes, including
oral modifications, written notices that have not been signed by both parties, or other modifications
of any type, shall be invalid.
F. If any part of this contract shall be held unenforceable, the rest of the contract will nevertheless
remain in full force and effect.
G. Failure to enforce any provision of the contract does not constitute a waiver of that provision, or
any other provision, of the contract.
VI. Contract Period
TWC# 0202PER000-1
Page 3
This agreement will continue in effect until 8/31/05, unless earlier suspended or terminated by either
party. Either party may suspend or terminate this agreement at any time, as it deems necessary, upon
written notice to the other party; however, termination will not relieve Requestor of the obligation to
pay for all services rendered prior to such termination, at the rates specified above.
EXHIBIT A
Filename: SSNLIST.TXT or SSNLIST.DOC
Format: ASCII Text ; SSNs w/o dashes, no names or DOB's one SSN per line (see below)
Data file should be sorted in ascending numerical order.
005722894
435352449
444442459
449704480
451415343
454674153
455312694
459254680
460824998
461554852
463662287
467915523
467952224
501606600
Diskettes should be mailed to:
Texas Workforce Commission
Information Release, Room 608
101 E. 151h St.
Austin, TX 78778
Files may be attached to an e-mail sent to:
Margo.kaiser@twc.state.tx.us
TWC Contract/Amendment Number: 0202PER000
CONTRACT/AMENDMENT LANGUAGE CHANGE CERTIFICATION FORM
Please check the appropriate box and sign below:
�No Changes. I hereby certify that no changes have been made to documents contained in
this Contract/Amendment package.
❑ Changes to Demographic Information. I hereby certify that changes in demographic
information items only (such as contact or signatory) have been made to documents
contained in this Contract/Amendment package. Pen and ink corrections have been entered,
initialed and the revised areas have been flagged.
❑ Changes to Contract/Amendment Terms and Conditions. I hereby certify that changes
to the contract/amendment terms and conditions have been proposed. The proposed changes
have been entered on all copies of the documents in pen and ink, initialed, and the revised
areas have been flagged. I understand that I am to sign and then send all copies of the
contract/amendment back to TWC for evaluation of the proposed changes. If the proposed
changes are approved by the TWC signatory, they will be initialed and my copy (and the
fiscal agent's copy, if applicable) will be returned to me. I understand that if there are any
questions or issues regarding the proposed pen and ink changes that I will be contacted by a
TWC representative to discuss them.
City of Lubbock
23, 2003