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Home My WebLink AboutResolution - 3760 - Supplemental Agreement #1- HDR Engineering Inc- E-W Freeway Railroad Relocation - 11_21_1991i Resolution #3/6u November 21, 1991 it Item #9 iI JWF:dw BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: l THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of said City Supplementary Agreement No. 1 to the Agreement dated July 8, 1991, between said City (as Owner) and HDR Engineering, Inc. (as Engineer) for professional engineering services for the Railroad Relocation for East-West Freeway Project in Lubbock, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of the Council shall constitute and be a part of .I this Resolution as if fully copied herein in detail. Passed by the City Council this 21st day of November 1991. C B. C. McMINW, MAYOR _ATTE,ST : y ,)ecretary APPROVED AS TO CONTENT: J -Zf VN1 LJ James Bertram, Assistant City Managgt for Development Services APPROVED AS TO FORM: J.Xotth Fullingim, Assistant C' y Attorney Resolution #3760 SUPPLEMENTAL AGREEMENT NO. 1 TO THE AGREEMENT DATED JULY 8, 1991 BETWEEN CITY OF LUBBOCK, TEXAS OWNER AND HDR ENGINEERING, INC. ENGINEER FOR PROFESSIONAL ENGINEERING SERVICES FOR THE RAILROAD RELOCATION FOR EAST -WEST FREEWAY IN LUBBOCK PROJECT NOVEMBER 21, 1991 SUPPLEMENTAL AGREEMENT NO. 1 TO THE AGREEMENT DATED JULY 8, 1991 BETWEEN CITY OF LUBBOCK, TEXAS AND HDR ENGINEERING, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE RAILROAD RELOCATION FOR EAST -WEST FREEWAY THIS IS SUPPLEMENTAL AGREEMENT NO. 1 made as of November 21, 1991, between the City of Lubbock, Texas and HDR Engineering, Inc. for modifications to the AGREEMENT BETWEEN CITY OF LUBBOCK, TEXAS AND HDR ENGINEERING, INC. FOR PROFESSIONAL ENGINEERING SERVICES dated July 8, 1991. OWNER and ENGINEER, in consideration of the mutual covenants contained herein, agree to modifications to the Agreement as follows: 1. Change the Agreement Section 2.1.2 to read: 2.1.2 Provide Environmental Studies: Environmental Assessment Coordination Document, Draft Environmental Impact Statement (DEIS) and Final Environmental Impact Statement (FEIS) as related to the PROJECT. 2. Change the Agreement Section 2.1.3 to read: 2.1.3 Provide Public Involvement/Public Hearing assistance related to the PROJECT and participate in three (3) public involvement meetings and one (1) public hearing. 3. Change the Agreement Section 4.2.2 to read: 4.2.2 Final Design Phase - 210 calendar days. 4. Change the Agreement Section 4.3.1 to read: 4.3.1 Route Location Analysis, Environmental Studies and Public Involvement 700 calendar days. 5. Change the Agreement Section 5.3.1 to read: 5.3.1 For Additional Services as described in Paragraph 2.1 and Appendix, Exhibit A, payment shall be on the basis of Cost Plus Fixed Fee. The Fixed Fee shall be thirty-six thousand seventy-eight dollars and eighty-three cents IPZ ($36,078.83). The maximum amount payable for Additional Services as described in Appendix, Exhibit A, is six hundred twenty-nine thousand six hundred ninety-one dollars and forty-four cents ($629,691.44). Estimated Costs are itemized in the Appendix, Exhibit D. The maximum amount payable will be revised in the event of change in scope, increased scope, complexity or character of PROJECT or periods of service which exceed those periods defined in Section 4 as mutually agreed in writing by OWNER and ENGINEER. 6. Change the APPENDIX, EXHIBIT A, Section I.A.1.a. to read: a. Four alternative routes shall be evaluated. 7. Delete the APPENDIX, EXHIBIT A, Section B and replace with the following: B. ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT (Additional Services, SDHPT Function Code 120) 1. Environmental Reports a. An Environmental Assessment Coordination Document containing the following shall be prepared, anticipating the need for a Draft Environmental Impact Statement. 1. Description of the Proposed Project - Describe the location, length, termini and proposed improvements. 2. Need - Identify and describe the problem which the proposed project is designed to correct. 3. Alternatives Considered - Discuss all reasonable alternatives to the proposed actions which were considered. 4. Impacts - Discuss the social, economic and environmental impacts of the alternatives considered and describe whether or not impacts are considered to be significant. 5. Comments and Coordination - Describe coordination efforts and comments received from government agencies and the public: Formal coordination and communication with government agencies and the public shall be provided by SDHPT. If it is believed that the proposed project requires a Section 4(f) evaluation, the ENGINEER shall notify the OWNER. The ENGINEER shall proceed with development of technical data for a Section 4(f) evaluation after agreement between the OWNER and ENGINEER on additional scope and additional compensation and after receipt of written notice to proceed from OWNER. -3- 0 0 6. Appendices (if any) - Include only analytical information that substantiates an analysis which is important to the document. Other information should be incorporated by reference only. A Draft Environmental Impact Statement (DEIS) containing the following shall be prepared in accordance with applicable Texas Department of Transportation (TxDOT), Federal Highway Administration (FHWA), Interstate Commerce Commission (ICC) and National Environmental Policy Act (NEPA) requirements. 1. Title Page 2. EIS Identification Number 3. Summary 4. Table of Contents 5. Purpose and Need for Action 6. Discussion of Alternatives including the preferred alternative, all reasonable alternatives and other alternatives considered but dropped from detailed study. 7. Affected Environment 8. Environmental Consequences as identified in the Texas DOT (TxDOT) Operations and Procedures Manual, Part II-B, Environmental and Public Involvement Procedures During Project Specific Planning and Development 9. List of Preparers 10. List of Agencies, Organizations and Persons to Whom Copies of the Statement are Sent 11. Comments and Coordination 12. Index 13. Appendices C. A Final Environmental Impact Statement (FEIS) shall be prepared after appropriate interagency review within time limits prescribed by the Code of Federal Regulations, Title 23, Part 771. Public Involvement a. All public involvement procedures shall be in accordance with TxDOT Administrative Order 23-82. b. Three public involvement meetings and one public hearing held in conjunction with TxDOT's East-West Freeway public hearing shall be scheduled, coordinated and conducted. C. Technical assistance, meeting/hearing preparation, maintenance of contact lists, minutes of meeting(s), and i'a exhibit preparation shall be provided by the ENGINEER. Texas Department of Transportation (TxDOT) shall conduct the public hearing. d. Public Relations - TxDOT shall provide any required fact sheets and public relations or public notifications. 3. Hazardous Materials Investigations - the ENGINEER shall perform a Level 1 Hazardous Materials Investigation for the old and new railroad right-of-way. a. Task 1: A record search to determine past ownership and historical uses of "high risk" properties located within the project corridor. b. Task 2: Conduct a "windshield" survey to investigate sites for potential environmental contamination or hazardous materials storage violations. C. Task 3: A review of applicable local, state and federal records to determine possible permit violation or clean-up requirements within the project corridor. d. Task 4: An analysis of historical aerial photographs to determine prior land uses in the project vicinity. e. Task 5: A written Hazardous Materials Evaluation Report summarizing the results of the Investigation. Recommendations for a Level 2 Investigation will be made based on findings of the preliminary study. 4. General Guidelines for Preparation of Environmental Documents a. The environmental documents prepared shall be provided on paper and on a 3 1/2" IBM 1.44 MB diskette(s). b. Fifteen draft copies and fifteen final copies of the Environmental Documents shall be provided. One copy with the camera-ready artwork shall be provided for TxDOT's attachment to the East-West Freeway environmental documents, to be prepared by TxDOT. C. The environmental document shall be prepared in accordance with the content and format of FHWA Technical Advisory T6640.8A. d. Exhibits in the environmental document shall be limited to 11" by 17" where possible. 8. Delete APPENDIX, EXHIBIT D, SUMMARY OF COMPENSATION and replace with the following: -5- EXHIBIT D SUMMARY OF COMPENSATION This exhibit expands the Basis and Amount of Compensation described in SECTION 5 - PAYMENTS OF ENGINEER of the Agreement for the PROJECT known as Railroad Relocation for East-West Freeway in Lubbock. N. HDR ENGINEERING, INC. Seagraves, Whiteface & Lubbock Railroad HOURS AND LABOR COST SUMMARY Relocation for East-West Freeway ------- - - ------ - --- ---- - --- ------------------------- --------------------- MANHOURS --------------------------- -------------------------------------------- - - - - DIRECT - - - DIRECT LABOR LABOR + FUNCTION HDR LABOR CATEGORY A B C D E F TOTAL COST ON COST CODE HRS (DLC) (DLCx2.616) 110 ROUTE AND DESIGN STUDIES 64 404 920 0 608 168 2,164 49,144.00 128,560.70 120 ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT 138 622 260 64 380 328 1,792 42,800.00 111,964.80 ------------------------------------------------------------------------------------------------------------------------------------------------------------------ PROJECT TOTALS - HDR ENGINEERING 202 1,026 1,180 64 988 496 3,956 $91,944.00 $240,525.50 HDR ENGINEERING - TOTAL LABOR COSTS --------------------------- $240,525.50 LABOR CATEGORIES: A = Principal HDR ENGINEERING - DIRECT COSTS-------------------------------- B = Project Manager C = Design Engineer Printing and Reproduction 10,000.00 D = Design Tech Travel 20,000.00 E = Drafter Computer at $10.00/hour 2,000.00 F = Clerical CADD at S15.00/hour 3,600.00 Telephone, Postage, Misc. ----------------------------------------------------- 11,500.00 TOTAL DIRECT COSTS - HDR 47,100.00 SUBCONTRACTS Hicks 214,216.11 PSC 91,771.00 ------------------------------------------- TOTAL SUBCONTRACTS 305,987.11 NOR ENGINEERING - TOTAL COSTS $593,612.61 FIXED FEE 36,078.83 TOTAL -------------- TOTAL 629,691.44 HDR ENGINEERING - WORK ESTIMATE DETAIL SHEET FUNCTION CODE 110 ROUTE AND DESIGN STUDIES ---------------------MANHOURS ------------------- DIRECT DIRECT LABOR LABOR + LABOR CATEGORY A B C D E F TOTAL COST OH COST FUNCTION PLAN HRS (DLC) (DLCx2.616) SUB -CODE SHTS WORK DESCRIPTION Project Management - 4 months 8 128 32 168 4,816.00 12,598.66 Kick -Off Meeting 8 16 32 24 16 96 2,176.00 5,692.42 Develop Study Plan and Scope 8 16 80 24 16 144 3,376.00 8,831.62 Data Collection SW&LR Operations 4 24 4 32 776.00 2,030.02 AT&SF Operations 4 24 4 32 776.00 2,030.02 Existing Conditions 2 24 4 30 712.00 1,862.59 Piggyback Research 1 8 2 11 256.00 669.70 Maintenance / Dinner Train 1 8 2 11 256.00 669.70 Identification of Alternatives 8 40 120 80 16 264 5,928.00 15,507.65 Evaluation of Alternatives 4 24 80 8 116 3,032.00 7,931.71 Determine Preferred Route 4 16 40 60 1,680.00 4,394.88 15 Design Schematic 8 64 200 200 472 10,184.00 26,641.34 Preliminary ROW 2 24 40 40 106 2,412.00 6,309.79 Traffic Analysis 2 16 80 16 114 2,788.00 7,293.41 Report 8 40 120 240 40 448 8,456.00 22,120.90 Quality Control 4 8 40 8 60 1,520.00 3,976.32 15 FUNCTION CODE 110 TOTALS 64 404 920 0 608 168 2,164 $49,144.00 $128,560.70 LABOR CATEGORIES: A=Principal, B=Project Manager, C=Design Engr, D=Design Tech, E=Drafter, F=Clerical HDR ENGINEERING - DIRECT COSTS Printing and Reproduction $5,000.00 Travel $10,000.00 Computer at S10.00/hour $1,200.00 CADD at S15.00/hour S3,000.00 Telephone, Postage, Misc. ------------------------------------------- $1,500.00 TOTAL DIRECT COSTS S20,700.00 SUBCONTRACTS Parkhill, Smith & Cooper $29,912.00 ------------------------------------------- TOTAL SUBCONTRACTS $29,912.00 HDR ENGINEERING - TOTAL COSTS $179,172.70 FIXED FEE $19,284.11 -------------- TOTAL $198,456.81 -------------- -------------- HDR ENGINEERING - WORK ESTIMATE DETAIL SHEET FUNCTION CODE 120 ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT ------------------- MANHOURS ------------------------ DIRECT DIRECT LABOR LABOR + LABOR CATEGORY A B C D E F TOTAL COST ON COST FUNCTION PLAN HRS (DLC) (DLCx2.616) SUB -CODE SHTS WORK DESCRIPTION Project Management - 23 months 24 368 184 576 14,992.00 39,219.07 Hazardous Materials investigation * 10 260 64 180 40 554 11,264.00 29,466.62 Review/Coordinate EA Report 4 20 4 28 856.00 2,239.30 Review/Coordinate DEIS 16 60 16 92 2,784.00 7,282.94 Review/Coordinate FEIS 8 30 8 46 1,392.00 3,641.47 Coordinate with TxDOT/FHWA 8 40 8 56 1,712.00 4,478.59 Public Meetings (3) 48 48 80 40 216 5,152.00 13,477.63 Public Hearing (1) 16 16 80 8 120 2,400.00 6,278.40 Incorporate Comments 4 40 40 20 104 2,248.00 5,880.77 ---------------------------------------------------------------------------------------------------------------------------------- 0 FUNCTION CODE 120 TOTALS 138 622 260 64 380 328 1792 S42,800.00 S111,964.80 LABOR CATEGORIES: A=Principal, B=Project Manager, C=Design Engr, D=Design Tech, E=Drafter, F=Clerical HDR ENGINEERING - DIRECT COSTS Printing and Reproduction $5,000.00 * Hazardous Materials investigation Travel S10,000.00 covers only Level I analysis of the Computer at S10.00/hour $800.00 existing railroad right-of-way and CADD at $15.00/hour $600.00 alternative routes. Telephone, Postage, Misc. S5,000.00 Haz. Materials Investigat $5,000.00 --------------------------------------- TOTAL DIRECT COSTS $26,400.00 SUBCONTRACTS Hicks $214,216.11 PSC $61,859.00 --------------------------------------- TOTAL SUBCONTRACTS $276,075.11 HDR ENGINEERING - TOTAL COSTS S414,439.91 FIXED FEE $16,794.72 TOTAL $431,234.63 9. Delete APPENDIX, EXHIBIT E, PROJECT SCHEDULE and replace with the following: -10- EXHIBIT E PROJECT SCHEDULE -11- a n.adReiucatconfor ..,t West Freeway Prorkned Protect Schedule EXHIBIT E Months from Notice to Proceed 1991 j 1992 1 1993 199� 1993 __ fart and Deacriptiae l A S 0 NjD 1 P M AWN I l A S iO H D 1 F MI ANII JI DAIS �O�N D 1 P N A M 1 J A S O N D J F N A N 1 1 iA ROUTE LOCATION ANALYSIS, ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT Prnjeq Msaagement A Aderinlstratice Route Loaatiae Analyst A. Identify Alternatives i B. Evaluate Alterestives C. Select Preferred Route > Esviroamental Studies tad Public Involvement A. Public involvement Program B. Develop Eaviroon»ntal Basellne(EA) C. Identify Impacts, Mitigation (EA) D. Public Meetings • • • E. Submit Draft Coordination EA to COIJDistrkt • F. Review A Revin Cuordinatioo EA G. District Submits EA to D-9 • H. D-1 Review; Revise, Resubmit Coordination EA L D—g Submits EA to FHWA. Other Ageacles: 30 Day Comment Period J. Dstria Drafts NO], Submits to D—g • K. District, D —9 Notify At". State Clearinghouses L. FHWA/IYDOT Publish NOI • M. Prepare DEIS Review Draft .1. COL/District Reviser; Ravin, Resubmit DEIS O. D—fi Review; Ravin, Resubmit DEIS P. FHWA Reviews; Ravin. Resubmit DEIS NONE O. FHWA Adopts DEIS for Circulation • R. D-1. District Circulate DEIS for Comment • S. EPA/raDOT Publish Notice of DEIS Availability • T. 0—Day Comment Period U. Respond to Comments V. District Publishes Notice of Public Hearing • W. Public Hearing on DEIS • X. Prepare FEIS Y. D—i Review; Ravin, Resubmit Z. FHWAReviewand Approval ONO AA. D-1 Dlwributes FEIS • BB. D—S Nottlles Are., ' State Clearinghouses • CC. EPAfrxD(Yr Publish Notice of FEIS Availability • DD. FHWA Regional Office Completes and Si t ROD PRELIMINARY DESIGN. FINAL DESIGN A BIDDING PHASES - - Projecs Management A Administration NTP — Preliminary Design Piave > A. Ground Control -- Aerisl Mapping B. Coordinate with Geaech Consultant A Surveyor C. Prelimmary Design. Plans A Cost Estimates D. Right—of—Wa Acquisition Utility Relocation F'unl Design Phase A. Prepare Plans, Specifications A Estimates B. ReviewbyCity. SDHPTASWRLR C. Incorporate Review Comments D. Tack Materiels Procurement Biddi.Phase CONSTRUCTION PHASE — ADMINISTRATION OF THE CONSTRUCTION CONTRACT Coestraction Engineering A Inspoctlossf[ProjJect N mt Shop Drawiffix Review Final Inspection Acceptance by Railroad Aa—Built Drawin ICC Accoantin a Estimates Demolition and Sal"Se Railroad Redroed ROW Clear for F Constreaios �.JA 1�0 l A S O N D 1 F N A N D 1 P MAN 1 J A S O N D 1 P M A M 1 S A S O N D J P;UJAJl 1 A 19 1992 1993 1 199S Months from Notice to Proceed Except as modified herein, all other provisions of the Agreement remain unchanged. IN WITNESS WHEREOF, the parties have executed this Supplemental Agreement as of the day and year first written above. Approved As To Content: Name. \James E. Bertram Title: Assistant City Manager for Development Services Approved As To Form: By: J-Afit�t� Name: J. Worth Fullingim Title: Assistant City Attorney Approved: Steil "OWNER" CITY OF LUBBOCK, TEXAS a By: A�k — Name: B.C. VcMinn Title: Mayor Address: 1625 13th Street Lubbock, Texas 79457 est: B Name: Ranette Bo d Title: City Secretary "ENGINEER" HDR ENGINEERING, INC. By: �JAAl / � — Name: William B. a od, P.E. Title: Senior Vice President Address: 12700 Hillcrest Road Suite 125 Dallas, Texas 75230-2096