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Home My WebLink AboutResolution - 3757 - Grant Application - USED - Library Literacy Projects - 11_14_1991Resolution No. 3757 November 14, 1991 Item #26 DGV:da RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor or his designated representative of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application and associated subsequent documents for library literacy projects by and between the City of Lubbock and the U.S. Department of Education, which Grant Application shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 14th day of November , 1991. B. C. McMINN, MAYOR ATTEST: , Llty Secretary APPROVED AS TO CONTENT: Rita Harmon, Assistant City Manager APPROVED AS TO FORM: U011ala G. Vandiver, First Assistan City Attorney OMM Approval ND. 0JU-004. APPLICATION FOR 2. DATE SUSWTT[D FEDERAL ASSISTANCNomembE I. Tv.E Of SU&1WS[IOat 2. DATE REC[rVED BY STATE slate Applical on Identifier . Application Proappikation ❑ Construction ❑ Construction a. DATE RECEIVED BY /[DERAL AOENCY Federal Identifier ❑ Non-Constructon ❑ Non- onsiructlort L APPLICANT INFORMATION Legal Nerve: Orparltzational Unit: Addreu (prw city. county. slats. and vp coded Lubbock City -County Library 1306-9th Street Lubbock, Tx 79401 l " LOYEA IDENTIFICATION NUM&ER (EIN): 7 5 — 6 0 J 0 1 0 1 519 101 L TY►E Of A1►LICATIOIt N" ❑ Continuation ❑ Revision If Revision. enter aMopriate Totter(s) in bo.(es): ❑ ❑ A Increase Awerd 0 Decease Award C. Incrssse Duration D Deus..+. Dwalan Other (specify): IL CATALOG Of Nur"K DOME2nc 8 4 • 1 6 7 CE Closing Date: 11-8-91 Tm-' L.SGA VI Library Literacy Program IL AR(,LS /.PrECT[D BY PROJECT (Cities, Covn"S. states, elC.) Lubbock County,TX None and t*40tone rnxnber or Una person to be oontected on manes rvto this oppicaton (prva An" code) Jeffrey Rippel 806-767-2822 T. TY" Of x"LICAW: (enter app+ooHase /etw in box) A. State H k4opendern ScTnoDl DieL 0. County L SLte ContioW In eructation of Kghor Learnr+0 X C. municipd J. Private Lk 4oroiry D. To.nship K Yellen Tribe E. Interstate L Individual F. Intrmunicrpol M Prollt Organization d Special District N. Other (Specify). L NAY[ Of /[I OPAL AGENCY. 11. 04 CIUITTVE TTL[ oI AP►LIC. N `% MOJ9CT: Application for Fiscal Year 1992. Federal grant funds to be used between Oct. 1, 1992 and Sept. 30, 1993 to fund library literacy projects. L It PROPOSED ►ROJECT: 1 14. CONORESSIONAL DISTiNCTS OF: — Swt Date Ending Data 10/01/9 09/30/9 IS. [STMATED PU1 04HO A Federal f d Apolcant I f c State 1 f d Local I f 0 Other I f a. Applicant 19th Texas .00 34,692 .00 6,240 .00 .DO .00 D Prolacl 19th Texas 16. IS APKICATION SUBJECT TO *Mr* by STATZ E KRCV" 0010 R 12212 t>'R0CESf'1 &. YES. THLS PREAPPLICATIOWAPPLCATIOII WAS MADE AVAJLABLE TO THE STATE EXEOJTTVE ORDER 12272 PROCESS FOR REVIEW ON. DATE b NO PROGRAM is NOT COVERED SY E O 12772 OR PRO('RASJ HAS NOT BEEN SELEcTrro NY STATE FOR REVIEW t Program Intone f 00 1T. If"AAKICAI(T DELINOUENT ON ANY I[DEIUL DdST-f TOTAL f .00 Yea If -Yp, attach an alplanalion. ® hip p 50,292 It TO THE &EST Of MY KNOWLEDGE AND &(LIEF. ALL DATA IN THIS AM..IGT)ON.}REAI/LICAT1011 ARE T/lU[ AND CORR&CT, THI DOCUMENT Illy BEEN DULY AVT Od"ZID BY THE OOV[ANINO BODY Of THE A PLICAJO AND THE AP►LIC.ANT WILL COMKY WITH THC ATTACHED ASSURANCES K THE Anti TANC[ IS AWARDED a Typed Us" of Aul"tiod Regreaentat" b rite c Totophorw number McMinn d S-pnalu,*pl Aulhot,rad Represrnial" e e Date Srprrd FI 1 Auai,,,nzed for Local Reproduction la r orm 424 IREV sas - Preacr-bed by OAAO l:rcuw A•10. ABSTRACT APPLICANT Lubbock City -County Library 1306 Ninth St. Lubbock, Texas 79401 TITLE OF PROJECT: Lubbock Read to Achieve PROJECT DIRECTOR: Jeffrey Rippel Director, Lubbock City -County Library REQUESTED FUNDING: $34,692 PROJECT PERIOD: October 1, 1992 to September 30, 1993 CTTMMhVV . The purpose of the Read to Achieve project is to reduce the incidence of illiteracy in Lubbock County. The Reading Achievement center in the Lubbock City -County Library coordinates community literacy efforts and serves as a referral center for those needing literacy assistance. The project coordinator recruits volunteers, arranges for their training, monitors student progress, and secures instructional space in the library and elsewhere. Read to Achieve also provides assistance to groups wishing to establish volunteer, non-profit literacy programs. BACKGROUND According to the Lubbock Human Needs Assessment, 1988, Environmental Scan: "Based on local, state, and national data, probably 20,000 adults in Lubbock County are functionally illiterate. Another 20,000 are marginally illiterate, or read below eighth -grade level." (p. 15) A Southwest Research Associates survey in March 1991 polled 400 randomly selected telephone numbers in the greater Lubbock area. In this survey "an overwhelming percentage (96%) viewed illiteracy as an important problem." In addition, 25% of respondents said they knew someone among their family or acquaintances they regarded as being unable to read or write well enough to function properly in today's world. To combat this problem, the predecessor of the Read to Achieve Project was established at Lubbock City -County Library on June 1, 1990 under the auspices of the Lubbock Area Coalition for Literacy. In the fiscal year from October 1990 to September 1991 , its first year of operation, Read to Achieve: --Received 980 inquiries through its reading hotline (747-READ) --Held nine workshops, training 155 volunteer tutors --Interviewed 260 people seeking literacy assistance --Paired 145 students with tutors to begin literacy training, and --Referred 75 students to the Private Industry Council (for employment related instruction), the Lubbock Independent School District, the Scottish Rite Learning Center (for dyslexia), or Goodwill Industries. 1 At one time the Private Industry Council provided some basic literacy instruction; currently, however, due to a lack of funding, the PIC cannot provide instruction for their clients who read below a 5.0 reading level; these people are referred to Read to Achieve. The PIC continues to provide instruction for clients to obtain the GED. The Adult Learning Center of the Lubbock Independent School District has a program of GED preparation, high school evening classes, and ESL and amnesty instruction. However, people with a long experience of school failure may be reluctant to return to school for help. Read to Achieve can supply these people with one- to-one instruction with tutors and aid in their transition to a classroom situation. The Scottish Rite Learning Center serves only those with physically based dyslexia. The Learning Center works primarily with children, but has established one class for adults. Since July 1991, Goodwill Industries has provided workplace literacy classes; however, a person must be employed by the University Medical Center or the City of Lubbock, or qualify as a client of Goodwill, to enroll in these classes. Goodwill refers their clients to Read to Achieve for individual literacy tutoring. 2 PLAN OF OPERATION The project is designed as a literacy information clearing house, providing a single source of information for those seeking literacy assistance, those able to provide assistance, and others interested in the problem of illiteracy. Potential students are assessed and either referred to an appropriate agency or matched with volunteer tutors. Specific objectives will be: 1. To operate the Reading Hotline, a single source of information for both providers and seekers of literacy assistance 2. To assess potential students and refer them to programs appropriate to their needs 3. To arrange training for volunteers 4. To match students and volunteers and provide them with materials and space for learning sessions 5. To promote the establishment of new adult literacy programs by community organizations, help them train volunteers, and provide on -going expertise; and 6. To publicize literacy instruction opportunities in the community. Read to Achieve will continue to serve existing literacy participants in the grant period as well as seek new participants. The clearinghouse function is well established and'working successfully. 3 In 1992-93 special emphasis will be on objective 5, the establishment of new literacy programs by community organizations. Two pilot programs will be available as models: 1. A pilot program in family literacy is planned for the grant period, to be conducted in cooperation with the Responsible Re - enforcement in Parenting (RRIP) program at the Green Fair Manor public housing development and the library's existing outreach program for children, Project Partners. The Green Fair family literacy program will be an adaptation of the Kenan Foundation Family Literacy Model. Parents will enroll themselves for literacy basic skills classes and their preschoolers for simultaneous children's early development programs, both held in the Green Fair Community Center. Some of each parent's reading practice will be on a book selected as appropriate to the child; after the book is mastered, the parent will join the child in pre- school class, read the story together, and take the book home to be enjoyed with other members of the family. A certified teacher will be hired to manage the program and to teach two hours per week; volunteers will be recruited and trained for literacy tutoring at Green Fair. The Lubbock Independent School District program Head Start has voiced an interest in the Kenan Family Literacy model for family literacy. The United Way's Early Learning Centers are also possible candidates for family literacy programs. 2. A work place literacy program developed by Read to Achieve in 1991 may be a model for other programs in the 1992-93 grant period. 4 Eighteen employees in the Environmental Services Department of Methodist Hospital have signed up for two classes per week focusing on work -related reading, writing, and math. The classes will be conducted one day a week by a certified instructor and the other day by Read to Achieve trained volunteers who will work with small groups of students. An evaluation of the program will be completed in February 1992. This program is being developed by the Program Specialist hired _ under a Venture Grant from the United Way; other expenses of this program are also being funded by sources other than Read to Achieve's current LSCA grant. It is an example of services for literacy which are not directly funded by the grant, yet which would not exist without Read to Achieve as a core and promoter of services. The Read to Achieve Project has always provided service to members of traditionally underrepresented groups. From October 1990 to September 1991, 260 persons were assessed for tutoring or referral. 54% of these were Hispanic and 15% Black, compared to the 1990 U.S. Census Selected Population Characteristics report of 22.5% Hispanic, 8.6% Black for the city as a whole. 65% were women. The Read to Achieve center is located in the area of the city with a higher than average minority population. (See map, Appendix Al.) The Green Fair family literacy program will primarily serve the unemployed: 87% of the adults living in the Green Fair development are unemployed. In the general Read to Achieve project, 60% of those interviewed and placed for assistance were unemployed; and most of 5 those who, at the time of the interview, were employed had such jobs as house cleaner, dishwasher, and waitress (below minimum wage). The most common reason for applying to Read to Achieve was the hope of getting a GED and a better job. TIME LINE September 1992 Conduct Tutor Training Workshop Prepare and distribute radio/TV. PSA's October 1992 Begin Green Fair Manor Family Literacy Program Advertise with radio/TV PSA November 1992 Prepare evaluation for 1991-92 LSCA grant Conduct Tutor Training Workshop December 1992 Advertise with radio/TV PSA Annual Membership -Tutor Reception January 1993 Evaluate Current Literacy Programs Conduct Tutor Training Workshop Annual Meeting of Lubbock Area Coalition for Literacy Meet with other Lubbock literacy program directors February 1993 Prepare new television PSA tape and distribute March 1993 Conduct Tutor Training Workshop Prepare semi-annual report for LACFL members Meet with other literacy program directors April 1993 Conduct Fund Raiser May 1993 Conduct Tutor Training Workshop June 1993 Advertise with radio/TV PSA's Meet with other literacy program directors July 1993 Conduct Tutor Training Workshops August 1993 Prepare final grant report Ongoing Activities Respond to hotline inquiries Recruit students and volunteers Assess students Refer students Match students and volunteers Speak to community groups Seek sponsors for literacy programs 7 Conduct general administrative tasks Seek sources of financial support Maintain liaison with social service organizations Seek additional promotional opportunities Report to Lubbock Area Coalition for Literacy board (monthly) PERSONNEL Project will be under the supervision of Jeff Rippel, Director of the Lubbock City -County Library and the West Texas Library System since 1988. He received an M.L.S. from the University of Texas in 1973 and has 17 years of supervisory experience in libraries in Texas and South Carolina. As branch librarian for the Waco -McLennan County Library, he established an adult learning center offering GED preparation and ESL teaching. Fiscal control will be provided by J. Robert Massengale, Assistant City Manager for Financial Services. Quarterly financial status reports and automatic fund transfer requests will be submitted by the library administration. The Project Coordinator is Leigh McPhaul. She is a certified teacher with a B.S. in education and two years of classroom experience. She has been a Great Books coordinator in a public school. She has been a volunteer for nine years with the Junior League of Lubbock. During that time she served as member -at -large on the Board of Directors, Assistant Arrangements Chairman, and as a placement coordinator for volunteers. She was recently appointed to the steering committee of the Tech -Prep Applied Technology Program which coordinates resources for the technical training of high school students in Lubbock County. She works thirty hours per week and will devote her full working time to the project. The Programs Specialist, Candace Evans, is a certified classroom teacher with fifteen years teaching experience ranging from the elementary classroom to graduate level instruction. She has taught 0 English as a Second Language (ESL) to adults in community programs and at Digital Corporation, and currently teaches an ESL methods classes at the university level. She has also written curricula for literacy classes for Motorola Corporation, Phoenix. She has been with the Read to Achieve Project since November, 1990. (This position is funded by non -grant sources.) The Lubbock Area Coalition for Literacy will serve as a citizen advisory group. The Coalition adopted bylaws on September 8, 1989, has received an IRS identification number, and a statement of exemption from Federal Income Tax under section 501 (c) (3) of the IRS Code. The purpose of the Coalition is to develop and support literacy services, and membership in the Coalition is open to any person in sympathy with this purpose. The Coalition board members include a City Councilman representing a largely minority district, the director of the South Plains Food Bank, the director of Lubbock's Volunteer Center, an instructor of reading and the Dean of Instruction at South Plains College, the coordinator of literacy services at Goodwill Industries, and an experienced literacy tutor. The board will receive monthly reports on the project and will continue to seek other funding sources to establish the project on a continuing rather than a year-to-year basis. 10 BUDGET Salary, Wages, and Benefits. Salary expenses will be those of the project coordinator working 30 hours per week at $12.60 per hour, which is in the range of teachers' salaries in the Lubbock area and commensurate with experience. The total annual salary is $19,656. Contributions for Social Security at the rate of 7.65% will total $1503. No other benefits will be provided. The coordinator is the key to all areas of the project: coordinating literacy efforts, providing expert assessment and referral services, matching students and volunteers, publicizing literacy services, and supplying encouragement and expertise for literacy programs. Other personnel associated with the project will not be paid from grant funds. The position of program specialist has been funded in 1991-92 by a United Way venture grant. Permanent funding for this fifteen hour per week position is being sought from other agencies. Approximate salary for this position is $9,360. The salaries of full time library employees proportional to their time spent on the project will be approximately $3400, with fringe benefits of $840. Travel. $350 is provided for travel outside Lubbock County. This amount is calculated on the basis of two overnight trips for training within Texas. Travel will require approval of the library director. Supplies. $1700 is allowed for expendable office supplies and for photocopying. $2550 is allocated for expendable teaching materials. 11 Contractual Services $1500 is allocated to contract with a certified instructor to develop and coordinate the family literacy program at Green Fair Manor. Library Materials. $200 is allocated for updates to computer software. $1000 is allocated for an on -site collection of materials for family literacy programs. The library will continue to use local funds to maintain a special collection of circulating materials designed for adults with low reading skills. Other. Funds for workshops are estimated at an average of $60 each for six workshops. This provides materials for volunteers and, if necessary, some fees to workshop instructors. In the past year, all workshops but one have been conducted by project staff, or by instructors from South Plains College who donated their services to the project. Space for the workshops will be provided without cost to the grant by the library, by program sponsors, or by other agencies. $300 is allocated for postage. $1200 is allocated for telephone expenses. A commercial telephone line has been installed in the library for the exclusive use of the project; a single telephone access point for both literacy service providers and those seeking literacy help is a basic objective of the project. $1500 is allocated for advertising: $800 for brochures, and $700 for the production and duplication of two radio PSA's. The City 12 of Lubbock Public Information office will provide approximately $2000 of production time for television "spots" at no cost to the grant. Lubbock's Volunteer Center and the local newspaper provide advertising for the recruitment of volunteers at no cost to the grant. Indirect charges Indirect charges will be payable to the City of Lubbock at the rate of 9.03% of direct charges to reimburse the cost of fiscal administration of the grant. 13 EVALUATION PLAN The success of the plan will be measured against the following performance targets: Activity Target Reading Hotline contacts 750 Student assessments and referrals 200 Volunteers trained 150 Student hours [cif 4 o, Progress of students will be measured according to the instructional system used by the individual literacy program. For example, progress of Laubach students will be measured according to the number of workbooks completed_ Progress will be recorded on the individual student's record. Students in programs not providing measurement will be re -assessed each six months with the San Diego Quick Test. According to Literacy Volunteers of America, on average, a student will progress one grade level for every 35 hours of instruction. Read to Achieve will strive toward similar results with all students who continue in this program. The Project Coordinator will keep accurate and complete records of all data necessary to determine the project's success in meeting its stated goals. 14 ADEQUACY OF RESOURCES The grant will provide a project coordinator who will devote his/her full working time to the purposes of the project; it will also provide funds for contact with the Lubbock community, both providers and those in need of literacy services, through varied modes -- face-to-face, written, telephone, and broadcast. The grant also provides workbooks and other expendable study materials, to ensure that materials cost does not deny opportunities to those most in need of help. The Lubbock City -County Library will provide office space, furnishings, and utilities. The existence of a central coordinating office attracts resources which would not be forthcoming or effective without it. For example, in 1990-91, its first full year of operation, the Read to Achieve project received donations and grants from local organizations which nearly equalled the value of that year's LSCA grant, but these donations for special purposes -- a computer, phonics teaching tapes, workbooks -- would not have aided literacy without Read to Achieve to bring them together with the people who could use them. The major cost of providing literacy services is instruction, which is largely supplied by the in -kind contributions of the volunteers. There is ample evidence that people wishing to make these contributions exist. Attendance at training workshops is excellent, and a large percentage of those trained become active tutors. 15 COOPERATION AND COORDINATION The Read to Achieve coordinator is a member of the Lubbock County Interagency Planning Group, sponsored by the Texas Department of Human Services to coordinate resources for their clients. The Texas Literacy Council produces a statewide registry of all adult literacy providers which it has been able to identify. Of these, the Private Industry Council, Lubbock Independent School District Adult Education, and South Plains College have already been mentioned in this proposal. The West Texas Library System, the Texas State Library's agency for encouraging literacy programs throughout the area, is headquartered in and administered by the library. The Region XVII Education Service Center listed in the Texas Literacy Council guide, though headquartered in Lubbock, provides services only in surrounding counties. The Lubbock Baptist Literacy Association trains their own volunteer tutors; trained tutors who wish to work outside the church referral system are sent to Read to Achieve to be paired with those who need help. Local offices of the Texas Department of Human Services and the Texas Employment Commission refer clients to Read to Achieve. Read to Achieve has trained some Texas Department of Human Services employees as tutors to enhance their work with their clients. Read to Achieve has aided the Lubbock County Community Corrections Department's literacy program for adult probationers in planning and with information on literacy material's. Lubbock's Volunteer Center provides continuous publicity to recruit volunteers for Read to Achieve training as tutors. It also publicizes tutor training workshops. 16 1. Other local service organizations and businesses have made gifts for use in programs coordinated by Read to Achieve. A United Way Venture Grant provided the program specialist's salary; IBM gave a complete computer system and software; the Sheriff's Auxiliary and the Lubbock Area Foundation made donations for instructional materials; and the Texas NU Chapter of Delta Theta Chi provided a portable display case for use in promoting the project. 17 CONCLUSION By granting this request for funding, the U.S. Department of Education will allow the public library to continue to be the vehicle for training volunteers and connecting them to those who seek literacy instruction, for making established programs more effective, for establishing new programs, and for promoting community awareness of literacy training opportunities. The effective use of funds will build upon work in progress, enrich local efforts, and attract additional resources to combat the devastating consequences of adult illiteracy. In PART III - BUDGET INFORMATION FY 1991 LSCA VI - Library Literacy Program Check one: Applicant is a State library x Applicant is a local public library Budget by Category FEDERAL OTHER LSCA Title VI SOURCES A. Salary and Wages $ $ 19,656 B. Fringe Benefits $ $ FAQ C. Travel $ $ 350 D. Equipment $ $ E. supplies $ $ F. Contractual Services G. Library Materials $ $ 1, 2Q n H. Other $ $ 3,360 9,000 I. Total Direct Charges (add lines A - H) $ $ J. Indirect Charges (9,0%) $ 2.873 $ K. TOTAL PROJECT COSTS (add lines I and J) $ $ 34,92 15,600 L. Program Income $ $ H2 CITY OF LUBBOCK MEMO TO: Jeff Rippel, Library Director FROM: Robert Massengale, Assistant City Manager, Financial Services DATE: November 1, 1991 SUBJECT: Indirect Costs - Library Grants Jeff, Attached are the pages of the most recent City of Lubbock, Texas, Cost Allocation Plan, to provide the OMB fixed rates as.required for your literacy grant application to the U.S. Department of Education. Please note, however, that the City, based on analysis of local needs, authorizes the Library to use the figure of 9.03% of total direct costs. I believe this is still a fair allocation, since our accounting does not build in as much overhead as compared to larger cities in Texas. Also, we rely on the library's detailed tracking when we examine, verify, and audit. Our present rate of 9.03% appears completely valid in my judgment. Robert Massengale, Assistant City Manager, Financial Services C/M DAVID M. GRIFFITH AND ASSOCIATES, LTD. 8100 Springwood Drive • Suite 200 • Irving, Texas 75063 • 214-401-1222 • Fax 214-401-3884 March 29, 1991 a j� J. Robert Massengale Assistant City Manager for Financial Services CITY OF LUBBOCK P.O. Box 2000 Lubbock, Texas 79457 Dear Mr. Massengale: Accompanying this letter is a completed copy of the City of Lubbock, Texas, Cost Allocation Plan based on actual expenditures for the year ending September 30, 1990. The following is a summary of the results. Community Development Block Grant , The OMB Actual FY 1990 plan identifies total indirect costs of $170,636 compared to $117,999 as Identified in the Actual 1989 plan. Attachment 1 gives a comparison of the allocated costs between the two years. The increase of $52,637 in FY 1990 is due primarily to the Code Administration record keeping Implemented two years ago. This has made the costs for CDBG code enforcement easily identifiable. Departmental Indirect Cost Rates Attachment II to this letter contains OMB fixed rates for FY 1992 based on Actual FY 1990 expenditures for the City operating departments and programs. Attachment III contains a separate rate computation for the Health Department. _ David M. Griffith & Associates is pleased to be of service to the City of Lubbock. If you have any questions, please contact me at 214/401-1222. Sincerely, /A,/ O' P4�� Mark S. Epstein State Manager MSE/Ir cc: Mr. Larry Cunningham, City Manager Ms. Mary Schneider, Internal Auditor Attachment II Page 1 of 4 CITY OF LUBBOCK, TEXAS FIXED FY 1992 DEPARTMENTAL INDIRECT COST RATES Human Relations Municipal Court Traffic Engineering Cemetery Animal Shelter Civic Centers Streets Department Streets/Drainage Engin. Fire Department Community Services Building Inspection Planning Codes Administration Street Lighting Development Coord. Parks & Recreation Police Department Traffic Safety Library: Service & Maint. Grants Total Library BASED ON ACTUAL EXPENDITURES FOR FY 1990 Allocated Dept'I Total Direct Indirect Indirect Indirect Indirect Salaries Cost -Cost Cost Cost & Wages Rate $ 34,341 $ 34,341 $ 28,865 118.970% 117,079 117,079 352,594 33.210% 150,238 $ 58,948 209,186 605,708 34.540% 19,626 19,626 146,829 13.370% 51,514 51,514 197,011 26.150% 89,713 8!,713 861,589 10.410% 114,364 58,948 173,312 928,345 18.670% 100,312 58,948 159,260 294,506 54.080% 443,412 664,523 1,107,935 7,226,830 15.330% 29,339 29,339 140,946 20.820% 62,652 62,652 300,595 20.840% 55,887 55,887 130,424 42.850% 119,013 119,013 214,631 55.450% 14,225 14,225 152,825 9.310% 20,397 20,397 139,539 14.620% 553,311 553,311 2,393,134 23.120% 1,238,299 2,361,815 3,600,114 8,239,185 43.700% 12,860 12,860 43,004 434,404 477,408 573,300 83.27% 10,695 140,129 150,824 177,146 85.14% 53 699 $574,533 $628,232 750 446 83.71 % Attachment II Page 4 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1990 DIRECT SALARIES AND WAGES Center . Department Number Amount Library: " Library Services 5233 $ 458,197 Library Collection 5235 135,285 Library Administration 5231 262,402 Less Administration 5231 (105,438) Less Grants (177,146 Total 573 300 Library Grants $ 177,146 Police Department: Special Investigations 5721 $ 193,649 Investigations 5731 1,998,316 Special Services 5733 477,960 Patrol 5735 5,569.260 1I239.185 AUTHORIZATION TO NEGOTIATE ON BEHALF OF THE CITY OF LUBBOCK, TEXAS This notice authorizes representatives of David M. Griffith and Associates, Ltd. (DMG) to negotiate the City's central service cost allocation plan and departmental indirect cost rates with cost negotiators of the U.S. Department of Housing and Urban Development. Subject to our final acceptance of your negotiation agreements, the representatives of DMG are the appropriate authorities to: (1) negotiate costs, (2) defend against audit findings, and (3) provide documentation concerning our cost proposals. j�gignature Title (City) G✓(State) a t e ( ) Date THE CITY OF LUBBOCK, TEXAS CITY-WIDE COST ALLOCATION PLAN Certification by the Responsible City Official I hereby certify as the responsible official of the City of Lubbock, Texas that the information contained in this City-wide cost allocation plan for the year ending September 30, 1990 is correct and was prepared in accordance with the policies and procedures contained in OMB Circular A-87. I further certify that a consistent approach has been followed in treating a given type of cost as direct or indirect and that in no case have costs charged as direct costs of Federally supported programs been included in the indirect costs reflected in the plan. Zignature ^j �� Title (City) State) MINORITY IMPACTED AREAS fl: CENSUS TRACTS WHERE HISPANIC OR BLACK POPULATION EXCEEDS THEIR CITY WIDE AVERAGE PERCENT . RURAL 104 01 301 I4.9391 6.02 (32451 6.04 (1.661) 6.05 (1,7021 606 (1,1921 RJV- 105.05 ESTIMATED POPULATION BY CENSUS TRACT CITY OF LUBBOCK POPULATI O N I N P A R E N T H E S I S P R E P A R E D D E C E M B E R 1 9 d 9 C I T Y O F L U B B 0 C X P L A N N I N G D E P A R T M E N T TOTAL POPULATION 194,1'4d tE r O q LUBBOCK-CROSBY COUNTY COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT Mr. Jeff Rippel Lubbock City -County Library 1306 9th St. Lubbock,Tx. 79401 Dear Mr. Rippel: 701 MAIN STREET LUBBOCK, TEXAS 79401 806/767-1200 LLOYD WATTS DIRECTOR COURT SERVICES The Lubbock County Community Corrections Department would like to express our appreciation to Ms. Leigh McPhaul of the Read To Achieve program. Through her assistance, our Literacy program for the adult probationers has been able to move into the implementation stage. We value the assistance in the planning, sharing and review of literacy materials, and supplying of possible tutors. Thank you again for your assistance and guidance as we endeavor to provide a literacy program for this special population. Sincerely yours Sue Roe Educational Vocational Coordinator PROGRAMS PARENTING COGNITIVE EDUCATION TEENAGE PREGNANCY DRUG/ALCOHOL ABUSE AIDS SELF-ESTEEM ASSERTIVENESS CRISIS INTERVENTION REFERRALS ADVOCACY R. RESPONSIBLE RE -ENFORCEMENT R. IN PARENTING 2812 A Weber Drive I• Lubbock, Texas 79404 P . (806) 762-8785 (806) 762-8786 October 18, 1991 Leigh Mcphaul, Coordinator Coalition for Literacy 1306 — 9th Street Lubbock, Texas 79401 Dear Ms. Atphaul: Since both the Lubbock Area Coalition and Read to Achieve programs have been so successful, I am excited about the new proposal and look forward to the prospect of inception. I strongly believe this is a worthwhile endeavor. The staff you trained to promote literacy will be an asset in working with our public housing comnnurity residents in participating in the new venture. Our programs will be working with Vista volunteers as soon as the paperwork is completed and I see this as a step in the right direction, as far as the new grant is concerned. I applaud your efforts to provide effective programs to our community and would Like to offer my support for funding. Literacy, parenting and child care are positive additions to city/agency programs, and desperately needed in our vastly underserved areas. Educational programs are needed and appreciated. Keep up the good work. If there is any further information needed regarding my support, please have then contact me, as we are very interested in coordinating with you to provide services. R.R.I.P. and the Lubbock Housing Authority is dedicated to providing a system of coordinated, cam unity —based servcies and look forward to working cooperatively with you. Sincer Pat Cismaru, Programs Administrator FC/mh LUBBOCK HOUSING AUTHORITY 1218 Kith Strcet Luhhock. I X 79/01 (800765-5038 FAX 000 765-6944 MlChacl Martinez Chair man Ihm McCullough Eviceutive Director - Chief Flrctcd Officials Mayor B.C. McMinn Cite of Lubbock judge t)on 1`1Cca111 Lubbock Counrp Judgc Giles Dilby Garza Cotlifly fob Training an I:U1rtoyment Assi5tancr October 15, 1991 Jeff Rippel Lubbock City -County Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Rippel: Since February 1990, we have been operating a literacy program under a grant from the Texas Literacy Council. During this period of time, we have developed a cooperative partnership with Leigh McPhaul, the coordinator for the Lubbock Area Coalition for Literacy through the Read to Achieve Program. As you are well aware of, the success of this endeavor has been exceptional. Through this cooperative effort, we have been able to refer People to tutors trained by the Coalition and at the same time, have received numerous referrals of JTPA eligible clients we have been able to serve. The need remains constant in this area we must do everything we can to provide more assistance if we are to achieve our goals. Please accept this letter as my unqualified support for anything you can do to continue or enhance this partnership that we have started. By working together, our community is the benefactor as well as the people we serve. Unless we are able to continue these programs, our targeted population of over 25,000 people will continue to grow and be further impacted by increased demands in the workplace during the 1990s. Sincerely, Donald J. cCullough Executive Director DJM/dkl October 24, 1991 Jeff Rippel Mahon Public Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Rippel, Head Start is a federally funded program under the Lubbock Independent School District's guidance. In March, the Head Start application was funded and it included money to begin a literacy program. Since that time we have developed a cooperative partnership with Leigh McPhaul, the coordinator for the Lubbock Area Coalition for Literacy. Through this cooperative effort, we have been able to refer people to tutors trained by the Coalition. Many of our Head Start parents are either learning to read or improving their reading skills. This has been a positive and productive partnership and we must do everything we can to provide more assistance in accomplishing the literacy goals. The people we serve in our community are the ones who benefit from us working together. Please accept this letter as my support for anything you can do to continue this partnership we have started. Unless we are able to continue these programs the targeted population will continue to grow and be further impacted by increased demands in the workplace. Sincerely, Paula Jones Head Start Director PJ/md October 24, 1.991 Jeff Rippel Mahon Public Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Rippel, Head Start is a federally funded program under the Lubbock Independent School District's guidance. In March, the Head Start application was funded and it included money to begin a literacy program. Since that time we have developed a cooperative partnership with Leigh McPhauf, the coordinator for the Lubbock Area Coalition for Literacy. Through this cooperative effort, we have been able to refer people to tutors trained by the Coalition. Many of our Head Start parents are either learning to read or improving their reading skills. This has been a positive and productive partnership and we must do everything we can to provide more assistance in accomplishing the literacy goals. The people we serve in our community are the ones who benefit from us working together. Please accept this letter as my support for anything you can do to continue this partnership we have started. Unless we are able to continue these programs rile targeted population will continue to grow and be fur tiler impacted by increased demands in the workplace. Sincerely, Paula Jones Head Start Director• PJ/md October 24, 1-991 Jeff Rippel Mahon Public Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Rippel, Head Start is a federally funded program under the Lubbock Independent School District's guidance. In March, the Head Start application was funded and it included money to begin a literacy program. Since that time we have developed a cooperative partnership with Leigh McPhaul, the coordinator for the Lubbock Area Coalition for Literacy. Through this cooperative effort, we have been able to refer people to tutors trained by the Coalition. Many of our Head Start parents are either learning to read or improving their reading skills. This has been a positive and productive partnership and we must do everything we can to provide more assistance in accomplishing the literacy goals. The people we serve in our community are the ones who benefit from us working together. Please accept this letter as my support for anything you can do to continue this partnership we have started. Unless we are able to continue these programs the targeted population will continue to grow and be further impacted by increased demands in the workplace. Sincerely, dl � 2 9. Paula Jones Head Start Director PJ/md November 4, 1991 Jeff Rippel Director of Library City of Lubbock P.O. Box 2000 Lubbock, TX 79457 Dear Mr. Rippel; VOLUNTEER CENTER OF LUBBOCK 1706-23rd Street, Suite 101 Lubbock, Texas 79411-1214 (806) 747-0551 Fax: (806) 747-8640 Services I write in support of the "Read to Achieve" program that has been funded through the grant from the U.S. Department of Education. The program has reached many people and through the dedicated work of the staff and volunteer tutors, a number of people are learning to read. As the director of the Volunteer Center, I often am able to refer volunteers to this program. The volunteers are given good training and support and I am happy to have the opportunity to refer people to this program. It is very important to our community that this program be continued. Sincerely, 466-c� &;�� Louise Cummins Executive Director SOUTH PLAINS COLLEGE October 15, 1991 Mr. Jeff Rippel Lubbock City -County Library Dear Jeff: I am writing to express my support for the continued work of the Read to Achieve Pro -ram. This s grogram pro visa. c a vital service to the community through its volunteer training program, its coordination and referral efforts, and its support of literacy instruction through the purchase of instructional equipment and materials. The presence of the Read to Achieve Program raises community awareness of literacy needs from several perspectives. First, its advertising efforts promote the interest of volunteers willing to assist with instruction. Second, public service announcements, presentations, and participation in community activities inform those in need of literacy instruction regarding available services. Third, volunteer training sessions provide concrete approaches for volunteers to teach individuals to read or improve their reading. Finally, the expertise of the staff proves to be a vital resource for evaluation of needs, assessment of appropriate materials, development of pilot projects (the workplace literacy effort with a local hospital, for example), the implementation of the literacy "hotline", and the continued grant writing efforts that are essential to every literacy effort. I support the Read to Acheive Program without reservation because of the critical' role i t serves i n my ' ( o-mr?lini t,y. Sincerely, Herlinda Coronado Dean of Instruction 1302 MAIN STREET LUBBOCK, TEXAS 79401 (806) 747-0576