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HomeMy WebLinkAboutResolution - 5695 - Grant Application - TIFB - PLIC Grant - 10_23_1997RESOLUTION NO.5695 Item #31 October 23, 1997 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application and related documents for a Public Library Internet Connectivity Grant from the Telecommunications Infrastructure Fund Board, attached hereto and which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 23rd day of octnhpr , 1997. WLfav;`,1R11 • •' ATTEST: N Kaykaytj 'Damell, City Secretary APPROVED AS TO CONTENT: 0)�,u Z;C,/ J6jRippel, Ubrary Director APPROVED AS TO FORM: arold Willard, Assistant City Xttorney da/ccdoc"rary.res October 13, 1997 TIF Application: FORM 1 FORM 1 LIBRARY COVER PAGE RESOLUTION NO. 5695 Item #31 October 23, 1997 Name of Library Contact Person Title Lubbock City -County Library Jeffrey A. RippelLibrary Director Mailing Address: 1306 9th St. Lubbock, Texas 79410 "State Payee ID number:1-75-6000590-6 State Representative: De 7 n Jones Telephone Number: (806) 775-2822 Fax Number: 806 775-2830 E-mail: jrippe @mai .ci. u oc x.us County: Lubbock State Senator: KoSert Ouncan Applicants must check one of the following. This organization: has an annual circulation of less than 100.000 and is applying for &2gram A xx has an annual circulation of more than 100,000 and is applying for Program B has an annual circulation of less than 100,000 and meets all of the established criteria detailed on page 2 of this RFP and is applying for Program B has an annual circulation of more than 100,000 and does not have an mutomated public access ibmry catalog and is applying for Program A LIBRARY DATA" Has this library received a TSL Internet Assistance Grant? What is your current level of Internet connectivity? (circle one) Do you currently provide Internet access to the public? *At main library Current Total Staff. Current Annual Budget: Current Annual Circulation: If you are a Program B applicant, do you have any branches that are applying for T funds in this application? ;rrjxt?If so, b uthorized Official Windy Si tton, AYOR (Printed Name) City of Lubbock, Texas NO a) none b) dial -up c} dir Yes* 61 $2,494,415 711,055 IF YES 3 October 23, 1997 Date " This number is derived from your Federal ID number and is required by the State Comptroller's Office to issue warrants. An example of this number is 74-6000854. Your State Payee ID number should look similar to this. 13TIF reserves the right to disqualify any applicant that is not eligible for Programs A or B. TIF Application: FORM 2 FORM 2 CERTIFIED ASSURANCES The applicant hereby assures and certifies that the project will comply with the regulation, policies, guidelines, and requirements including OMBCirculars No. A-122, A-110, A- 102, and A-87, as they relate to the application, acceptance and use of funds for this project. Also the applicant assures and certifies to the grant that: It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 1. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institutional employees or State and local governments. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family business, or other ties. 3. Fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such record as TIFB the Comptroller General shall prescribe, shall be provided to assure fiscal control, proper management, and efficient disbursement of funds received under the grant. 4. It shall maintain such data and information and submit such reports, in such form, at such times, and containing such information as TIFB may require. 5. The programs contained in its application meet all requirements, that all the information is correct, there has been appropriate coordination with affected agencies, and that the applicant will comply with all provisions of the grant and all other applicable federal and state laws, regulation, and guidelines. 6. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the Grantor Agency of the receipt of any communication form the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 7. It will comply with the flood insurance purchase requirements of § 102 (a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 State. 975, approved December 31,1976. Section 102 (a) requires, on and after March 2. 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purpose for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. 2 TIF Application: FORM 2 Certified Assurances Continued 8. It will comply with the Uniform Grant and Contract Management Standards (UGCMS) developed under the directive of the Uniform Grant and Contract Management Act, Chapter 183, Texas Government Code. 9. It will comply with Title VI of the Civil Rights Act of 1964,42 U.S.C. 2000d (prohibiting discrimination on the basis of race, color, or national origin), Section 504 of the Rehabilitation Act of 1964, 42 U.S.C., 794 (prohibiting discrimination on the basis of handicap), The Age Discrimination Act of 1975, 42, U.S.C. 6101, et seq., and the Department of Justice Nondiscrimination Regulations, 28 CFR, Part 42, Subparts C, D, and G. 10. It will in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing, on the ground of race, color, religion, national origin, sex, age, or handicap against the project, forward a copy of the finding to Telecommunication Infrastructure Fund Board. 11. It will comply with Subtitle A, Title II of the Americans With Disabilities Act (ADA), 42 U.S.C. 12131- 12134, and Department of Justice implementing regulation, 28 CFR Part 35, whereas state and local governments may not refuse to allow a person with disability to participate in a service, program, or activity simply because the person a disability. 12. It -will comply with the provisions of the Hatch Act which limit the political activity of employees. 13. It will provide an Equal Opportunity Program if required to maintain one, where the application is for $500 or more. 14. It will comply with Texas Civil Statutes, Article § 573, by insuring that no office, employee, or member of the applicant's governing body or the applicant's contractor shall vote or confirm the employment of any person related within the second degree by affinity or third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person unless otherwise expressly provided by law. 15. Will insure that all information collected, assembled or maintained by the applicant relative to the project shall be available to the public during normal business hours in compliance with the Texas Civil Statutes, § 552, unless otherwise expressly provided. 16. It will comply .%ith the Texas Civil Statutes, § 551, which requires every regular, special or called meetings of government bodies to be open the public, except as otherwise provided by law or specifically permitted in the Texas Constitution. In addition, upon receipt of TIF funds, the grantee commits to: • Providing public service locations for Internet access in the library • Developing and implementing Internet Access Policies • Submitting Internet Access Policies to TIF with the first progress report • Providing furniture for project equipment out of local funds TIF Application: FORM 2 Certified Assurances Continued • Submiting 2 progress reports to TIF (see the TIF Grantee Handbook for details); participating in TIF project evaluation • Assuming ongoing telecomuni cations, hardware and software costs when TIF project completed • Meeting the Standards for Public Library Internet Connections established by the Texas State Library and Archives Commission • Attending required Grantee Kickoff and Internet training during the grant period as determined by TIF and TSL It is understood that expenditures will be made and program requirements will be met with respect to the standards, policies and procedures determined by the TIFB. Fiscal records, invoices and similar verifications of all expenditures will be kept available by the fiscal agent for three (3) years after payment. I certify that Ci ty of Lubbock (insert name of library) agrees to abide by the above. rized Official October 23, 1997 Date Windy Si tton, MAYOR (Printed Name) V4 arold Williard, Assistant City Attorney 4 TIF Application: FORM 3 FORM 3 Narrative In less than three pages, briefly describe your proposed project. Please provide information about the type of connection you intend to offer and the type of service and assistance you intend to offer library patrons. If you are applying for Program B, describe why your organization is able to support dedicated Internet access. The Lubbock City -County Library is applying for a Program B grant. The Library is a system of one central library and three branches serving the 232,000 citizens of Lubbock County. The Library initiated public internet access at the Mahon (main) Library in mid July of 1997. The two public pcs accessing the internet are almost continuously in use and the library has initiated a booking system to provide the public with a reasonable opportunity to utilize this high demand service. It is the goal of the Library system and its Library Board to extend public internet access to each of the three branches presently unserved. LCCL is committed to providing its users with the broadest possible access to electronic resources. The Library catalog, circulation function, serials checlan, cataloging, etc. are automated with the Sirsi Unicorn system at each facility. The online catalog is available via dial access and telnet. The public catalog serves as a gateway to nearly sixty electronic databases provided by the OCLC FirstSearch service as well as a gateway to the Texas Tech University Libraries Catalogs. A variety of CD-ROM databases are also provided to the public. We believe that the internet is a logical extension of the highly successful automated services presently provided at our libraries. Usage at the Mahon Library suggests that a broad spectrum of the public (students, business people, retired individuals, housewives, etc.) will utilize the internet to meet their equally diverse information needs. Our project will place two multimedia pcs, with printers, in each of the three branches currently without public internet access. It will also standardize and enhance communications systems between the branches and the host computer. The project would provide ISDN connections over an ethernet network at each of the branches. The hardware would include an ethernet bridge for the host computer with ethernet cards in each of the pcs to be purchased. A terminal server at the Godeke Branch Library would also allow older dumb terminals to use the intemet's non�Phical applications. _ Many of the staff of the Lubbock City -County Library have already attended various internet training workshops over the past two years. Staff will attend the TIF/TSL Internet Training workshop, and will be encouraged to attend other related workshops as the opportunities arise. Usage of the intemet will be measured and.reported in a manner that is consistent with maintaining the confidentiality of the individual internet users. Based on our current experience with public intemet access, we expect to report a highly used and valued service. We are excited about the prospect of expanding our current service in a manner that is impossible with current budgetary constraints. Thank you for your consideration of our application. TIF Applicatioli: FORM 4B FORM 4B Budget City of Lubbock wpplicant Lubbock City -County Library If applying for branches, please complete the following: Number of Branches applying for TIF Funds: Three (3) Name(s) of Branches applying for TIF Funds: Central Site Category Description of requested item or service" Total I. Telecommunications costs 12 Monthly-ISDN and Internet Charges* $ 30 2. Internet Connectivity Hardware 1 ISDN Router 6,500 1 12-Port Ethernet Switch 700 I Multifunction PC Server 1 Server 5 000 4. Workstation(s) 5. Network Printer (s) G. Cable and Cable Hardware . Installation costs 1 ISDN PRI Installation 500 1 Internet Connection Installation 2 500 S. Software 10 - User Netware License 650 9. Training � �=- 10. Travel ($500 limit --transportation only) Total Direct Expenses 45,850 I approv budget for this project and agree to abide by all financial guidelines. a October 23, 1997 Signature of AuthMzed Official Date Windy Sitton, MAYOR Typed Name and Title •This form may be reproduced. Additional lines may be added as needed. Libraries with branches should submit a single budget for each branch. In other words, if a main library applies with two branches, the application will consist of three budgets (one budget for each entity). The budget for the main library should be submitted first and be followed by each additional budget for branches. The budget for each branch should indicate the name of the applying branch in the applicant May be eligible -for additional discount. " List the items or services you intend to acquire using TIF funds. TIF Application: FORM 4E r.pplicant City of Lubbock Lubbock City -County Library FORM 4B Budget If applying for branches, please complete the following: Plumber of Branches applying for TIF Funds: Three (3) Name(s) of Branches applying for TIF Funds: Godeke Branch Library Category Description of requested item or service's Total I. Telecommunications costs 12 Monthly ISDN Charges $ 840 2. Internet Connectivity Hardware 1 Pipeline 50 ISDN Router 10500 1 1 -Port 100 Basetx Ethernet Hub 1,500 3 100 Basetx NICS 37 I Multifunction PC Smer Proliant 800 Server and 3-COM Terminal Server 7,200 4. Workstation(s) 2 Multime a . or stations 5,000 5. Network Printer (s) 6. Cable and Cable Hardware 1,000 , 24-Port Patch Panel, 24 Wall Jacks, Cable tools and components 820 '. Installation costs Labor for cabling 1,800 ISDN Installation 250 8. Software 10 - User Novell License 650 9. Training 10. Travel (S500 limit --transportation only) Travel to required TIF training_ 500 Total Direct Expenses 1 $20,435 177budget or thiZct and agree to abide by all financial guidelines. October 23. 1997 Signature of AuthodW Otficlal Date Windy Sitton, MAYOR Typed Name and Title This form may be reproduced. Additional lines may be added as needed. Libraries with branches should submit a single budget for each brand In other words, if a main library applies with two branches, the application will consist of three budgets (one budget for each entity). The budget for the main Library should be submitted rust and be followed by each additional budget for branches. The budget for each branch should indicate the name of the applying branch in the applicant May be eligible for additional discount. " List the items or services you intend to acquire using TIF funds. TIF Application: FORM 413 FORM 4B Budget City of Lubbock Applicant Lubbock City -County Library If applying for branches, please complete the following: Number of Branches applying for TIF Funds: Three (3) Name(s) of Branches applying for TIF Funds: Patterson Branch Library Category Description of requested item or service" Total I. Telecommunications costs $ 2. Internet Connectivity Hardware 1 Pipeline 50 ISDN Router 1,500 100 Basetx NICS 375 1 16-Port 100 Basetx Ethernet Hub 1,500 3. Multifunction PC Server 1 Proliant 800 Server 56000 4. Workstation(s) 2 Multimedia Workstations 5,000 5. Network Printer (s) 6. Cable and Cable Hardware 1,000 Cable,. 24—Port Patch Panel, 24 Wall Jacks Cable tools _ 820 i 'k Installation costs Labor for cabling 1,900 S. Software 10-User Novell License 650 9. Training 10. Travel ($500 limit --transportation only) Total Direct Expenses $16,745 i 1 approve udget fo this pro'ect and agree to abide by all financial guidelines. October 23, 1997 Signature of Auihc8zeofficial Date Windy Sitton, MAYOR Typed Name and Title *This form may be reproduced. Additional lines may be added as needed. Libraries with branches should submit a single budget for each branch. In other words, if a main library applies with two branches, the application will consist of three budgets (one budget for each entity). The budget for the main library should be submitted rust and be followed by each additional budget for branches. The budget for each branch should indicate the name of the applying branch in the applicant 15 List the items or services you intend to acquire using TIF funds. TIF Application: FORM 413 Applicant City of Lubbock Lubbock City -County Library FORM 4B Budget If applying for branches, please complete the following: Number of Branches applying for TIF Funds: Three (3) Name(s) of Branches applying for TIF Funds:'Groves Branch Library Category Description of requested item or service's Total I. Telecommunications cons $ { 2. Internet Connectivity Hardware 1 Pipeline 50 ISDN Roue r 10500 3 100 Basetx NICS 375 1 16-Port 100 Basetx Ethernet Hub 1,500 3. Multifunction PC Server 1 Proliant 800 Server 5,000 4. Workstation(s) 2 Multimedia Workstations S. Network Printer (s) 6. Cable and Cade Hardware 1,000 Cable, 24 Port Patch Panel, 24 Wall ac s, Ca a tools and components 820 7. Installation costs Labor for cabling 1,900 S. Software 10 - User Novell License 650 9. Training 10. Travel ($500 limit --transportation only) Total Direct Expenses $16,745 I approve the _ Windy Sitton, MAYOR Typed Name and Title to abide by all financial guidelines. October 23, 1997 Date *This form may be reproduced. Additional lines may be added as needed. Libraries with branches should submit a single budget for each branch. In other words, if a main library applies with two branches, the application will consist of three budgets (one budget for each entity). The budget for the main library should be submitted first and be followed by each additional budget for branches. The budget for each branch should indicate the name of the applying branch in the applicant " List the items or services you intend to acquire using TIF funds. 7