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HomeMy WebLinkAboutResolution - 3704 - Lease Agreement - FAA - Land & Hanger, LIA - 09_12_1991j Resolution No. 3704 September 12, 1991 I' Item #13 r I' �I u HW:js RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock Lease No. DTFA07- 91-L-01216 with the United States of America, Department of Transportation, Federal Aviation Administration, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 12th ATTEST: day of September , 1991. B. C. MCMINN, MAYOR 5Avaxjl�' LV4'-r4'n /7 � r anette Boyd, City Secretary APPROVED AS TO CONTENT: ern E. Case, Director of Aviation APPROVED AS TO FORM: Harold Willard.- Assistant'City Attorney Lease No. DTFA01-91-L-01216 ACKNOWLEDGEMENT IRanette Boyd certify that I am the City Secretary (Name of certifier) (Title of certifier) of the entity named in the attached lease agreement. I also certify that B. C. McMinn ame of signatory is the Mayor (Title of signatory) and is authorized to sign this lease agreement and bind said entity to the terms and conditions of this lease agreement. 12 (Signature of certifier) Ranette Boyd, City Secretary f� z --- ('(54 DEPARTMENT OF TRANSPORTATION Federal Aviation Administration 800 Independence Avenue, SW Washington, DC 20591 Attn: Arthur P. Bona, Jr.; ALG-240 Lease No. DTFA07-91-L-01216 Page 1 of 4 THIS LEASE is made and entlere� into n tthisg tf�g 26th day of September , 19 91 , by and between e ity of i,ubbocic, exTg! hereinafter referred to as the lessor and the UNITED STATES OF AMERICA, Department of Transportation, Federal Aviation Administration, hereinafter referred to as the Government. WITNESSETH: The parties hereto for the considerations hereinafter mentioned, covenant and agree as follows: 1. The lessor hereby leases to the Government the following described premises: Approximately 40,000 square feet of newly -constructed hangar space at the Lubbock, Texas, International Airport . Said space will be constructed in accordance with the specifications contained in the Request for Propo als dated -July 11, 1991. 2. To have and to old said :;eemises with their appurtenances for the term beginning through December 31, 1992 subject to the termination ap'd renewal rights as may be hereinafter set forth. 3. The Government shall pay the lessor the annual rent of $118,800.00 at the rate of $9900.00 per month in arrears. All rent shall be prorated based on actual occupancy of the leased premises. Rent checks shall be made payable to the lessor at the address shown elsewhere in this agreement. 4. The lessor shall furnish to the Government, as a part of the rental consideration, the following: a. Adequate heat in the building to maintain a temperature of 72 degrees (F) whenever the outside temperature is 65 degrees (F) or below. b. Hot and cold running water for all purposes, including drinking water. c. Sanitary facilities including showers for male and female employees. Lease No. DTFA07-91-L01216 Page 2 of 4 d. The hangar space shall be square or rectangular in shape without center supports. A hangar door leading to the airport ramp area with dimensions of 100 feet by 24 feet shall be provided. Access to the airport taxiways and runways is required. e. Security fencing and lighting around the leased premises. Additional security devices may be specified at a later date. The reimbursement of costs for any additional security devices shall be the subject of negotiation and agreement by both parties to this agreement. f. 1500 - 2000 square feet of finished office space shall be included within or attached to the hangar space. Sufficient fluorescent lighting and office grade wall and floor coverings shall be provided. Adequate heating and air conditioning within the office area is required to maintain a comfortable working environment. g. An overhead -type, electrically operated garage door and access to a public highway shall be provided. Said garage door and access road shall be sufficiently sized and durable to allow easy passage by semi -tractor trucks with trailers into the hangar facility. The floor of the hangar facility shall be concrete of a sufficient thickness and reinforced as necessary to support semi - tractor trucks with trailers. This floor shall be sealed to prevent absorption of oil drips and spills. h. Lighting in the hangar bay areas shall be a minimum of 30 foot candles. i. The building shall be fully secured with locking devices installed on all building openings. All locking devices shall be of a type specifically designed to deter tempering and break-in. All exterior doors shall be equipped with pinless hinges. j. Utility meters shall be installed in such a way that they may be read without compromising building security. Outside or remote meter reading is highly desirable. k. Three telephone lines shall be provided. Push-button telephone instruments shall be provided and installed at locations that will be determined at a later date. 1. 100 KVA power shall be provided. A sufficient number of electrical outlets shall be provided within the hangar and office area for facilities of this type. Lease No. DTFA07-91-L-01216 Page 3 of 4 m. The hangar area shall be provided with a sufficient number of exhaust fans that vent to the outside. These exhaust fans must be of sufficient size and number to rapidly evacuate engine fumes and other odors from the hangar bay area. n. The leased premises shall be constructed to meet all applicable local fire and building codes and ordinances. 5. This lease may be renpVy at the option of the Government from year to year at an annual rate of ,800.00 and otherwise upon the terms and conditions herein specified. The Government's option shall be deemed exercised ang 0 the lease renewed each year for one year unless the Government gives days notice that it will not exercise its option, before this or any renewal thereof expires; PROVIDED, that no renewal thereof shall extend the period of occupancy of the premises beyond the 31st day of December, 1996 ; AND PROVIDED FURTHER, that adequate appropriations are available for the payment of rentals. 6. 'The Government shall have the right during the existence of this lease or any renewal thereof, with the concurrence of the lessor, to make alterations, attach fixtures, and erect additions; structures, and signs in or upon the premises hereby leased. Said fixtures, structures, and additions shall be and remain the property of the Government and may be removed by the Government prior to the expiration of termination of this lease or any renewal thereof. 7. The lessor agrees to make monthly utility payments for all utility usage associated with the leased facility. Every three months the lessor will submit an invoice of all utilities with copies of actual utility bills to the Contracting Officer. The Contracting Officer will review the invoice and promptly process payment of the consolidated utility bill to the lessor. 8. The lessor agrees that all present and future costs associated with taxes, insurance, assessments, maintenance, lawn care, and other charges except actual utility charges of consumed utilities are included in the rent charged to the Government. The scheduling of routine maintenance and repairs that may become necessary to the leased premises shall be accomplished by mutual agreement between the lessor and the Contracting Officer. 9. The lessor shall provide as soon as possible and not less than 15 days of execution of this lease agreement two sets of construction drawings. The Government shall provide the lessor with any comments and will show any modifications required on the drawings and return on copy of the Lease No. DTFA07-91—I:-01216 Page 4 of 4 drawings with modifications shown within 15 days of receipt. Any costs associated with any modifications determined to be outside the scope of the specifications contained in the Request for Proposals will be subject to negotiation and mutual agreement by the lessor and the Government. 10. Any modification(s) to this agreement shall be reduced to writing and signed by the Government and the lessor. Said modification(s) shall be sequentially numbered and be incorporated into this agreement. All consolidated utility bills and necessary correspondence to the Government shall be sent to: Federal Aviation Administration 800 Independence Avenue, SW Washington, DC 20591 Attn: Arthur P. Bona, Jr., ALG-240 All rents, condolidated utility bill payments, and necessary correspondence to the lessor shall be sent to: Mr. Rod Paine Deputy Director of Aviation for Finance/Marketing Lubbock International Airport Route 3, Box 389 Lubbock, TX 79401 11. The following additions and attachments are included and made a part of this lease agreement. a. General Provisions of U.S. Government Leases (10 pages). b. Request for Proposals dated July 17, 1991. (4 pages). c. Acknowledgement Form. (1 page) IN WITNESS WHEREOF, the parties hereto have hereunto subscribed their names as of the date first above written. LESSOR UNITED STATES OF AMERICA By: Z�' Title: Mayor Title: Contracting Officer 3 7e q DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION 800 Independence Avenue, SW Washington, DC 20591 Attn: A.P. Bona; ALG-240 Introduction: Date: JUL17 in The Federal Aviation Administration (FAA), an agency of the Federal Government is interested in leasing approximately 40,000 net square feet of hangar/warehouse type space. Included within this space approximately 1500 to 2000 net square feet of office space is also required. Parking for 10 vehicles is required immediately adjacent to the space is also required. Location: The location of the leased space must be within an area defined by the limits of the Lubbock, Texas, International Airport Offerors are required to provide evidence that they have or will be able to obtain an interest in real estate within the limits of the above -described area that will enable to supply the required space. Evidence may consist of leases, Deeds of Ownership, or other evidence attesting to their ability to secure realty and provide the required space. This evidence must be submitted as a part of the initial proposal submitted by the offeror. General Specifications: 1. The building shall be square or slightly rectangular in shape without center supports. Taxiway/airport ramp access is required. 2. A hangar door with at least 100 feet opening area is required on the airport ramp side of the building is required. The building height should be sufficient to allow twin -engine corporate type aircraft to enter the building. 3. An overhead garage door (electrically operated) with dimensions that will enable semi -tractor trailers to pass through is required on the wall opposite the hangar door. 4. Access from the garage door to a public highway is required. This access should be sufficient in layout and durability to enable passage by semi -tractor trailers. 5. Lighting in the hangar bay area should be a minimum of 30 foot candles. 2 6. The office area layout should generally follow an open bay layout with a doorway to the outside and two doorways into the hangar area. The office area should be finished office -type space with sufficient florescent lighting and office -grade floor and wall coverings. The office areas must be air conditioned and heated. Individual mens and ladies rest rooms with shower stalls are required. A separate conference room of approximately 16 feet by 25 feet with two doors is required within the office area. 7. The hangar bay area need not be air conditioned but heating is required. Exhaust fans that vent to the outside are required and their size and number should be sufficient to displace engine fumes and other odors in a rapid manner. S. The building should meet NFPA and local codes and ordinances. 9. 100 KVA power is required and a sufficient number of outlets should be installed in the hangar and office areas for structures of this type. 10. Three telephone lines should be installed. Telephones instruments shall be provided and installed at locations within the building to be specified at a later date. 11. The building shall be'fully secured with locking devices installed on all building openings. All door and other hardware (pinless hinges, etc.) shall be of a type designed to deter tampering and break-in. Additional security devices (fencing, lighting, etc.) may be specified at a later date. 12. Concrete flooring in the hangar area shall be of sufficient thickness and reinforced as necessary to support semi -trailer trucks. Floors shall be sealed to prevent absorption of oil drips and spills. 13. Utility meters shall be installed in such a way that they may be read without compromising building security or integrity. Outside or remote meter reading is preferred. 14. The offeror should indicate when the space will be available for inspection and occupancy. Time is of the essence in this solicitation, the FAA desires to take occupancy within 60 days of award. These specifications are subject to change or revision. If changes or revisions are required after acceptance of an offer, changes/revisions will be subject to negotiations and written agreement acceptable to the FAA and the selected offeror. Utilities: The successful offeror will be expected to make monthly utility payments for all utility usage associated with the building. Every three months, the successful offeror will submit an invoice for all utilities with copies of actual utility bills Officer will promptly successful offeror. to the FAA Contracting Officer. The FAA Contracting process payment of the consolidated utility bill to the 3 FAA reserves the right to make modifications, install fixtures, and/or erect additions to the requested space. Said modifications, fixtures, and/or additions shall remain the property of the Government. FAA shall seek approval of the successful offeror prior to making any addition or modification to the building. Said approval will not be unreasonably withheld by the successful offeror. All offerors shall submit proposed floor plan drawings and specifications of the building as a part of their offer. Said plans will be reviewed against this request for proposals for conformity. The successful offeror will supply a set of "as built" or "as modified" plans within 30 days of lease execution or building acceptance which is later. Life -cycle costs, time of delivery, and conformity with this request for proposals will be the primary rating criteria for selection of the best offer. Lease Terms and Conditions: The FAA will enter into a lease for a firm term of one year with four 1-year renewal options. The FAA will require the right to terminate the lease upon 30 days written notice to the lessor after the first year of the lease. The continuation of occupancy beyond the first year is not guaranteed. The possibility of continued occupancy beyond the last optional renewal period in unknown. The successful offeror will be expected to execute a standard U.S. Government Lease agreement and agree to all applicable general provisions. Attached are copies of the standard lease form and general provisions. Offers: Interested individuals wishing to respond to this proposal should submit to the FAA Contracting Officer a detailed proposal that includes the per square foot, monthly and annual rental rates that would be charged to the FAA for supplying space in accordance with this request for proposals. All taxes, insurance, assessments, maintenance, lawn care, and other charges except utility charges should be included in the proposed rental rate. Janitorial 4 cleaning services are not required. Offerors should also include in their proposal all information requested by this solicitation and any other information they deem appropriate in connection with this request for space. Initial offerors are due to the FAA Contracting Officer at the address shown on the first page of this request for proposals by the close of business on August 8. 1991 . All offers will be evaluated and offerors will be given the opportunity to correct errors/omissions and/or respond to questions concerning their offers, if any, from the Contracting Officer. The final award will be made by the Contracting Officer. Questions concerning this request for proposals should be directed to the Contracting Officer or his designated representative as identified below.. Arthur P. Bona FAA Contracting Officer 202/267-8871 Jack Mi 1 Ts FAA Contracting Officer's Representative 202/267-3523