HomeMy WebLinkAboutResolution - 081370E - Urban Planning Grant Award - HUD - 08_13_1970RESOLUTION ACCEPTING AND PROVIDING
FOR THE EXECUTION OF A PROPOSED
URBAN PLANNING GRANT AWARD
WHEREAS, under Section 701 of the Housing Act of 1954, as amended,
the United States of America (herein called the "Government") has tendered to
City of Lubbock, Texas (herein called the i "Planning Agency") a proposed
Urban Planning Grant Award under which the Government agrees to make a
Grant to the Planning Agency to aid in financing a Program, designated Program
No. Tex. P-309; and,
WHEREAS, the Planning Agency has given due consideration to said
proposed Grant Award; and,
WHEREAS, the Planning Agency is duly authorized, under and pursuant
to the Constitution and laws of the State of Texas, to undertake and carry out
said Program and to accept the Grant Award; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. The proposed Award, designated "Comprehensive Planning
Assistance Grant, Program No. Tex. P-309", consisting of Parts I, II, and: III,
- under and subject to the provisions, terms and conditions of which the Govern-
ment will make an. Urban Planning Grant under Section 701 of the Housing Act
of 1954, as amended, to the Planning Agency to aid in financing the cost of
Program No. Tex. P-309, situated in Lubbock, Texas, is hereby in all respects
accepted.
SECTION 2. The Mayor is hereby authorized and directed to execute
said Grant Award in two (2) counterparts on behalf of the Planning Agency, and
the City Secretary -Treasurer is hereby authorized and directed to impress and
attest the official seal of the Planning Agency, if any, on each such counterpart
and to forward such counterparts to the Department of Housing and Urban De-
velopment, together with such other documents relative to the acceptance and
execution thereof as may be required by the Government.
SECTION 3. The Mayor of this Planning Agency is hereby authorized to
file requisitions, together with necessary supporting documents, with the Govern.
ment, from time to time as Grant funds are required, requesting payments to
be made to it on account of the Grant provided for in the Award, and to do and
perform all other things and acts required to be done or performed in order to
obtain such payments.
SECTION 4. The Planning Agency agrees to abide by all of the provisions
terms, and conditions of said Grant Award.
SECTION 5. This Resolution shall take effect this 13th day of August,
1970.
Passed by the City Council this 13thday of AUGUST/ , 1970.
ATTEST:
La enia Lowe, Ci Secretary -Treasurer
APPROVED:
d O. Senter, Jr., Cit ttorney
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A:PA.L=. ,1 T OF MUSING -KND UR:'itei ZaYL'IAP:• nz
CON020 •�.iSIVE PUN'11,12* ASSISTANCE GMri' t.
(S IOX 701, ROUSM ACT OP 1954, AS A:•.�� MA-D)
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, . NOTICE OF • GRAIiT A'rlARD
-. ProLwam V. Tex. P-•309..
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Disaster Project.
{ -Planning Agency: City of • Lubbock, Texas
Grant'Period: July 119- 1970, to June 30, 1971
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Amount of Grant: $400000.00
The Plawnirg A;,ency .identified above is hereby wiarded a grant, authorized
under Section 701 of the Housina Act' of 1954, as mended, in the e:rount and
for the period specified above, for the purro3e of assisting tha Pl =ing
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Agency in carrying out the activities described in its annual worts program :.
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and budget, as par"a of ano7era11 pr.��.a of planning an3 planning assistance
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descricL3 in its sta'�wnt of long Meru co.t ant ar.3 approach app:oved by
the Gwera.:rnt end designed to achieve specific goals and objectives responsive .
to the reeds of the state and of areas -and localities vitnin the state. In
accepvinZ this grant, tee Planning. Agency agn�es (1) to utiliza ti- grant in
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�.c,...: ca wi.,:� t� annual :roe.. program and budget an3 sate=ent of long-term
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approach and objectives, (2) to convly with all conditions to,this grant set
forth in Part II of this docu.:.ent, and (3) to comply with the Requirements of
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:the Comprehensive Planning M%nibooss I and II ND 6041.1 and m 6042.1).
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The follo.ring docu,:.ents. referred to above are incorporated in and made .part
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of this document:
1. -PART 11, Terri arA Conditions Governing Grants for Planning '
and Planning Assistance. `(Section 701, Sousing Act of 19'4,
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Appro ed. Annual Vork P�rogras, .. attached hereto as
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:.. PART II
TERMS AND CONDITIONS GOVERNING GRANTS FOR
I P-ANNING AND PLANNING ASSISTANCE
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(SECTION 701, HOUSING ACT OF 19548 AS .&MENDED)
;Z ha grant is subject to tha conditions listsd balpw.
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1. .'' Dal-initions, as used in th_sa conditions:
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"HUD" means the Departmant of Housing and Urban Developmant
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or, as tha contjxt may requira, tha S -cr,-tary of Housing and Urban
Davelopmant, or other person duly authorized to parform th' functions.
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to be parformad under this Contract by HUD as that term is used in
thasa conditions.
(b) "Approved annual work program". means the annual work program,
or any rev is ions to the, work program, approved by a duly authorized
official of HUD.
(c) I'Approvad activities" means those activities da-scribed in tha approved
annual work program..
(d) "Program funds" consist of�all amounts, including the value of services
and contributions other than cash, received by tha Grantee for the
approved activities, whather such amounts are derived from Federal
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or non-Fadaral sourcas .
2• ._.Use of Program Funds. Program funds shall ba used only for those ex-
panditures incurred spacificaliy for approvad activities and in conformity
: =.;'.with the latest budget approved ey a duly authorized official of HUD and
with thass terms and conditions.
Tha Planning Agency will develop and establish, subject to approval of
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tha Govarnmant, operating rules and procedures in areas datermined
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..by tha Govarnmant to ba necassary for effective and efficient administration
of grant funds, including but not Iimitad to staffing, procuramant, sub- -
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contracting, travel, employee benefits, and accounting procedures.
This grant shall ba da mad subject to these rules and procedures, and
tha Planning Agency shall adharo to them to th3 same extant as if the y.
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rules and proceduras were expressly set forth in this grant document.
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3. Non-Fadaral Shaya. Expanditures :or contributions used as the non-
Fad�ral share shall reprasant at least the amount. specified in tha approved
work program and ba used directly in connection with the. approved activities.
No portion of the non-Fadaral share shall ba dzrivad, from otner Fadaral
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,scur~ce5 or consist of services, property, or Funds used as the non-
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F dzral share: undar other programs or grants. The Granta-a snail main-
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the rate of contribution of the non-Fadaral share so that throughout
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t:�.. grant p..riod grant Funds will .not be used to bay For a substantially
larger percentage of costs of the approved activities than tha parcantaga
of total grant Funds bears to. the total amount of tha non -Federal share.
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Grant Paym3nts. This grant is for a twelv.: month period and shall ba-
male in amounts covaring reasonable and prop.:r expenditures during;
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that pariod, tiny accordanca with the approved budgat. Obligations neces.
sarily incurrabut not payable during the pariod will, if otherwise
prop arly attributable to approved activities, ba ragardad as a proper
item for raimburscment subject to adjustments as may ba appropriate
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when actual costs are recorded and audited in the subsequent pariod.
Grants shall be paid in monthly installments to r�imbursa tha Planning
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Ag,:ncy for igibla expenses incurred. To ootain any grant payment,
th_ Planning Agency shall: (a) file its requisition for payment on the
Forms prescribed by HUD, accompaniad by avidence satisfactory to HUD.:.
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Justifying requast for payment and demonstrating that the amount sought
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is reasonabla and the purposes for which raimbursament is raquasted
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ara approved activities, and (b) comply with all applicable conditions
to this grant.
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Government's Obligation. Subject to;tha other conditions hereof, HUD
will honor requisitions in amounts defined by HUD to be proper to ensure
the carrying out of tha approved annual work program and payment of
eligible costs. HUD may alact by notice in writing not to make a pay-
mint of grant Funds For any of the reasons listad in Section 71 of this
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document relative to termination or suspension.
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Establ ishrnant and Maintananca of Accounts. The Planning Agency shall
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establish for the approved activities, in conformity with such require-
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mants as may ba sstabl ishad by HUD to fac it itate administration, sepz.r-
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ate accounts to be maintained witl>in its existing accounting system or
sat up ind?pandantly. Such accounts are r;:Ferred to in thase conditions
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�collactively as the "program account." The Grant:-e shall appropriately
racord in tha program account 'all program funds as that term is defined
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in Section 1 of those conditions.
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DocurY.entation of Activity Costs. All costs charged; to tha program account
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shall bs supported by properly executed payrolls, time records, invoicas,
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contracts, and vquchars evidencing in proper detail the nature and pro-
priaty of tha charges. X11 accounting records shall readily provida a
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breakdown of activity costs in accordance with the l ine items shown on
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the lat_st approved budgst. Such records, togathar with supporting docu-
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mants, shall ba k3pt saparataly from other docum_nts and records and
shall be maintained. For. a pzriod.oF three years aft.:r receipt of the final
grant- payment.
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8. ,
Audit and rRaviaw. . Th,-- program account and all racords pertaining to
the program account shall be subject to Fedaral audit to datarmina if
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costs incurred in connection with the approved activities ara reasonable
and proper, hava baan datermin3d generally by accepted accounting
principles, andara not prohibited by thasa conditions, the 701 program
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guides, or previous decision of a duly authorized official of HUD.
9.
Records and Inspections. Tha Planning Agency shall maintain full and
-accurat.3 records with raspact to -all matters pertaining to the approved
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:activities covirad h3raundar. Th.; Governmant's authorized rapresen-
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tativ::s shall have Fraa acc.;ss at all proper times to such records, and
tha right to examin.; and audit the same and to make transcripts there-
from and to inspect all data, documents, procaadings, and other matters
related to tha approved activities.
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10.
Raports and Information. The* Planning Agancy will; at such times and
in such manner as HUD may require, furnish HUD with p.:riodic reports
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and statamants par^taining to tha approved activities and annual work
program and other ralatad matters covered haraundar.
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Tarmination or Suspansion of Grant. The Govarnmant may by written
notice terminate or suspend a grant in whole or in part, or withhold
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paymant, in the avant that it finds that the Planning Agancy has (a) Failed
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to comply with Federal law or with any of thasa conditions, (b) Failed to
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carry out the annual work program asapprwad; (c) made unauthorized
or improp3r use of grant funds, (d) submitted any application, report,
or other documnnt which contains a misrepresentation of a material
natura or is incorrect or incomplete .in any material respect; or (a) if
for any reason continuaticn of the approved annual work program is rendered
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improbable, unfeasible, impossible, or illagal . The Planning Agancy
shall take such action relative to termination or suspension as may be
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requirad by the Govarnment in tha notice of termination of suspension.
In such case termination or suspension shall not affect any otharwis2
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val id and allowabl a obl igations made in good faith prior to receipt of
notice of termination or suspension.
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Political Activity. No portion of program funds shall be used for any
partisan political activity or to further the el action or defeat of any
candidate for public office. All employees of the Planning Agancy shall
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observ3 the limitations on political activities to which thay may be subject -
under the Hatch Act (5 U S.0 1501 at seq., 18 U' S C. 595).
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Interest of Public Officials and Employ,:as. No oFficar or employea of
the Planning Agancy and no mambar of its governing body, and no other
public official oP thi locality in which the approved annual work program
or its components will ba .-carried out who exercises any functions or respon--. •. '
sibil it i as in the raviow or approval ' of the undertaking or carrying out . .
of such program shall (a) participate in any decision relating to any
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-contract nag6tiated under this grant -which affects• his personal interest
or the interest of any corporation, partnership, or association in which
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h;� is, diractly or indirectly, intarested, or (b) have any financial interest,
direct or indir-tct, 'in such contractor in the work to ba performed under
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such contract .
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V"Intarest of Certain Fadaral Officials. No membar of or delegat.; to the
Congrass of the United States of America, and no resident Commissioner,..
shall be admittad to any share or part hereof or to any benefit arising
harafrom.
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Sonus or (-.0'ammission. Tha Planning Agency shall not pay any bonus
or commission for tha -purpose of obtaining approval of the application
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for the Fedaral financial assistance provided for herein, or any other
approval by tha Government which may ba nacessary in connection with
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carrying out tha approved program.
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Equal Employment Opportunity. In carrying.out of tha approved program,
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the Planning Agency shall not discriminat.;,against any omployse or appli-',"
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cant for employment bacausa of race, religion, color, sex, or national
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origin. The Planning Agency shall taka affirmative action to ensure
that applicants are employed and that employees ara treatad during +
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-.employment without regard to thair race, religion, color, sax, or national)
origin. Such action shalt include, but not be limited to, the following:
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employment, upgrading, demotion, or transfer, recruitment or recruit- "`
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ment advertising, layoff or termination, rates of pay or other forms of
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compansation, and selection for training, including appranticaship.
Tha. Planning Agency agrees to post in conspicuous places, available to
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:mployaes and applicants for amploymant, noticas to be provided by
tha Government ratting forth th3 provisions of this nondiscrimination
clause. Tha Planning Agency will, in all solicitations or adv_rtisements
for employees placed by or on behalf of tha Planning Agency, state that
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all qualified applicants will raceive consideration for employment without
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regard to raca, religion, color, sex, or national origin. The Planning
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Agency will incorporate tho foregoing raquiramants of this paragraph
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in all of its contracts for work under the approved program, other than
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contracts for standard commercial supplies or raw materials, and will
raquir;; all of its contractors for work under the approved program to
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incorporate such raquiramants in all subcontracts For such work.
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Complianca with Title VI of tha Civil Rights Act of 1964. Tha Planning
Agency shall comply with Titlu VI of the Civil Rights Act of 1964 (78 Stat.
214), and with the regulations and requirements of HUD issued pursuant
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tharato (24 CFR Subtitle A, Part I, Section 1 , 1 at. saq.),. and with the
assurance by the Planning Agency pursuant thereto.
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Publication, Raproduction, and Use of Material. All published material
such as 'reports, maps.. and other documents prepared in connection with
the approval activities,, excapt that -prepared for internal use of thy:
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Planning 4gency, shall contain an appropriate notice of the grant providad
by HUD.
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No material preparnd in connection with the approved activities shall
be subject to copyright in the United States or in any other country.
HUD shall have unrestricted authority to publish,, disclos::, distribute,
and otherwise use, in whole or in part, 'any reports, data, Or other
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materials prapared with program funds.. 1
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WaiVars or RL-visions. A waivar of any condition to this grant or any r3- ;
vision to tha approved annual work program must be in writing from a
duly authorized official of HUD.
S.—.V.—guarding Oparations and Funds. Tha Planning Ag6ncy will safeguard
all funds becoming available to it for approvad activities undar this
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grant, including funds becoming available to it for deposit, or deposited,
in tha program account by insurance or eidal ity bonds or by Viking such other.
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as may ba approvad by aHUD as shall be consistent with its normal-,
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practices. Such insurance or fidelity bonds shall be of such typos, in
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amounts, and with such coverages and. otherwise as shall ba satis-, ..
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factory to HUD and proper•, and adequate for. the purposes of this grant.
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��� ATTACMENT F 'to ,Planning Officer
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YCS-34' (Rev.:
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1/5/70) Re P ort
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PART III
CITY OF LUBBOCK, TEXAS. -
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APPROVED ANNUAL WORK PROGRAM -
sbboc1C_pisaster Pro sect
tTex P-309
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CONTENTS
A. Annual Work Program.Budget
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B. Tabular Summary of Annual Work Program
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C. Annual Work Program and Allowable Overbead Desiption
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• �+, `.' \!!A\.� 111111 1.1A �1 ff1-Aif-,' 11 e%+ 1, ^-1111M ^J+ +1l1Q
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EXHIBIT B.
TABULAR SUMMARY .OF ANNUAL WORK PROGRAM
Program Area
Schedule for
:Total
Work Activity
-. Performance Agency Staff
Consultants
Cost
(Man
(Man -
.(Start) (Finish) days)
(Cost)
days)
(cost)
,A'. •:Coordinating Mechanism 8-70 7..-71 300
Y
•$151000
$ I5, 000
B. Land Use and Building
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' Conditions Survey in
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+�cluding necessary
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"ma in
pp g
; 8 ?0 I -? 1 200
5; 000
125
$10, 000
15,000
C. Review and Updating
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of Population and
Economics Report
11-?0 7-7I. 1IO
2,780
18I
I4 442
I7,500
D. Review and Updating
of Other_ Planning
F
Work
2-71 2-71 110
2, 778
119
91500
121500
Total
?20
$25, 558
.-425 .::
$ 33, 942
$ 59,500
y : Namz of rlannin" Agency:
. U.S. ..�:'.Uaal.•:i.:S �� u•��1;'li l'•: `�:•LtjP:.. D3:'..•::4?. t•Z-.'{1
•.. .♦ .1•fy-J.,. 7.• ••• 1=•.� }� s ;•.,i • �+. IL\ �../r�..• ••�.� fin.?�,.. - -
.�•. ,•C<•:••.! ji:i'.L:� �a.."J.1�(.t J1.1.C:j ! •C.t; ,i•L . .
:!..... :1i.;i. ��Gi:n '}�si0a�::I .i3UF�L9' City of Lubbock
• Nrcj,::r#" No. CX. P-30.�L._...._.
'~• •Sllbidl- "0='i.vs.2ls. grind 6 coii� C.''• . Or i.n7.�.?.al or GY'iJrit �wi'�.GCj
•c'\:%� list�:o:� j 02'i�;7ix3l a?iiC� Coj�ics for rev:i.sod July- 1 i0 to 1 7l
• blul�ct x,itha.:x ;-h o.'.•l.j; niil Lofi•�:1.: .- 2--
I Bilagct 10. z
]VT ES OF Piu't IOUS BUD: Lei r,Pi :O ;rrLS (if • This , Is. A RaW.sed rucljc..
Blidget, A:o. 1,..,�une Qi�r..� '19,?Q , I74test Appxvv�11.i3udget i:o.� §ame 19.......,
Ser.-vices by.
AL1AL.•':1'l�.i
Staff.
,Ovhe*r }'ublic
Consul.ti-a
Allow ble
CAj'i,GO,'%
�al.� x•ies
AgcnciAS
Services
Oticr'rt1d
'Po+:,�l '
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LOCAL:. MS
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D7.STRIC 5(SU5-.
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COMB-1. D= V.'- DIST.
CIT3 F,S OVER
0 000 25 558 33.942 500 60 000
CO3T- , .
$�5.8-..���.:$�3�•9,..=42...,..,....--1..-.-• $_._:...--SA $ bQ&QQ:
.TOTAL
Feclezal She're i:or\--Fed. Share( Total •• HOTA: •i'roject Ins; ection
2 Grant S., Q� .`-����0.000 Fee is included in' cola -man.
L trr2*. (F:) above
total . $ : 40 000'. $. 20 000 $ 60,000 Totpal_.Fee $ '500
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