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Home My WebLink AboutResolution - 3640 - Amend Grant Application - DOT - Capital & Operation Assistance, #TX-90-X196 - 06_13_1991Resolution No. 3640 June 13, 1991 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an application for a grant, under the Department of Transportation, Urban Mass Transportation Act of 1964, as amended, to amend Fiscal Year 1990-1991 grant #TX-90-X196, and to provide for Capital and Operating Assistance for the period from October 1, 1991, through September 30, 1993, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of the Resolution as if fully copied herein in detail. Passed by the City Council this 13th day of 1991. ATTEST: R%.rim' to Boyd, Ci_::y Secretary APPROVED AS TO CONTENT: Larry Vj. Hoff an Direct-br of Transportation APPROVED AS TO FORM: June r"000. �A B.C. Mc inn, Mayor 11 Resolution No. 3640 June 13, 1991 ... ... ------- AUTHORIZING RESOLUTION Resolution No. 3640 Resolution authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Urban Mass Transportation Act of 1964, as amended: WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation program of projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the project costs in the program; WHEREAS, it is required by the U.S. Department of Transportation in accord with the provision of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U. S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprises be utilized to the fullest extent possible in connection with this project, and that definite procedures shall be established and administered to ensure that minority businesses !` shall have the maximum construction contracts, supplies, equipment contracts, or consultant or other services, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LUBBOCK, TEXAS, ON THIS 13th DAY OF JUNE , 1991, AS FOLLOWS• 1. That the MAYOR is authorized to execute and file an application on behalf of the CITY OF LUBBOCK, TEXAS, with the U. S. Department of Transportation to ammend the Fiscal Year 1990-1991 grant #TX-90-X196 and to provide aid in the financing of capital projects for the period of October 111 1991 through September 30, 1993, and operating assistance for the period of October 1, 1991, through September 30, 1992, pursuant to Section 9 of the Urban Mass Transportation Act of 1964, as amended. 2. That the MAYOR is authorized to execute and file with such application an assurance of any other document required by the U. S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the GENERAL MANAGER of CITY TRANSIT MANAGEMENT COMPANY, INC., is authorized to furnish such additional information as the U. S. Department of Transportation may require in connection with the application for the program of projects. 4. That the MAYOR is authorized to set forth and execute affirmative minority business policies in connection with the program of project's procurement needs. 5. That the MAYOR is authorized to set forth and execute grant agreements on behalf of the CITY OF LUBBOCK, TEXAS, with the U. S. Department of Transportation for aid in the financing of the planning, capital, and/or operating assistance program of projects. 6. That the RESOLUTION shall take effect immediately upon its adoption. PASSED BY THE CITY COUNCIL THIS 13TH DAY OF JUNE , 1991. . C. McMinn Mayor ATTEST: Ran tte Boyd City Secretary APPROVED AS TO CONTENT: Larry V7. mafi Director of Transportation APPROVED AS TO FORM: t � V, ') �, " J,/_-/Worth Fullingim Assistant City Attorney R3Q40 SECTION 9 TABLE OF CONTENTS ITEM PAGE I. Resolution Cover Page II. Authorizing Resolution Cover Page III. SF 424 1 IV. Program of Projects and Budget 2 V. Expenditure Detail 3-4 VI. Statement of Continued Validity 5 VII. City Secretary Certification 6 VIII. Intergovernmental Review Certification 7 IX. Charter Service Agreement 8 X. Drug -Free Workplace Certification 9-10 XI. Notice of Public Hearing 11 XII. Annual Submission Status 12 XIII. Copy of Title IV Program Approval Letter 13 XIV. Copy of EEO Program Approval Letter 14 XV. Amended FY 1991 Project Budget 15 XVI. FY 1992 Project Budget 16 XVII. Proposed Capital Project Funding Source 17 XVIII. Proposed Capital Projects Description 18-32 XIX. Proposed Capital Project Implementation Schedule 33-35 XX. Attachment A 36 XXI. Attachment B 37 XXII. Attachment C 38 XXIII. Attachment D 39 XXIV. Attachment E 40 XXV. Attachment F 41 XXVI. Attachment G 42 XXVII. Attachment H 43 XXVIII. Attachment J 44 XXIX. Attachment K 45-46 XXX. Attachment L 47 XXXI. Attachment M 48 OMB Approval No. 0348-0043 APPLICATIUN FUR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE July 1, 1991 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication Construction ❑ Construction I. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ❑ Non -Construction ❑ Non -Construction S. APPLICANT INFORMATION Legal Name City of Lubbock Y Organizational Unit: Transit Department Address (give city, county, state. and zip code) Name and telephone number of the person to be contacted on matters involving P.Q. Box 2000 this application (give area code) Lubbock, Lubbock County John L. Wils lsWi Wilson Texas 79457 806-767-2380 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropriate letter in box) A State H Independent School Dist _ 7 5 B. County I. State Controlled Institution of Higher Learning C Municipal J Private University 9. TYPE OF APPLICATION: D Township K Indian Tribe 5 New ❑ Continuation Revision E. Interstate L Individual F Intermunicipal M Profit Organization If Revision. enter appropriate letter(s) in box(esl ® D G Special District N Other (Specify) A Increase Award B Decrease Award C Increase Duration D Decrease Duration Other (specify) 9. NAME OF FEDERAL AGENCY: Urban Mass Transportation Administration 10. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ASSISTANCE NUMBER: • Amend Grant #TX-90-X196 for the period TITLE Section 9 Capital Projects and October 1, 1990 through September 30, 19 Capital Assistance for the period Octobe 12. AREAS AFFECTED BY PROJECT (cities. counties, states, etc) 1, 1991 through September 30, 1993 Lubbock, Lubbock County, Texas Operating Assistance for the period October 1, 1991 through September 30, 19 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF. Start Date Ending Date a Applicant b Project 10-1-91 9-30-93 19 19 15. ESTIMATED FUNDING 16, IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? WAS MADE LE TO THE a YES STATE HIS TORDER a Federal 00 = 3,759,880 t 3721ON PROCESS FOR REVIEW ON EXECUTIVE ON DATE b NO X1 PROGRAM IS NOT COVERED BY E.O 12372 b Applicant S .00 c State S 175,000 00 d Local S00 1,317,720 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other State S 00 Oil Over h f Program Income S .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? Yes If 'Yes," attach an explanation ® No g TOTAL 7 S 5,648,600 00 1l, TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a Typed Name or Authorized Representative b Title c Telephone number B. C. McMinn Mayor 806-767-3 0 d Signature of Authorized Representative a Date Signed C` June 13, 1991 �Ap roved as to C nt nt Appr ved s to Form kf I ' Larry Hoff Director of Transportation J. orth Fullingim, A sistant SECTION 9 PROGRAM OF PROJECTS AND BUDGET Urbanized Area: Lubbock, Texas Designated Recipient: City of Lubbock Grantee: City of Lubbock Program Number: Section 9 Project Description local federal total I. CAPITAL PROJECTS: a. 80/20 funding: 1. Transfer Center 500,000 2,000,000 2,500,000 2. Two Replacement Vans 26,000 104,000 130,000 3. Two Expansion Vans 26,000 104,000 130,000 4. Passenger Amenties 20,000 80,000 100,000 5. Bus Wash 44,000 176,000 220,000 6. Facility Improvements 2,200 8,800 11,000 7. Contingencies and Administration 5,520 22,080 27,600 subtotal capital 623,720 2,494,880 3,118,600 II. OPERATING ASSISTANCE (up to 50% funding) 1. Amendment to FY 1991 Operating Grant TX-90-X196 * 65,000 65,000 130,000 2. Operating Assistance for Oct. 1, 1991 through Sept. 30, 1992 1,200,000 1,200,000 2,400,000 subtotal operating 1,265,000 1,265,000 2,530,000 III. PLANNING (80/20 funding):** 0 0 0 subtotal planning 0 0 0 TOTALS: 1,888,720 3,759,880 5,648,600 * Amended increase to FY 1991 grant TX-90-X196 from a total of $2,500,000 to $2,630,000; UMTA share amended from $1,250,000 to 1,315,000 * * The FY 1991 grant TX-90-X196 included a two year grant that included FY 1992 2 SECTION 9 EXPENDITURE DETAIL Urbanized Area: Lubbock, Texas Designated Recipient: City of Lubbock Grantee: City of Lubbock Program Number: Section 9 Project Activities Budget Codes Federal Share CAPITAL PROJECTS: a. 80/20 funding: 1. Transfer Center Purchase Land 440,000 Relocate Utilities 580,000 Demolition, Business Relocation 80,000 Architectural/Engineers 86,000 Construction and Landscaping 600,000 Contigencies and Administration 214,000 2. Replacement Vans 1-21 passenger lift equipped/2 wheel chair tie downs 52,000 1-10 passenger lift equipped/4 wheel chair tie downs 52,000 3. Expansion Vans 2-21 passenger lift equipped/2 wheel chair tie downs 104,000 4. Passenger Amenties 16-passenger shelters 70,720 100-bus stop signs 9,280 5. Bus Wash Building 120,000 Parking Lot Improvements 56,000 3 SECTION 9 EXPENDITURE DETAIL Urbanized Area: Lubbock, Texas Designated Recipient: City of Lubbock Grantee: City of Lubbock Program Number: Section 9 Project Activities Budget Codes I. CAPITAL PROJECTS: 6. Facility Improvements Air Compressor Alcove Build Steam Area Improve Oil Drains Lube Room Improvements 7. Contigencies and Administration subtotal capital II. OPERATING ASSISTANCE (up to 50% funding) 1. Amendment for FY 1991 grant TX-90-Xl 96 for period from Oct. 1, 1990 through September 30, 1991 2. Operating assistance for period Oct. 1, 1991 through Sept. 30, 1992 subtotal operating III. PLANNING (80/20 funding): Federal Share 1,600 4,000 2,400 800 22,080 2,494,880 65,000 1,200,000 1,265,000 0 subtotal planning $ 0 TOTAL FEDERAL FUNDING (I, II, and III): $ 3,759,880 4 STATEMENT OF CONTINUED VALIDITY OF ONE-TIME SUBMISSIONS The following documents (and dates submitted to/acknowledged by UMTA) have been submitted to UMTA previously, continue to remain valid and accurate, and do not require revisions or updating: ■ Standard Assurances - August 19, 1985 ■ Transportation Planning Certification - March 30, 1988 ■ Opinion of Counsel - May 6, 1988 ■ Charter Bus Agreement - May 17, 1991 (copy enclosed) ■ Primary Nonprocurement Debarment and Suspension Certification - June 22, 1989 ■ DOT Title VI Assurance - June 14, 1985 ■ Self -Certification - May 8, 1986 ■ Private Enterprise Description - May 8, 1986 ■ Intergovernmental Cooperation Certification - June 12, 1986 ■ Dispute Resolution Process - March 20, 1987 ■ Section 504 Plan Approval - September 28, 1987 ■ MPO Certification - August 5, 1986 The applicant understands and agrees that the use of UMTA fund approved for this project shall be consistent with the applicable sections of the Urban Mass Transportation Act of 1964, as amended, Sections 3, 3(a)(1)(C), 4(i), 6, 8, 9, 9B, 10, 16(b)(2), 18, or 20, or 23 U.S.C. Sections 103(3)(4) and 142; pertinent Federal laws; and pertinent Federal rules, regulations, or circulars; and that the use of UMTA funds is subject to audit and review. Such funds shall be returned to UMTA if, after audit, it is found that they have been used improperly. Further, the applicant certifies or affirms the truthfulness and accuracy of this contents of the statements submitted on or with this statement and understands that the provisions of 31 U.S.C. Sec. 3801 et sea. are applicable thereto. The applicant's eligibility to receive UMTA grants, as originally certified in the Opinion of Counsel, remains in effect. Further signature of the attorney is certification that there is no pending or threatened litigation or other action which might adversely affect the ability of the grantee to carry out the project/program. John L. Wilson Citibus General Manager ��gi Date alo 4 J-4&0,VA_) J� WPrth Fullingim A s stant City Attorney Date ATTENTION: Whoever, in any manner within the jurisdiction of any department or agency of the Untied States knowingly and willfully falsifies or conceals a material fact, or makes any false, fictitious, or fraudulent statements or representations, or makes or uses any false writing or document, knowing the same to contain any false, fictitious, or fraudulent statement or entry, shall be fined not more than $10,000 or imprisoned not more than 5 years, or both. 18 U.S.C., Section 1001 (1982). THE STATE OF TEXAS COUNTY OF LUBBOCK CITY OF LUBBOCK I, Ranette Boyd, City Secretary for the City of Lubbock, Texas, hereby certify that the attached document is a true and correct copy of Resolution No. 3640 as it appears in Volume No. 50A of the Minutes record and as remains on file in the Office of the City Secretary. The Resolution was authorized on June 13, 1991 If I were called upon to testify, I would testify as to my position as City Secretary and that these records accurately reflect the records on file in this office. (Seal) TO CERTIFY WHICH, witness my hand and seal of the City of Lubbock, Texas, this 13th day of June , 1991. Rane to Boyd City Secretary [.1 INTERGOVERNMENTAL REVIEW CERTIFICATION Certification is given by the recipient named herein - the City of Lubbock - with respect to its application for assistance pursuant to Section 9 of the Urban Mass Transportation Act of 1964, as amended (49 U.S.C., Section 1601, et seq.) filed with the Urban Mass Transportation Administration that the recipient has complied with the provisions of 49 CFR 17, Intergovernmental Review of Department of Transportation Programs and Activities. � r John L. Wilson General Manager ,15-Z4.91 Date CHARTER SERVICE AGREEMENT City Transit Management Co. Inc., d/b/a Citibus, 801 Texas Avenue, Lubbock, Texas, wishes to enter into a charter service agreement with Texas New Mexico Oklahoma Coaches, Inc. (TNM&O), 1313 13th Street, Lubbock, Texas, in compliance with the Urban Mass Transportation Administration (UMTA) Charter Service Regulation (49 CFR Part 604). This agreement will outline the charter service that Citibus may lawfully provide in the Lubbock, Texas, standard metropolitan area. Citibus proposes to provide charter service between April 30, 1991, through April 29, 1992, Monday Through Sunday, 24 hours a day, within 50 miles of the Lubbock urbanized area, with GMC RTS II coaches (with or without wheelchair lifts) and lift -equipped vans. The terms of the agreement are as follows: 1. Citibus will provide charter service directly to governmental entities and entities subject to or otherwise eligible for exemptions from federal taxation under Section 501(c) Subsections (1), (3), (4), and (19) of the Internal Revenue Code (i.e. Texas Tech University and the City of Lubbock). 2. Citibus will continue to provide charter service directly to Texas Tech University athletic events to current subscribers (five subscribers for football games and one subscriber for basketball games). 3. Citibus will continue to provide subscription charter service directly to United Supermarkets, Furrs Supermarkets, Century 21 Realtors, West Mark Realtors, and First Baptist Church. 4. Citibus will provide charter service directly to all parties requesting service that is accessible to the handicapped. 5. Citibus will refer all other charter service requests to TNM&O. TNM&O will refer service to Citibus when they are not willing or able to provide such service. Citibus appreciates the spirit of cooperation and hopes that this good working relationship will continue. Robert Greenhill Date TNM&O Coaches 1313 13th Street Lubbock, Texas 79401 ' \ G John Wilson Da e Citibus 801 Texas Avenue P.O. Box 2000 Lubbock, Texas 79457 DRUG -FREE WORKPLACE ACT CERTIFICATION FOR A PUBLIC OR PRIVATE ENTITY 1. The City of Lubbock/Citibus certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that unlawfully manufacturing, distributing, dispensing, possessing or using a controlled substance in the Recipient's workplace is prohibited and specifying the actions that will be taken against employees for violation of such prohibition. (b) Establishing a drug -free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The Recipient's policy of maintaining a drug - free workplace; (3) Any drug counseling, rehabilitation, and employee assistance programs that are available; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (c) Making it a requirement that each employee to be engaged in the performance of the grant or cooperative agreement be given a copy of the statement required by paragraph (a). (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant or cooperative agreement, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such a conviction. (e) Notifying the Federal sponsoring agency within ten days after receiving notice under subparagraph (d) (2), from an employee or otherwise receiving actual notice of such conviction. (f) Taking one of the following actions, within 30 0 days of receiving notice under subparagraph (d) (2), with respect to any employee so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such an employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local health, law enforcement, or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 2. The Recipient's headquarters is located at the following address. The addresses of all other workplace maintained by the Recipient are provided on an accompanying list. Name of Recipient: Street Address: City: County: State: Zip Code: Contact: John L. Wilson Citibus General Manager 5 zq--� Date City of Lubbock/Citibus 801 Texas Avenue Lubbock Lubbock Texas 79457 Dusty Peters, Development Manager of Service L JI.IWorth Fullingim Aisiistant City Attorney S/ C� 0// Date 10 THE STATE OF TEXAS COUNTY OF LUBBOCK Before me I -any -a__ Haft rY-_ _a Notaryy Public in and for Lubbock County, Texas on this day personally appeared. T.J. A u f i l l+ A c c o u n t M a n a g e r of the Southwestern Newspa- pers Corporation, publishers of the Lubbock Avalanche -Journal — Morning, and Sunday, who being by me duly sworn did depose and say that said newspaper has been published continuously for more than fifty-two weeks pri- or to the first insertion of this I e 9 a 1 n o t i c e T—e9aT- notice No. l_2$213 at Lubbock County, Texas and the attached print- ed copy of the—___ --_ is a true copy of the original and was printed in the Lubbock Avalanche -Journal on the following dates: Feb . 13, N o 1991 _475. wa-1.-OD-475-00 Account Manager LUBBOCK AVALANCHE -JOURNAL Southwestern Newspaper Corporation Subscribed and sworn to before me this 18 day FORM 58-1f) • ` oj'fcbri f• � '_�_��-`ou-` o.�a�y`oiYb�� W!•cuibv =o=aS�b� Wcbf"-EE Juan>�oco= Uc CCi�C n`uc$t .D •o _�•• n ,n oDv_cf[[� $>` rD.>Qc $o.�Nyao zr �e-E LLD >Za y 11 €i•^-08 �. a `'Si�io� ��yDDE y`C�� thou iD�� 4�Q�OOCd ��c'~'s o;D�abt$. a •- gucLLoteEaE 0Y>. n . .E�� g• «8� W j� �ee�>S c�� We D�p•coa_'g E.i,Zo„to fcy M�'q�o-'_EE`N=.•�. a o c <�avc3Eneis:E {=lfEgB=EY�u <r'ka±eofySe SE�LSF=Tg;C° '^�±ooa$ s�•gYt► o •~;^• r M€ e O V• r p C C D' $ w o 3 LL LL S D E. e G a' Y ,i 3 L > G i S e O E u+ci wP D•;a-eu age- o«o • p O o•u->c is > o >u tb"'c30aa a •~ •cS aY�EJ: +LLSCg e� ee►8 i2 •NyPoSS =rVUC? tQD S�gS•: z`�S«� Qry�O� �•`� �-E� .o= < • �_$ D $�. L -$--�8>e "os'0 t `o 3Z ..• S e_c p- C�er>�E a o _ • c x on oL S O- 44 �_ cam„+� ao�a D D_$-c u Do eD E f •3►»Dun Z-4V-2 c o > "Ec8 •a;-••` �o9i�Nc.n .�o•-.aoc oc�- n_ Yi low: e. pt► ZL'. oo • . ~ c ea�g.Fcar le ey8u..:pEe- c LO■ Q- •Dc t`e 2�gQ 8 Q=rr„Z vex c aR �- t 3�t• E d g c�ur�E3 S mzeo&e-�g �a$`n,,`ar� W<_ eco- Eorux> I� ii:• �e:ZDeSoE- <g=cY�'`e!��o� Sg=>-oho>o&: a°1:L>�� xx• •Fy� arc�$Ygg b=`Z�•e a ua3uari3>nu..e H LL022=a--n 00 n-LL-nl<� 5., .:aEB=' OOn==2�R Yii��.-f 34t 116biant8o1e �e;� tuQoaIL g do 3 2 c� o- a--8-3 3 ' Ev- =8Ei: gEouF S5�6st lei ceoce.. a po10t19a 9g '. f"U�:� SECTION 9 ANNUAL SUBMISSION STATUS I. Section 15 Reports - Submitted November 1990 II. TIP/BE - Approved in FY 1991 III. Title VI Plan - Updated July 1990 (copy of letter enclosed) IV. EEO Plan - Updated July 1990 (copy of letter enclosed) V. 504 Plan - Approved September 28, 1987 12 46)� U.S. Department of Transportation Urban Mass Transportation Administration Mr. John L. Wilson General Manager McDonald Transit Associates, Inc. Citibus P.O. Box 2000 801 Texas Avenue Lubbock, Texas 79457 Dear Mr. Wilson: OFFICE OF CIVIL RIGHTS 6 ,bckhill Ro�i' Central/Mid-Western Area a 100 ` ' Arkansas, Iowa, Kansas, ensas City, �ssouri Louisiana, Missouri, ti 1990 Nebraska, New Mexico, SE•P Oklahoma, Texas s Cl T1,g1jS August 24, 1990 �'' RECEI VED Re: Title VI Program Approval The Urban Mass Transportation Administration (UMrA) has completed its review of the Title VI program submitted by Citibus on July 15, 1990. This submission is pursuant to Title VI of the Civil Rights Act of 1964; implementing regulations; UMrA Circular 4702.1, "Title VI Program Guidelines for Urban Mass Transportation Administration Recipients," dated May 26, 1988; and Part II, Section 114(c) of the Standard UMIA Grant Contract. Based on our review, we have approved your program as of August 24, 1990. This approval expires August 24, 1993. An update should be forwarded to this office by July 24, 1993, 30 days prior to the expiration date. Please note that should major changes occur in your existing Title VI program, an update must be submitted. UMTA may at a later date request additional information, if necessary. Thank you for your continued cooperation. Should you have questions, or need additional information or assistance, please contact me at (816) 926-5053. Sincerely, Gloria D. Dixon Area Civil Rights Officer 13 Tv U.S. Department of Transportation Urban Mass Transportation Administration Mr. John L. Wilson General Manager McDonald Transit Associates, Inc. Citibus P.O. Box 2000 801 Texas Avenue Lubbock, Texas 79457 Dear Mr. Wilson: OFFICE OF CIVIL RIGHTS Central/Mid-Western Area Arkansas, Iowa, Kansas, Louisiana, Missouri, Nebraska, New Mexico, Oklahoma, Texas August 27, 1990 6301 RoaKfiih' Road Suite I Kan as City, MObour*131 9 Re: Equal Employment Opportunity Program Approval The Urban Mass Transportation Administration (UMTA) has completed its review of the equal employment opportunity program submitted by Citibus on July 15, 1990. This submission is pursuant to UMTA Circular 4704.1, "Equal Employment Opportunity Program Guidelines for Grant Recipients," dated July 26, 1988; and Part II, Section 114(a) of the Standard UMTA Grant Contract. Based on our review, we have approved your program as of August 27, 1990.%94=3 �"sapprii�i4aeies 4,7711T�'g.�" �I��sh�f�,ber�Cr��dedi�th�'d�C 3i; 30 days prior to the expiration date. Please note that should major.changes occur in your work force, or employment conditions change, an update must be submitted. UMTA may at a later date request additional information, if necessary. Thank you for your continued cooperation. Should you have questions, or need additional information or assistance, please contact me at (816) 926-5053. Sinc rely, e- 7. G1 ria D. Dixon Area Civil Rights Officer 14 For the Period: Transit Operator: Designated Recipient: (1) Contract Costs Labor Fringe Benefits Services Materials & Supplies Uilities Casualty & Liability Taxes Miscellaneous Interest Expense Total Operating Costs (2) Less E Eliminatio ions Non -Mass Transportation Expenses Capital Assistance Technical Studies Total Eliminations (3) Eligible Operating Expenses (4) Less Fare Box Revenue (5) Net Project Costs (6) Local Share City of Lubbock University Student Funds Route Guarntee State PTF Total Local Share (7) Net Expenses Advance on Operations Before Applying UMTA Funds (8) UMTA Funds Requested Prepared by: John L. Wilson Title: General Manager Date: MAY 1, 1991 PROJECT BUDGET October 1, 1990 to September 30, 1991 City Transit Management Company, Inc. City of Lubbock, Texas $1,314,440 538,750 312,290 765,270 49,600 80,025 50,700 98,140 5,385 $3,214,600 $20,580 60,000 ------------- $80,580 $409,270 337,300 397,000 171,430 $1,315,000 $3,214,600 $80,580 $3,134,020 $504,020 $2,630,000 $1,315,000 $ 1,315,000 $ 1,315,000 15 For the Period: Transit Operator: Designated Recipient: (1) Contract Costs Labor Fringe Benefits Services Materials & Supplies Uilities Casualty & Liability Taxes Miscellaneous Interest Expense Total Operating Costs (2) Less E Eliminatio ions Non -Mass Transportation Expenses Capital Assistance Technical Studies Total Eliminations (3) Eligible Operating Expenses (4) Less Fare Box Revenue (5) Net Project Costs (6) Local Share City of Lubbock University Student Funds Route Guarntee State PTF Total Local Share (7) Net Expenses Advance on Operations Before Applying UMTA Funds (8) UMTA Funds Requested Prepared by: John L. Wilson Title: General Manager Date: MAY 1, 1991 PROJECT BUDGET October 1, 1991 to September 30, 1992 City Transit Management Company, Inc. City of Lubbock, Texas $1,411,090 530,040 194,680 610,380 48,460 106,100 52,820 96,630 5,610 $3,055,810 $29,600 65,000 $94,600 $600, 000 360,000 65,000 175,000 $1,200,000 $3,055,810 $94,600 $2,961,210 $561, 210 $2,400,000 $1,200,000 $ 1,200,000 $ 1,200,000 16 CITIBUS PROPOSED CAPITAL PROJECTS FY 1992 FUNDING SOURCE STATE OIL PROJECTS UMTA OVERCHARGE LOCAL TOTAL Downtown Transfer Center 2,000,000 370,000 130,000 2,500,000 Two Replacement Vans 104,000 0 26,000 130,000 Two Expansion Vans 104,000 26,000 0 130,000 Passenger Amenities 80,000 0 20,000 100,000 Bus Wash 176,000 0 44,000 220,000 Facility Improvements 8,800 0 2,200 11,000 Conting. & Adm. 22,080 0 5,520 27,600 TOTAL CAPITAL 2,494,880 396,000 227,720 3,118,600 17 CITIBUS PROPOSED CAPITAL PROJECTS PROJECT DESCRIPTION FY 1992 Downtown Transfer Center: I. General Information: Citibus is proposing to build a central transfer area for 11 fixed routes providing 265 route trips per week day. The proposed transfer facility would have a climate controlled indoor waiting area for passengers. The area would have seating for approximately 50 people with additional area to accommodate another 100-150 standing passengers. Restroom facilities for both passengers and operators, vending machines, and a pay telephone would also be included. The proposed transfer facility would also include an information area for passengers and a sales outlet for the sale of econocards. Eight to nine buses will provide service to the transfer facility every thirty minutes and additional buses will utilize the facility at other times during the hour. With approximately 600,000 passengers per year boarding or deboarding the bus at the present downtown transfer area and 280,000 passengers transferring buses to complete their trip, the transfer facility will provide an indoor waiting area for passengers. Thirty percent of daily passengers must transfer to complete their trip. The current transfer area consists of shelters located on four corners of Broadway and Texas Avenue in downtown Lubbock (see Attachment A). Because all four corners must be utilized to allow room for eight to nine buses to park for passengers boarding, deboarding, and transferring, a passenger safety problem is created. A number of passengers have to cross at least one street and a large portion of the time two streets must be crossed to transfer to connecting buses. During inclement weather or peak traffic periods, buses can run a few minutes late. This forces passengers to transfer in very short periods of time or causes them to miss their transfer completely. Passengers having to cross one or two streets in a hurry fail to follow all safety precautions. Passengers fall on slippery streets and sidewalks and run out in front of vehicles on the street. A passenger has been hit by a vehicle and there have been a number of incidents where passengers were almost hit or caused vehicle accidents when vehicles were forced to stop suddenly to avoid hitting a passenger trying to transfer quickly. Although there are shelters downtown for passengers who have to wait for their bus, during inclement weather the shelters are not adequate. Approximately ten percent of Citibus ridership are elderly and/or handicapped passengers. A number of elderly passengers have also expressed that they do not always feel safe waiting downtown. A manned transfer facility would help alleviate some of these fears and would provide a more adequate shelter from inclement weather. Bus operators currently must stop somewhere on the route to use restroom facilities. Operators are instructed to stop only on lower traffic volume streets, however most of the lower traffic volume streets are very narrow and traffic can back up when the bus is parked on the side of the street. This causes a dangerous situation when vehicles go around the bus and also creates some animosity from the public towards the transit system. This problem would be taken care of by providing separate restroom facilities for the operators at the downtown transfer facility. An outlet for econocard sales and an information center would also be located at the transfer facility. Approximately 12 percent of Citibus' passengers use econocards as fare for their trip. Currently passengers have to make a special trip to Citibus or one of the other outlets to purchase econocards. The purchase of the econocard could become a part of one of their normally scheduled trips instead of a special trip. Passengers would also be able to receive route information, directions and route maps at the transfer facility. Making econocards and information more accessible to passengers would improve service to current passengers and make it easier for new passengers to become more comfortable with using the transit system. Presently if an operator has problems with a bus that does not affect safety but requires the replacement of the bus, a maintenance employee meets the bus operator downtown with another bus. The bus must be parked on the street downtown while waiting for the operator to arrive. This causes an already congested area to become even more congested when all the buses begin to arrive downtown. This problem could be eliminated by allowing the extra bus to be parked off the street in the transfer facility parking area. Also if a bus needs only minor maintenance attention, it would allow the work to be done off the street in a safer environment, allowing the work to be done more quickly and permitting the bus to continue on route promptly. Citibus is proposing an increase in transit service in Lubbock. This increase would create two additional routes. The areas that would be served by the proposed route changes would necessitate more buses coming into the downtown area but at different times. More passengers would have to wait to make their transfer. Our present transfer area is over crowded and there is no room for additional shelters to handle the added passengers that must wait. The transfer facility would help handle the additional passengers waiting for their connecting bus. Citibus' demand response service provides service to approximately 30,000 passengers per year. A transfer facility 19 would provide a place for passengers to transfer to and from the vans used in the demand response service. Citibus works with demand response passengers who are temporarily handicapped or who can with some assistance and education utilize the fixed route system by providing them the information needed or directing them to local service agencies for assistance. The transfer facility would allow some demand response passengers to use the fixed route service when possible and only use the demand response service to go to areas not serviced by the fixed route. This would help maximize the number of citizens that can ride on transit. The transfer facility could also be utilized by local and area transportation providers to pick up and drop off passengers. This would reduce the cost of providing transportation to their passengers and allow them to provide transportation service to more people. Both the Levelland, Texas and the Crosbyton, Texas transportation providers have indicated the benefit of such a central facility (see Attachment B and C). They realize the possible benefits of the transfer facility and feel that some coordinated dispatching effort from the transit facility would improve their operation. The facility as planned would allow room for an additional dispatch person to be in contact with the rural transit systems and coordinate the pick up and drop off of passengers. This would permit a much better utilization of the rural transit provider resources and a superior coordination effort between the rural systems and Citibus. The terminal for Texas, New Mexico, & Oklahoma Coaches (TNM&O), the local over the road transit provider, is located only four blocks from the downtown area and could be utilized by their passengers coming in from out of town that do not have local transportation. The proposed transfer facility site would be on the route that the TNM&O buses coming into Lubbock from the north, east and south would take to travel to their terminal after the Interstate 27 construction is complete. This construction should be complete about the same time that the construction for the proposed transfer facility would be completed. The proposed facility will be located within a block of the current transfer area (see Attachment A) , therefore there will not be an increase in route times necessary. Operations will benefit from the ability of passengers to transfer more quickly and safely. Operators sometimes have to wait for buses that have been delayed in traffic so that all passengers can transfer and complete their trip. This causes a number of routes to run late at different times of the day. Once the late buses arrive downtown, there are further delays while passengers cross one or two streets under traffic to get to their bus. The design of the proposed transfer facility would allow for quick efficient transfers. Operators at times have their field of view obstructed by another vehicle and miss passengers trying to cross the street to board their bus at the present transfer area. The design of the proposed 20 transfer facility would also give the operators full view of passengers deboarding all buses. During extreme inclement weather, Citibus provides up to two extra buses downtown for passengers to wait in. This requires two operators to stay downtown sometimes all day on some occasions with the buses running to keep them warm. Operations would definitely be improved by the elimination of the need for these buses with the construction of the transfer facility. Operations would also be improved with the construction of a transfer facility by providing a safe off-street area for maintenance to do minor repairs to buses that do not require replacement and also a much safer place to exchange buses that have mechanical problems. Providing restroom facilities in the proposed transfer facility for operators would improve the safety of Citibus' operations. Operators will be required to utilize the facilities at the transfer facility and not stop on route creating traffic hazards. LIFE Independent Living Center executive director, Larry Gardner, believes that the transfer center would make transportation more accessible for handicapped people in the Lubbock community (see Attachment L). LIFE works with handicapped people to find accessible housing, employment and transportation. Citibus would also operate the dispatching function out of the proposed transfer facility. This will not require additional personnel, only the relocation of the current dispatching function located at Citibus' office/maintenance facility. II. Potential Energy Savings and/or Other Benefits: A. Fixed Route: Fuel savings would be derived from the estimated 10 to 15 percent increase in passengers utilizing public transportation because of the increased safety, convenience and security provided by an indoor transfer center. Of the estimated one million passengers that will ride the fixed route in FY 1991, 30 percent will transfer downtown. The following computations are based on an anticipated 10 percent increase in passengers, an estimated trip distance savings for each new passenger of 8 miles, an average of 12 m.p.g for automobiles of the new passengers, and an estimated price of $1.15 per gallon of gasoline. FY 1991 passengers - 1,000,000 FY 1992 passengers - 1,100,000 (10% increase) 21 Fuel Savings FY 1992 passengers-1,100,000 FY 1991 transfers-1.000,000 additional 100,000 add. passengers 100,000 trip length X 8 mileage savings 800,000 mileage savings estimated mpg fuel/gallon reduction fuel/gallon reduction price per gallon (gasoline) estimated fuel savings 800,000 12 66,667 66,667 X $1.15 $76,670 B. Demand Response Service: It is estimated that 1,000 passengers per year could use the transfer center via the demand response service. The following computations are based on an estimated 5 miles reduction per passenger for each passenger trip, an estimated 8 m.p.g for the vans, and an estimated fuel price of $1.05 for diesel fuel. additional passengers 1,000 trip length X 5 mileage savings 5,000 mileage savings 5,000 estimated van mpg 8 mileage reduction 625 mileage reduction price per gallon (diesel) estimated fuel savings 625 X $1.05 $ 656 C. Extra Buses Downtown During Inclement Weather: Citibus currently parks two extra buses downtown during inclement weather for passengers to wait in between 200 and 400 hours a year . The following computations are based on an average of 300 hours per year required use of the extra buses and a hourly cost of $20 (variable cost only). number of hours required 300 variable costs X 20 total costs $6,000 D. Coordination With Other Transportation Providers: It is estimated that 2500 passengers per year could utilize the transit facility and complete their trip on the fixed route system. The following computations are based on an estimated 5 miles reduction per passenger for 22 each passenger trip, an estimated 8 m.p.g for the vans, and an estimated fuel price of $1.05 for diesel fuel. additional passengers 2,500 trip length X 5 mileage savings 12,500 mileage savings 12,500 estimated van mpg 8 mileage reduction 11563 mileage reduction price per gallon (diesel) estimated fuel savings 1,563 X $1.05 $ 1,641 The estimated total energy saving for fuel follows: fixed route $76,670 demand response service 656 extra buses in inclement weather 6,000 coordination with other systems 1,641 total $84,967 The estimated total energy savings for a five year period, estimated at an increase of 5 percent per year: FY 1992 $84,967 FY 1993 89,215 FY 1994 93,675 FY 1995 98,359 FY 1996 103,277 Total $469,493 E. There are a number of other benefits associated with the construction of an indoor transit facility. Some of the benefits have been listed previously. A summarized list follows: 1. Estimated increase in ridership of 10 percent. The added convenience and security will influence current passengers to ride more often and attract new passengers. 2. There would be increased passenger comfort. This would influence current passengers to make additional trips and not postpone trips during inclement weather that they normally would have. 3. Increased passenger security in the indoor facility. Passengers would feel safer waiting in an area manned by Citibus staff, instead of a street corner, especially during the early morning and late evening hours. 4. Increased passenger and operator safety by being able to transfer off the street away from traffic. 23 5. Increased efficiency in route performance with the ability of passengers to transfer in a more efficient manner. 6. Increased public safety with the buses parking offstreet to board and deboard passengers and also by operators not having to stop on route to use restroom facilities. 7. The ability of passengers to purchase econocards and acquire route information at the facility. S. Such a facility would provide higher visibility for Citibus and demonstrate the importance of transit in the community. This is very important with the increased awareness of oil dependency and the need for alternative modes of transportation to reduce this help dependency. The indoor facility would help attract new transit riders that have not viewed buses as a transportation alternative. III. Feasibility: For a number of years, the private operator of the Lubbock Bus Company operated an indoor transfer facility in downtown Lubbock. In the 1950s, the facility was closed and subsequently ridership levels experienced a sharp and immediate decline. The private operator, Albert Fortenberry, has since stated that the closing was the major cause of the ridership decline and suggested that the construction of another facility would be an appropriate way to increase ridership. In 1981, the transit department conducted a study and developed recommendations for a transfer facility. The Transit Advisory Board supported the recommendations and presented them to the City Council. The City Council recognized the need, but was unable to fund the facility at that time and set up a "temporary" transfer area at the current location with the plan to construct an indoor transfer facility at a later time. During FY89, planning firm RTKL conducted a downtown revitalization plan for the City of Lubbock. Their plan recognized the need for a transit facility and recommended the site proposed. Their plan includes a number of downtown development efforts, all of which would contribute to the importance of a transfer facility and would help attract new passengers. The City Council unanimously approved the plan. As a result of the RTKL plan, a downtown revitalization committee was formed. The committee, CenterCorp, has over 100 business members and is very active in the acquisition of funding for a transfer center. They have made numerous presentations to civic groups concerning the downtown area and the benefit that a transfer facility would have for Lubbock. 24 As a part of Citibus' FY1990 planning program, LKC Consulting Services was employed to conduct a comprehensive system analysis. Part of their requirement was to make recommendations of ways to increase ridership. Their recommendations included route modifications and the construction of an indoor transit facility. They recommended the downtown area as the site for the transfer facility. In April 1990, during the comprehensive system analysis, a boarding and alighting survey along with a passenger survey was conducted. A transfer matrix for the weekday and the Saturday surveyed was compiled (see Attachment D and Attachment E) and resulted in a 34 percent passenger transfer rate. Documented below are the fixed route ridership and transfer figures for the previous four years and the projections for FY1991: FY87 FY88 FY89 FY90 FY91 passengers 916,486 901,037 915,165 969,290 1,000,000 transfers 245,647 260,894 261,245 267,628 300,000 Citibus contacted a number of systems that had in the past few years constructed transfer facilities and their increase in ridership ranged from 2 percent to 20 percent. More than likely not all of the increase can be attributed to the new facility, but an estimate of an increase of 10 percent in an area that supports the facility such as Lubbock is realistic. A 10 percent increase in ridership from the FY1991 projection of 1,000,000 passengers would yield an additional 100,000 passengers. With an average fare of $.48 (current Citibus average fare), this would result in a $48,000 increase in revenues. Approximately 60 percent of all passengers board or deboard at the current downtown transfer area. This calculates into about 585,600 passengers in FY1990 and an estimated 600,000 passengers in FY1991. With an increase of 10 percent in ridership for FY1992, approximately 660,000 would utilize the new transfer facility. IV. Plan• Several sites were analyzed to determine the most appropriate location for the center. These sites, which were initially proposed during 1981, when Citibus first began to study the possibility of a downtown transfer center, were: Site A - The block bounded by Broadway, Ave. G, 13th Street, and Ave. H. Site B - The block bounded by Main Street, Ave. J, Broadway, and Ave. K. Site C - The block bounded by Broadway, Ave. J, 13th Street, and Ave. K. 25 The sites were evaluated based on proximity to the current transfer location, current land use, and cost of the land. The costs of alley acquisition and utilities relocation were constant for each site, and were not considered in the site analysis. Proximity to Current Transfer Estimated Location Current Use Land Cost Site A 1 block Vacant Land $ 550,000 Pawn Shop Tool Shop Cafe Site B 4 blocks Attorneys $ 2,500,000 Vacant Bldg. Misc. Retail Site C 3 blocks Attorneys $ 1,260,000 Misc. Retail Vacant Bldg. Parking Lot Cafe Sites B and C are located in a more heavily utilized area of downtown Lubbock, as the estimated land costs indicate. Both of these sites are operationally suitable, but it is the feeling of the City of Lubbock staff that both of these sites would be more appropriate for an adaptive reuse project which could utilize the existing structures. This would also help maintain the design integrity of downtown Lubbock's primary street, rather than for a project that would require clearing the site and constructing a new facility. This would be necessary to provide adequate space for off street bus parking. Site A, on the other hand, is largely vacant land and substandard buildings, and any construction on the site would enhance not only the site itself but the surrounding downtown as well. One of the recommendations in RTKL's study was to develop a major public square for use as a transit center. The site that was proposed by RTKL was Site A in the previous site analysis, which is one block to the east of the existing transfer point. (see proposed site location, Attachment A) They indicated that the site was the most appropriate location in downtown for several reasons: Its proximity to the current transfer point and to the Citibus maintenance and administrative facility are important for smooth operations of the system and the physical condition of the site, for the most part, the site is vacant land, which reduces the costs for land acquisition and site preparation. The site is in an area that has declined, although it is adjacent to the Federal building, the Lubbock County 26 Courthouse, and the Lubbock County jail. For the most part, the site itself is vacant land, and many of the lots are owned by Lubbock County (see Attachment H for current land uses): Estimated Demolition Lot # Owner Current Land Use Est. Value` Costs 1-2 Private Texas Tool $95,000 $27,000 3-5 Private Loans $75,000 $13,000 Vacant Land 6 Lubbock County Vacant Land $20,000 Vacant 7-8 Lubbock County Vacant Land $35,000 Vacant 9-10 Private Swat's Loans $55,000 $15,000 11-12 Lubbock County Vacant Land $55,000 Vacant 13 Lubbock County Vacant Land $15,000 Vacant 14 Lubbock County Vacant Land $15,000 Vacant 15 Lubbock County Vacant Land $15,000 Vacant 16-20 Private Vacant Land $135,000 $45,000 Chandlar's Cafe Huber's Pawn Alley Acquisition" $35,000 ` Based on assessed value and comparable land sales in the area. An updated appraisal will be completed prior to Federal approval of capital funding for this project. " The alleys in the targeted block are privately owned and must be acquired as any other privately -owned property. The total estimated project cost is as follows: Estimated Actual Value $550,000 Utilities Relocation (Burying 725,000 existing above -ground utilities, including electric lines and telephone trunk lines) Demolition, Business Relocation 100,000 Architectural/Engineering 107,500 Construction and Landscaping 750,000 Contingencies and Administration 267,500 TOTAL $2,500,000 27 As part of a presentation to the Lubbock Public Transit Advisory Board on the proposed project, Citibus staff prepared preliminary sketches. Although done in a very conceptual manner, the sketches were used to illustrate the possible uses of the site. The preliminary site plan included a building for dispatch/pass sales/route information and indoor passenger waiting area. The preliminary estimate of total enclosed square footage is approximately 6,000 square feet. The climate -controlled passenger waiting area will accommodate about 150 people and there will be seating for approximately 50 passengers. The preliminary site plan includes a circulatory path for buses that completely removes them from the street when they are boarding and deboarding passengers. From the standpoint of passenger safety and automobile traffic, this arrangement seems to be most appropriate. Landscaping and an area for employee parking are also included in the preliminary site plan. Attachment J illustrates the preliminary site plan. The estimated cost to operate the new facility is $25,000 per year. This includes $20,000 in maintenance and $5,000 in supplies. Citibus staff is considering a number of possibilities to fund these additional costs. It would be possible to charge a transfer fee of $ . 05 or $ .10 and generate from $15,000 to $30,000. It might also be possible to have private entities operate small concession facilities and charge them rent to help pay for the operations cost. The additional projected revenues of $48,000 would also be enough to cover the additional cost. Citibus staff and the Transit Advisory Board will review each option carefully and make the best decision. The proposed construction schedule is as follows: Arch/Eng design October 1991 Purchase land October 1991 Demolition December 1991 Begin construction January 1992 Complete facility May 1993 The City of Lubbock has plans to purchase the entire block in conjunction with their UMTA grant. An appraisal has been done and is currently being updated. The City of Lubbock will exercise eminent domain if it becomes necessary. V. Notice of Public Hearing: A public hearing was held on February 27, 1991 at the regularly scheduled Transit Advisory Board meeting. A notice of the public hearing was published in local newspapers (see Attachment K for narrative). C VI. Environmental Assessment: Attachment F illustrates the site's location and adjacent land uses. None of the buildings on the site, or in the immediate area could be considered historic, and there are no parks in the area that would be impacted by development. The site is not located in or near a wetlands area. The traffic volumes that are shown in Attachment G are based upon current traffic levels and projections that were prepared by RTKL. The projected increases are due to changes in traffic patterns following completion of I-27, which is approximately five blocks east of the proposed site. The facility itself will have little impact on traffic in the area, since the same number of buses are using the current transfer point. A copy of Ms. Peggy Crist's (with UMTA) correspondence stating that the transfer center may qualify as a categorical exclusion in accordance with Section 771.117 (d) (10) of 49 CFR Part 622: Environmental Impact and Related Procedures, is enclosed as Attachment M. State Oil Overcharge funds in the amount of $370, 000 have been approved to provide a portion of the local share of the cost of the Transfer Center. Two Lift Equipped Replacement vans: The vehicles will replace two 1986 model lift equipped vans utilized in Citibus' Demand Response Service. Due to the age, mileage on the vehicles and present oil consumption, both vehicles are expected to need transmission and engine overhauls in the next twelve months. The interior is in need of extensive repair and the both wheelchair lifts have begun to require excessive maintenance. One van has 151,500 miles and the other van has 145,000 miles. Both vans will have approximately 165,000 miles at time of replacement. Proposed Schedule: Project Bid October 1991 Award Project December 1991 Delivery of Vehicles March 1992 Two Lift Equipped Expansion vans: Citibus will implement new i This area was identified in LKC Consulting Services Analysis conducted in FY ] high demand for service. 9 area and the growth of Lul been in this area. The roi vans to reduce the operati vehicle until the route: Overcharge funds have been oute service to southwest Lubbock. the FY 1989 Technical Study and by luring the Comprehensive System 990 as an area of Lubbock with a zere are no current routes in this bock in the past eight years has tes will be operated with the two ng cost and to utilize a smaller are established. State Oil approved in the amount of $26,000 29 to provide local share of the purchase of the vans. Proposed Schedule: Project Bid October 1991 Award Project December 1991 Delivery of Vehicles March 1992 Passenger Amenities: Shelters and signs are needed along current routes that have been identified as areas where a high number of passengers board and deboard the bus. The replacement of some shelters and signs is also necessary. These are necessary to continue the current level of service and to encourage and increase ridership. The implementation of the route expansion will create the need for additional shelters and signs along the routes. Proposed shelter and sign locations are as follows: Location # Shelters # Signs 38th and Ave J. 2 1 South Plains Food Bank 2 13 50th & Ave. Q 2 50th & Boston 1 50th & Memphis 1 50th Street (route 6) 25 Target 1 2 Wal-Mart 1 2 4th & Frankford 6 United (4th & Slide) 1 2 Route 11 1 20 34th & Chicago 2 2 VFW (34th & Slide) 1 2 Route 4 2 35 17 110 The shelters will cost an estimated $5,200 each to purchase and install and the signs will cost an estimated $105 each to purchase signs, decals, and post and to install. Proposed Schedule: Project Bid October 1991 Award Project December 1991 Begin Installation January 1992 Complete Installation May 1992 Bus Wash Replacement and Repair Parking Area: This would replace the current bus wash and repair the parking area surrounding the bus wash. Because of the humid nature of the bus wash facility, the manufacturer specifies the life expectancy to be only seven year. The bus wash was installed in 1981 and Citibus has spent approximately $1,500 yearly to 30 extend its life. The "I" beam supports and the bus wash frame work are rusted severely and are beyond repair. In the final report of the Comprehensive System Analysis (a part of the FY 1990 Technical Study), LKC Consulting Services highly recommended that the facility be replaced to reduce the risk of major breakdown of the bus wash. The parking surface surrounding the facility is in need of extensive repair due to high vehicle traffic. The area is constantly needed to be patched to fill in potholes. A concrete would help eliminate these problems. Fleet Maintenance (subcontractor to LKC Consulting Services during the Comprehensive System Analysis) estimated the cost of replacement at $150,000. The City of Lubbock's engineering department estimated the cost to remove the current asphalt, saw and seal concrete not needed to be replaced and the construction of a concrete parking surface at $70,000. Proposed Schedule: Project Bid January 1992 Award Project March 1992 Begin Construction May 1992 Complete Construction September 1992 Facility Improvements: There are four basic improvements requested. 1. The enclosure of the air compressor alcove. This needs to be enclosed to meet OSHA requirements. The current box around the compressor does very little to dampen compressor noise and makes it difficult to access for maintenance. A concrete block wall with double doors to provide direct access to compressor is needed. 2. Build a wall for steam area and install lighting. As a part of the preventative maintenance practice, engines are steamed cleaned a few days prior to inspection to locate and repair all leaks. The present steam area is at the entrance to one of the work bays and in constantly wet due to the steam cleaning. The construction of a wall will separate this area and eliminate the slippery condition. 3. Replace oil drain arms with rolling drain pans. The current drain arms are leaking and outdated. The leakage is causing the floor to be slippery around the oil drain area and a possible dangerous environment. The replacement with rolling drain pans would provide a larger target when draining oil and they have a dry break coupling to prevent drippage. 4. Repair air line manifold in lube room. The manifold needs to be reconditioned and provided with a lubricator 31 on each pump air inlet. The air line lubricators will help extend the pump life. Proposed Schedule: Project Bid Award Project Begin Improvements Complete Improvements November 1991 January 1992 March 1992 June 1992 32 PROJECT IMPLEMENTATION SCHEDULE FY 1991 - 1992 MONTHLY FEDERAL FUND OUTLAY MONTHS FOLLOWING GRANT APPROVAL CAPITAL 1 2 3 4 5 6 7 8 Downtown Transfer Center 25,000 237,400 197,200 254,400 222,800 257,800 135,800 Two Replacement Vans 104,000 Two Expansion Vans 104,000 Passenger Ammenties 49,000 6,000 12,000 13,000 Bus Wash 20,000 12,000 20,000 Facility Improvements 1,000 1,000 3,000 2,000 1,000 800 Contingencies & Admin. 2,000 1,080 1,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 26,080 239,400 457,200 285,400 238,800 285,800 158,600 33 CAPITAL Downtown Transfer Center Two Replacement Vans Two Expansion Vans Passenger Ammenties Bus Wash Facility Improvements PROJECT IMPLEMENTATION SCHEDULE FY 1991 - 1992 MONTHLY FEDERAL FUND OUTLAY MONTHS FOLLOWING GRANT APPROVAL 9 10 11 12 13 14 15 16 62,800 62,800 62,800 57,800 53,200 43,200 33,200 38,200 20,000 40,000 30,000 20,000 14,000 Contingencies & Admin. 2,000 2,000 2,000 2,000 Total 84,800 104,800 94,800 79,800 67,200 43,200 33,200 38,200 34 PROJECT IMPLEMENTATION SCHEDULE FY 1991 - 1992 MONTHLY FEDERAL FUND OUTLAY MONTHS FOLLOWING GRANT APPROVAL CAPITAL 17 18 19 20 21 TOTALS Downtown Transfer Center 56,200 56,200 26,200 26,200 90,800 $2,000,000 Two Replacement Vans $104,000 Two Expansion Vans $104,000 Passenger Ammenties $80,000 Bus Wash $176,000 Facility Improvements $8,800 Contingencies & Admin. $22,080 Total 56,200 56,200 26,200 26,200 90,800 2,494,880 35 ATTACHMENT A qtn C A 1 Otn rain Current Proposed Site - Downtown Transfer Center bus Maintenance & ainistrative Facility :r F Y Proposed Site 36 Br oadwey . 1� North f�ffATTACMCER John L. Wilson. General Manager Citibus P.O. Box 2000 Lubbock, Texas 79457 Dear John: 411 A Level land. Texas January 22, 1 W'�r St 40 �f, ;10 N CITIBuS W ft Cf I VFQ I would like to voice my support for your effort to construct a transfer facility in Lubbock. I have spoken with you a number of times in the past about the benefits to Lubbock and the surrounding area that a central transfer facility would have. A large percentage of our service is provided for medical trips to the city of Lubbock. Due to the fact that your system provides service to most medical facilities in Lubbock, a central transfer facility would allow us to utilize your fixed route system for our passengers. The ability to drop of passengers at one location would permit us to provide more economical service and be able to service more people. Due to the nature of our passengers, it is very important that the design of the ffacility include a sheltered waiting area. Elderly passengers would -need a place to wait protected from the weather. As you know it is very important to continually look for ways to provide more and better service so that we are able to maximize our limited resources. If I can be of further assistance, feel free to contact me. Sin ely eter Canga Transpertation r:anager South Plains Area Rural Transportation Assistance Network 37 -^r ATTACRHEb1T C, • 1, 224 South berkshwe Crosoyton. Texas 79322 • 1806►675-2462 l =� January 21, 1991 Mr. John Nilson, Citibus P.O. Box 2000 Lubbock, Texas Dear Mr. Wilson: General Manager 79457 As you know CAP -TRANS operates a Section 1S Transportation Program in sip: counties. We make regularly scheduled trips into Lubbock on a weekly basis. We are very interested in your proposed facility in Lubbock. At this time we do not have a drop-off or pick-up location in Lubbock. It would be very helpful to have such a location in Lubbock. It would serve a need for all our passengers but .especially Senior citizens. We do look forward to working with you on this project and pledge any support 'what- we might have. �c•ncerely, James T. Karr Executive Directcr 1 . r- ` ATTACffiSEIiiT . D WEEKDAY TRANSFER MATRIX Surveyed Weekday April 1990 FROM TO > Total Total v 1 2 3 5 6 7 8 9 12 14 15 Transters Pass. 1 2 3 5 6 7 8 9 12 14 115 Total Note: includes through counts for connected routes 39 ATTACEHritIT z SATURDAY'TRANSFER MATRIX Surveyed Saturday April 1990 FROM TO > Total Total v 1 2 .3 5 6 7 8 9 12 1A 15 Transfers Pass. 1 2 1 9 1 26 1- IS 1 5 1 0 1 0 1 D{ 32 I 7 1 5 2 0 1 0 1 36 I 5 1 1 1 2 1 D I D 1 5 1 1 1 1 4:0 3 5 1 35 I 1 1 A 1 3 1 3 1 3 1 1 I 1 1 10 1 0 5 21 31 21 01 D 1 21 Di 21 21 61 D 6 1 2 1 3 1 C 5 1 01 16 1 0 1 :3 1 -0 1 C) 37 59 7 0 1 4 1 3 1 D 1 2 1 0 1 0 1 1.3 1 0 1 A 1 4 8 1 9 1 11 1 7 1 7 1 12 1 7 1 2 1 0 1 4 1 7 1 9 2 1 6 1 6 1 3 1 2 1 15 1 0 I 0 1 5 1 3 1 8 1?... 12 IS 1 10 I 13 I 3 1 5 1 2 1 0 1 C I C) 1 6 1 2 -59': 14 6 1 7 44 1 0 1 0 2 1.3 1 C) :!:3 15 1 C) 9 1 4 1 A 1 4 1 D 1, 0,1 0 1 16 1 0 I.r,.,!., 3 " Total E 04 Note: includes through counts for connected routes I 40 3 Lubbocr County o Courthouse 3 c Current Transfer Point Federal Building ATTACBYXN"r T Adjacent Land Uses Lubbocr County }ail Proposed Site c mmercial - Comsaerciai Retail Wtkolesale :7 < < I (Commercial - Retail V a ran, Land TOO,, i� bi th 41 a 3 D • t- d G O Current Transfer Point-, , 00 00 00 00 0 o 0 0 Proposed Site --- r ^v� WA Cn a� X=ACHMEh'T G . Traffic Volumes •III,IIIID II��re�t Ire'7'ic Val�ss (10,000) P-.ajened IrafTic Valumes 10,000 2 ATTACHvxh-r H Prcposed Site - Cur rent :.and Uses Broadway 2exar Zool Vacant Lend jale y Vaasa: Land Swzt 'c Loan-- : to V m Vacant Land � M V I 43 ATTACHMENT J Proposed Site - Preliminary Site Plan Broadway O G Dispatch/Pass Sales/ Information/Passenger waiting Area i(Dr passenger Drop Off/ ether Modes/Trolley Oarking (Future) covered Area for r/ Passengers and Bus • Parking/Par?ring for 6 Buses Each Siae �� > 11 Enpl ovee Parking %r NO 13th Street Scale 20 bD 1 ao D 40 So e t i N o R T H 44 r ATTACHMENT R NOTICE OF PUBLIC HEARING RE: City of Lubbock Section 9 Capital and Operating Assistance Grant Application Notice is hereby given that an opportunity for a public hearing will be afforded in the Citibus Conference Room, 801 Texas Avenue, at 12:30 P.M., on Wednesday, February 27, 1991, for the purpose of considering projects for which financial assistance is being sought from the Urban Mass Transportation Act (UMTA) of 1964, as amended, generally described as follows: CAPITAL ASSISTANCE GRANT Program of Projects: This project will consist of the following: purchase of land and building improvements for a downtown transfer center; two wheelchair lift equipped replacement vans; two wheelchair lift equipped expiansion vans; passenger amenties; replacement of bus wash; enclose air compressor alcove; build wall for steam area and install lightening; replace oil drain arms; and repair air line manifold. Cost of this project is estimated at $3,094,600. Of this amount $2,475,680 will come 'from UMTA Section 9 Funds; $422,000 will be provided by Oil Overcharge Funds, as administered by the State Department of Highways and Public Transportation; and $196,920 will be provided by the City of Lubbock. This project is proposed to begin July 1, 1991, and be competed by March 31, 1993. OPERATING ASSISTANCE GRANT Program of Projects: This project will consist of ammending the Operating Assistance Grant FY1991 for transportation service in the Lubbock Urbanized Area provided by City Transit Management Company, Inc., from October 1, 1990, through September 30, 1991. Cost of this portion of the grant will be ammended from $2,500,000 to $3,000,000, of which $1,500,000 will be provided by UMTA Section 9 funds, $550,000 by the City of Lubbock, $233,930 by the Texas State Department of Highways and Public Transportation, and $716,070 by non-farebox revenues. OPERATING ASSISTANCE GRANT Program of Projects: This project will consist of.transportation service in the Lubbock Urbanized Area provided by City Transit Management Company, Inc.., from October 1, 1991, through September 30, 1992. Cost of this portion of the grant is estimated at $2,400,000, of which $1,200,000 will be provided by UMTA Section 9 funds, $600,000 by the City of Lubbock, $175,000 by the Texas State Department of Highways and Public Transportation, and $425,000 by non-farebox revenues. Any persons, families, or businesses that may be displaced by these projects will be trated fairly, consistently, and equitably in accordance with the Uniform Relocation Assistance and Real Property Acquisistion Regulations (49 CFR Part 24). There will 45 be no significatnt environmental impact upon the urban area. The proposed prjects are in conformance with comprehensive land use and transportation plans for the area. Interested persons or agencies may submit orally or in writing evidence and recommendations with respect to said projects on or before February 27, 1991. The preliminary program of projects is available to the public at the Citibus offices, 801 Texas Avenue. The final program of projects will also be available to the public at the Citibus offices. General Manager Citibus P. O. Box 2000 Lubbock, Texas 79457 46 ATTACHMENT L LIFE Independent Living Canter 4514 Englewood Ave. Lubbock, TX 79414 Phone: (606) 795-5433 January 29, 1991 Mr. John Wilson Citibus Director 801 Texas Ave. Lubbock, TX 79457 Dinar Mr. Wilson: It in our understanding that Citibus is proposing a project for a central location for transportation transfers in the downtown area. The Center will be happy to support this project to make Lubbock more accessible to all individuals. The Center serves clients outside the city limits of Lubbock and this project would make transportation more accessible for them. These disabled, individuals would be able to access services and develope their independence with `..his central transfer location. we hereby submit this letter cf support for this :such needed project. Please keep us informed of the develcpmen:.s and progress of this project. sincers.,y�'�. x �y -- - Larry ` one_ Executive Director L^/ear 47 f U.S. Department of Transportation Urban Klass Transportation Administration Mr. John L. Wilson General Manager Lubbock Citibus System P.O. Box 2000 Lubbock, Texas 79457 Attn: Melinda Green Harvey Dear Mr. Wilson: ATTACHMENT M REGION VI Arkansas, Louisiana, New Mexico, Oklahoma, Texas April 4, 1990 819 Taylor Street Suite 9A32 Fort Worth, Texas-7.6}Q_Z 41 Re: Proposed Transit Center This letter is to advise you that the proposed transit center, to be located at the corner of Avenue H and Broadway, may qualify as a categori- cal exclusion in accordance with Section 771.117 (d) (10) of 49 CFR Part 622: Environmental Impact and Related Procedures. A final decision cannot be reached regarding this classification until the Program of Projects, which includes a site specific description of this project, is published and the opportunity for a public hearing is provided. If a public hear- ing is held,,a copy of the comments which pertain to this project as well as the responses from Citibus to those comments oust be forwarded. If you have any questions regarding this information, please do not hesi- tate to call me at (817) 334-3787. Sincerely, Peggy Crist Environmental Reviewer E• UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION URBAN MASS TRANSPORTATION ADMINISTRATION NOTIFICATION OF GRANT APPROVAL SECTIONS 3, 8, 9, 9B, AND/OR 24 OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED, 49 U.S.C. APP. Section 1601 et.seq., AND/OR TITLE 23, U.S.C. (HIGHWAYS) Program No. Project No. TX-90-X224 Amendment No. GRANTEE: City of Lubbock DESIGNATED RECIPIENT: N/A MASS TRANSPORTATION SYSTEM: Citibus SECTION OF STATUTE: Section 9 ESTIMATED TOTAL NET PROJECT COST OF THE PROTECTS IN THIS PROGRAM OR ESTIMATED TOTAL GROSS/NET PROJECT COST: $5,648,600 MAXIMUM FEDERAL FUNDS APPROVED (INCLUDING ANY AMENDMENTS): $3,759,880 ESTIMATED FEDERAL SHARE OF THIS AMENDMENT: N/A MAXIMUM PERCENTAGES) OF FEDERAL PARTICIPATION: Original Grant: 80 percent capital; 50 percent operating Amendment Number 1: N/A Amendment Number 2: N/A COMPLETION DATE: September 30, 1993 DATE OF DEPARTMENT OF LABOR SECTION 13(C) CERTIFICATION LETTER(S): Project No. Original Grant or 13(c) Certification Date Amendment Number TX-90-X224 Original Grant 7/25/91 1 2 See attached program of projects. SPECIAL CONDITIONS AMID/OR SPECIAL RDQUIREME TrS: SPECIAL REQUIRIIMIENI': In accordance with Section 623 of the Treasury, Postal Service and General Government Appropriations Act of 1990, with respect to any procurement for goods or services (including construction services) having an aggregate value of $500,000 or more, the Recipient agrees to: (1) announce in any solicitation for offers to procure such goods or services the amount of Federal funds that will be used to finance the acquisition; and (2) express the said amount as a percentage of the total costs of the planned acquisition. (Note especially Part I, special requirements for under various statutory SE P , r, 199Y CBLIGATION TINE Sections 6 through several categories authorities.) 9, which establish of projects financed Attachment A "FOR UMTA USE ONLY" PRQJBCT NUMBER: TX-90-X224 GRANTEE VENDOR NUMBER: 1993 IS THIS GRANT TO BE PAID ON THE ECHO SYSTEM? Yes X No IF YES, PROVIDE NUMBER. 69 - 08 - 6022 IF YES, BUT YOU DO NOT KNOW THE NUMBER BECAUSE THE ECHO CONTROL NUMBER IS CURRENTLY BEING ESTABLISHED BY THE ACCOUNTING DIVISIONS, PLEASE INDICATE BY PLACING A CHBCK IN THE FOLLOWING SPACE. Sources of Federal Financial Assistance for this grant: PREVIOUS THIS FFY APPN SFr- LIM TA FPC OBLIGATION ACTION TOTAL 90 21 90 21 1 00 -0- $2,413,615 $2,413,615 91 37 90 95 2 00 -0- $ 81,265 $81,265 90 21 90 91 1 04 -0- $1,265,000 $1,265,000 Revised 2/5/91 APPROVAL DATE APPROVED PROJECT BUDGET PAGE 1 09/30/91 GRANTEE: CITY OF LUBBOCK LUBBOCK, TEXAS GRANT NO.: TX-90-X224-00 BUDGET NO.: 01 FEDERAL AMOUNT TOTAL AMOUNT SCOPE 111-00 BUS - ROLLING STOCK .......................$ 208,000 $ 260,000 QUANTITY: 4 ACTIVITY 11.12.15 BUY REPLACEMENT VAN $ 104,000 $ 130,000 QUANTITY: 2 11.13.15 BUY VAN FOR SVC EXPANSION $ 104,000 $ 130,000 QUANTITY: 2 SCOPE 113-01 BUS - STATION/STOPS/TERMINALS.............$ 2,000,000 $ 2,500,000 ACTIVITY 11.31.01 DESIGN BUS TERMINAL/TRF CENTER $ 86,000 $ 107,500 11.32.01 ACQUIRE BUS TERMINAL/TRF CTR $ 440,000 $ 550,000 11.33.01 CONST BUS TERMINAL/TRF CENTER $ 1,474,000 $ 1,842,500 SCOPE 113-02 BUS - STATION/STOPS/TERMINALS.............$ 80,000 $ 100,000 ACTIVITY 11.32.09 PURCHASE/INSTALL ROUTE SIGNING $ 9,280 $ 11,600 11.32.10 PURCH/INSTALL PSGR AMENITIES $ 70,720 $ 88,400 SCOPE 114-00 BUS SUPPORT EQUIP/FACILITIES..............$ 206,880 $ 258,600 ACTIVITY 11.44.02 REHAB MAINTENANCE FACILITY $ 142,080 $ 177,600 11.44.05 RENOVATE YARDS AND SHOPS $ 64,800 $ 81,000 TOTAL CAPITAL ....................................$ 2,494,880 $ 3,118,600 SCOPE 300-01 OPERATING ASSISTANCE ......................$ 1,265,000 $ 2,530,000 ACTIVITY 30.09.00 OPERATING ASSISTANCE $ 65,000 $ 130,000 FOR 10/1/90-9/30/91 30.09.00 OPERATING ASSISTANCE $ 1,200,000 $ 2,400,000 FOR10/1/91-9/30/92 TOTAL ............................................$ 3,759,880 $ 5,648,600 ESTIMATED NET PROJECT COST $ 5,648,600 FEDERAL SHARE $ 3,759,880 LOCAL SHARE $ 1,888,720 APPROVAL DATE 09/30/91 GRANTEE: CITY OF LUBBOCK LUBBOCK, TEXAS GRANT NO.: TX-90-X224-00 APPROVED PROJECT BUDGET BUDGET NO.: 01 SOURCES OF FEDERAL FINANCIAL ASSISTANCE FUNDING UZA: 481350 FUNDING UZA NAME: Lubbock, Tx. ACCOUNTING PREVIOUSLY CLASSIFICATION FPC DESCRIPTION APPROVED 91.37.90.95.2 00 FY 1991, SEC 9B $ CAPITAL 90.21.90.91.1 00 FY 1990, SEC 9 $ CAPITAL 90.21.90.91.1 04 FY 1990, SEC 9 $ OPERATING SUB TOTAL: $ PAGE 2 AMOUNT TOTAL 81,265 $ 81,265 2,413,615 $ 2,413,615 1,265,000 $ 1,265,000 3,759,880 $ 3,759,880 UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION URBAN MASS TRANSPORTATION ADMINISTRATION GRANT SECTIONS 3, 8, 9, 9B, AND/OR 24 OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED 49 U.S.C. APP. 55 1601 et Seq. AND/OR TITLE 23, UNITED STATES CODE PART I THIS GRANT, effective on the date specified in the Notification of Grant Approval, is entered into by and between the United States of America ("Government") and the Grantee named in the Notification of Grant Approval. In consideration of the mutual covenants, promises, and representations herein, the parties hereto agree as follows: Section 1. Purpose of Grant - The purpose of this Grant is to provide for the undertaking of an urban mass transportation planning, acquisition, construction, improvement, and/or operating program ("Program") or project ("Project") as authorized under the Urban Mass Transportation Act of 1964, as amended (UMT Act), and/or amendments to title 23, U.S.C. (Highways) with Federal financial assistance to the Grantee in the form of a grant ("Grant"), for the purposes set forth in the Program/Project Description in the Notification of Grant Approval that are in accordance with the statutes and any implementing regulations or guidelines; and to state the terms and conditions upon which such assistance will be provided and the manner in which the Project or the projects in the Program will be undertaken and the Program or Project planning studies, facilities, or equipment will be used. Section 2. The Program/Project - The Grantee agrees to undertake and complete the Program or Project, and to provide for the use of the Program or Project facilities or equipment, substantially as described in its Application, incorporated herein by reference, filed with and approved by the Government, and in accordance with the terms and conditions of this Grant. The "Program/Project Description" in the Notification of Grant Approval describes the Program or Project to be funded by this Grant. Form U .TA F 2 13 C�/59 Page 1 Spction 3. Federal Assistance - a. In order tc assist the Grantee in financing that portion of the total cost of the Project or the projects in the Program that the Department of Transportation (DOT) has determined cannot reasonably be financed from revenues of the public transportation system in which the Program or Project facilities or equipment are to be used ("Net Project Cost"), such Net Project Cost total of the Project or projects financed in this Program being estimated to be that amount stated in the Notification of Grant Approval, the Government will pake a Grant in an amount equal to either (1) the maximum amount permitted by Federal law and regulations, or (2) the amount designated as Maximum Federal Funds Approved in the Notification of Grant Approval, or (3) the amount designated as Maximum Percentage(s) of Federal Participation as set forth in the Notification of Grant Approval, whichever is the least. With respect to operating assistance projects financed under Section 9 of the UMT Act, notwithstanding any provision to the contrary in Section 105.c. of Part II, Form F 5K, Rev. 5/89, entitled Urban Mass Transportation Agreement, the Federal financial assistance provided under this Grant may be applied to the Net Project Costs incurred for operations by the Grantee in the Project Time Period for operations projects designated in the list of Program of Projects attached to the Notification of Grant Approval. b. For purposes of this Grant, "Net Project Cost" must be in conformance with the requirements of Office of Management and Budget (OMB) Circular A-87, Revised, "Cost Principles Applicable to Grants and Contracts with State and Local Governments," and with any guidelines or regulations issued by the Government. C. The obligation of the Government to make Federal Grant payments shall not exceed the amount provided in the Program or Project Budget. Section 4. Local Share - The Grantee agrees that it will provide from sources other than (a) Federal funds (except as may otherwise be authorized by Federal statute), (b) receipts from the use of the Program or Project facilities or equipment (except as may otherwise be authorized by Federal statute) or (c) revenues of the public transportation system in which such facilities or equipment are used, funds in an amount sufficient, together with the Grant, to assure payment of either the actual Project Cost of each project in the Program or the actual Project Cost. The Grantee further agrees that no refund or reduction of the amount so provided will be made at any time, unless there is at the same time a refund to the Government of a proportional amount of the Grant. The Grantee's obligation to provide the Local Share is calculated on a project -by -project basis either for each project in the Program or the Project as a whole. Pag? 2 Section 5. Labor Protection - The Grantee agrees to undertake, carry out, and complete the Program or Project in accordance with the terms and conditions determined by the Secretary of Labor to be fair and equitable to protect the interests of employees affected by the Program or Project and meeting the requirements of section 13(c) of the UMT Act, 49 U.S.C. app. § 1609(c), and Department of Labor regulations at 29 C.F.R. Part 215. These terms and conditions are identified in the letter of certification from the Department of Labor to the Government on the date set forth in the Notification of Grant Approval; that letter and any documents cited in that letter are incorporated into this Grant by reference. The Grantee agrees to carry out the Grant in compliance with the conditions stated in the Department of Labor letter. Section 6. Special Condition Pertaining to Financing Section 3, Section 8, or Section 9B Projects. Sufficient funds must be available in the Mass Transit Account of the Highway Trust Fund and an adequate liquidating cash appropriation must have been enacted into law before payments may be made to the Grantee under section 3, section 8, or section 9B of the UMT Act, 49 U.S.C. app. §§ 1602. 1607, or 1607a-2. Section 7. Special Requirement for Section 8 Projects. Planning - The transportation plans and programs that are developed as part of this Project shall be formulated on the basis of transportation needs with the development of comprehensive long-term financial plans, and due consideration of long-range land use plans, developed objectives, and overall social, economic, environmental, system performance, and energy conservation goals and objectives, and with due consideration to their probable effect on the future development of the urban areas described in the Application. The planning process shall include an analysis of alternative transportation system management and investment strategies to make more efficient use of existing transportation resources and to meet the needs for new transportation facilities. The process shall consider all modes of transportation and shall be continuing, cooperative, and comprehensive to the degree appropriate based on the complexity of the transportation problems. Furthermore, the plans and programs that are developed as part of this Project shall encourage to the maximum extent feasible the participation of private enterprise. Should facilities and equipment already being used in mass transportation service in the urban area be acquired, the program must provide that they shall be so improved that they will better serve the transportation needs of the area. Paae 3 S,pction 8. Special Requirements for Section 9 Projects. a. Fares and Services - The Grantee agrees that it will utilize its administrative process to solicit and consider public comment prior to raising fares or implementing a major reduction of service. b. Audit Requirement - The Government may, at least annually and more frequently in its discretion, either conduct or require the Grantee to have independently conducted, reviews and audits as the Government may deem appropriate pursuant to the provisions of section 9(g) of the UMT Act, 49 U.S.C. app. § 1607a(g), and any regulations or guidelines that may be issued by the Government. c. Half -Fare Requirement - The Grantee agrees and assures that the rates charged elderly and handicapped persons during nonpeak hours for transportation utilizing or involving the facilities and equipment financed pursuant to this Grant will not exceed one-half of the rates generally applicable to other persons at peak hours, whether the operation of such facilities and equipment is by the Grantee or is by another entity under lease or otherwise. The Grantee agrees and assures that it will give the rate required herein to any person presenting a Medicare card duly issued to that person pursuant to title II or title XVIII of the Social Security Act. d. Sole Source Procurement - The Grantee may, without prior Government (UMTA) approval, procure an associated capital item eligible under section 9(j) of the UMT Act, 49 U.S.C. app. § 1607a(j), by contract directly with the original manufacturer or supplier of the item to be replaced, provided that the Grantee first certifies in writing to the Government that: (1) such manufacturer or supplier is the only source of such item; and (2) the price of such item is no higher than the price paid for such item by like customers; notwithstanding the foregoing provision, however, the Buy America requirements of the Surface Transportation Assistance Act of 1982, Pub. L. 97-424, § 165, as amended by Pub. L. 100-17, § 337, and any implementing regulations that may be issued are applicable to such procurements. Section 9. Special Condition Pertaining to Major Capital Protects. The Grantee shall implement a project management plan, as approved by the Government, in accordance with the requirements of section 23 of the UMT Act, 49 U.S.C. app. § 1619, and any implementing regulations that may be issued thereunder. <age Section 10. The Grant - This Grant consists of the Notification of Grant Approval; this Part I, Form F 2018, 5/89, entitled Urban Mass Transportation Administration Grant; and Part II, Form UMTA F 5K, Rev. 5/89, entitled Urban Mass Transportation Agreement, Terms and Conditions. Should the Grant award letter include special conditions for the Project or the projects in this Program, that letter is incorporated herein by reference and made part of this Grant. Amendments to any of these documents shall require a formal amendment to this Grant, except that re-allocat}ons of funds among budget items or fiscal years without increasing the total amount of the Federal Grant may be made in accordance with all UMTA circulars and regulations. Amendments of any type that pertain to funding shall require the issuance of a new Program or Project Budget. Section 11. Execution of Grant - This Grant may be simultaneously executed in several counterparts, each of which counterparts shall be deemed to be an original having identical legal effect. When the Notification of Grant Approval is signed by the Government, this Grant should be executed by the Grantee within ninety (90) days after the Obligation Date. The Government may withdraw its obligation hereunder if the Grant is not executed within the above ninety -day period. The effective date of the Grant shall be the Obligation Date. The effective date of any Amendment shall be the Obligation Date for that Amendment. The Grantee does hereby ratify and adopt all statements, representations, warranties, covenants, and materials submitted by it, and does hereby accept the Government's award of financial assistance and agrees to all of the terms and conditions of this Grant. Executed this day of t �C CC s ' C 19�_. Ranette Boyd City Secretary City of Lubbock TITLE AND ORGANIZATION Approved as to ontent. Larry V Hoffm Direct of Transportation City of Lubbock B Y B. C. McMinn Mayor City of Lubbock TITLE AND ORGANIZATION Approved as to Form: J gma J orth Fullingim A istant City Attorney =3qe City of Lubbock CERTIFICATION OF GRANTEE'S ATTORNEY I, J. Worth Fullingim , acting as Attorney for the Grantee do hereby certify that I have examined this Grant and have ascertained that execution of the Grant was authorized on the date of ?) A copy of this authorization is atta hed or has previously been submitted to UMTA. The execution of this Grant and the proceedings taken by the Grantee are in all respects due and proper and in accordance with applicable State and local law. I further certify that, in my opinion, said Grant constitutes a legal and binding obligation of the Grantee in accordance with the terms thereof and certify that to the best of my knowledge, there is no legislation or litigation pending or threatened which might affect the performance of the Project in accordance with the terms of this Grant. Dated this day of , 19_ . (�INATURE Oj Assistant City Attorney City of Lubbock TITLE AND ORGANIZATION UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION URBAN MASS TRANSPORTATION ADMINISTRATION WASHINGTON, D.C. 20590 URBAN MASS TRANSPORTATION AGREEMENT PART II TERMS AND CONDITIONS For Projects under section 3, 4(i), 6, 8, 9, 9b, 16(b)(2), 18, 18(h), 20, and/or 24 of the Urban Mass Transportation Act of 1964, as amended, 49 U.S.C. app. §§ 1601 et seq.; and for Mass Transportation Projects under title 23, U.S.C. (Highways). Form UMTA F 5K Rev. 5/89