HomeMy WebLinkAboutResolution - 3619 - Agreement- HDR Engineering Inc- Railroad Relocation, E-W Freeway Project Phase I - 05_23_1991Resolution No. 3619
May 23, 1991
Item #21
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock (as Owner) an
Agreement to be entered into by and between said City and HDR Engineering,
Inc. (as Engineer) for engineering services in connection with the railroad
relocation and the East-West Freeway construction, said Agreement to be in the
form approved by the City's Assistant City Manager for Development Services
and the City Attorney's Office, attached herewith, which shall be spread upon
the minutes of the Council and as spread upon the minutes of this Council
shall constitute and be a part of this Resolution as if fully copied herein in
detail.
Passed by the City Council this 23rd
ATTEST:
e boyd, city Secretary
APPROVED AS TO CONTENT:
Jame E.,Bertram, Assistant City
Manag or Development Services
APPROVEVAS TO FORM:
ni s W. McGi I I(, I ri a l' Attorney
day of May 1991.
w
C.
B. C. Mac/MIN , MAYOR
AGREEMENT
BETWEEN
CITY OF LUBBOCK, TEXAS
OWNER
�l
HDR ENGINEERING, INC.
ENGINEER
FOR
PROFESSIONAL ENGINEERING SERVICES
FOR THE
RAILROAD RELOCATION FOR EAST -WEST FREEWAY IN LUBBOCK
PROJECT
JULY 8, 1991
110,10 a W6112• ►II11 ►Y1.
Page
IDENTIFICATION OF THE PARTIES ................................. 1
DESCRIPTION OF THE PROJECT ................................... 1
Section 1--BASIC SERVICES ........................................ 1
1.1 General .................................................... 1
1.2 General ................................................... 1
1.3 Not Used .................................................. 1
1.4 Preliminary Design Phase ...................................... 1
1.5 Final Design Phase ........................................... 2
1.6 Bidding Phase ............................................... 3
1.7 Construction Phase - Administration of the Construction Contract ........ 3
SECTION 2--ADDITIONAL SERVICES ................................ 5
2.1 Additional Services ........................................... 5
2.2 Other Additional Services ...................................... 6
SECTION 3--OWNER'S RESPONSIBILITIES ............................ 9
SECTION 4--PERIODS OF SERVICE ................................ 11
4.1 General .................................................. 11
SECTION 5--PAYMENTS TO ENGINEER ............................ 13
5.1 Methods of Payment for Services and Expenses of ENGINEER ......... 13
5.2 Basis and Amount of Compensation for Basic Services ............... 14
5.3 Basis and Amount of Compensation for Additional Services ........... 14
5.4 Basis and Amount of Compensation for Other Additional Services ....... 14
5.5 Intervals of Payments ........................................ 14
5.6 Other Provisions Concerning Payments ........................... 15
SECTION 6--CONSTRUCTION COST AND OPINIONS OF COST .......... 16
6.1 Construction Cost ........................................... 16
6.2 Opinions of Probable Construction Cost ........................ 16
SECTION 7--GENERAL CONSIDERATIONS .......................... 17
7.1 Termination ............................................... 17
7.2 Reuse of Documents ......................................... 17
7.3 Indemnification ............................................. 18
7.4Insurance ................................................. 18
7.5 Controlling Taw ............................................ 18
7.6 Successors and Assigns ....................................... 18
7.7 Not Used ................................................. 19
7.8 Equal Employment and Nondiscrimination ........................ 19
7.9 Indemnification ............................................. 19
7.10 Construction Procedures ...................................... 20
7.11 Authority to Execute This Agreement ............................ 20
7.12 Changes and Modifications .................................... 20
7.13 Separability and Waiver ...................................... 20
7.14 Extent of Agreement ......................................... 21
APPENDIX
EXHIBIT A - Scope of Services
EXHIBIT B - Owner Resolution Authorizing Execution of Agreement
EXHIBIT C - Engineer Resolution Authorizing Execution of Agreement
EXHIBIT D - Summary of Compensation
EXHIBIT E - Schedule
AGREEMENT
BETWEEN
CITY OF LUBBOCK, TEXAS
AND
HDR ENGINEERING, INC.
FOR
PROFESSIONAL ENGINEERING SERVICES
THIS IS AN AGREEMENT made as of July 8, 1991, between City of Lubbock, Texas with
principal offices at 1625 13th Street, Lubbock, Texas 79401, hereinafter referred to as
"OWNER' and HDR Engineering, Inc., with offices at 12700 Hillcrest Road, Suite 125,
Dallas, Texas 75230-2096, hereinafter referred to as "ENGINEER," for planning, design and
construction services for Relocation of the Seagraves, Whiteface & Lubbock Railroad to
accommodate construction of the East-West Freeway in Lubbock, Texas, hereinafter called
the "PROJECT."
OWNER and ENGINEER, in consideration of the mutual covenants contained herein agree
as follows:
SECTION 1 - BASIC SERVICES
1.1 ENGINEER's basic services and responsibilities are outlined here and further defined
in the Appendix, Exhibit A, "Detailed Scope of Services," which is part of this Agreement
as if fully set forth herein.
1.2 General
1.2.1 ENGINEER shall provide professional services to OWNER as hereinafter provided.
These services will include providing professional engineering consultation and advice and
furnishing civil, structural, mechanical, and electrical, engineering services and related
architectural/engineering services incidental thereto.
1.3 THIS PARAGRAPH LEFT OUT INTENTIONALLY
1.4 Preliminary Design Phase
After written authorization to proceed with the Preliminary Design Phase, ENGINEER
shall:
1.4.1 In consultation with OWNER and on the basis of the OWNER -approved Route
Location Analysis documents, determine the general scope, extent and character of the
PROJECT.
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1.4.2 Prepare Preliminary Design documents, consisting of design parameters, preliminary
drawings, outline specifications and written descriptions of the PROJECT.
1.4.3 Advise OWNER if additional data or services of the types described in paragraphs
3.2 or 3.4 are necessary and assist OWNER in obtaining such data and services.
1.4.4 Submit a revised Opinion of Probable Construction Costs, based on the information
contained in the Preliminary Design documents.
1.4.5 Furnish six (6) copies of the above Preliminary Design documents and present and
review them in person with OWNER.
1.5 Final Design Phase
After written authorization to proceed with the Final Design Phase, ENGINEER shall:
1.5.1 Prepare drawings and specifications for incorporation in the Contract Documents,
based on the OWNER approved Preliminary Design documents and the revised Opinion
of Probable Construction Costs. These documents are prepared to show the general scope,
extent and character of the work to be furnished and performed by Contractor, hereinafter
called "Drawings and Specifications."
Said specifications will be prepared in conformance with the sixteen division format of the
Construction Specifications Institute and based on ENGINEER'S standard specifications and
General Conditions.
1.5.2 Provide technical criteria, written descriptions and design data for OWNER's use in
filing applications for permits with or obtaining approvals of governmental authorities that
have jurisdiction to approve the design of the PROJECT and assist OWNER in
consultations with appropriate authorities. Basic Services shall include two (2) meetings
with governmental authorities.
1.5.3 Advise OWNER of any adjustments to the latest Opinion of Probable Construction
Costs caused by changes in general scope, extent or character or design requirements of the
PROJECT or Construction Costs. Furnish to OWNER a revised Opinion of Probable
Construction Costs based on the Drawings and Specifications.
1.5.4 Prepare for review and approval by OWNER, its legal counsel and other advisors,
contract agreement forms, general and supplementary conditions of the construction
contract, proposal form, invitations to bid and instructions to bidders, hereinafter referred
to as "Contract Documents."
1.5.5 Furnish six (6) copies of the above documents and of the Drawings and Specifications
and present and review them in person with OWNER. Provide the OWNER with the
originals or a reproducible set of the Drawings and Specifications. Additional copies
required for advertising and obtaining construction bids shall be provided by the OWNER.
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1.6 Bidding Phase
After written authorization to proceed with the Bidding Phase, ENGINEER shall:
1.6.1 Assist OWNER in advertising for and
contract as defined in Appendix, Exhibit A
services; and attend pre -bid conferences.
obtaining proposals for each separate prime
for construction, materials, equipment and
1.6.2 Issue addenda as appropriate to interpret, clarify or expand the Contract Documents.
1.6.3 Consult with OWNER to determine the acceptability of substitute materials and
equipment proposed by Contractor(s) when substitution prior to the award of contracts is
allowed by the Contract Documents.
1.6.4 Attend the bid opening and prepare bid tabulation sheets. Assist OWNER in
evaluating bids or proposals and in assembling and awarding contracts for construction,
materials, equipment and services.
1.7 Construction Phase - Administration of the Construction Contract
During the Construction Phase ENGINEER shall:
1.7.1 Consult with and advise OWNER as set forth herein and as provided in the
ENGINEEWs General Conditions and Supplementary General Conditions of the Contract
for Construction included in the Contract Documents for the PROJECT. The extent and
limitations of the duties, responsibilities and authority of ENGINEER as assigned in said
Contract Documents shall not be modified, except as ENGINEER may otherwise agree in
writing. OWNER shall issue all instructions to Contractor except as otherwise provided in
writing.
1.7.2 Make visits to the site at intervals appropriate to the stage of construction, or
otherwise agreed to by ENGINEER in writing, to observe the progress and quality of the
Work and to determine in general if the Work is proceeding in accordance with the
Contract Documents. However, ENGINEER shall not be required to make exhaustive or
continuous on -site inspections to check the quality or quantity of the Work. On the basis
of such on -site observations, ENGINEER shall keep the OWNER informed of the progress
and quality of the Work, and shall endeavor to alert the OWNER to defects and
deficiencies in the Work of the Contractor. ENGINEER shall not have control or charge
of and shall not be responsible for construction means, methods, techniques, sequences,
procedures of construction or for safety programs and precautions in connection with the
Work. ENGINEER shall not be responsible for the acts or omissions of the Contractor,
Subcontractors or any other persons performing any of the Work, or for failure of any of
them to carry out the Work in accordance with the Contract Documents.
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1.7.3 Make recommendations to OWNER concerning the disapproval or rejection of
Contractors' Work while it is in progress if ENGINEER believes that such Work will not
produce a completed PROJECT that conforms generally to the Contract Documents or that
it will prejudice the integrity of the design concept of the PROJECT as reflected in the
Contract Documents. ENGINEER shall have access to the Work at all times wherever it
is in preparation or progress.
1.7.4 Review or take other appropriate action with respect to Shop Drawings, samples and
other data which Contractor is required to submit, but only for conformance with the design
concept of the PROJECT and compliance with the information given in the Contract
Documents. Such reviews or other action shall not include means, methods, techniques,
sequences, or procedures of construction or safety programs and precautions incident
thereto.
1.7.5 Evaluate and determine the acceptability of substitute materials and equipment
proposed by Contractor.
1.7.6 Make recommendations to OWNER regarding the advisability of requiring special
inspections or testing of the Work and have authority, for the purposes of this paragraph,
to receive and review all certificates of inspections, testings and approvals required bylaws,
rules, regulations, ordinances, codes, orders or the Contract Documents to determine
generally that their content complies with the requirements of, and the results certified
indicate compliance with, the Contract Documents.
1.7.7 Act as initial interpreter of the requirements of the Contract Documents, judge the
acceptability of the Work and make decisions on all claims of OWNER and Contractor
relating to the acceptability of the Work or the interpretation of the requirements of the
Contract Documents pertaining to the execution and progress of the Work. ENGINEER
shall not be liable for the results of any such interpretations or decisions rendered in good
faith and within the standard of care of the industry.
1.7.8 Determine the amount owing to Contractor based on ENGINEER's observations at
the site and the data comprising the Application for Payment, and recommend in writing
payments to Contractor in such amounts. Such recommendations of payment will constitute
a representation to OWNER that the Work has progressed to the point indicated and that,
to the best of ENGINEER's knowledge, information and belief, the quality of the Work is
in accordance with the Contract Documents. The foregoing representations are subject to
an evaluation of the Work for conformance with the Contract Documents upon Substantial
Completion, to results of subsequent tests and inspections of others, to minor deviations
from the Contract Documents correctable prior to completion and to specific qualifications
expressed by ENGINEER. The issuance of a recommendation will further constitute a
representation that the Contractor is entitled to payment in the amount certified. However,
the issuance of a recommendation for payment will not be a representation that the
ENGINEER has (1) made exhaustive or continuous on -site inspections to check the quality
or quantity of the Work; (2) reviewed construction means, methods, techniques, sequences
or procedures; (3) reviewed copies of requisitions received from Subcontractors and material
suppliers and other data requested by the OWNER to substantiate the Contractor's right
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to payment; or (4) made examination to ascertain how or for what purpose the Contractor
has used money previously paid on account of the Contract Price.
1.7.9 Receive and review maintenance and operating instructions, schedules, guarantees,
bonds, certificates of inspection and tests and approvals of equipment which are to be
provided by Contractor in accordance with the Contract Documents. Determine that their
content complies with the requirements of the Contract Documents and transmit them to
OWNER with written comments.
1.7.10.1 Conduct a construction review to determine if the Work is substantially complete
and conduct a construction review to determine if the completed Work is acceptable so that
ENGINEER may recommend, in writing, final payment to Contractor and may give written
notice to OWNER and Contractor that the Work is acceptable, subject to any conditions
therein expressed.
1.7.10.2 Make one follow-up construction review,if required, for items found to be
incomplete or nonconforming. If subsequent construction reviews are necessary, they will
be done as Additional Services, including salary, time, travel, and living expenses.
SECTION 2 - ADDITIONAL SERVICES AND OTHER ADDITIONAL SERVICES
2.1 Additional Services
The following Additional Services, as further described in Appendix, Exhibit A, are not
included in the Basic Services. Additional Services shall be provided and shall be paid for
by the OWNER as provided in this Agreement, in addition to compensation for Basic
Services.
2.1.1 Route Location Analysis
After written authorization to proceed, ENGINEER shall:
2.1.1.1 Consult with OWNER to clarify and define OWNER's requirements for the
PROJECT and review available data.
2.1.1.2 Advise OWNER as to the necessity of OWNER's providing or obtaining from others
data or services, including previous reports and available information, and if necessary, assist
OWNER in obtaining such data and services.
2.1.1.3 Identify and analyze requirements of regulatory authorities having jurisdiction to
approve the design of the PROJECT.
2.1.1.4 Provide analysis of OWNER's needs, planning surveys, site evaluations and
comparative studies of prospective sites and solutions.
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2.1.1.5 Provide a general economic analysis of OWNER's requirements applicable to
various alternatives.
2.1.1.6 Review alternatives and economic analysis with the OWNER.
2.1.2 Provide Environmental Studies (Environmental Assessment Document) as related to
the PROJECT.
2.1.3 Provide Public Involvement/Public Hearing assistance related to the PROJECT and
participate in two (2) public involvement meetings and one (1) public hearing.
2.2 Other Additional Services
The following Other Additional Services are not included as part of the Basic Services or
Additional Services as described in Section 1 and Paragraph 2.1 respectively. The following
Other Additional Services shall be provided if authorized or confirmed in writing by the
OWNER and shall be paid for by the OWNER as provided in this Agreement, in addition
to compensation for Basic Services and Additional Services.
2.2.1 Resident Field Representation
2.2.1.1 The OWNER and ENGINEER agree that more extensive representation at the site
shall be provided than is described under Construction Phase - Administration of the
Construction PROJECT. ENGINEER shall provide one Field Representative to assist
ENGINEER in carrying out such responsibilities at the site. Field representation shall be
on a full-time basis.
Full-time Field Representation is defined as having a representative on -site when significant
Work, as determined by ENGINEER, is in progress.
2.2.1.2 Such Field Representative shall be selected, employed, and directed by ENGINEER,
and ENGINEER shall be compensated as mutually agreed upon between the OWNER and
ENGINEER as set forth in this Agreement. The duties, responsibilities and limitations of
authority of such Field Representative shall be described in the General Conditions of the
Contract Documents.
2.2.1.3 Through the observations by such Field Representative, ENGINEER shall endeavor
to provide protection for the OWNER against defects and deficiencies in the Work, but the
furnishing of such field representation shall not modify the rights, responsibilities or
obligations of ENGINEER as described in this Agreement.
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2.2.2 Provide project scheduling services.
2.2.3 Furnish the services of soils/geotechnical engineers or other consultants when such
services are deemed necessary by ENGINEER. Such services shall include borings, probings
and subsurface explorations, hydrographic surveys, laboratory tests and inspections of
samples, materials and equipment, with reports and appropriate professional
recommendations.
2.2.4 Prepare applications and supporting documents for obtaining the permits from and
approval of authorities having jurisdiction over the PROJECT.
2.2.5 Performing Services resulting from significant changes in the general scope, extent or
character of the PROJECT or its design including, but not limited to, changes in size,
complexity, OWNER's schedule, character of construction or method of financing. Revising
previously accepted studies, reports, design documents or Contract Documents when such
revisions are required by changes in laws, rules, regulations, ordinances, codes or orders
enacted subsequent to the preparation of such studies, reports or documents, or are due to
any other causes beyond ENGINEER's control. This includes those services resulting from
incorporating information required by Paragraph 3.2 which is furnished to Engineer after
the stated time schedule.
2.2.6 Preparing documents of alternate, separate, or sequential bids or providing extra
services in connection with bidding, negotiation or construction prior to the completion of
the Final Design Phase, when requested by the OWNER, except as described in Appendix,
Exhibit A.
2.2.7 Providing any type of property surveys or related engineering services needed for the
transfer of interests in real property and field surveys for design purposes and engineering
surveys and staking to enable Contractor to proceed with the Work; and providing other
special field surveys, except as described in Appendix, Exhibit A.
2.2.8 Preparing applications and supporting documents (in addition to those furnished under
Basic Services) for private or governmental grants, loans or advances in connection with the
PROJECT, preparing or reviewing environmental impact statements and assessments by
others, reviewing and evaluating the effect on the design requirements of the PROJECT of
any such statements and documents prepared by others and assisting in obtaining the
approval of authorities having jurisdiction over the PROJECT, except as described in
Appendix, Exhibit A.
2.2.9 Performing services to make measured drawings of, or to investigate existing
conditions or facilities, or to verify the accuracy of drawings or other information furnished
by OWNER.
2.2.10 Providing renderings or models for OWNER's use, except as described in Appendix,
Exhibit A.
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2.2.11 Preparing documents for alternative proposals requested by OWNER for
Contractor's Work which is not executed or documents for out -of -sequence work.
2.2.12 Conducting investigations and studies involving, but not limited to, consideration of
operations, preventative maintenance programs, and maintenance and overhead expenses;
providing value engineering during the course of design; preparing feasibility studies, cash
flow and economic evaluations, rate schedules and appraisals; assisting with obtaining
financing for the PROJECT; evaluating processes available for licensing and assisting
OWNER in obtaining process licensing; performing detailed quantity surveys of material,
equipment and labor; and conducting audits or inventories required in connection with
construction performed by OWNER.
2.2.13 Furnishing services of independent professional associates and consultants for other
than Basic Services and Additional Services.
2.2.14 Assisting the Owner with bid protests, rebidding or renegotiating contracts for
construction, materials, equipment or services.
2.2.15 Preparing to serve or serving as a consultant or witness for OWNER in any litigation,
arbitration or other legal or administrative proceeding involving the PROJECT.
2.2.16 Performing services in connection with work directive changes and change orders to
reflect changes requested by OWNER.
2.2.17 Making revisions to Drawings and Specifications occasioned by the acceptance by
OWNER of substitutions proposed by Contractor. Performing services after the award of
each contract to evaluate and determine the acceptability of additional substitutions
proposed by Contractor beyond the listing of acceptable manufacturers in the Specifications.
2.2.18 Performing services resulting from significant delays, changes or price increases
occurring as a direct or indirect result of material, equipment or energy shortages.
2.2.19 Performing additional or extended services during construction made necessary by
(1) Work damaged by fire or other cause during construction; (2) a significant amount of
defective or neglected work of any Contractor; (3) acceleration of the progress schedule
involving services beyond normal working hours, and (4) default by any Contractor; (5)
failure of the Contractor to complete the Work within the time stipulated in the Contract
Documents; (6) Approval of extensions of the time for performance.
2.2.20 Performing services in connection with any partial utilization of the PROJECT by
OWNER prior to Substantial Completion.
2.2.21 Evaluating an unreasonable or extensive number of claims submitted by Contractor
or others in connection with the Work.
2.2.22 Providing assistance in the closing of any financial or related transaction for the
PROJECT.
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2.2.23 Providing assistance in connection with the refining and adjusting of any equipment
or system.
2.2.24 Performing services required for equipment fit up and connection.
2.2.25 Visiting the PROJECT with OWNER, to observe any apparent defects in the
completed construction after acceptance by OWNER and assist OWNER in consultations
and discussions with Contractor concerning correction of such deficiencies and make
recommendations as to replacement or correction of defective Work.
2.2.26 Performing services in connection with level of detail related to design of the
PROJECT, which is above the level necessary to secure bids but desired by the OWNER
for more detailed instructions to Contractor(s) or for other use by OWNER's personnel.
These include, but are not limited to:
Electrical or Control Point -to -Point Drawings
Conduit Run Plans and Routing Details
Termination Drawings
Electrical Elementary or Ladder Diagrams
Piping Fabrication Details
Reinforcing Steel Bar Schedules
Material Quantity Schedules
2.2.27 Preparing a set of reproducible record prints of Drawings showing those changes
made during the Construction process, based on the marked -up prints, drawings and other
data furnished by Contractor to ENGINEER.
2.2.28 Performing services in connection with the PROJECT, including services which are
to be furnished by OWNER in accordance with Section 3, and services not otherwise
provided for in this Agreement.
SECTION 3 - OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner so as not to delay the services of
ENGINEER:
3.1 Designate in writing a person to act as OWNER's representative with respect to services
to be rendered under this Agreement. Such person shall have complete authority to
transmit instructions, receive information, interpret and define OWNER's policies and
decisions with respect to ENGINEER's services for the PROJECT.
3.2 Provide to ENGINEER existing data, plans, reports and other information known to,
in possession of, or under control of OWNER which are relevant to the execution of
ENGINEER's duties on the PROJECT. Also, provide all criteria and full information as
to OWNER's requirements for the PROJECT, including design criteria, objectives and
constraints, space, capacity and performance requirements, flexibility and expandability, and
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any budgetary limitations and furnish copies of all design and construction standards which
OWNER will require to be included in the Drawings and Specifications.
Provide within thirty (30) days after authorization to proceed, specific OWNER furnished
Standard Details, Standard Specifications, or Standard Bidding Documents which are to be
incorporated into the PROJECT. The OWNER agrees to bear total responsibility for
technical accuracy and content of OWNER -furnished documents.
3.3 Provide existing land surveys to include property, boundary, easement, right-of-way,
topographic and utility surveys; property descriptions, zoning, deed or other land use
restrictions.
3.4 To the extent lawfully obtainable or attainable, the OWNER shall arrange for access
to, and make all provisions for, ENGINEER or ENGINEER's Subconsultants to enter upon
public and private property as required for ENGINEER and ENGINEER's Subconsultants
to perform services under this Agreement. Should OWNER not be able to lawfully arrange
for access, ENGINEER shall not be held liable for any resulting consequences.
3.5 Examine all studies, reports, sketches, Drawings, Specifications, proposals and other
documents presented by ENGINEER, obtain advice of an attorney, insurance counselor and
other consultants as OWNER deems appropriate for such examination and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services of
ENGINEER.
3.6 Furnish, with assistance from the ENGINEER, approvals and permits from all
governmental authorities having jurisdiction over the PROJECT and approvals and consents
from others as may be necessary for completion of the PROJECT. ENGINEER shall
prepare all necessary application information and documentation to assist the OWNER in
obtaining Interstate Commerce Commission, Texas Railroad Commission, and all other
appropriate regulatory authority approvals in connection with abandonment of the old
railroad right-of-way and relocation to the new railroad right-of-way. OWNER shall execute
and/or approve all applications and/or documents submitted to the OWNER by the
ENGINEER as necessary for obtaining such regulatory approvals to proceed with the
PROJECT.
3.7 Provide accounting, independent cost estimating and insurance counseling services as
may be required for the PROJECT, legal services as OWNER may require or ENGINEER
may reasonably request with regard to legal issues pertaining to the PROJECT including any
that may be raised by Contractor, auditing service as OWNER may require to ascertain how
or for what purpose any Contractor has used the monies paid under the construction
contract, and inspection services as OWNER may require to ascertain that Contractor is
complying with any laws, rules, regulations, ordinances, codes or orders applicable to his
furnishing and performing the Work.
3.8 Advertise for proposals from bidders, open the proposals at an appointed time and
place, and pay for all costs incidental thereto.
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3.9 Give prompt written notice to ENGINEER whenever OWNER observes or otherwise
becomes aware of any condition that affects the scope or timing of ENGMEER's services,
or any defect or nonconformance in the Work of any Contractor.
3.10 At no cost to ENGINEER, provide the above data and services and shall render
approvals and decisions as is necessary for the orderly progress of ENGINEER's services.
ENGINEER shall be entitled to rely upon the accuracy and completeness of all information
and services provided by OWNER or at OWNER's direction.
3.11 Accept full technical/administrative and legal responsibility for any OWNER furnished
standard details, technical or general specifications, test data, site data, record drawings, and
similar items.
SECTION 4 - PERIODS OF SERVICE
4.1 General
The provisions of this Section 4 and the various rates of compensation for ENGINEER's
services provided for elsewhere in this Agreement have been agreed to in anticipation of
the orderly and continuous progress of the PROJECT through completion of the Services
contained herein. ENGINEER's obligation to render services hereunder will extend for a
period which may reasonably be required for the performance of ENGINEER's services and
required extensions thereto. The proposed project schedule is included in the Appendix,
Exhibit E. If specific periods of time for rendering services are set forth or specific dates
by which services are to be completed are provided, and if such dates are exceeded through
no fault of ENGINEER, all rates, measures and amounts of compensation provided herein
shall be subject to equitable adjustment.
4.2 Each phase of Basic Services as outlined in Section 1 will be completed and submitted
within the stipulated period indicated, after written authorization to proceed with that phase
of services.
4.2.1 Preliminary Design Phase - 120 calendar days.
4.2.2 Final Design Phase - 390 calendar days.
4.2.3 Bidding Phase - 60 calendar days.
4.2.4 Construction Phase - Administration of the Construction Contract - 360 calendar
days.
4.3 Each phase of Additional Services as outlined in Section 2 will be completed and
submitted within the stipulated period indicated, after written authorization to proceed with
that phase of services.
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4.3.1. Route Location Analysis, Environmental Studies and Public Involvement
520 calendar days
4.3.2. Resident Field Representative
360 calendar days
4.4. Each phase of Other Additional Services as outlined in Section 2 will be completed and
submitted within the stipulated period indicated, after written authorization to proceed with
that phase of services. Period of Service for providing Other Additional Services shall be
defined and agreed upon between OWNER and ENGINEER at such time as OWNER
provides written authorization to proceed with those services.
4.5 ENGINEER's services under each Phase shall be considered complete at the earlier
of (1) the date when the submissions for that phase have been accepted by OWNER; or (2)
thirty days after the date when such submissions are delivered to OWNER for final
acceptance. In each case, such additional time as may be considered reasonable for
obtaining approval of governmental authorities having jurisdiction to approve the design of
the PROJECT shall be added to that particular Phase.
4.6 After acceptance by OWNER of ENGINEEWs Drawings, Specifications and other
Design Phase documentation, including the most recent Opinion of Probable Construction
Costs, and upon written authorization to proceed, ENGINEER shall proceed with
performance of the services called for in the Bidding Phase. This Phase shall terminate and
the services to be rendered thereunder shall be considered complete upon commencement
of the Construction Phase or upon cessation of negotiations with a prospective Contractor.
4.7 The Construction Phase -Administration of the Construction Project will continence with
award of the Contract for Construction and, together with ENGINEER's obligation to
provide Basic Services under this Agreement, will terminate when final payment to the
Contractor is due, or in the absence of a final application for payment or of such due date,
thirty days after the Date of Satisfactory Start-up and Demonstration of the Contract for
Construction, whichever occurs first, or as otherwise mutually agreed.
4.8 If OWNER requests significant modifications or changes in the general scope, extent
or character of the PROJECT, the time of performance of ENGINEER's services and the
various rates of compensation shall be adjusted equitably.
4.9 If OWNER fails to give prompt written authorization to proceed with any Phase of
services after completion of the immediately preceding phase, or if the Construction Phase
has not commenced within ninety days of the Bidding Phase, ENGINEER may, after giving
seven days' written notice to OWNER, suspend services under this Agreement.
4.10 If ENGINEER's design services or service during construction of the PROJECT are
delayed or suspended in whole or in part by OWNER for more than ninety days for reasons
beyond ENGINEER's control, ENGINEER shall on written demand to OWNER (but
without termination of this Agreement) be paid as provided in paragraph 5.6.2. If such delay
or suspension extends for more than one year for reasons beyond ENGINEER's control, or
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if ENGINEER for any reason is required to render services for more than one year after
Satisfactory Start-up and Demonstration is achieved under that contract, the various rates
of compensation, including Additional Services, provided for elsewhere in this Agreement
shall be subject to equitable adjustment.
SECTION 5 - PAYMENTS TO ENGINEER
5.1 Methods of Payment for Services and Expenses of ENGINEER
5.1.1 Compensation Terms Defined
1. Payroll Cost shall mean the salary and wages at the time services are
performed of all personnel engaged directly on the PROJECT, including, but not
limited to, engineers, architects, scientists, surveyors, designers, draftsmen,
specification writers, estimators, other technical and business personnel; plus the cost
of customary and statutory benefits including, but not limited to, social security
contributions, unemployment, excise and payroll taxes, workers' compensation, health
and retirement benefits, sick leave, vacation, holiday pay and other group benefits.
2. Direct Labor Costs shall mean salary and wages at the time services are
performed of all personnel engaged directly on the PROJECT, including, but not
limited to, engineers, architects, surveyors, designers, draftsmen, specification writers,
estimators, other technical and business personnel but does not include indirect
payroll -related costs or fringe benefits.
3. Per Diem shall mean an hourly rate equal to Payroll Cost times an Overhead
Multiplier of two and one-half (2.5) to be paid to ENGINEER as total compensation
for each hour an employee of ENGINEER works on the PROJECT, plus
Reimbursable Expenses.
4. Overhead Multiplier shall mean a factor by which the Payroll/Direct Labor
Cost is multiplied to compensate for general and administrative overhead. When the
basis of compensation is Per Diem, the Overhead Multiplier includes profit. When
the basis of compensation is Cost Plus Fixed Fee, the Overhead Multiplier does not
include profit.
5. Reimbursable Expenses shall mean the actual expenses incurred directly or
indirectly in connection with the PROJECT, including, but not limited to
Subconsultant or Subcontractor costs, transportation and subsistence incidental
thereto, obtaining bids or proposals from Contractor(s), providing and maintaining
field office facilities including furnishings and utilities, subsistence and transportation
of Resident Project Representatives and their assistants, toll telephone calls, express
mail and telegrams, reproduction of Reports, Drawings, Specifications, Bidding
Documents, and similar PROJECT -related items in addition to those required under
Section 1, and, if authorized in advance by the OWNER, overtime work requiring
higher than regular rates. In addition, Reimbursable Expenses will also include
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expenses incurred for computer time and other highly specialized equipment,
including an appropriate charge for previously established programs and expenses of
photographic production techniques.
6. Lump Sum shall mean a fixed amount agreed upon in advance, subject to
modifications and amendments, for services rendered.
7. Cost plus fixed fee shall mean compensation based on Direct Labor Cost
times an Overhead Multiplier plus payment of a fixed amount agreed upon in
advance, subject to modifications and amendments, for Engineer's services.
5.2 Basis and Amount of Compensation for Basic Services.
5.2.1. The Basis and Amount of Compensation for Basic Services shall be agreed upon at
the time of the request by the OWNER for the ENGINEER to proceed with Basic Services.
5.3. Basis and Amount of Compensation for Additional Services
5.3.1 For Additional Services as described in Paragraph 2.1 and Appendix, Exhibit A,
payment shall be on the basis of Cost Plus Fixed Fee. The Fixed Fee shall be Thirty-two
Thousand, Four Hundred Eight Dollars ($32,408.00).
The maximum amount payable for Additional Services as described in Appendix, Exhibit
A, is Four Hundred Ninety-two Thousand, Three Hundred Forty-nine Dollars ($492,349.00).
Estimated Costs are itemized in the Appendix, Exhibit D. The maximum amount payable
will be revised in the event of change in scope, increased cost, complexity or character of
PROJECT or periods of service which exceed those periods defined in Section 4 as mutually
agreed in writing by OWNER and ENGINEER.
5.3.2 ENGINEER is not obligated to continue performance hereunder or otherwise to incur
costs in excess of the allocated amount or limit or maximum cited above as Cost Plus Fixed
Fee compensation for all or part of the PROJECT, unless and until OWNER has notified
ENGINEER in writing that such allocated amount or limit or maximum has been increased
and specifying the revised amount then allocated or the revised limit or maximum for the
Services to be covered by the Cost Plus Fixed Fee Compensation.
5.4 Basis and Amount of Compensation for Other Additional Services
5.4.1 The Basis and Amount of Compensation for Other Additional Services shall be agreed
upon at the time of the request by the OWNER for Other Additional Services.
5.5 Intervals of Payments
5.5.1 Payments to ENGINEER for Basic and Additional Services rendered and
Reimbursable Expenses incurred shall be made once every month by OWNER.
ENGINEER's invoices will be submitted once every month and will be based upon total
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services completed at the time of billing. OWNER shall make prompt payments in response
to ENGINEER's invoices.
5.5.2 Invoicing shall be prepared based on Direct Labor costs for the employees involved
on the project. A provisional overhead rate factor of 161.6% for customary and statutory
benefits and general and administrative overhead shall apply for computing partial payment
of monies due and shall be adjusted to rates representative of actual overhead costs of the
Engineer for the fiscal years during which work is accomplished, based on ENGINEER's
practices developed in accord with sound accounting principles. The Engineer shall be
reimbursed for Reimbursable Expenses incurred in connection with such services.
5.5.3 Payments to the ENGINEER for services rendered will be made based upon time
worked, actual work performed, actual rates, and reimbursable expenses.
Monthly payment of the fixed fee will be in proportion to actual costs paid as the work
progresses.
Five percent (5%) of the amount due and payable shall be withheld from each payment.
Final payment of any money due shall be made to the ENGINEER after completion of all
services and obligations covered in this contract. Release of all amounts withheld from
monthly payments shall be made on December 31 of each year.
5.6 Other Provisions Concerning Payments
5.6.1 If OWNER fails to make any payment due ENGINEER for services and expenses
within 30 days after receipt of ENGINEER's statement, the amounts due ENGINEER will
be increased at the rate of 1-1/2% per month from date of invoice, and in addition,
ENGINEER may, after giving seven days' written notice to OWNER, suspend services
under this Agreement until ENGINEER has been paid in full all amounts due for services,
expenses and charges.
5.6.2 If the PROJECT is suspended or abandoned in whole or in part for more than 90
days, ENGINEER shall be compensated for all services performed prior to receipt of
written notice from the OWNER of such suspension or abandonment, together with
Reimbursable Expenses then due. If the PROJECT is resumed after being suspended for
more than 90 days, ENGINEER's compensation shall be equitably adjusted.
5.6.3 Services performed by ENGINEER at request of OWNER between the completion
of one phase and the start of the next phase or during periods when the PROJECT is
suspended shall be considered Other Additional Services.
5.6.4 If and to the extent that the Contract Time initially established in the Contract for
Construction is exceeded or extended through no fault of ENGINEER, compensation for
any Basic or Additional Services required during such extended period of Administration
of the Construction Contract shall be computed on the basis of Per Diem as defined in
Section 5.1.1, Paragraph 3.
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5.6.5 If any items in any invoices submitted by ENGINEER are disputed by OWNER for
any reason, including the lack of supporting documentation, OWNER may temporarily
delete the disputed item and pay the remaining amount of the invoice. OWNER shall
promptly notify ENGINEER of dispute and request clarification and/or remedial action.
After any dispute has been settled, ENGINEER shall include the disputed item on a
subsequent regularly scheduled invoice or on a special invoice for the disputed item only.
5.6.6 In the event of termination of this Agreement by either OWNER or ENGINEER, as
provided in Paragraph 7.1, ENGINEER shall be entitled to payment for Services up to the
time of termination, plus termination expenses. Termination expenses shall include labor,
reimbursable expenses directly attributed to termination, and direct expenses associated with
mobilization and demobilization of ENGINEER's personnel and facilities and any other
costs incurred by Engineer not otherwise reimbursed.
5.6.7 The amount of any sales tax, excise tax, value added tax (VAT), or gross receipts tax
that may be imposed on this Agreement shall be added to the ENGINEER's compensation
as reimbursable expenses.
5.6.8 Records of ENGINEER's Direct Labor Costs and Reimbursable Expenses pertinent
to ENGINEER's compensation under this Agreement will be kept in accordance with
generally accepted accounting principles. Upon request, copies will be made available to
OWNER at cost prior to final payment for ENGINEER's services.
5.6.9 Whenever a factor is applied to Direct Labor Costs for determining compensation
payable to ENGINEER, that factor will be adjusted periodically and equitably to reflect
changes in the various elements that comprise such factor. All such adjustments will be in
accordance with generally accepted accounting principles as applied on a consistent basis
by ENGINEER and consistent with ENGINEER's overall compensation practices and
procedures.
SECTION 6 - CONSTRUCTION COST AND OPINIONS OF COST
6.1 Construction Cost
6.1.1 The construction cost of the entire PROJECT (herein referred to as "Construction
Cost") means the total cost to OWNER of those portions of the entire PROJECT designed
and specified by ENGINEER, but it will not include ENGINEER's compensation and
expenses, the cost of land, rights -of -way, or compensation for, or damages to properties
unless this Agreement so specifies, nor will it include OWNER's legal, accounting, insurance
counseling or auditing services, or interest and finance charges incurred in connection with
the PROJECT or the cost of other services to be provided by others to OWNER.
6.2 Opinions of Probable Construction Cost
6.2.1 Since ENGINEER has no control over the cost of labor, materials, equipment or
services furnished by others, or over the Contractor's methods of determining prices, or over
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competitive bidding or market conditions, ENGINEER's Opinions of Probable Construction
Cost provided for herein are to be made on the basis of ENGINEER's experience and
qualifications and represent ENGINEER's judgment performed in a manner consistent with
that level of care and skill ordinarily exercised by other professional consultants under
similar circumstances who are familiar with the construction industry. Therefore,
ENGINEER cannot and does not guarantee that proposals or actual Total Project or
Construction Costs will not vary from Opinions of Probable Construction Costs prepared by
ENGINEER. If, prior to the Bidding or Negotiating Phase, OWNER wishes greater
assurance as to Total Project or Construction Costs, OWNER shall employ an independent
cost estimator.
SECTION 7 - GENERAL CONSIDERATIONS
7.1 Termination
7.1.1 This Agreement may be terminated in writing by either party in the event of
substantial failure by the other party to fulfill its obligations under this Agreement through
no fault of the terminating party. However, no termination for default may be initiated
unless the other party is given a ten (10) calendar day cure period after written notice
(delivery by certified mail, return receipt requested) of intent to terminate.
7.1.2 This Agreement may be terminated in writing (delivered by certified mail, return
receipt requested) by OWNER for its convenience.
7.1.3 Upon any termination, ENGINEER shall (1) promptly discontinue all Services
affected (unless a termination notice from OWNER directs otherwise); and (2) deliver or
otherwise make available to OWNER after full payment for services, all documents, data,
drawings, specifications, reports, estimates, summaries, and such other information and
materials as may have been accumulated by ENGINEER in performing this Agreement,
whether completed or in process. All payments due ENGINEER at termination shall be
made as provided in paragraph 5.6.6.
7.2 Reuse of Documents
7.2.1 All documents, including Drawings and Specifications prepared or furnished by
ENGINEER pursuant to this Agreement, are instruments of service with respect to the
PROJECT and ENGINEER shall retain an ownership and property interest therein whether
or not the PROJECT is completed. OWNER may make and retain copies for information
and reference in connection with the use and occupancy of the PROJECT by OWNER and
others; however, such documents are not intended or represented to be suitable for reuse
by OWNER or others on extensions of the PROJECT or on any other PROJECT. Any
reuse without written verification or adaptation by ENGINEER for the specific purpose
intended will be at OWNER's sole risk and without liability or legal exposure to
ENGINEER, and OWNER shall defend, indemnify and hold harmless ENGINEER from
all claims, damages, losses and expenses including attorneys' fees arising out of or resulting
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therefrom. Any such verification or adaptation will entitle ENGINEER to further
compensation at rates to be agreed upon by OWNER and ENGINEER.
7.3 Indemnification
ENGINEER agrees to perform its services under this Agreement in accordance with
generally accepted standards of professional care. ENGINEER shall, without additional
compensation, correct or revise any errors or deficiencies in the final designs, drawings,
specifications and other services. ENGINEER shall not be responsible for corrective
construction repair work unless caused by ENGINEER's negligence. ENGINEER shall
indemnify and hold the City and the Seagraves, Whiteface and Lubbock Railroad Company,
as a third -party beneficiary, harmless from and against any claim, cost, expense, damage,
liability or loss suffered or incurred by the City or the Seagraves, Whiteface and Lubbock
Railroad Company (including, without limitation, reasonable attorneys' fees and other
reasonable costs and expenses incident to any suit, action or proceeding) arising out of or
resulting from any negligent act, error or omission by ENGINEER or their agents,
employees, contractors or officers.
7.4 Insurance
7.4.1 ENGINEER shall procure and maintain insurance or protection from claims under
workers' compensation acts, employer's liability claims, a4ff&for damages because of bodily
injury, including personal injury, sickness or disease or death of any and all employees, or
- of any person other than such employees, and from claims or damages because of injury to
or destruction of property, including loss of use resulting therefrom. ENGINEER shall
procure contracts of insurance for Worker's Compensation, Employer's Liability, General
Liability and Automobile Liability with combined single limits of not less than $1,000,000.
ENGINEER shall name the City and the Seagraves, Whiteface and Lubbock Railroad
Company as additional insureds on the General Liability and Automobile Liability Insurance
policies.
7.4.2 ENGINEER shall maintain professional liability insurance for protection against
claims arising out of performance of services under this agreement caused by negligent acts,
errors or omissions for which ENGINEER is legally liable. The limits of liability shall not
be less than $2,000,000 per claim and in the aggregate.
7.5 Controlling Law
This Agreement is to be governed by and construed in accordance with the laws of the State
of Texas.
7.6 Successors and Assigns
7.6.1 The parties hereby bind their respective partners, successors, executors, administrators,
legal representatives and, to the extent permitted by paragraph 7.6.2., their assigns, to the
terms, conditions and covenants of this Agreement.
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7.6.2 Neither OWNER nor ENGINEER shall assign, sublet or transfer any rights under or
interest in this Agreement (including, but without limitation, monies that may become due
or monies that are due) without the written consent of the other, except to the extent that
any assignment, subletting or transfer is mandated by law or the effect of this limitation may
be restricted by law.
7.6.3 Unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under this
Agreement. Nothing contained in this paragraph shall prevent ENGINEER from employing
such independent professional associates, subcontractors and consultants as ENGINEER
may deem appropriate to assist in the performance of Services.
7.6.4 Except as may be expressly stated otherwise in this Agreement, nothing under this
Agreement shall be construed to give any rights or benefits in this Agreement to anyone
other than OWNER and ENGINEER, and all duties and responsibilities undertaken
pursuant to this Agreement will be for the sole and exclusive benefit of OWNER and
ENGINEER and not for the benefit of any other party.
7.7 THIS PARAGRAPH LEFT BLANK INTENTIONALLY
7.8 Equal Employment and Nondiscrimination
In connection with the Services under this Agreement, ENGINEER agrees to comply with
the applicable provisions of State and Federal Equal Opportunity statutes and regulations.
7.9 Indemnification
7.9.1 ENGINEER hereby states, and the OWNER acknowledges, that neither ENGINEER
nor ENGINEER's consultants have any professional liability (errors and omissions) or other
insurance, and is unable to reasonably obtain such insurance, for claims or claims expenses
arising out of the performance of or failure to perform professional services, including, but
not limited, to the preparation of reports, designs, drawings and specifications, related to the
investigation, detection, abatement, replacement or removal of parts, materials or processes
containing asbestos or relating to the actual, alleged or threatened discharge, dispersal,
release or escape of pollutants (defined herein as any solid, liquid, gaseous or thermal
irritant or contaminant, including smoke, vapor, soot, fumes, acids, alkalis, chemicals and
waste). Should ENGINEER, during its Hazardous Materials Investigations (Sec. I.B.3.),
encounter any asbestos or pollutants on the project, ENGINEER shall promptly notify
OWNER and OWNER shall immediately engage the services of a qualified engineering firm
with the necessary expertise to handle all engineering work concerning any such asbestos or
pollution problems encountered. The OWNER shall pay for such services. The engineering
firm so engaged shall be responsible to the OWNER for providing all necessary engineering
services concerning the above mentioned environmental problems encountered.
Once the engineering firm engaged, as above mentioned, has completed all of the work
necessary to deal with the environmental problems encountered, including, but not limited
to, the oversight of the removal, abatement and disposition of such materials by the
contractor, then the ENGINEER shall immediately render all engineering services necessary
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iv
to complete this contract. Notwithstanding anything ' contrary contained herein, the
ENGINEER and expert engineering firm engaged pursuant to this provision shall coordinate
their work so as to complete this contract on time. The OWNER shall only engage an
expert engineering firm that is familiar with all Federal and State laws, rules or regulations
that may be applicable to the environmental problems encountered. The expert engineering
firm above mentioned shall prepare special conditions to be contained in the construction
contract documents requiring every contractor to be able to remove, abate and dispose of
any environmental materials encountered, such removal, abatement and disposal to be under
the supervision of the expert engineering firm so engaged as above mentioned. The
construction contract so engaged shall require the contractor to bid such work, as herein
contemplated, as an alternate bid to be performed only upon notification, in writing, by the
OWNER. Any and all services to be performed by the expert engineering firm so engaged
and the contractor, as to the removal, abatement and disposition of environmental material
shall conform to all Federal and State laws, rules and regulations governing such actions.
7.10 Construction Procedures
ENGINEER shall not specify construction or service -related procedures and shall not
manage, supervise, control or have charge of construction, nor shall ENGINEER implement
or be responsible for health and safety procedures. ENGINEER shall not be responsible
for the acts or omissions of contractors or other parties on the PROJECT and shall not be
responsible for construction means, methods, techniques, sequences, or procedures, nor
safety precautions and programs. ENGINEER's monitoring or review of portions of the
Work performed under construction contracts shall not relieve the Contractor from his
responsibility for performing the Work in accordance with applicable contract documents.
7.11 Authority to Execute This Agreement
OWNER and ENGINEER shall each attach a resolution from its governing body
authorizing the execution of this Agreement. Attachments shall be Exhibit B for OWNER
and Exhibit C for ENGINEER.
7.12 Changes and Modifications
The parties agree that no change or modification to this Agreement, or any attachments
hereto, shall have any force or effect unless the change is reduced to writing, dated, and
made a part of this Agreement. The execution of the change shall be authorized and signed
in the same manner as this Agreement.
7.13 Separability and Waiver
In the event any provision of this Agreement shall be held invalid and unenforceable, the
remaining provisions shall be valid and binding upon the parties. One or more waivers by
either party of any provision, term, condition or covenant shall not be construed by the other
party as a waiver of a subsequent breach of the same by the other party.
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7.14 Extent of Agreement
This Agreement, including all Exhibits, and any and all amendments, modifications, and
supplements duly executed by the parties in accordance with this Agreement, govern and
supersede any and all inconsistent or contradictory terms, prior oral or written
representations or understandings, conditions or provisions set forth in any purchase orders,
requisition, request for proposal, authorization of services, notice to proceed or other form
or document issued by OWNER with respect to the PROJECT or ENGINEER's services.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year
first written above.
Approved As To Content:
By:
Name: CJTes
E. Bertram
Title: sta City Manager for
Development Services
Approve As To Form:
By:
Name: J. Worth Full'ngim
Title: Assistant City Attorney
CITY OF LUBBOCK, TEXAS
By: � •. C .-4&
Name: B.C. McMinn
Title: Mayor
Address: 1625 13th Street
Lubbock, Texas 79457
test:
By:
Name: Ranette Boyd
Title: City Secretary
"ENGINEER"
HDR ENGINEERING, INC.
Name: William R. Hindman, P.E.
Title: Senior Vice President
Address: 12700 Hillcrest Road
Suite 125
Dallas, Texas 75230-2096
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APPENDIX
EXHIBIT A
DETAILED SCOPE OF SERVICES
This exhibit expands the Scope of Services described in SECTION 1 - BASIC SERVICES
and SECTION 2 - ADDITIONAL SERVICES and OTHER ADDITIONAL SERVICES
of the Agreement for the PROJECT known as Railroad Relocation for East-West Freeway
in Lubbock. The proposed PROJECT is further described as follows:
The Proposed East-West Freeway will require the relocation of the Seagraves,
Whiteface & Lubbock Railroad tracks, presently located along the East-West
Freeway corridor, to a point between West Loop 289 and Reese Air Force Base.
The relocated railroad must connect the existing tracks along the freeway corridor
to the existing Santa Fe Railway tracks along Clovis Road, in addition to other
connections which may be required. Special consideration must be given to the
additional trackage required for the interchange of rail cars between the two
different rail lines at the track intersection along Clovis Road. Appropriate revisions
must also be made to the signals along the main line of the Santa Fe Railway.
I. SCOPE OF SERVICES
A. ROUTE LOCATION ANALYSIS (Additional Services, SDHPT Function Code
110)
1. Route Location Studies and Report
a. Three alternative routes shall be evaluated
b. The evaluation of each alternative will include an evaluation of
Engineering, Environmental and Economic parameters.
C. Each alternative route shall include:
(1) Relocated railroad alignment which will provide for a
smooth, uninterrupted connection between the trackage
and facilities on the new right-of-way, and the railroad's
existing track on its right-of-way southwest of Loop 289,
also including switches, allowing a smooth interchange at
the intersection of the new right-of-way and the
railroad's existing tracks on its Whiteface line (new rails,
ties, tie plates, spikes, switches, gates, lights, trackage
and appurtenances as are necessary and appropriate for
the operation of the railroad on, over and across the
new right-of-way).
(2) AT&SF Railway interchange trackage layout, including
Page 1 7/91
2.
3.
4.
switches providing smooth access with the AT&SF tracks
at a point northwest of Loop 289 where the new right-of-
way will intersect with the AT&SF tracks
(3) Interchange railcar yard layout, located at approximately
the location where the new right-of-way will intersect
with the AT&SF tracks, containing at least three (3)
tracks, with each track capable of storing at least forty
(40) railcars
(4) Switch connection location on the new right-of-way
proximally east of Reese Air Force Base, so as to allow
for future service to Reese Air Force Base
(5) Yard location and layout, located along the railroad's
Whiteface line and having access to a public road,
suitable for the loading and unloading of aggregate and
other commodities comparable to the yard presently
being used by the railroad at the approximate location
of the intersection of U.S. Highway 82 and S.W. Loop
289
(6) Recommendations regarding the location for a low
volume "piggy back" facility (less than 100 lifts per day).
(7) Recommendations regarding the location for a parking
lot for an excursion train. The Seagraves Whiteface and
Lubbock Railroad Company shall provide excursion train
and parking lot design criteria consisting of maximum
train length, number of parking spaces and sizes of
proposed structures.
(8) Recommendations regarding the location for a possible
maintenance facility for the railroad. The Seagraves,
Whiteface and Lubbock Railroad Company shall provide
design criteria for the maintenance facility.
Traffic Evaluations and Projections - An evaluation of existing and
proposed automobile and train traffic shall be conducted for each
potential public at -grade crossing, including recommendations for type
of crossing protection or needs for grade separation for each crossing.
Vehicle traffic data shall be provided by SDHPT. Train traffic data
shall be provided by the Seagraves, Whiteface and Lubbock Railroad
Company.
Develop Design Criteria - Railway and roadway design criteria shall be
developed for use in the development of alternatives and right-of-way.
Preliminary Cost Estimates - Preliminary Construction cost estimates
shall be developed for each alternative alignment. ROW cost data
shall be provided by SDHPT.
Page 2 7/91
5. Design Schematic - A design schematic shall be prepared for the
preferred alignment as described in the section titled Design Controls
(Function Code 160). (This schematic shall serve as the Right -of -Way
Schematic to be furnished to the Railroad. Scale: 1" = 200')
6. Preliminary Right -of -Way Requirements - The preliminary right-of-way
requirements shall be indicated on the design schematic.
7. Design Concept Conference - A design concept conference shall be
held to review the preferred alternative.
Page 3 7/91
B. ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT (Additional
Services, SDHPT Function Code 120)
1. Environmental Reports - An Environmental Assessment containing the
following shall be prepared.
a. Description of the Proposed Project - Describe the location,
length, termini and proposed improvements.
b. Need - Identify and describe the problem which the proposed
project is designed to correct.
C. Alternatives Considered - Discuss all reasonable alternatives to
the proposed actions which were considered. The EA may
either discuss (a) the preferred alternative and the other
alternatives considered or (b) if the preferred alternative has
not been identified, the alternatives under consideration.
d. Impacts - Discuss the social, economic and environmental
impacts of the alternatives considered and describe why these
impacts are considered not significant.
e. Comments and Coordination - Describe coordination efforts
and comments received from government agencies and the
public: Formal coordination and communication with
government agencies and the public shall be provided by
SDHPT.
If it is believed that the proposed project requires a Section 4(f)
evaluation, the ENGINEER shall notify the OWNER. The
ENGINEER shall proceed with development of technical data
for a Section 4(f) evaluation after agreement between the
OWNER and ENGINEER on additional scope and additional
compensation and after receipt of written notice to proceed
from OWNER.
f. Appendices (if any) - Include only analytical information that
substantiates an analysis which is important to the document.
Other information should be incorporated by reference only.
2. Public Involvement
a. All public involvement procedures shall be in accordance with
SDHPT Administrative Order 23-82.
b. Two public involvement meetings and one public hearing held
in conjunction with SDHPT's East-West Freeway public hearing
shall be scheduled, coordinated and conducted.
C. Technical assistance,meeting/hearing preparation, maintenance
of contact lists, minutes of meeting(s), and exhibit preparation
shall be provided by the ENGINEER. The State Department
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of Highways and Public Transportation (SDHPT) shall conduct
the public hearing.
d. Public Relations - SDHPT shall provide any required fact
sheets and public relations or public notifications.
3. Hazardous Materials Investigations - the ENGINEER shall perform a
Level 1 Hazardous Materials Investigation for the old and new railroad
right-of-way.
a. Task 1: A record search to determine past ownership and
historical uses of "high risk" properties located within the
project corridor.
b. Task 2: Conduct a "windshield" survey to investigate sites for
potential environmental contamination or hazardous materials
storage violations.
C. Task 3: A review of applicable local, state and federal records
to determine possible permit violation or clean-up requirements
within the project corridor.
d. Task 4: An analysis of historical aerial photographs to
determine prior land uses in the project vicinity.
e. Task 5: A written Hazardous Materials Evaluation Report
summarizing the results of the Investigation. Recommendations
for a Level 2 Investigation will be made based on findings of
the preliminary study.
4. General Guidelines for Preparation of Environmental Document
a. The environmental document prepared shall be provided on
paper and on a 3 1/2" IBM 1.44 ME diskette(s).
b. Fifteen draft copies and fifteen final copies of the
Environmental Assessment shall be provided. One copy with
camera-ready artwork shall be provided for SDHPT use for
attachment to the East-West Freeway environmental document,
to be prepared by SDHPT.
C. The environmental document shall be prepared in accordance
with the content and format of FHWA Technical AdvisorX
T6640•8A.
d. Exhibits in the environmental document shall be limited to 11"
by 17" where possible.
C. RIGHT-OF-WAY (Other Additional Services, SDHPT Function Code 130)
1. No work involving right-of-way (ROW) data shall be performed
until the OWNER has given the ENGINEER written approval
of the location of the proposed ROW lines.
Page 5 7/91
2. Ownership Data - Ownership Information shall be determined
(Preliminary Title Data)
3. Right-of-way Map
a. A ROW map including only plan sheets and ownership
sheets shall be prepared and furnished.
b. ROW map and field notes shall be revised as required
due to changes in railroad design, ownership changes or
revised parcel numbering.
4. Utility Adjustments - Railway Design Data shall be furnished
for Utility Adjustments and ROW Determination as required.
5. Field Notes
a. Prepare Field Notes for all Parcels using SDHPT format
and language, referenced to the Texas State Plane
Coordinate System
b. Prepare Computation Sheets for Survey closure and
Area for Each Parcel
C. Survey and Prepare Field Notes and Plats on Individual
Parcels
b. General Guidelines for Preparation of Right -of -Way Map
a. All procedures involving ROW map, surveys and field
notes shall be in conformance with the SDHPT Right -of -
Way Division Right -of -Way Manual, Book I and Book
UI except as provided herein.
b. ROW Map plan sheets and Ownership sheets shall be
prepared for inclusion in SDHPT East-West Freeway
ROW plans.
C. Minimum mathematical calculations relative to field
note data are:
(1) Area of taking, if expressed in acres, will be
carried to three decimal places or, if expressed in
square feet, will be rounded to the square foot
(2) Distances will be given to the nearest hundredth
of a foot
(3) Bearings will be carried to the nearest second.
d. Data contained in the field notes and shown on the map
shall be identical.
e. Calls within the body of the field notes shall be written
to identify property lines and the existing and proposed
ROW lines.
f. Project base line shall be drawn and stationed on the
ROW map.
g. Minimum size lettering shall be 5/32" height for hand
Page 6 7/91
lettering and 140 for lettering by computer -aided design
and drafting (CARD).
h. As soon as property lines and parent tracts can be
determined, the ENGINEER shall submit a preliminary
map for review of parcel numbers.
i. Zip -a -tone or similar products shall not be used on map
sheets.
j. All field notes shall be signed, dated and sealed by a
Registered Professional Land Surveyor or Licensed State
Land Surveyor.
k. The ROW map sheets shall be ink on Mylar type tracing
film or as otherwise authorized by the OWNER.
1. Field note data for all parcels shall be furnished.
Page 7 7/91
D. FIELD SURVEYING
AND PHOTOG(Other Additional
Services, SDHPT
Function Code 150)
1. Field Surveying
a. Primary Project Control
(1)
3 to 5 mile spacing
(2)
Precision shall be 1 part in 20,000 or better.
(3)
Horizontal control points shall be established by
ENGINEER.
(4)
Vertical control points shall be established by
ENGINEER.
b. Secondary Project Control
(1)
Field survey for photogrammetric ground control shall
be tied to the State Plane Coordinate system.
(2)
No traverse shall exceed 25 angle points.
(3)
The unadjusted angular error shall not exceed 2 seconds
per angle, plus 14 seconds.
(4)
The unadjusted ratio of precision shall be one part in
10,000 or better. (The ratio of precision is the total
length of the traverse divided by the total error.)
(5)
The unadjusted vertical error shall not exceed 0.03 foot
per mile of traverse.
(6)
Project control base lines shall be established by
ENGINEER
(7)
Photogrammetric ground control shall be established by
ENGINEER
(8)
Horizontal control shall be established by ENGINEER
(9)
Vertical control point targets shall be established by
ENGINEER
C. Other Field Surveying
(1)
Stake and profile center line
(2)
The project base line shall be coincidental with, or
parallel to, the stationed "Design Center Line."
(3)
Base line control points shall be established using 5/8-
inch iron rods, 36 inches long, at P.C.'s, P.I.'s and P.T.'s
of horizontal curves and at 1000' maximum intervals on
tangents.
(4) Establish bench mark circuit throughout the project.
(5) Profile and cross section intersecting streets for tie into
project.
(6) Cross section drainage channels.
(7) Tie to exposed underground and overhead public
utilities (location and elevation)
Page 8 7/91
(8) Stake ROW one (1) time using 5/8-inch iron rods, 36-
inches long, marking P.C.'s, P.T.'s and property corners.
(9) Stake soil core holes
(10) Determine type of existing material, pavements, etc.
(11) Profile existing drainage facilities.
(12) Obtain elevations of manholes and valves of utilities
within proposed ROW.
2. Photogrammetric Products
a. Mapping
(1) One (1) set of verification plots on bond paper at a
nominal scale of 1" = 100', 1' Contour
(2) Planimetric and topographic graphics files, scaled to 1"
= 100' in an Intergraph format
(3) Digital Terrain Model files in an Intergraph format
E. PRELIMINARY AND FINAL DESIGN (Basic Services, SDHPT Function
Code 160)
1. Geometric Design
a. Develop Horizontal and Vertical Alignment
b. Schematic Layout shall include:
(1) The location of main tracks, turnouts, yard tracks, and
loading and unloading facilities, as follows:
(a) Relocated railroad alignment which will provide
for a smooth, uninterrupted connection between
the trackage and facilities on the new right-of-
way, and the railroads' existing track on its right-
of-way southwest of Loop 289, also including
switches, allowing a smooth interchange at the
intersection of the new right-of-way and the
railroad's existing tracks on its Whiteface line
(new rails, ties, tie plates, spikes, switches, gates,
lights, trackage and appurtenances as are
necessary and appropriate for the operation of
the railroad on, over and across the new right-of-
way).
(b) AT&SF Railway interchange trackage layout,
including switches providing smooth access with
the AT&SF tracks at a point northwest of Loop
289 where the new right-of-way will intersect with
the AT&SF tracks
(c) Interchange railcar yard layout, located at
Page 9 7/91
approximately the location where the new right-
of-way will intersect with the AT&SF tracks,
containing at least three (3) tracks, with each
track capable of storing at least forty (40) railcars
(d) Switch connection location on the new right-of-
way proximally east of Reese Air Force Base, so
as to allow for future service to Reese Air Force
Base
(e) Yard location and layout, located along the
railroad's Whiteface line and having access to a
public road, suitable for the loading and
unloading of aggregate and other commodities
comparable to the yard presently being used by
the railroad at the approximate location of the
intersection of U.S. Highway 82 and S.W. Loop
289
(f) Recommendations regarding the location for a
"piggy back" facility
(g) Recommendations regarding the location for a
parking lot for an excursion train
(h) Recommendations regarding the location for a
possible maintenance facility for the railroad
(2) Vertical and horizontal alignment of all tracks and
intersected and cross roads in sufficient detail to
determine ROW needs.
(3) Provide a complete explanation of the sequence and
methods of stage construction.
(4) The tentative ROW limits
(5) The geometrics (pavement cross slopes, lane . and
shoulder widths, slope rates for fills and cuts) of the
typical sections of cross roads.
(6) The current and year 2005 projected traffic volumes for
intersected cross roads shall be provided by the SDHPT.
(7) Direction of traffic flow on all roadways.
2. General Guidelines for Project Development
a. Prior to preparing detailed plans, a preliminary schematic
layout shall be prepared on an uncontrolled aerial mosaic which
indicates the general geometric features and location
requirements.
(1) Twelve copies of the schematic layout shall be submitted
to the OWNER for approval and subsequent
coordination with SDHPT and the SW&LR.
Page 10 7/91
(2) No geometric design shall be performed until the
OWNER has given the ENGINEER written approval of
the schematic layout.
b.
All Preliminary and Final Geometric Design shall be in
conformance with the American Railway Engineering
Association Manual for Railway Engineering and AT&SF
design criteria as applicable for track work and the SDHPT
Hi t&wU Design Division QWrations and Procedures Manual
for Roadway, except where variances are permitted in writing
by the OWNER.
C.
The schematic layout shall include basic information including
the items listed above in the checklist for Schematic Layout.
d.
Handling of traffic during construction shall be a consideration
in the development of the schematic layout.
e.
Upon approval of the schematic layout by the OWNER, the
schematic layout shall be the basis for an exhibit, to be
provided by the ENGINEER, at the public hearing prior to
final development of the project.
(1) If there are any changes to the schematic after OWNER
approval and before the public hearing, twelve copies of
the revised schematic, as displayed at the hearing, shall
be submitted either prior to or accompanying the public
hearing data.
(2) If there are no changes in the schematic as displayed at
the hearing, only photographs of the schematic and other
displays shall be submitted with the public hearing data.
3. Grading Design
a.
Based upon the approved schematic layout, refine the
horizontal and vertical alignment of cross roads and tracks.
b.
Develop Typical Sections
C.
Develop Design Cross Sections using aerial photography
d.
Determine Cut and Fill Quantities
4. Track Structure Design
a.
Prior to initiating detailed plan preparations for the project, a
preliminary investigation shall be made to determine the
Mroximate section to be used for track structure.
b.
Typical sections of the proposed track structure design shall be
furnished by the ENGINEER to the OWNER for approval.
(1) No detailed preparation of the plans, specifications and
estimates (PS&E) shall be performed by the
ENGINEER until the OWNER has given written
approval of the preliminary track structure design.
Page 11 7/91
(2) Development of these sections shall be in consultation
with the OWNER.
C. Embankment and Subgrade
(1) Soil Core Hole Survey (Cost estimate shown with
Function Code 110). The location and minimum
number of soil core holes required for this project are as
follows: Along project center line, one boring each
1,000 feet
(2) Identify, interpret and summarize geologic features that
affect engineering design.
(3) Modulus of Elasticity of Subgrade Materials (Cost
estimate shown with Function Code 110).
d. Track Details - Develop detail design of track, special track
work (turnouts and crossings), road crossings and other track
appurtenances.
F. DRAINAGE (Basic Services, SDHPT Function Code 161)
1. Preliminary hydraulic design of all drainage structures (culverts, storm
sewers, channels, pump stations etc.) shall be submitted to the
OWNER for review.
2. Preliminary submission shall include the overall drainage plan,
structure layout, and hydraulic computations.
3. No detailed design of drainage structures shall be performed, until the
OWNER has given the ENGINEER written approval of the
preliminary hydraulic design.
4. All hydraulic design shall be in accordance with the SDHPT Bridge
Division HYDRAULICS MANUAL and OWNER's playa lake
ordinance.
5. Hydrologic Studies, Discharges
a. Drainage area maps shall be prepared showing existing
conditions and proposed improvements.
b. Hydrologic data/discharge shall be determined
6. Hydraulic Design and Documentation
a. Hydraulic computations shall be provided for design of:
(1) Culverts
(2) Channels
b. Federal Emergency Management Agency (FEMA) floodway
requirements shall be identified
7. Layout, Structural Design and Detailing of Drainage Features
including:
a. Culverts
Page 12 7/91
(1) New culverts
(2) Culvert widening and/or lengthening
(3) Culvert replacements
b. Outfall channel(s) within the ROW
C. Outfall channel(s) outside the ROW
d. Detention Pond(s) within the ROW
e. Detention Pond(s) outside the ROW
8. ENGINEER and OWNER agree that open channels are usually the
most economical means of carrying water either to the ROW, away
from the ROW, or along the ROW, therefore no design of closed
storm drainage facilities has been planned for.
G. SIGNING, MARKINGS AND SIGNALIZATION (Basic Services, SDHPT
Function Code 162)
1. Signing and Markings Layout
a. Requirements include separate layouts for:
(1) Railway and Roadway
(2) Center line with station numbering
(3) ROW lines
(4) Culverts and other structures that present a hazard to
traffic
(5) Location of utilities, if not shown on plan and profile
(6) Existing signs (illustrated and numbered) to remain, to
be removed, to be relocated
(7) Proposed markings (illustrated and quantified) which
include railroad and pavement markings, object markings
and delineation
(8) Quantities of existing markings to be removed
2. Sign Detail Sheets
a. All signs
b. Design details for large signs
C. Dimensions of letters, shields, borders, comer radii etc.
d. Designation of shields attached to guide signs
H. MISCELLANEOUS ROADWAY (Basic Services and Other Additional
Services, SDHPT Function Code 163)
1. Traffic Control Plan (TCP), Detours and Sequence of Construction
(Basic Services)
A detailed TCP shall be developed when traffic handling during
construction involves complications for which a feasible solution is not
covered by the Texas MUTCD or the current Barricade and
Construction (BC) Standards. Traffic Control Plan Layouts shall
include:
Page 13 7/91
a.
The sequence of construction and method of handling traffic
during each phase.
b.
The existing and proposed traffic control devices that will be
used to handle traffic during each construction sequence,
including signals, regulatory signs, warning signs, construction
warning signs, guide signs, route markers, construction
pavement markings, channelizing devices, portable changeable
message signs, flashing arrow boards, barricades, barriers, etc.
C.
The proposed traffic control devices (stop signs, signals,
flagperson, etc.) at grade intersection during each construction
sequence.
d.
Where detours are provided, typical cross sections shall be
shown.
e.
Road construction work hours shall be developed after an
investigation of the traffic volumes has been performed.
2. Illumination (Basic Services)
a.
Preliminary Roadway and Railroad Illumination Layout and
Sign Lighting Electrical Circuit Layout - Lettering shall be a
minimum size of 5/32" height for hand lettering and 140 for
lettering by computer -aided design and drafting (CARD).
b.
Final Roadway and Railroad Illumination and Sign Lighting
Electrical Circuit Layouts
(1) Roadway layout showing pavement edges and shoulders,
curbs, retaining walls, etc.
(2) Center line with station numbering.
(3) ROW lines.
(4) Symbol legend.
(5) Culverts and other structures that present a hazard to
traffic.
(6) Location of underground utilities, if not shown on plan
profile.
(7) Location of overhead electrical lines, both crossing and
parallel to ROW.
(8) Existing service poles, electrical circuits, ground boxes,
etc.
(9) Contact electric utility for service pole locations, voltage
characteristics.
(10) Location of proposed sign lighting circuits and roadway
and railway illumination.
(11) Proposed electrical circuits.
(12) Tabulation of all quantities including proposed, existing
to be relocated, and existing to be removed.
Page 14 7/91
C. General Guidelines for Illumination - The ENGINEER shall
submit, in advance of PS&E due date, the illumination and sign
electrical circuit layout sheets for review by the OWNER.
3. Miscellaneous Drafting/Standards (Basic Services)
4. Compute and Tabulate Quantities (Basic Services)
5. Special Utility Details: Water, Sanitary, Sewer, etc. (Basic Services)
6. Miscellaneous Structures
a. Type of Structure
(1) Conventional Illumination Poles
(2) Signal Support
7. Agreements (Other Additional Services)
a. Utility Agreements
b. Exhibits for Utility Agreements
C. Railroad Agreements
d. Railroad Exhibits
(1) Railroad Grade Crossing (Pre -Cast Concrete,
Rubberized or Wood Planking)
(2) Railroad Grade Crossing Warning Systems (Signals)
(3) Other Miscellaneous Sketches for Railroad
8. Estimate of Construction Cost (Basic Services)
9. Specifications and General Notes (Basic Services)
10. Bridge Design - No railroad or roadway bridge design has been
included as part of this project. ENGINEER shall provide bridge
design services as directed by the OWNER, upon agreement between
ENGINEER and OWNER of additional scope and compensation and
receipt of written authorization to proceed.
I. CONSTRUCTION PHASE Administration of the Construction Contract
(Basic and Other Additional Services)
1. Project Supervision (Basic Services, SDHPT Function Code 310) -
Project Management and project engineering services will be provided.
Field office facilities will be furnished by the Contractor.
2. Inspection (Other Additional Services, SDHPT Function Code 320)
a. Resident field inspection
b. Pay quantities and daily reporting of work completed, including
ICC Accounting
C. Maintenance of Project Records including progress and final
estimates
d. Final inspection
e. Recommendations to OWNER for acceptance of work
3. Materials Testing (Other Additional Services, SDHPT Function Code
330) - The ENGINEER will provide all materials testing services
Page 15 7/91
II.
required during construction.
4. Project Control Surveys (Other Additional Services, SDHPT Function
Code 340) - The ENGINEER will provide project control staking only.
All other construction staking will be performed by the contractor.
5. Design Verification, Changes and Alterations (Basic Services, SDHPT,
Function Code 351)
a. Shop Drawing Review
b. Field Change Orders
C. Supplemental Agreements
6. Final Plan Preparation (Other Additional Services, SDHPT Function
Code 352)
a. As -built drawings
b. Certified American Land Title Association (A.L.T.A.) survey or
equivalent of the new right-of-way, prepared by a registered
Texas land surveyor showing all improvements, the new
facilities, lot lines, utility easements, roads, and showing no
encroachments.
EASEMENTS, LETTERS OF PERMISSION, PERMITS, ETC.
A. EASEMENTS AND LETTERS OF PERMISSION (Other Additional
Services)
The ENGINEER shall be responsible for delineating all easements for
purposes of proposed construction. The OWNER shall be responsible for
securing the necessary legal instruments.
B. PERMITS (Other Additional Services)
ENGINEER will be responsible for preparation and coordination for
obtaining all permits required for the project. The OWNER will be
responsible for all permit application fees. The following permit applications
will be prepared and coordinated with the appropriate agencies:
1. Interstate Commerce Commission
2. Texas Railroad Commission
3. 404 Permit (U.S. Corps of Engineers)
4. National Pollutant Discharge Elimination System (NPDES) Stormwater
(Environmental Protection Agency)
III. COORDINATION OF UTILITIES (Other Additional Services)
The ENGINEER shall distribute prints of the project layout to various utility
Page 16
7/91
companies to determine which utilities are in the limits of the project. These shall
be preliminary and are not for platting purposes. Upon completion of the
preliminary drainage plans, the ENGINEER shall distribute prints to the various
utility companies and request a review of possible conflicts. Upon return of these
prints, a meeting will be scheduled by the ENGINEER involving the OWNER,
SDHPT, the Railroad, and the various utility companies to discuss potential conflicts
and conformance with the SDHPT Utility Accommodation Policy. The ENGINEER
shall be responsible for coordination with the various utility companies for exposing
potential conflicts and field ties to uncovered utilities in potential conflict areas.
IV. SPECIFICATIONS, SPECIAL PROVISIONS, SPECIAL SPECIFICATIONS (Basic
Services)
Specifications will be prepared in conformance with the sixteen division format for
the Construction Specification Institute and based on ENGINEER's Standard
Specifications and General Conditions: Wherever possible, SDHPT Standard
Specifications and/or previously approved special provisions and/or special
specifications shall be used. Specifications for railway work shall be prepared in
accordance with the AREA Manual for Railway Engineering.
Page 17 7/91
EXHIBIT B
OWNER RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
EXHIBIT C
ENGINEER RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
CERTIFICATE
The undersigned hereby certifies that he is the Secretary of HDR
Engineering, Inc., a Nebraska corporation, and that, as such, has custody
of the minute books of the Corporation, and that, by Consent and Agreement
of the Board of Directors dated May 15, 1991, the following resolution was
unanimously adopted:
"RESOLVED, that effective immediately and until June 20, 1992, or
until termination of said individual from the Corporation, or
until recision by the Corporation's Board of Directors, whichever
occurs first, the following individuals are hereby granted the
nondelegable authority to execute or approve on behalf of the
Corporation, contracts for engineering services and architectural
services incidental to engineering services to be rendered by the
Corporation, but only upon completion and approval of the Project
Review form, or releases of claim or lien in connection with such
services, such contracts or releases so executed or approved
shall be binding upon the Corporation:
. . . . William R. Hindman - Senior Vice President ."
The undersigned further certifies that the foregoing resolution has
been spread in full upon the minute books of the Corporation and is in full
force and effect.
DATED 1991.
(CORPORATE SEAL)
Lo is J. Pachman, Secretary
EXHIBIT D
SUMMARY OF COMPENSATION
This exhibit expands the Basis and Amount of Compensation described in SECTION 5 -
PAYMENTS OF ENGINEER of the Agreement for the PROJECT known as Railroad
Relocation for East-West Freeway in Lubbock.
MDR ENGINEERING, INC.
Seagraves, Whiteface &
Lubbock Railroad
HOURS AND LABOR COST
SUMMARY
Relocation for
East-West Freeway
zaaxx_ xxxsxxxxxxsx=xxzzzzxszzxxxxxxxsxxxzzzzxxxzszzzx� xxxxsxsx=xxcs=xxxxxxzxxzzzzaxaxxxxxxxxxxxxxsxxxxxzzzxxxzsxx=xx_ oosxxxzzzxxsaxxzxxx=x=xxxxxxzzxzxzzzxxsxxx
---------------------- MANHOURS
--------------------------------------------
DIRECT
DIRECT
LABOR
LABOR +
FUNCTION MDR LABOR CATEGORY
A
B
C
D
E
F
TOTAL
COST
OH COST
CODE
MRS
(DLC)
(DLCx2.616)
110 ROUTE AND DESIGN STUDIES
64
404
920
0
608
168
2,164
49,144.00
128,560.70
120 ENVIRONMENTAL STUDIES AND PUBLIC
INVOLVEMENT
54
440
368
64
300
196
1,422
33,444.00
87,489.50
------------------------------------------------------------------------------------------------------------------------------------------------------------------
PROJECT TOTALS - MDR ENGINEERING
118
8"
1,288
64
908
364
3,586
$82,585.00
$216,050.21
MDR ENGINEERING - TOTAL LABOR COSTS --------------------------- S216,050.21
LABOR CATEGORIES:
MDR ENGINEERING - DIRECT COSTS --------------------------------
Printing and Reproduction
7,500.00
Travel
17,500.00
Computer at S10.00/hour
2,000.00
CADD at $15.00/hour
3,600.00
Telephone, Postage, Misc.
-----------------------------------------------------
11,500.00
TOTAL DIRECT COSTS - MDR
42,100.00
SUBCONTRACTS
Hicks 117,265.00
PSC 84,526.00
-------------------------------------------
TOTAL SUBCONTRACTS 201,791.00
MDR ENGINEERING - TOTAL COSTS $459,941.21
FIXED FEE 32,407.53
TOTAL --------------
TOTAL 492,348.74
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = Drafter
F = Clerical
HDR ENGINEERING - WORK ESTIMATE DETAIL SHEET
FUNCTION CODE 110 ROUTE AND DESIGN STUDIES
xxxx=xxx====�=xaxxxsssaxraasxaxsaaaxxssssxxaas=saassasxx=xa-�_____=_x_x___________ ________x------xa=sss----xax--=��---------
--------------------- MANHOURS
-------------------
DIRECT
DIRECT
LABOR
LABOR +
LABOR CATEGORY
A
B
C D
E
F
TOTAL
COST
OH COST
FUNCTION PLAN
HRS
(DLC)
(DLCx2.616)
SUB -CODE SHTS WORK DESCRIPTION
Project Management - 4 months
8
128
32
168
4,816.00
12,598.66
Kick -Off Meeting
8
16
32
24
16
96
2,176.00
5,692.42
Develop Study Plan and Scope
8
16
80
24
16
1"
3,376.00
8,831.62
Data Collection
SW&LR Operations
4
24
4
32
776.00
2,030.02
AT&SF Operations
4
24
4
32
776.00
2,030.02
Existing Conditions
2
24
4
30
712.00
1,862.59
Piggyback Research
1
8
2
11
256.00
669.70
Maintenance / Dinner Train
1
8
2
11
256.00
669.70
Identification of Alternatives
8
40
120
80
16
264
5,928.00
15,507.65
Evaluation of Alternatives
4
24
80
8
116
3,032.00
7,931.71
Determine Preferred Route
4
16
40
60
1,680.00
4,394.88
15 Design Schematic
8
64
200
200
472
10,184.00
26,641.34
Preliminary ROW
2
24
40
40
106
2,412.00
6,309.79
Traffic Analysis
2
16
80
16
114
2,788.00
7,293.41
Report
8
40
120
240
40
448
8,456.00
22,120.90
Quality Control
4
8
40
8
60
1,520.00
3,976.32
15 FUNCTION CODE 110 TOTALS 64 404 920 0 608 168 2,164 $49,144.00 S128,560.70
LABOR CATEGORIES: A=Principal, B=Project Manager, C=Design Engr, Design Tech, E=Drafter, F=Clerical
HDR ENGINEERING - DIRECT COSTS
Printing and Reproduction S5,000.00
Travel S10,000.00
Computer at S10.00/hour S1,200.00
CARD at S15.00/hour S3,000.00
Telephone, Postage, Misc. S1,500.00
-------------------------------------------
TOTAL DIRECT COSTS S20,700.00
SUBCONTRACTS
Parkhill, Smith & Cooper S29,912.00
-------------------------------------------
TOTAL SUBCONTRACTS S29,912.00
HDR ENGINEERING - TOTAL COSTS S179,172.70
FIXED FEE S19,284.11
--------------
TOTAL S198,456.81
=x==xx=xxcx===
HDR ENGINEERING- WORK ESTIMATE DETAIL SHEET
FUNCTION CODE 120 ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT
_______���___�_���-------xaxaaass�---xxxxxxxaxxxsssasxssssssxxxxsxssxxxsssssssaxsxxssassssssssssssxaxxxsasaxssssssxssssc=co==.cc.
------------------- MANHOURS ------------------------ DIRECT DIRECT
LABOR LABOR +
LABOR CATEGORY A B C D E F TOTAL COST OH COST
FUNCTION PLAN HRS (DLC) (DLCx2.616)
SUB -CODE SHTS WORK DESCRIPTION
Project Management - 13 months 12 264 64 340 9,720.00 25,427.52
Hazardous Materials Investigation * 10 260 64 180 40 554 11,264.00 29,466.62
Review Coordinate DRAFT Report
4
20
4
28
856.00
2,239.30
Review Comments
2
20
4
26
772.00
2,019.55
Final Report
8
16
8
32
944.00
2,469.50
Coordinate with SDHPT/FHWA
2
40
8
50
1,460.00
3,819.36
Public Meetings (2)
8
24 60
40 40
172
3,644.00
9,532.70
Public Hearing (1)
4
16 48
40 8
116
2,536.00
6,634.18
Incorporate Comments
4
40
40 20
104
2,248.00
5,880.77
----------------------------------------------------------------------------------------------------------------------------------
0 FUNCTION CODE 120 TOTALS 54 440 368 64 300 196 1422 $33,444.00 $87,489.50
LABOR CATEGORIES: A=Principal, B=Project Manager, C-0esign Engr, Design Tech, E=Drafter, F=Clerical
HDR ENGINEERING - DIRECT COSTS
Printing and Reproduction $2,500.00
Travel $7,500.00
Computer at S10.00/hour $800.00
CADD at $15.00/hour $600.00
Telephone, Postage, Misc. $5,000.00
Haz. Materials Investigat $5,000.00
TOTAL DIRECT COSTS $21,400.00
SUBCONTRACTS
Hicks $117,265.00
PSC $54,614.00
---------------------------------------
TOTAL SUBCONTRACTS $171,879.00
HDR ENGINEERING - TOTAL COSTS $280,768.50
FIXED FEE $13,123.43
--------------
TOTAL $293,891.93
==xssaaxxxs:as
* Hazardous Materials Investigation
covers only Level I analysis of the
existing railroad right-of-way and
alternative routes.
EXHIBIT E
PROJECT SCHEDULE
Railroad Relocation for
East—West Freeway EXHIBIT E
Proposed Project Schedule
Months from Notice to Proceed
Task and Description
Project Management do Administatiot
Prepare Eaviroamestal Assess=ent Work Plea
A. KickOflMeeting
B. Define Preliminary Study Plan
C. Identify Site Access Requirements
Develop Alternatives
A. Evaluate Rail Operations
B. Alternate Routes
C. Alternate Rail Facili
Alternate Route Selection.
A Define Environmental Criteria
B. Define Engineering Criteria
C. Select Alternate Routes
Conduct Assessments of Alternatives
A. Field Studies/Data Collection
B. Describe Eiristing Conditions
C. Evaluate Potential Impacts
D. Identify Potential Mitigation
Select Preferred Rate
A. Engineering Comparison
B. Environmental Comparison
C. Economic Comparison
D. Select Preferred Route
Prepare Emviroancatal Amewneat Repast
A. Complete Preliminary Engineering
B. Prepare Draft Report
C. City, RR, SDHPT Review
D. Incorporate Comments
E. Submit Final Environmental Assessment
F. SDHPTD-8Revicw
G. FHWAReview
oil
H. Agency Comments
I. Clearinghouse Notification
J. Public Hearing Notification
K Public Hearings
L. Incorporate Comments
M. Submit Revised EA to SDHPT
N. SDHPT/ FHWA Review
Project Management & Administatioa
NIP — Prelimiaary Dcsip Prase
A. Ground Control -- Aerial Mapping
B. Coordinate with Geotech Consultant & Surveyor
C. Preliminary Design
D. Preliminary Drainage Design
E. Prepare R.O.W. Plans
F. Preliminary Cost Analysis
G. Right —of —Way Acquisition Utility Relocation
Final Design. Phase
A. Prepare Construction Drawings
B. Develop Construction Packages
C. Earthwork Quantities & Material Sources
D. Track Materials Procurement
E. Final Cost Estimates
F. Specifications
G. Review by City, SDHPT, & SW&LR
H. Incorporate Review Comments
Biddinz Prase
Final laspectioa
Aoceptaace by Railroad
As —Built Drawings
ICC Accoantimg / Pay Estinates
Demolition and Salvage (by Rail
Railroad ROW Clear for Fnsv C
to
SUPPLEMENTAL AGREEMENT NO.4
TO CONTRACT FOR ENGINEERING SERVICES
This supplemental agreement to contract for engineering services is made by and between
HDR Engineering, Inc., hereafter called the "Engineer" and the City of Lubbock,
hereafter called the "City".
WHEREAS, the Engineer and City executed a Supplement Agreement No. 3 on the 8th
of May, 1997 concerning general engineering services to be performed on the Railroad
Relocation for the East-West Freeway in Lubbock, Texas; and
WHEREAS, Exhibit A, Detailed Scope of Services, requires surveying work to be
performed under Function Code 130; and
WHEREAS, Exhibit D, Summary of Compensation, limits the maximum cost plus fixed
fee (Phase 2 and 3) on the contract to $1,686,604; and
WHEREAS, Exhibit E, Project Schedule, requires work to be completed on or before
July 31, 2000; and
WHEREAS, it has become necessary to amend the contract to eliminate Function Code
130 and the fees associated with this function code from February 1, 1998 forward and
adjust the schedule duration of Function Codes 130, 150 and 163 for Project Management
of Subconsultants and add Function Code 170 and the fees associated with this function
code to support request of Canadian Water River Authority to design a bridge structure at
the location where the proposed railroad relocation crosses their existing pipeline and
revise overall project schedule.
NOW THEREFORE, premises considered, the City and the Engineer agree that said
contract is amended as follows:
1. Remove Function Code 130 from agreement as of February 1, 1998 and adjust
Project Management duration to 9 months. Cost plus fixed fee maximum for
Function Code 130 is $134,189.
2. Adjust Project Management duration for Function Code 150 to 12 months. Cost
plus fixed fee maximum for Function Code 150 is $156,539.
3. Adjust Project Management duration for Function Code 163 to 38 months. Cost
plus fixed fee maximum for Function Code 163 is $391,124.
4. Add Function Code 170 — Bridge Design. Cost plus fixed fee maximum for
Function Code 170 is $46,599.
5. Revise Project Schedule to reflect completion on or before July, 31, 2001.
6. Decrease the contract cost plus fixed fee amount from $1,686,604 to $1,684,349
(an decrease of $ 2,255).
IN WITNESS WHEREOF, the City and the Engineer have executed this supplemental
agreement and accepted all terms and conditions this 11 day of ,
The CITY OF LUBBOCK
Approved o c nt
By:
NAME: Mildred Cox
TITLE: Director of Transportation
ADDRESS: 1625 13th Street
Lubbock, Texas 79401
TELEPHONE: (806) 775-2338
ENGINEER
LO-A
NAM Richard J. Vensas, P.E.
TITLE: Senior Vice President
ADDRESS: 12700 Hillcrest Rd., Suite 125
Dallas, Texas 75230
TELEPHONE: (972) 960-4400
Approved as to form:,, Linda Chamales, Supervising
Attorney, Office Practice Section
By: 12'm Qg�
Bob Cass, City Manager
_a.
APPENDIX
EXHIBIT A
DETAILED SCOPE OF SERVICES
This exhibit expands the Scope of Services described in SECTION 1 - BASIC SERVICES and
SECTION 2 - ADDITIONAL SERVICES and OTHER ADDITIONAL SERVICES of the
Agreement for the PROJECT known as Railroad Relocation for East-West Freeway in Lubbock.
The proposed PROJECT is further described as follows:
The Proposed East-West Freeway will require the relocation of the West Texas & Lubbock
Railroad (WT&LR) tracks, formerly the Seagraves, Whiteface & Lubbock Railroad
(SW&LR), presently located along the East-West Freeway corridor, to a point between
West Loop 289 and Reese Air Force Base. The relocated railroad must connect the existing
tracks along the freeway corridor to the existing Burlington Northern Santa Fe (BNSF)
Railway tracks along Clovis Road, in addition to other connections which may be required.
Special consideration must be given to the additional trackage required for the interchange
of rail cars between the two different rail lines at the track intersection along Clovis Road.
Appropriate revisions must also be made to the signals along the main line of the BNSF
Railway.
I. SCOPE OF SERVICES
A. ROUTE LOCATION ANALYSIS (Additional Services, TxDOT Function
Code 110)
1. Route Location Studies and Report
a. Four alternative routes shall be evaluated
b. The evaluation of each alternative will include an evaluation of
Engineering, Environmental and Economic parameters.
C. Each alternative route shall include:
(1) Relocated railroad alignment which will provide for a
smooth, uninterrupted connection between the trackage and
facilities on the new right-of-way, and the railroad's existing
track on its right-of-way southwest of Loop 289, also
including switches, allowing a smooth interchange at the
intersection of the new right-of-way and the railroad's
existing tracks on its Whiteface line (new rails, ties, tie
plates, spikes, switches, gates, lights, trackage and
appurtenances as are necessary and appropriate for the
operation of the railroad on, over and across the new right-of-
way).
(2) BNSF Railway interchange trackage layout, including
switches providing smooth access with the BNSF tracks at a
point northwest of Loop 289 where the new right-of-way will
intersect with the BNSF tracks.
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0
(3) Interchange railcar yard layout, located at approximately the
location where the new right-of-way will intersect with the
BNSF tracks, containing track capable of storing at least
eighty (80) railcars.
(4) Switch connection location on the new right-of-way
proximally east of Reese Air Force Base, so as to allow for
future service to Reese Air Force Base.
(5) Yard location and layout, located along the railroad's
Whiteface line and having access to a public road, suitable
for the loading and unloading of aggregate and other
commodities comparable to the yard presently being used by
the railroad at the approximate location of the intersection of
U.S. Highway 82 and S.W. Loop 289 and having yard tracks
capable of storing at least eighty (80) railcars.
(6) Recommendations regarding the location for a low volume
"piggy back" facility (less than 100 lifts per day).
(7) Recommendations regarding the location for a parking lot for
an excursion train. The West Texas and Lubbock Railroad
Company shall provide excursion train and parking lot
design criteria consisting of maximum train length, number
of parking spaces and sizes of proposed structures.
(8) Recommendations regarding the location for a possible
maintenance facility for the railroad. The West Texas and
Lubbock Railroad Company shall provide design criteria for
the maintenance facility.
2. Traffic Evaluations and Projections - An evaluation of existing and proposed
automobile and train traffic shall be conducted for each potential public at -
grade crossing, including recommendations for type of crossing protection
or needs for grade separation for each crossing. Vehicle traffic data shall be
provided by TxDOT. Train traffic data shall be provided by the West Texas
and Lubbock Railroad Company.
3. Develop Design Criteria Railway and roadway design criteria shall be
developed for use in the development of alternatives and right-of-way.
4. Preliminary Cost Estimates - Preliminary Construction cost estimates shall
be developed for each alternative alignment. ROW cost data shall be
provided by TxDOT.
5. Design Schematic - A design schematic shall be prepared for the preferred
alignment as described in the section titled Design Controls (Function Code
160). (This schematic shall serve as the Right -of -Way Schematic to be
furnished to the Railroad. Scale: 1" = 200).
6. Preliminary Right -of -Way Requirements - The preliminary right-of-way
requirements shall be indicated on the design schematic.
7. Design Concept Conference - A design concept conference shall be held to
review the preferred alternative.
Page 2 12/98
B. ENVIRONMENTAL STUDIES AND PUBLIC INVOLVEMENT (Additional
Services, TxDOT Function Code 120)
1. Environmental Reports
a. An Environmental Assessment Coordination Document containing
the following shall be prepared, anticipating the need for a Draft
Environmental Impact Statement.
1. Description of the Proposed Project - Describe the location,
length, termini and proposed improvements.
2. Need - Identify and describe the problem which the proposed
project is designed to correct.
3. Alternatives Considered - Discuss all reasonable alternatives
to the proposed actions which were considered.
4. Impacts - Discuss the social, economic and environmental
impacts of the alternatives considered and describe whether
or not impacts are considered to be significant.
5. Comments and Coordination - Describe coordination efforts
and comments received from government agencies and the
public: Formal coordination and communication with
government agencies and the public shall be provided by
Texas Department of Transportation (TxDOT).
If it is believed that the proposed project requires a Section
4(f) evaluation, the ENGINEER shall notify the OWNER.
The ENGINEER shall proceed with development of
technical data for a Section 4(f) evaluation after agreement
between the OWNER and ENGINEER on additional scope
and additional compensation and after receipt of written
notice to proceed from OWNER.
6. Appendices (if any) - Include only analytical information that
substantiates an analysis which is important to the document.
Other information should be incorporated by reference only.
b. A Draft Environmental Statement (DEIS) containing the following
shall be prepared in accordance with applicable TxDOT, Federal
Highway Administration (FHWA), Interstate Commerce
Commission (ICC) and National Environmental Policy Act (NEPA)
requirements.
1. Title Page
2. EIS Identification Number
3. Summary
4. Table of Contents
5. Purpose and Need for Action
6. Discussion of Alternatives including the preferred
alternative, all reasonable alternatives and other alternatives
considered but dropped from detailed study
7. Affected Environment
Page 3 12/98
8. Environmental Consequences as identified in the Texas DOT
(TxDOT) Operations and Procedures Manual, Part • II-B,
Environmental and Public Involvement Procedures During
Project Specific Planning and Development
9. List of Preparers
10. List of Agencies, Organizations and Persons to Whom
Copies of the Statement are Sent
11. Comments and Coordination
12. Index
13. Appendices
C.
A Final Environmental Impact Statement (FEIS) shall be prepared
after appropriate interagency review within time limits prescribed by
the Code of Federal Regulations, Title 23, Part 771. One draft and
one final FEIS will be prepared.
2. Public Involvement
a.
All public involvement procedures shall be in accordance with
TxDOT Administrative Order 23-82.
b.
Three public involvement meetings and one public hearing held in
conjunction with TxDOT's East-West Freeway public hearing shall
be scheduled, coordinated and conducted.
C.
Technical assistance, meeting/hearing preparation, maintenance of
contact lists, minutes of meeting(s), and exhibit preparation shall be
provided by the ENGINEER. The TxDOT shall conduct the public
hearing.
d.
Public Relations - TxDOT shall provide any required fact sheets and
public relations or public notifications.
3. Hazardous Materials Investigations - the ENGINEER shall perform a Level
1 Hazardous Materials Investigation for the old and new railroad right-of-
way.
a.
Task 1: A record search to determine past ownership and historical
uses of "high risk" properties located within the project corridor.
b.
Task 2: Conduct a "windshield" survey to investigate sites for
potential environmental contamination or hazardous materials
storage violations.
C.
Task 3: A review of applicable local, state and federal records to
determine possible permit violation or clean-up requirements within
the project corridor.
d.
Task 4: An analysis of historical aerial photographs to determine
prior land uses in the project vicinity.
e.
Task 5: A written Hazardous Materials Evaluation Report
summarizing the results of the Investigation. Recommendations for
a Level 2 Investigation will be made based on findings of the
preliminary study.
4. Archeological Survey
a.
Conduct an archeological survey of the preferred alternative.
b.
Prepare a report documenting the results of the archeological survey.
Page 4 12/98
5. Ambient Noise Monitoring
Conduct ambiant noise monitoring along or near the preferred rail alignment
alternative and present results in the Environmental Impact Statement.
6. General Guidelines for Preparation of Environmental Documents
a. The environmental documents prepared shall be provided on paper
and on a 3 1/2" IBM 1.44 MB diskette(s).
b. Fifteen draft copies and fifteen final copies of the Environmental
Documents shall be provided. One copy with camera-ready artwork
shall be provided for TxDOT's use for attachment to the East-West
Freeway environmental document, to be prepared by TxDOT.
C. The environmental documents shall be prepared in accordance with
the content and format of FHWA Technical Advisory T6640.8A.
d. Exhibits in the environmental document shall be limited to I V by
17" where possible.
e. Three submittals of the DEIS and two submittals of the FEIS
documents will be required.
C. RIGHT-OF-WAY (Other Additional Services, TxDOT Function Code 130)
1. No work involving right-of-way (ROW) data shall be performed
until the OWNER has given the ENGINEER written approval of the
location of the proposed ROW lines.
2. Ownership Data - Ownership Information shall be determined be the
OWNER
3. Right-of-way Map
a. A ROW map including only plan sheets and ownership
sheets shall be prepared and furnished.
b. ROW map and field notes shall be revised as required due to
changes in railroad design, ownership changes or revised
parcel numbering.
4. Utility Adjustments
a. A copy of the Right -of -Way Schematic will be provided to
each utility entity (11 estimated). Each entity will indicate
their utility lines within proposed Right -of -Way.
All utility information provided by the utility entities will be
posted on the Right -of -Way Schematic.
Prepare 11"xl7" location sketch with requirements for
crossing railroad for each utility crossing (40 estimated).
Request utility entity to respond with a construction cost
estimate for adjustment of their utilities.
Review adjustment cost information from each entity.
Request and receive revisions as necessary. Meet with utility
entities concerning adjustment plans and costs. Provide
Page 5
12/98
TxDOT with adjustment cost information for their review
and opinion.
Prepare utility agreements for all crossings with that entity.
Provide originals to OWNER for execution. After OWNER
execution, OWNER will send to utility entity for final
execution.
Respond to questions from utility entities concerning
adjustments. Meet with entities and/or the surveyor in the
field for questions or locations.
Make progress site visits to review adjustment construction
activities (1 site visit for each crossing).
Document final elevations and locations of adjusted utilities
based on survey information.
b.
Utilities on Private Property (irrigation and/or gas line
adjustments) are not included in this contract. These will be
adjusted by the OWNER as part of the appraisal process.
5. Field Notes
a.
Prepare Field Notes for all Parcels using TxDOT format and
language, referenced to the Texas State Plane Coordinate
System
b.
Prepare Computation Sheets for Survey closure and Area for
Each Parcel
C.
Survey and Prepare Field Notes and Plats on Individual
Parcels
6. General Guidelines for Preparation of Right -of -Way Map
a.
All procedures involving ROW map, surveys and field notes
shall be in conformance with the TxDOT Right -of -Way
Division Right -of -Way Manual, Book I and Book 11, except
as provided herein.
b.
ROW Map plan sheets and Ownership sheets shall be
prepared for inclusion in TxDOT East-West Freeway ROW
plans.
C.
Minimum mathematical calculations relative to field note
data are:
(1) Area of taking, if expressed in acres, will be carried
to three decimal places or, if expressed in square feet,
will be rounded to the square foot
(2) Distances will be given to the nearest hundredth of a
foot
(3) Bearings will be carried to the nearest second.
Page 6
12/98
d. Data contained in the field notes and shown on the map shall
be identical.
e. Calls within the body of the field notes shall be written to
identify property lines and the existing and proposed ROW
lines.
f. Project base line shall be drawn and stationed on the ROW
map.
g. Minimum size lettering shall be 5/32" height for hand
lettering and 140 for lettering by computer -aided design and
drafting (CADD).
h. As soon as property lines and parent tracts can be
determined, the ENGINEER shall submit a preliminary map
for review of parcel numbers.
i. Zip -a -tone or similar products shall not be used on map
sheets.
j. All field notes shall be signed, dated and sealed by a
Registered Professional Land Surveyor or Licensed State
Land Surveyor.
k. The ROW map sheets shall be ink on Mylar type tracing film
or as otherwise authorized by the OWNER.
1. Field note data for all parcels shall be prepared utilizing
MicroSoft Word 7.0 and furnished in both hard copy and
diskette formats.
in. Prepare right-of-way map in dual units (English and
Metric).
D. FIELD SURVEYING (Other Additional Services, TxDOT Function Code
150)
1. Field Surveying
a. Primary Project Control
(1) 3 to 5 mile spacing
(2) Precision shall be 1 part in 20,000 or better.
(3) Horizontal control points shall be established by
ENGINEER.
(4) Vertical control points shall be established by ENGINEER.
b. Secondary Project Control
(1) Field survey for topographic and cross-section ground
control shall be tied to the State Plane Coordinate system,
adjusted to surface.
(2) No traverse shall exceed 25 angle points.
(3) The unadjusted angular error shall not exceed 2 seconds per
angle, plus 14 seconds.
(4) The unadjusted ratio of precision shall be one part in 10,000
or better. (The ratio of precision is the total length of the
traverse divided by the total error.)
Page 7 12/98
N
(5) The unadjusted vertical error shall not exceed 0.03 foot per
mile of traverse.
(6) Project control base lines shall be established by
ENGINEER.
(7) Horizontal control shall be established by ENGINEER.
(8) Vertical control points shall be established by ENGINEER. .
C. Other Field Surveying
(1) Stake and profile center line
(2) The project base line shall be coincidental with, or parallel
to, the stationed "Design Center Line."
(3) Base line control points shall be established using 5/8-inch
iron rods, 36 inches long, at P.C.'s, P.I.'s and P.T.'s of
horizontal curves and at 1000' maximum intervals on
tangents.
(4)
Establish bench mark circuit throughout the project.
(5)
Provide cross sections at a maximum of 100-foot intervals
extended left and right to the proposed right-of-way lines.
Locate topographic features within the proposed right-of-
way. Profile top of rail elevations at connections to existing
track. Profile and cross section intersecting streets for tie
into project.
(6)
Cross section drainage channels.
(7)
Tie to exposed underground and overhead public utilities
(location and elevation)
(8)
Stake ROW one (1) time using 5/8-inch iron rods, 36-inches
long, marking P.C.'s, P.T.'s and property corners. All right-
of-way staking work shall be approved by the OWNER prior
to beginning work.
(9)
Stake soil core holes
(10)
Determine type of existing material, pavements, etc.
(11)
Profile existing drainage facilities.
(12)
Obtain elevations of manholes and valves of utilities within
proposed ROW.
2. Base Mapping shall be prepared as follows:
a. Mapping
(1)
One (1) set of verification plots on bond paper at a nominal
scale of 1 " = 100', 1' Contour
(2)
Planimetric and topographic graphics files, scaled to 1" _
100' in a Micro Station format compatible with Texas
Department of Transportation computer hardware and
software.
(3)
Digital Terrain Model files in a Micro Station format
compatible with Texas Department of Transportation
computer hardware and software.
Page 8 12/98
E. PRELIMINARY AND FINAL DESIGN (Basic Services and Other Additional
Services, TxDOT Function Code 160)
1. Geometric Design
a. Develop Horizontal and Vertical Alignment
b. Schematic Layout shall include:
(1) The location of main tracks, turnouts, yard tracks, and
loading and unloading facilities, as follows:
(a) Relocated railroad alignment which will provide for a
smooth, uninterrupted connection between the
trackage and facilities on the new right-of-way, and
the railroads' existing track on its right-of-way
southwest of Loop 289, also including switches,
allowing a smooth interchange at the intersection of
the new right-of-way and the railroad's existing tracks
on its Whiteface line (new rails, ties, tie plates,
spikes, switches, gates, lights, trackage and
appurtenances as are necessary and appropriate for
the operation of the railroad on, over and across the
new right-of-way).
(b) Burlington Northern Santa Fe (BNSF) Railway
(formerly the Atchison, Topeka & Santa Fe (AT&SF)
Railway company) interchange trackage layout,
including switches providing smooth access with the
BNSF tracks at a point northwest of Loop 289 where
the new right-of-way will intersect with the BNSF
tracks
(c) Interchange railcar yard layout, located at
approximately the location where the new right-of-
way will intersect with the BNSF tracks, containing
track capable of storing at least eighty (80) railcars
(d) Switch connection location on the new right-of-way
proximally east of Reese Air Force Base, so as to
allow for future service to Reese Air Force Base
(e) Yard location and layout, located along the railroad's
Whiteface line and having access to a public road,
suitable for the loading and unloading of aggregate
and other commodities comparable to the yard
presently being used by the railroad at the
approximate location of the intersection of U.S.
Highway 82 and S.W. Loop 289 and having yard
tracks capable of storing at least eighty (80) cars
(2) Vertical and horizontal alignment of all tracks and
intersected cross roads in sufficient detail to determine ROW
needs.
(3) Provide a complete explanation of the sequence and methods
of stage construction.
Page 9 12/98
(4) The tentative ROW limits
(5) The geometrics (pavement cross slopes, lane and shoulder
widths, slope rates for fills and cuts) of the typical sections of
cross roads. Typical sections of existing roadways will be
provided to the ENGINEER by the OWNER and TxDOT.
(6) The current and year 2010 projected traffic volumes for
intersected cross roads shall be provided by the TxDOT.
(7) Direction of traffic flow on all roadways.
2. General Guidelines for Project Development
a. Prior to preparing detailed plans, a preliminary schematic layout
shall be prepared on an uncontrolled aerial mosaic which indicates
the general geometric features and location requirements.
(1) Twelve copies of the schematic layout shall be submitted to
the OWNER for approval and subsequent coordination with
TxDOT and the WT&LR.
(2) No geometric design shall be performed until the OWNER
has given the ENGINEER written approval of the schematic
layout.
b. All Preliminary and Final Geometric Design shall be in conformance
with the American Railway Engineering Association Manual for
Railway Engineering and BNSF design criteria as applicable for
track work and the TxDOT Highway Design Division Operations
and Procedures Manual for Roadway, except where variances are
permitted in writing by the OWNER.
C. The schematic layout shall include basic information including the
items listed above in the checklist for Schematic Layout.
d. Handling of traffic during construction shall be a consideration in the
development of the schematic layout.
e. Upon approval of the schematic layout by the OWNER, the
schematic layout shall be the basis for an exhibit, to be provided by
the ENGINEER, at the public hearing prior to final development of
the project.
(1) If there are any changes to the schematic after OWNER
approval and before the public hearing, twelve copies of the
revised schematic, as displayed at the hearing, shall be
submitted either prior to or accompanying the public hearing
data.
(2) If there are no changes in the schematic as displayed at the
hearing, only photographs of the schematic and other
displays shall be submitted with the public hearing data.
3. Grading Design
a. Based upon the approved schematic layout, refine the horizontal and
vertical alignment of cross roads and tracks.
b. Develop Typical Sections
C. Develop Design Cross Sections using field survey data.
d. Determine Cut and Fill Quantities
Page 10 12/98
4. Track Structure Design
a. Prior to initiating detailed plan preparations for the project, a
preliminary investigation shall be made to determine the
approximate section to be used for track structure.
b. Typical sections of the proposed track structure design shall be
furnished by the ENGINEER to the OWNER for approval.
(1) No detailed preparation of the plans, specifications and
estimates (PS&E) shall be performed by the ENGINEER
until the OWNER has given written approval of the
preliminary track structure design.
(2) Development of these sections shall be in consultation with
the OWNER.
C. Embankment and Subgrade (Other Additional Services)
(1) Soil Core Hole Survey. The location and minimum number
of soil core holes required for this project are as follows:
Along project center line, two borings per mile. The soil
core holes will be supplemented with existing soil data to be
provided by the OWNER.
(2) Prepare three (3) copies of a report identifying, interpreting,
and summarizing geologic features that affect engineering
design.
(3) Modulus of Elasticity of Subgrade Materials.
d. Track Details - Develop detail design of track, special track work
(turnouts and crossings), road crossings and other track
appurtenances.
F. DRAINAGE (Basic Services, TxDOT Function Code 161)
1. Preliminary hydraulic design of all drainage structures (culverts, storm
sewers, channels, pump stations etc.) shall be submitted to the OWNER for
review.
2. Preliminary submission shall include the overall drainage plan, structure
layout, and hydraulic computations.
3. No detailed design of drainage structures shall be performed, until the
OWNER has given the ENGINEER written approval of the preliminary
hydraulic design.
4. All hydraulic design shall be in accordance with the TxDOT Bridge
Division HYDRAULICS MANUAL and OWNER's playa lake ordinance.
5. Hydrologic Studies, Discharges
a. Drainage area maps shall be prepared showing existing conditions
and proposed improvements.
b. Hydrologic data/discharge shall be determined
6. Hydraulic Design and Documentation
a. Hydraulic computations shall be provided for design of:
(1) Culverts
(2) Channels
Page 11 12/98
b. Federal Emergency Management Agency (FEMA) floodway
requirements shall be identified
7. Layout, Structural Design and Detailing of Drainage Features including:
a. Culverts
(1) New culverts
(2) Culvert widening and/or lengthening
(3) Culvert replacements
b. Outfall channel(s) within the ROW
C. Outfall channel(s) outside the ROW
d. Deleted
e. Deleted
f. Typical detail for subsurface drainage at road crossings.
8. ENGINEER and OWNER agree that open channels are usually the most
economical means of carrying water either to the ROW, away from the
ROW, or along the ROW, therefore no design of closed storm drainage
facilities has been planned for.
9. Prepare Storm Water Pollution Prevention (SW3P) Plan.
G. SIGNING, MARKINGS AND SIGNALIZATION (Basic Services, TxDOT
Function Code 162)
1. Signing and Markings Layout
a. Requirements include separate layouts for:
(1)
Railway and Roadway
(2)
Center line with station numbering
(3)
ROW lines
(4)
Culverts and other structures that present a hazard to traffic
(5)
Location of utilities, if not shown on plan and profile
(6)
Existing signs (illustrated and numbered) to remain, to be
removed, to be relocated
(7)
Proposed markings (illustrated and quantified) which include
railroad and pavement markings, object markings and
delineation
(8)
Quantities of existing markings to be removed
(9)
Proposed signs (illustrated and numbered)
(10)
Proposed delineators and object markers
2. Summary of small signs tabulation
3. Sign Detail Sheets
H. MISCELLANEOUS ROADWAY (Basic Services and Other Additional
Services, TxDOT Function Code 163)
1. Traffic Control Plan (TCP), Detours and Sequence of Construction (Basic
Services)
A detailed TCP shall be developed when traffic handling during
construction involves complications for which a feasible solution is not
covered by the Texas MUTCD or the current Barricade and Construction
(BC) Standards. Traffic Control Plan Layouts shall include:
Page 12 12/98
a. The sequence of construction and method of handling traffic during
each phase.
b. The existing and proposed traffic control devices that will be
used to handle traffic during each construction sequence, including
signals, regulatory signs, warning signs, construction warning signs,
guide signs, route markers, construction pavement markings,
channelizing devices, portable changeable message signs, flashing
arrow boards, barricades, barriers, etc.
C. The proposed traffic control devices (stop signs, signals, flagperson,
etc.) at grade intersection during each construction sequence.
d. Where detours are provided, typical cross sections shall be shown.
e. Road construction work hours shall be developed after an
investigation of the traffic volumes has been performed.
2. Illumination (Basic Services)
The ENGINEER shall provide illumination design services for security
lighting at the rail yard along with the Whiteface line.
a._ Preliminary Roadway and Railroad Illumination Layout and
Electrical Circuit Layout - Lettering shall be a minimum size of
5/32" height for hand lettering and 140 for lettering by computer -
aided design and drafting (CARD).
b. Final Roadway and Railroad Illumination and Electrical Circuit
Layouts
(1) Roadway and railroad layout showing pavement edges and
shoulders, curbs, retaining walls, etc.
(2) Center line with station numbering.
(3) ROW lines.
(4) Symbol legend.
(5) Culverts and other structures that present a hazard to traffic.
(6) Location of underground utilities, if not shown on plan
profile.
(7) Location of overhead electrical lines, both crossing and
parallel to ROW.
(8) Existing service poles, electrical circuits, ground boxes, etc.
(9) Contact electric utility for service pole locations, voltage
characteristics.
(10) Location of proposed sign lighting circuits and roadway and
railway illumination.
(11) Proposed electrical circuits.
(12) Tabulation of all quantities including proposed, existing to be
relocated, and existing to be removed.
C. General Guidelines for Illumination - The ENGINEER shall submit,
in advance of PS&E due date, the illumination electrical circuit
layout sheets for review by the OWNER.
3. Miscellaneous Drafting/Standards (Basic Services)
4. Compute and Tabulate Quantities (Basic Services)
5. Special Utility Details: Water, Sanitary, Sewer, etc. (Basic Services)
Page 13 12/98
6. Miscellaneous Structures
a. Type of Structure
(1) Conventional Illumination Poles
(2) Railroad Crossing Warning Signal Supports
7. Agreements (Other Additional Services)
a. Utility Agreements - See Section C. Right -of -Way
b. Exhibits for Utility Agreements - See Section C. Right -of -Way
C. Railroad Agreements
d. Railroad Exhibits
(1) Railroad Grade Crossing (Pre -Cast Concrete, Rubberized or
Wood Planking)
(2) Railroad Grade Crossing Warning Systems (Signals)
(3) Other Miscellaneous Sketches for Railroad
8. Estimate of Construction Cost (Basic Services)
9. Specifications and General Notes (Basic Services)
10. Bridge Design - No railroad or roadway bridge design has been included as
part of this project. ENGINEER shall provide bridge design services as
directed by the OWNER, upon agreement between ENGINEER and
OWNER of additional scope and compensation and receipt of written
authorization to proceed. Bridge Scope added as TxDOT Function Code
170 — Bridge Design.
11. Bidding Phase Services (Basic Services)
The ENGINEER shall perform the following bidding phase services:
a. Coordinate a program for bidding and contract awarding procedures
with the OWNER.
b. Assist the OWNER in advertising and obtaining proposals for
construction and trackwork procurement contracts.
C. Conduct pre -bid conferences.
d. Respond to Contractor's questions during bidding and issue addenda
as appropriate.
e. Attend the bid opening, tabulate bids and assist the OWNER in
evaluating bids or proposals.
L BRIDGE DESIGN (TxDOT Function Code 170)
1. Bridge Layout and Preliminary Design
a. Establish Design Criteria and Geometry.
b. Design of Superstructure including determination of Type of
Structure.
C. Design of Substructure including review of Geotechnical Data.
d. Development of Bridge Layout Plan/Elevation Sheet(s).
2. Final Bridge Design
a. Superstructure Design and Preparation of Details.
b. Abutment Backwall Design and Preparation of Details.
C. Wingwall Design and Preparation of Details.
d. Drill Shaft Design and Preparation of Details.
Page 14 12/98
e. Preparation of Structure Drawings.
3. Estimation of Construction Quantities and Cost.
4. Develop Special Specification and Provisions require for Construction.
5. Quality Assurance/Quality Control
J. CONSTRUCTION PHASE Administration of the Construction Contract
(Basic
and Other Additional Services)
1.
Project Supervision (Basic Services, TxDOT Function Code 310) - Project
Management and project engineering services shall be provided by the
ENGINEER. Field office facilities will be furnished by the Contractor. The
ENGINEER shall conduct the pre -construction meeting.
2.
Inspection (Other Additional Services, TxDOT Function Code 320)
a. Resident field inspection
b. Pay quantities and daily reporting of work completed, including
accounting practices required by the USDOT Surface Transportation
Board.
C. Maintenance of Project Records including progress and final
estimates
d. Final inspection
e. Recommendations to OWNER for acceptance of work
3.
Materials Testing (Other Additional Services, TxDOT Function Code 330) -
The ENGINEER will provide materials testing services required during
construction, consisting of the following:
a. Compaction tests (One per 500 feet)
b. Moisture density relationships (Proctor) (One per mile)
C. Aggregate analysis for subballast (Four per mile)
d. Asphalt samples (Three per road crossing)
e. Ballast analysis: Gradation, clay lumps and friable particles,
absorption, wear, soundness, and thin elongated particles (15
samples).
4.
Project Control Surveys (Other Additional Services, TxDOT Function Code
340) - All construction staking will be performed by the contractor. The
ENGINEER will provide references to project control points established
during design. The resident project representative shall review field survey
notes provided by the Contractor for conformance with the Contract
Documents.
5.
Design Verification, Changes and Alterations (Basic Services, TxDOT,
Function Code 351)
a. Shop Drawing Review
b. Field Change Orders
C. Supplemental Agreements
6.
Final Plan Preparation (Other Additional Services, TxDOT Function Code
352)
a. Reproducible records prints of Drawings showing changes made
during the Construction process, based on the marked -up prints,
drawings and other data furnished by the Contractor to ENGINEER
Page 15 12/98
b. Certified American Land Title Association (A.L.T.A.) survey or
equivalent of the new right-of-way, prepared by a registered Texas
land surveyor showing all improvements, the new facilities, lot lines,
utility easements, roads, and showing no encroachments.
II. EASEMENTS, LETTERS OF PERMISSION, PERMITS, ETC.
A. EASEMENTS AND LETTERS OF PERMISSION (Other Additional
Services)
The ENGINEER shall be responsible for delineating all easements for purposes of
proposed construction. The OWNER shall be responsible for securing the necessary
legal instruments.
B. PERMITS (Other Additional Services)
ENGINEER will be responsible for preparation and coordination for obtaining all
permits required for the project. The OWNER will be responsible for all permit
application fees. The following permit applications will be prepared and
coordinated with the appropriate agencies:
1. U.S. Department of Transportation Surface Transportation Board (formerly
the Interstate Commerce Commission)
2. Texas Railroad Commission
3. 404 Permit (U.S. Corps of Engineers)
4. National Pollutant Discharge Elimination System (NPDES) Stormwater
(Environmental Protection Agency)
III. COORDINATION OF UTILITIES (Other Additional Services)
The ENGINEER shall distribute prints of the project layout to various utility companies to
determine which utilities are in the limits of the project. These shall be preliminary and are
not for platting purposes. Upon completion of the preliminary drainage plans, the
ENGINEER shall distribute prints to the various utility companies and request a review of
possible conflicts. Upon return of these prints, a meeting will be scheduled by the
ENGINEER involving the OWNER, TxDOT, the Railroad, and the various utility
companies to discuss potential conflicts and conformance with the TxDOT Utility
Accommodation Policy. The ENGINEER shall be responsible for coordination with the
various utility companies for exposing potential conflicts and field ties to uncovered utilities
in potential conflict areas.
IV. SPECIFICATIONS, SPECIAL PROVISIONS, SPECIAL SPECIFICATIONS (Basic
Services)
Specifications will be .prepared in conformance with the sixteen division format for the
Construction Specification Institute and based on ENGINEER's Standard Specifications and
General Conditions: Wherever possible, TxDOT Standard Specifications and/or previously
approved special provisions and/or special specifications shall be used. Specifications for
Page 16 12/98
railway work shall be prepared in accordance with the AREA Manual for Railway
Engineering.
V. MEETINGS
The ENGINEER will conduct monthly progress review meetings with the OWNER. Two
project coordination meetings will be held with the following:
Federal Highway Administration
Texas Department of Transportation
USDOT Surface Transportation Board
West Texas and Lubbock Railroad
Burlington Northern Santa Fe Railway Company
U.S. Army Corps of Engineers
Environmental Protection Agency
Lubbock County
Page 17 12/98
EXHIBIT D
SUMMARY OF COMPENSATION
This exhibit expands the Basis and Amount of Compensation described in SECTION 5 -
PAYMENTS OF ENGINEER of the Agreement for the PROJECT known as Railroad Relocation
for East-West Freeway in Lubbock.
EXHIBIT D
SUMMARY OF COMPENSATION
RAILROAD RELOCATION FOR EAST -WEST FREEWAY
November 25,1998
BASIC SERVICES (Phases 2 and 3)
Function Code
Fixed Fee
Maximum Amount
160
$ 24,902
$ 257,665
161
1,587
98,756
162
2,070
17,372
163
35,408
298,723
180
16,103
192,827
Total Basic Services
$ 80,070
$ 865,343
ADDITIONAL SERVICES (Phase 1)
Function Code
Fixed Fee
Maximum Amount
110
$ 19,294
$ 198,457
120
25,503
566,136
Total Additional Services
$ 44,787
$ 764,593
OTHER ADDITIONAL SERVICES (Phases 2 and 3)
Function Code
Fixed Fee
Maximum Amount
130
$2,473
$134,189
150
2,536
156,539
160
0
26,250
163
6,017
92,401
170
5,205
46,955
180
17,327
362.672
Total Other Additional Services
$ 33,558
$ 819,006
Fixed Fee
Maximum Amount
Subtotal (Phase 1)
$ 44,787
$ 764,593
Subtotal (Phase 2 and 3).
$113,628
$1,684,349
TOTAL PROJECT
$158,415
$ 2,448,942
Report HDR Engineering, Inc. 1219/98
(Labor Rates)C,zF
.rtw,p.TS F.
DIRECT
DIRECT
°!o'-Total `
Phase 2
- ,,� S, '�
� ; ,: :. 22 $1' i, i ,.-$- ,15 55
TOTAL
LABOR
LAB, OH
per
Work Description
Phase 3 -
y
$� ��'24a6 :..1jt $;.+�.$
HRS
COSTS
& PROFIT
Code
FC 130 Right -of -Way Data - Phase 2
36
72
0
0 0
72
180
$6,243
$18,959
FC 150 Field Surveying - Phase 2
12
96
0
0 0
96
204
$6,402
$19,441
2:23%
FC 160 Roadway Design Controls - Phase 2
8
212
584
576 1,060
0
2,440
$62,867
$190,914
21.92%
FC 161 Drainage Design- Phase 2
4
32
64
0 0
16
116
$4,006
$12,166
1.40%
FC 162 Signs, Markings, Signals- Phase 2
2
16
56
44 80
0
198
$5,226
$15,872
1.82%
FC163 Miscellaneous (Roadway)- Phase 2
121
939
816
296 600
705
3,477
$104,582
$317,595
36.46%
FC170 Bridge Design - Phase 2
14
34
116
174 152
8
498
$13,140
$39,902
4.58%
FC 180 Construction Services - Phase 3
98
444
588
896 280
496
2,802
$84,397
$256,29642%a.
295
1,845
2,224
1,986 2,172
1,393
9,915
$286,862
........... ....... .
$871,145
TOTAL HDR DIRECT LABOR COST
% of Total Hours by Labor Classification Rov*77 726,.7% 91 %q _ =14 ()S*,
HDR - TOTAL LABOR COST W/ OH '' '$' -7 a5`'`'
HDR ENGR. - TOTAL PROJECT DIRECT COSTS
Printing and Reproduction $12,686
Travel $61,696
CADD & Computer $41,355
Telephone, Fax, & Misc. $7,835
Photos & Miscellaneous $3,350
TOTAL HDR DIRECT COSTS S126J22'
SUBCONTRACTS - TOTAL PROJECT
Parkhill, Smith & Cooper, Inc. $346,178
Wilson Surveying Company, Inca $257,330
Terra Engineers $57,418
ICC Permit Attorney $25,000
TOTAL SUBCONTRACT COST 8$5'926
"Labor Categories"
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
Page 1
Report
HDR Engineering, Inc.
FC 130 Rieht-of-Way Data - Phase 2 MANHOURS DIRECT DIRECT
Sheer Other Additional Services F TOTAL LABOR LAB, OH
Task Count Wow Descrption (Labor Rates) ,W„ 53'0„ ,$ , AA ,;,.$, 1?1 ,,,?� _ $ ., I �6 $ 1555.:' HR5 COSTS &PROFIT
1 QC/QA Review & Subconsultant Management (9 months) 36 72 0 0 0 72 180 $6,243 $18,959
0 TOTAL HDR DIRECT LABOR
HDR ENGINEERING - FUNCTION 130 DIRECT COSTS
Printing and Reproduction
$750
Travel
$750
Computer & CADD
$0
Telephone, Fax & Misc Communications
$225
Photos & Miscellaneous
$150
TOTAL HDR DIRECT COSTS
SUBCONTRACTS - FUNCTION 130
Parkhill, Smith & Cooper, Inc. $34,033
Wilson Surveying Company, Inc. $79,322
Terra Engineers $0
ICC Permit Attorney $0
TOTAL SUBCONTRACT COST =i ,35
TOTAL COSTS FOR FUNCTION CODE 130 PSI
36 72 0 0 0 72 180 $6,243 $18959
"Labor Cate og ries"
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
12/9/98
Page 2
Report HDR Engineering, Inc.
12/9/98
RA ILR�Ab REL CA`Ji IiT : it �A T VIVEYA�IAT,i $OGif �Fh�s 2 & 3) AIR
fr ? ¢ b fI�5/1fl
HI?R RNCr RI1VG ii Al �.
CITY of LUBBOCK, TX
,
FC 150 Field Surveying_ Phase 2 MANHOURS
DIRECT
DIRECT
Sheet Other Additional Services
F
TOTAL LABOR
LAB, OH
Tusk fa= Work DescriRtion (Labor Rates) ,$_„53g40.., $ :'44.46, ` $ 3314$ 22 81,. „W$
.,19.36,_ $ 15:$5;
HRS COSTS
&PROFIT
I QC/QA Review & Subconsultant Management (12 months) 12 96 0 0
0 96
204 $6,402
$19,441
0 TOTAL HDR DIRECT LABOR
HDR ENGINEERING - FUNCTION ISO DIRECT COSTS
Printing and Reproduction
Travel
Computer & CADD
Telephone, Fax & Misc Communications
Photos & Miscellaneous
TOTAL HDR DIRECT COSTS
$1,000
$1,500
$0
$300
$200
$3,0W
SUBCONTRACTS - FUNCTION ISO
Parkhill, Smith & Cooper, Inc. $0
Wilson Surveying Company, Inc. $134,098
Terra Engineers $0
ICC Permit Attorney $0
TOTAL SUBCONTRACT COST.
12 96 0 0 0 96
204 $6,402 $19441
"Labor Categories"
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
Page 3
Report HDR Engineering, Inc.
RAILRd�����i�ATId�i t•'OR��A�IT ��'� ��k��t7BBOIi �i',lt�� 2 � 3�' � ; R t��,IS��x.�STII�ATE' �
HD:R EN��IEERIl�tG i�iAN� � 1 �/�5%�8 pn
ciTY orUBBOc.K, Tx
,
M
Cl)NS"RT`I�1���,.SS1'I✓ Ol�� EE:;3�
�� �,:� �� 3
FC 160 Roadway Design Controls - Phase 2
MANHOURS
DIRECT DIRECT
Sheer Basic and Other Additional Services
k p
�+
TOTAL
LABOR LAB, OH
Task Count Work Description
(Labor Rates)
HRS
COSTS &PROFIT
1 Geometric Design
1 Title Sheet
0 0 8 0
16
0 24
$575 $1,746
30 Develop Plan/Profile Sheets
8 120 360 360
720
0 1,568
$39,844 $120,997
3 Develop Yard Layout Sheets
0 8 24 24
60
0 116
$2,860 $8,686
1 Prepare Track Detail Sheets
0 4 12 12
32
0 60
$1,469 $4,460
1 Prepare Turnout Detail Sheet
0 4 12 12
32
0 60
$1,469 $4,460
2 Grading Design
5 , Develop Typical Section Sheets
0 40 60 60
100
0 260
$7,071 $21,474
65 Develop Cross Section Sheets
0 16 60 60
60
0 196
$5,230 $15,882
3 Pavement Design
0 Establish Loading/UnloadingAreas
0 4 16 16
0
0 36
$1,073 $3,259
2 Prepare Roadway Crossing Detail Sheets
0 16 32 32
40
0 120
$3,276 $9,949
108 TOTAL HDR DIRECT LABOR
8 212 584 576
$62,867 $190,914
0 2,440
1,060
HDR ENGINEERING - FUNCTION 160 DIRECT COSTS
"Labor Categories"
Printing and Reproduction
$4,000
A = Principal
Travel
$3,000
B = Project Manager
Computer & CADD
$15,000
C = Design Engineer
Telephone, Fax & Misc Communications
$1,500
D = Design Tech
Photos & Miscellaneous
$500
E = CADD/Drafting
F = Clerical
TOTAL HDR DIRECT COSTS
' '$U;0' 10
SUBCONTRACTS - FUNCTION 160
Parkhill, Smith & Cooper, Inc.
$42,751
Wilson Surveying Company, Inc.
$0
Terra Engineers
$26,250 * * Other Additional Services
ICC Permit Attorney
TOTAL SUBCONTRACT COST;$9,0A
12/9/98
TOTAL COSTS FOR FUNCTION CODE 160a r283'
Page 4
Report HDR Engineering, Inc. 12/9198
FC 161 Drainage Design- Phase 2
MANHOURS
DIRECT
DIRECT
Sheet Basic Services
$ ads 31 C x p E F ; ,
,_, '.
TOTAL LABOR
LAB, OH
CountTask Work Description
(Labor Rates) „__, + ,$ . 33_I,.,,,,,'�,>T „$;,.A 1 36, $,,.15a55
HRS COSTS
& PROFIT
1 QC/QA Review & Subconsultant Management
4 32 64 0 0 16
116 $4,006
$12,166
0 TOTAL HDR DIRECT LABOR
HDR ENGINEERING - FUNCTION 161 DIRECT COSTS
Printing and Reproduction
Travel
Computer & CADD
Telephone, Fax & Misc Communications
Photos & Miscellaneous
TOTAL HDR DIRECT COSTS
$250
$1,000
$200
$700
$300
SUBCONTRACTS - FUNCTION 161
Parkhill, Smith & Cooper, Inc. $84,140
Wilson Surveying Company, Inc. $0
Terra Engineers $0
ICC Permit Attorney
TOTAL SUBCONTRACT COST
4 32 64 0 0 16
116 $4,006 "$12,160-
"Labor Categories"
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
TOTAL COSTS FOR FUNCTION CODE 161 $98,75G Page 5
Report
FC 162 Signs, Markings, Sienals- Phase 2
Sheet Basic Services
Task Count Work Description (Labor Rates)
1 2 Prepare Signing & Marking Detail Sheets
2 1 Prepare Railroad Sign Detail Sheet
3 5 TxDOT Sign Standard Drawings (Signing, Markers,
Striping Sheets)
HDR Engineering, Inc.
1NIANHOURS
DIRECT
DIRECT
'�•
:. "
TOTAL
LABOR
LAB, OH
„ ......,...
..2� ...4. 1555
HRS
COSTS
& PROFIT
2 8
40 20 40
110
$3,019
$9,167
0 4
8 24 20
56
$1,378
$4,184
0 4
8 0 20
32
$830
$2,521
8 TOTAL HDR DIRECT LABOR 2 16 56 44
HDR ENGINEERING - FUNCTION 162 DIRECT COSTS
Printing and Reproduction $100
Travel $100
Computer & CADD $1,200
Telephone, Fax & Misc Communications $50
Photos & Miscellaneous $50
TOTAL HDR DIRECT COSTS
SUBCONTRACTS - FUNCTION 162
Parkhill, Smith & Cooper, Inc. $0
Wilson Surveying Company, Inc. $0
Terra Engineers $0
ICC Permit Attorney $0
TOTAL SUBCONTRACT COST -$0
TOTAL COSTS FOR FUNCTION CODE 162
80 0 198 $5,226 $1S812 `
"Labor Categories"
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
y
12/9/98
Page 6
Y
Report HDR Engineering, Inc. 12/9/98
FC163 Miscellaneous (Roadway)- Phase 2
MANHOURS
DIRECT
DIRECT
Sheet
Basic and Other Additional Services
c?i'
F
TOTAL
LABOR
LAB, OH
Task
Gaunt
Work Description (Labor Rates)
��
,)F,
��
_...�1 ,
19F3b - �$.
_15:55
HRS
COSTS
&PROFIT
1
Design Project Management (38 months)
36
525
0
0
0
315
876
$30,162
$91,597
2
2
General Note Sheets
2
8
16
16
32
8
82
$2,102
$6,382
3
2
Estimate & Quantity Sheets
1
8
24
24
24
8
89
$2,341
$7,109
4
4
Traffic Control Plans
1
16
64
64
64
0
209
$5,585
$16,959
5
1
Detour Typical Section Sheet
0
8
16
16
16
0
56
$1,561
$4,739
6
2
Lighting Detail Sheets
0
8
40
40
80
0
168
$4,142
$12,580
7
12
Standard Drawings: Guard Fence, Wire Fence, Barricades, etc.
1
8
0
20
0
0
29
$865
$2,628
8
Quantity Calculations
2
8
40
40
0
16
106
$2,949
$8,956
9
14 ,
Railroad Exhibit Drawings & Agreements *
8
56
40
36
224
16
380
$9,649
$29,303
10
ICC Permit Applications *
8
24
80
0
40
40
192
$5,542
$16,829
11
Crossing Signal Diagnostic Field Review
4
24
40
40
0
8
116
$3,643
$11,063
12
Construction Cost Estimate
2
16
80
0
0
20
118
$3,780
$11,480
13
Specifications (TxDOT AREA Stds, in CSI format)
8
20
80
0
0
40
148
$4,590
$13,938
14
Contract Documents
8
20
40
0
0
40
108
$3,264
$9,912
15
Project Schedule & Constructibility Review
6
22
16
0
0
26
70
$2,233
$6,781
16
Preliminary Plans QC (30%)
2
8
24
0
0
8
42
$1,382
$4,198
17
Final Plans QC (70% & 100%)
2
8
40
0
0
8
58
$1,912
$5,808
18
Bidding Services (Adv, Pre -Bid, Response,)
14
80
40
0
0
64
198
$6,625
$20,119
19
Bidding Services (Addenda, Bid Open, Evaluation & Tab)
8
32
56
0
40
48
184
$5,227
$15,872
20
Trackwork Procurement Package
8
40
80
0
80
40
248
$7,028
$21,341
37
TOTAL HDR DIRECT LABOR
121
939
816
296
600
705
3,477
$104,582
$317,59S
HDR ENGINEERING - FUNCTION 163 DIRECT COSTS
Printing and Reproduction
$2,250
Travel
$12,500
Computer & CADD
$13,000
Telephone, Fax & Misc Communications
$1,600
Photos & Miscellaneous
$1,050
TOTAL HDR DIRECT COSTS
SUBCONTRACTS - FUNCTION 163
Parkhill, Smith & Cooper, Inc.
$18,129
Wilson Surveying Company, Inc.
$0
Terra Engineers
$0
ICC Permit Attorney
$25,000
TOTAL SUBCONTRACT COST
($2,000 Basic) ($250 Other)
($7,500 Basic) ($5,000 Other)
($9,000 Basic) ($4,000 Other)
($850 Basic) ($750 Other)
($550 Basic) $500 Other)
($7360 Basic) ($10,769 Other)
NOTE: * Indicates Other Additional Services
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
TOTAL COSTS FOR FUNCTION CODE 16339><4
Page 7
Report
HDR Engineering, Inc.
FC170 Bride Design - Phase 2
MANHOURS
Sheer
b;
E
Task
Count Work Description
(Labor Rates)
l
Preliminary Bridge Design
Establish Design Criteria & Geometry
1
2
4
0
0
Superstructure & Substructure
1
2
4
16
0
2
1 Prepare Preliminary Bridge Layout .
Bridge Layout (PLANIELEVATION) Sheet
1
8
8
24
32
3
Final Bridge Design
Superstructure
1
2
24
48
0
Abutment Bkwl, Wwl, Cap & Dr. Shafts
1
2
24
40
0
4
Calculate Bridge and Bearing Seat Elev's
1
2
4
6
0
5
5 Prepare Structural Drawings
2
2
16
24
120
6
Quality Assurance & Quality Control
2
8
8
0
0
7
1 Quantity Calculations & Cost Estimates
2
2
16
16
0
8
Special Specifications & Spl Provisions
2
4
8
0
0
7 TOTAL HDR DIRECT LABOR
14
34
116
174
152
HDR ENGINEERING - FUNCTION 170 DIRECT COSTS
Printing and Reproduction
$336
Travel
$2,846
Computer & CADD
$2,955
Telephone, Fax & Misc Communications
$460
Photos & Miscellaneous
$100
TOTAL HDR DIRECT COSTS
SUBCONTRACTS - FUNCTION 163
Parkhill, Smith & Cooper, Inc.
$0
Wilson Surveying Company, Inc.
$0
Terra Engineers
$0
ICC Permit Attorney
$0
TOTAL SUBCONTRACT COST
4
TOTAL COSTS FOR FUNCTION CODE 163
Y
12/9/98
DIRECT DIRECT
F. TOTAL LABOR LAB, OH
15.55: ! HRS COSTS & PROFIT
0 7
$275
$835
0 23
$640
$1,943
0
$0
$0
1 74
$1,857
$5,638
0
$0
$0
0 75
$2,033
$6,172
0 67
$1,850
$5.618
0 13
$412
$1,250
0 164
$3,597
$10,922
2 20
$759
$2,304
1 37
$1,106
$3,360
4 18
$612
$1,858
8 498
$13,140
$39,902
"Labor Categories"
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
Page 8
Report
FC 180 Construction Services - Phase 3
Sheet Basic and Other Additional Services
Task Count Work Description
1 Project Management (12 months)
2 Track Project Representative (4 months)
3 Signal Project Representative
4 Track Project Engineer (4 months)
5 Pre -Construction Conference
6 Shop Drawing Review
7 ICC Accounting
8 1~inal Inspection
9 Recommendation for Acceptance
10 100 As -Built Drawings
l l Provide Project Scheduling Services
12 Change Orders
100 TOTAL HDR DIRECT LABOR
HDR ENGINEERING - FUNCTION 180 DIRECT COSTS
Printing and Reproduction
** Travel
Computer & CADD
Telephone, Fax & Misc Communications
Photos & Miscellaneous
TOTAL HDR DIRECT COSTS
HDR Engineering, Inc. 12/9/98
MANHOURS
DIRECT
DIRECT
E "
F
TOTAL
LABOR
LAB, OH
(Labor Rates) _S1TC ,,4819 ;',$,
35,84
$ `?Az67
�094.. $_AC82:
HRS
COSTS
&PROFIT
48
192
0
0
0
96
336
$13,620
$41,363
* 0
0
0
640
0
0
640
$15,789
$47,948
* 0
0
154
0
0
0
154
$5,519
$16,761
0
0
128
0
0
0
128
$4,588
$13,931
8
24
16
24
0
16
88
$3,051
$9,265
8
40
80
0
0
40
168
$5,926
$17,995
* 8
48
80
232
0
232
600
$15,263
$46,352
8
24
0
0
0
16
48
$1,885
$5,725
2
8
0
0
0
8
18
$635
$1,928
* 4
20
50
0
200
0
274
$7,173
$21,783
4
48
0
0
48
100
$3,347
$10,163
8
40
80
0
80
40
248
$7,601
$23,082
98
896
496
$84,397
$256296
2,802
588
280
444
$4,000
$40,000
$9,000
$3,000
$1,000
SUBCONTRACTS - FUNCTION 180
Parkhill, Smith & Cooper, Inc. $167,125
Wilson Surveying Company, Inc. $43,910
Terra Engineers $31,168
[CC Permit Attorney $0
TOTAL SUBCONTRACT COST22,203�'a
($2000 Basic) ($2000 Other)
($10,000 Basic) ($30,000 Other)
($2,000 Basic) ($7,000 Other)
($1500 Basic) ($1500 Other)
($500 Basic) ($500 Other)
** Includes Subsistence for Project Representative
($53,375 Basic) ( $113,750 Other Additional)
* Indicates Other Additional Services
A = Principal
B = Project Manager
C = Design Engineer
D = Design Tech
E = CADD/Drafting
F = Clerical
TOTAL COSTS FOR FUNCTION CODE 180 $555;499'"
Page 9
Report
HDR Direct Expense
Proposed New Sheet Count (11x17)
Standard TxDOT Sheet Count (llxl7)
Printing & Reproduction
(# of sets)
jQqM nits
11 x 17 Sheets
Working Drawings (print)
4
$0.09 /sf
Plotting Working Drawings
4
$1.02 /sf
TxDOT 30% Submittal (print)
6
$0.09 /sf
Plotting TxDOT Submittal
1
$1.02 /sf
Working Drawings (print)
2
$0.09 /sf
Plotting Working Drawings
2
$1.02 /sf
TxDOT 60% Submittal (print)
6
$0.09 /sf
Plotting TxDOT Submittal
1
$1.02 /sf
Working Drawings (print)
3
$0.09 /sf
Plotting Working Drawings
3
$1,02 /sf
TxDOT 95% Submittal (print)
6
$0.09 /sf
Plotting TxDOT Submittal
1
$1.02 /sf
Working Drawings (print)
3
$0.09 /sf
Plotting Working Drawings
3
$1.02 /sf
TxDOT Final Submittal (print)
6
$0.09 /sf
Plotting TxDOT Submittal
1
$1.02 /sf
TxDOT Final PS&E (mylar)
1
$1.95 /sf
Plotting Final TxDOT Submittal
1
$1.02 /sf
Xerox Standards Drawings
6
$0.16 /sf
Misc. Printing/Specs, etc.
Full 24 x 36 Sheets
Working Blueline Drawings
12
$0.09 /sf
Plotting Blueline Drawings
2
$1.02 /sf
Color Plots of Plan
0
$7.72 /sf
Total Direct Cost Associated w/ Printing
HDR Engineering, Inc.
12/9/98
(Phase 2 & 3) . ► . E�T�M T-:O;' CITY of LUBBOCK, TX
� 1112�/98
FC 130 FC 150 FC 160 FC 161 FC 162 FC 163 FC 170 FC 180 TOTAL
1,� 108 0 2- 7 136' 279
h� Q 17
$0
$0
$51
$0
$1
$12
$3
$0
$0
$0
$573
$0
$16
$133
$37
$0
$0
$0
$76
$0
$2
$18
$5
$0
$0
$0
$143
$0
$4
$33
$9
$0
$0
$0
$25
$0
$1
$6
$2
$0
$0
$0
$286
$0
$8
$66
$19
$0
$0
$0
$76
$0
$2
$18
$5
$0
$0
$0
$143
$0
$4
$33
$9
$0
$0
$0
$38
$0
$1
$9
$2
$0
$0
$0
$430
$0
$12
$99
$28
$0
$0
$0
$76
$0
$2
$18
$5
$0
$0
$0
$143
$0
$4
$33
$9
$0
$0
$0
$38
$0
$1
$9
$2
$0
$0
$0
$430
$0
$12
$99
$28
$0
$0
$0
$76
$0
$2
$18
$5
$0
$0
$0
$143
$0
$4
$33
$9
$180
$0
$0
$274
$0
$8
$63
$18
$345
$0
$0
$143
$0
$4
$33
$9
$180
$0
$0
$0
$0
$6
$15
$0
$0
$100
$100
$200
$200
$100
$500
$0
$1,000
$0
$0
$700
$0
$19
$162
$45
$0
$0
$0
$1,322
$0
$37
$306
$86
$1,665
$0
$0
$0
$0
$0
$0
$0
$0
$100
$100
$5,385
$200
$250
$1,715
$336
$3,370
Page 1
Report
HDR Engineering, Inc.
12/9/98
_ s
2 er
r EELIiiNG 1V Alai (i i� A �BwAY iN LUB$OCK (lsia'je 2 �& 3) '�+i ' ED`/E �` . CITY of LUBBOCK, TX
S
HDR Direct Expense FC 130 FC 150 FC 160 FC 161 FC 162 FC 163 FC 170 FC 180
Trips to Client
Trips to Subconsultants
Trips to Site
Travel EMense
(trip)
(# of pgrsons jQgan nits
1 Airfare to Client
1
$200 /trip
1 Airfare to Subs
1
$200 /trip
1 Airfare to Site
1
$200 /trip
Lodging @ Client/person
1
$60 /day
Lodging @ Subs/person
1
$60 /day
Lodging @ Sitelperson
1
$300 /wk
Subsistence @ Client/person
1
$25 /day
Subsistence @ Subs/person
1
$25 /day
Subsistence @ Site/person
1
$125 /wk
1 Rental Car (client)
****
$50.00 /day
1 Rental Car (subs)
****
$50.00 /day
5 Rental Car (site)
****
$50.00 /day
# of days Cost Units
Airport Parking @ Client 1 $7.00 /day
Airport Parking @ Subs 1 $7.00 /day
Airport Parking @ Site 5 $7.00 /day
Total Direct Cost Associated w/ Travel
16
2 0 1 4 16
$0
$0
$0
$0
$0
$2,400
$600
$3,200
$400
$600
$1,600
$800
$0
$2,400
$0
$3,200
$0
$0
$0
$0
$0
$0
$400
$4,800
$0
$0
$0
$0
$0
$720
$180
$960
$120
$180
$480
$240
$0
$720
$0
$960
$0
$0
$0
$0
$0
$0
$600
$7,200
$0
$0
$0
$0
$0
$300
$75
$400
$50
$75
$200
$100
$0
$300
$0
$400
$0
$0
$0
$0
$0
$0
$250
$3,000
$0
$0
$0
$0
$0
$600
$150
$800
$100
$150
$400
$200
$0
$600
$0
$800
$0
$0
$0
$0
$0
$0
$500
$6,000
$0
$0
$0
$0
$0
$84
$21
$112
$14
$21
$56
$28
$0
$84
$0
$112
$0
$0
$0
$0
$0
$0
$70
$840
$684
$1,026
$2,736
$1,368
$0
$8,208
$2,846
$32,784
Page 2
Y
EXHIBIT E
PROJECT SCHEDULE
Report
HDR Engineering, Inc.
12/9/98
r
pItrAtoiv aFsy>A . SOCKi�se z 3)�'`a CITY of LUBBOCK, TX
HDR Direct Expense FC 130 FC 150 FC 160 FC 161 FC 162 FC 163 FC 170 FC 180
Labor Cat C
Labor Cat D'
Labor Cat E
0 0,
x5$464 56 816116a 588
�Q 0 S7b b 44 2'9G 174 896
A;
280'
CADD & Computer Expense
(Utilization)
(Cost) Units
Cat"C" Engineer Computer 30%
$10.00 /hr
$0
$0
$1,752
$192
$168
$2,448
$348
$1,764
Cat"D" EngineerCADD 30%
$15.00 /hr
$0
$0
$2,592
$0
$198
$1,332
$783
$4,032
Cat "E" Technician CADD 80%
$15.00 /hr
$0
$0
$12,720
$0
$960
$7,200
$1,824
$3,360
Total Direct Cost Associated w/ CADD
$0
$0
$17,064
$192
$1,326
$10,980
$2,955
$9,156
FC 130
FC 150
FC 160
FC 161
FC 162
FC 163
FC 170
FC 18
Number of Shipment to City, TxDOT & Railroad
%WN-OV3 12 l2 4
12
4
24
Number of Shipments to Subconsultants
p,
I 2
„6.,
6, , ....
,o . �.
6
a 2.,, ,
12 .: I
Telephone. Fax & Comm,
Size (Cost) nits
To TxDOT 10 lb $45.99 /ea
$184
$184
$552
$92
$184
$552
$184
$1,104
To Railroad 10 lb $45.99 /ea
$184
$184
$552
$92
$184
$552
$184
$1,104
To Subconsultants 10 lb $45.99 /ea
$92
$92
$276
$276
$0
$276
$92
$552
Total Direct Cost Associated w/ Communication
$460
$460
$1,380
$460
$368
$1,380
$460
$2,759
FC 130
FC 150
FC 160
FC 161
FC 162
FC 163
FC 170
FC 180
Photos & Miscellaneous
$100
$100
$300
$200
$100
$1,000
$100
$1,200
Total Direct Cost Associated w/ Photos & Misc.
$100
$100
$300
$200
$100
$1,000
$100
$1,200
Page 3
Nhfd Cox Re And the answer is? .. _ . _. Page 1
From: Linda Chamaies
To: Mildred Cox
Date: Tue, Jan 12, 1999 10:28 AM
Subject: Re: And the answer is?
Not necessary to go to Council but must be signed by Bob Cass.
>>> Mildred Cox 01/11 4:58 PM >>>
And the answer is?
Texas Department of Transportation
P. O. BOX 771 • LUBBOCK, TEXAS 79408-0771 • (806) 745-4411
December 22, 1998
Ms. Mildred Cox
Director of Transportation
City of Lubbock
P.O. Box 2000
Lubbock,Texas 79457
Dear Mildred:
I have reviewed Supplemental Agreement #4 for the contract with HDR Engineering, Inc. I concur
with the supplemental agreement and urge you to proceed with the execution thereof. Please
provide this office with a copy of the fully executed supplemental agreement. Let me know if you
need anything further.
Sincerely,
Steven P. Warren, P.E.
Director of Transportation Planning & Development
An Equal Opportunity Employer