HomeMy WebLinkAboutResolution - 3484 - Agreement-Urban Teansportation Study-Study Elements,Section 134 Planning Process - 11_08_1990�esolgtiog #3484
ovem er 1990
Item #11
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock an Agreement by
and between the City of Lubbock and the Steering Committee of the Lubbock
Urban Transportation Study (Metropolitan Planning Organization) pursuant to
23 United States Code 134 to provide funding by the MPO for work performed
by the City of Lubbock in maintaining and updating the basic study elements
of the Section 134 planning process, which agreement is attached hereto and
shall be spread upon the minutes of the Council and as spread upon the
minutes of this Council shall constitute and be a part of this Resolution as
if fully copied herein in detail.
Passed by the City Council this 8th
r
Rane to Boyd, City Secreiftfy
it
APPROVED AS TO FORM:
3
avid E. Woosley, City Tra j
Engineer U
AROVED AS TO CONTEP4�:
DM ald G. Vandiver,--l-irst Assis
City Attorney
day of November 1990.
"CMcN, MAYOR
STATE OF TEXAS **
COUNTY OF LUBBOCK**
THIS CONTRACT, ENTERED INTO THIS' 8th DAY OF November
1990,
BY AND BETWEEN THE STEERING COMMITTEE OF THE LUBBOCK URBAN TRANSPORTATION STUDY
(METROPOLITAN PLANNING ORGANIZATION), HEREINAFTER REFERRED TO AS THE "MPO" AND
THE CITY OF LUBBOCK, TEXAS, HEREINAFTER REFERRED TO AS THE "CITY".
?..W I T.N E S S E T H
WHMMAS, PURSUANT TO'PROVISIONS'OF 23 USG 134, THE GOVERNOR OF THE STATE OF TEXAS
HAS DESIGNATED THE MPO TO BE THE SINGLE -FOCUS PLANNING ORGANIZATION FOR THE
LUBBOCK URBANIZED AREA(S) AND HAS EXECUTED AN AGREEMENT TO EFFECTUATE THE
DESIGNATION; AND,
WHEREAS, PURSUANT TO THE GOVERNOR'S DESIGNATION, THE MPO ENTERED INTO A CONTRACT
ON THE ,2.S V DAY OF j cl n G , 1990, WITH THE STATE OF TEXAS,
ACTING BY AND THROUGH THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION,
HEREINAFTER REFERRED TO AS THE "STATE", FOR THE PURPOSE OF ASSUMING
RESPONSIBILITY FOR WORK ITEMS TO BE FINANCED THROUGH SECTION 112 OF THE FEDERAL -
AID HIGHWAY ACT OF 1973 IN SUPPORT OF THE URBAN TRANSPORTATION PLANNING PROCESS
ESTABLISHED PURSUANT TO 23 USC 134; AND,
WHEREAS, PURSUANT TO THE GOVERNOR'S DESIGNATION AND IN COMPLIANCE WITH APPLICABLE
FEDERAL, STATE, AND LOCAL LAWS, REGULATIONS, AND ORDINANCES, THE MPO HAS
DEVELOPED AND MAINTAINS A CURRENT UNIFIED PLANNING WORK PROGRAM WHICH OUTLINES
WORK TASKS AND ESTIMATED EXPENDITURES; AND,
AREAS, THE CURRENT UNIFIED PLANNING WORK PROGRAM HAS BEEN APPROVED BY THE
STATE AND THE U.S. DEPARTMENT OF TRANSPORTATION, ACTING BY AND THROUGH THE
FEDERAL HIGHWAY ADMINISTRATION; AND,
RBAS, IT IS THE INTENTION OF THE MPO MAKE AVAILABLE,TO THE CITY, THE SECTION
112 FUNDS PROVIDED TO THEM THROUGH THE AFOREMENTIONED CONTRACT WITH THE STATE,
IN PAYMENT FOR WORK PERFORMED BY THE CITY IN MAINTAINING AND UPDATING THE BASIC
STUDY ELEMENTS OF THE SECTION 134 PLANNING PROCESS OUTLINED IN THE current
LUBBOCK URBANIZED AREA UNIFIED.WORK PROGRAM FOR TRANSPORTATION PLANNING, THE
APPLICABLE PORTION OF WHICH IS MARKED EXHIBIT "A" ATTACHED HERETO AND MADE A PART
HEREOF;
NOW,THEREFORE, IN CONSIDERATION OF THE PREMISES AND MUTUAL COVENANTS AND
AGREEMENTS OF THE. PARTIES HERETO, THE MPO AND THE CITY DO MUTUALLY AGREE AS
FOLLOWS.
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A G R.- E E M E N- T
Art`icle 1. CONTRACT PERIOD
This contract becomes effective when.fully executed by all parties.
At the end.of six years, this.agreement.shall.be reviewed and an
amendment or a new agreement executed, if both parties agree to the
need for an amendment or a..new agreement. If all terms and conditions
of this agreement remain:visable_, no amendment or new agreement shall
be required. In the.event that no amendment or new agreement is
required, a letter from the State to.the MPO shall contitute renewal
of the agreement for an additional six years, subject to all terms and
conditions herein specified.
Article 2. RESPONSIBILITIES OF THE PARTIES
The City agrees to assume responsibility for the specific planning work
items assigned to it and authorized by the,MPO in its adaptation of the
current Unified Work Program.
The MPO shall provideassistance as appropriate and as specified in said
Attachment "A", including approval of all work.
Article 3. COMPENSATION
The MPO will reimburse the City for authorized costs incurred by the
work tasks and line items as listed in Exhibit "B`.' in accordance with
OMB Circular A-87, "Cost Principles for State and Local Governments".
Costs incurred subsequent to receipt of a written work order from the
State through the MPO and properly supported will be reimbursable. The
total reimbursement by the MPO is not to exceed the amount shown on Current
UPWP. The MPO will make payments to the City as partial payments based
upon properly prepared billing summarizing -all authorized costs by classifi-
cation of costs showing description, quantities, price extension, and total.
Such payments shall.,be made no more frequently than on a monthly basis.
From the amount due,.the MPO will withhold five (5) percent pending com-
pletion of the work performed under the terms of this contract. The City
chall submit a final voucher and recapitulation of all previous billings
for the contracted work within ninety (90) days of the close of this con-
tract. Prior to final payment, an audit of the records supporting costs
claimed by the City shall be made. The audit will be in accordance with
standard State procedures. The City ,shall make available.records for
said Audit to authorized representatives of the State and Federal, agencies
involved. The City shall bear responsibility for all funds determined
to be ineligible for Federal reimbursement and shall refund to the MPO
such funds in excess :of the five (5) percent retainage. All fiscal records
shall be maintained by the City for three (3) years after final payment fron
the MPO.
Article 4. INDEMNIFICATION
The City shall save harmless the MPO from all claims and liability due to
the acts or omissions of the City, its agents or employees. The City also
agrees to save harmless the MPO from any and all expenses, including at-
torney fees, ali court costs and awards for damages, incurred by the MPO
in litigation or.otherwise resisting such claims or liabilities as a re-
sult of any activities of the City, its agents or employees.
Further, the City agrees to protect, indemnify, and save harmless the MPO
from and against all claims, demands and causes of action of every kind
and character
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BROUGHT BY AN EMPLOYEE OF THE CITY AGAINST:THE MPO DUE TO PERSONAL INJURIES
AND/OR DEATH TO SUCH EMPLOYEE RESULTING FROM ANY ALLEGED NEGLIGENT ACT, BY EITHER
COMMISSION OR OMISSION ON THE PART OF"THE CITY OR THE MPO.
ARTICLE S. INSPECTION OF WORK
THE MPO, THE STATE, AND WHEN FEDERAL FUNDS ARE INVOLVED, THE U.S. DEPARTMENT OF
TRANSPORTATION, AND ANY AUTHORIZED REPRESENTATIVE THEREOF, HAVE THE RIGHT AT ALL
REASONABLE TIMES TO INSPECTOR OTHERWISE EVALUATE THE WORK PERFORMED OR BEING
PERFORMED HEREUNDER AND THE.PREMISES IN WHICH IT IS BEING PERFORMED.
IF ANY INSPECTION OR EVALUATION IS MADE ON THE PREMISES OF THE CITY OR A
SUBCONTRACTOR, THE CITY SHALL PROVIDE AND REQUIRE ITS SUBCONTRACTOR TO PROVIDE
ALL REASONABLE FACILITIES AND.ASSISTANCE FOR THE SAFETY AND CONVENIENCE OF THE
INSPECTORS IN THE PERFORMANCE OF THEIR DUTIES. ALL INSPECTIONS AND EVALUATIONS
SHALL BE PERFORMED IN SUCH A MANNER AS WILL NOT UNDULY DELAY THE WORK.
ARTICLE 5. WORK PERFORMANCE
ALL WORK PERFORMED HFREUNDER SHALL BE CARRIED OUT IN A PROFESSIONAL AND ORDERLY
MANNER, AND THE PRODUCTS AUTHORIZED IN THE UPWP SHALL BE ACCURATE AND EXHIBIT
HIGH STANDARDS OF WORKMANSHIP.`
ARTICLE 7. DISPUTES
THE CITY SHALL BE RESPONSIBLE FOR THE SETTLEMENT OF ALL CONTRACTUAL AND
ADMINISTRATIVE ISSUES ARISING OUT OF PROCUREMENTS ENTERED INTO IN SUPPORT OF
CONTRACT WORK.
THE MPO SHALL ACT AS REFEREE IN ALL DISPUTES REGARDING NONPROCUREMENT ISSUES,
AND THE MPO'S DECISION SHALL BE FINAL AND BINDING.
ARTICLE 8. NONCOLLUSION
THE CITY WARRANTS THAT IT HAS NOT EMPLOYED OR RETAINED ANY COMPANY OR PERSON,
OTHER THAN A BONA FIDE EMPLOYEE WORKING FOR IT, TO SOLICIT OR SECURE THIS
CONTRACT, AND THAT IT HAS NOT PAID OR AGREED TO PAY ANY COMPANY OR PERSON, OTHER
THAN A BONA FIDE EMPLOYEE, ANY FEE, COMMISSION, PERCENTAGE, BROKERAGE FEE, GIFT,
OR ANY OTHER CONSIDERATION CONTINGENT UPON OR RESULTING FROM THE AWARD OR MAKING
OF THIS CONTRACT. IF THE CITY BREACHES OR VIOLATES THIS WARRANTY, THE MPO SHALL
HAVE THE RIGHT TO ANNUL THIS CONTRACT WITHOUT LIABILITY OR, IN ITS DISCRETION,
TO DEDUCT FROM THE CONTRACT PRICE OR CONSIDERATION, OR OTHERWISE RECOVER THE FULL
AMOUNT OF SUCH FEE, COMMISSION, BROKERAGE FEE, GIFT, OR CONTINGENT FEE.
ARTICLE 9. REPORTING
THE CITY SHALL SUBMIT QUARTERLY PERFORMANCE REPORTS THAT PROVIDE AS A MINIMUM
(1) A COMPARISON OF ACTUAL ACCOMPLISHMENTS. TO THE -GOALS ESTABLISHED FOR THE
PERIOD, (2) REASONS WHY ESTABLISHED GOALS WERE NOT MET, IF APPROPRIATE, AND (3)
OTHER PERTINENT INFORMATION INCLUDING, WHEN APPROPRIATE, ANALYSIS AND EXPLANATION
OF COST OVERRUNS OR HIGH UNIT COSTS.
THE CITY SHALL SUBMIT A FINAL REPORT WITHIN 90 DAYS AFTER COMPLETION OF THE
CONTRACT.
THE CITY SHALL PROMPTLY ADVISE THE MPO IN. WRITING OF EVENTS WHICH HAVE A
SIGNIFICANT IMPACT UPON THE CONTRACT, INCLUDING:
1. PROBLEMS, DELAYS, OR ADVERSE CONDITIONS WHICH MATERIALLY AFFECT THE ABILITY
TO ATTAIN PROGRAM! OBJECTIVES,,PREVENT THE MEETING OF TIME SCHEDULES AND
GOALS, OR PRECLUDE THE ATTAINMENT OF PROJECT WORK UNITS BY ESTABLISHED TIME
PERIODS. THIS DISCLOSURE. SHALL BE ACCOMPANIED BY A STATEMENT OF THE ACTION
TAKEN, OR CONTEMPLATED, AND ANY ASSISTANCE NEEDED TO RESOLVE THE SITUATION.
2. FAVORABLE DEVELOPMENTS OR EVENTS THAT ENABLE MEETING TIME SCHEDULES AND GOALS
SOONER THAN ANTICIPATED OR PRODUCING MORE WORK UNITS THAN ORIGINALLY
i PROJECTED.
ARTICLE 10. RECORDS
THE CITY AGREES TO MAINTAIN ALL BOOKS, DOCUMENTS, PAPERS, ACCOUNTING RECORDS,
AND OTHER EVIDENCE PERTAINING TO COSTS INCURRED AND WORK PERFORMED HEREUNDER
AND SHALL MAKE SUCH MATERIALS AVAILABLE AT ITS OFFICE DURING THE TIME PERIOD
COVERED AND FOR THREE YEARS FROM THE DATE OF FINAL PAYMENT UNDER THE UPWP. SUCH
MATERIALS SHALL BE MADE AVAILABLE DURING THE SPECIFIED PERIOD FOR INSPECTION BY
THE MPO, THE STATE, THE U.S. DEPARTMENT OF TRANSPORTATION AND THE OFFICE OF THE
INSPECTOR GENERAL, AND ANY OF THEIR AUTHORIZED REPRESENTATIVES FOR THE PURPOSE
OF MAKING AUDITS, EXAMINATIONS, EXCERPTS, AND TRANSCRIPTIONS.
ARTICLE 11. SUBCONTRACTS
ANY SUBCONTRACT FOR SERVICES RENDERED BY INDIVIDUALS OR ORGANIZATIONS NOT A PART
OF THE CITY'S ORGANIZATION SHALL NOT BE EXECUTED WITHOUT PRIOR AUTHORIZATION AND
APPROVAL OF THE MPO.
SUBCONTRACTS IN EXCESS OF $25,000 SHALL CONTAIN ALL REQUIRED PROVISIONS OF THIS
CONTRACT.
NO SUBCONTRACT WILL RELIEVE THE.CITY OF ITS RESPONSIBILITY UNDER THIS CONTRACT.
ARTICLE 12 TERMINATION
THE MPO MAY TERMINATE THIS CONTRACT AT ANY TIME BEFORE THE DATE OF.COMPLETION
IF THE GOVERNOR OF THE STATE OF TEXAS WITHDRAWS HIS DESIGNATION OF THE MPO OR
IF IT IS DETERMINED THAT THE CITY HAS FAILED TO COMPLY WITH THE CONDITIONS OF,
THE CONTRACT. THE MPO SHALL GIVE WRITTEN NOTICE TO THE CITY AT LEAST SEVEN (7).
DAYS PRIOR TO THE EFFECTIVE DATE OF TERMINATION AND SPECIFY THE EFFECTIVE DATE
OF TERMINATION.
THE MPO MAY TERMINATE THIS CONTRACT FOR REASONS OF ITS OWN, NOT SUBJECT TO
AGREEMENT BY THE CITY.
IF BOTH PARTIES TO THIS AGREEMENT AGREE THAT THE CONTINUATION OF THE CONTRACT
WOULD NOT PRODUCE BENEFICIAL RESULTS COMMENSURATE WITH THE FURTHER EXPENDITURE
OF FUNDS, THE PARTIES SHALL AGREE UPON THE TERMINATION CONDITIONS.
UPON TERMINATION.OF THIS CONTRACT, WHETHER FOR CAUSE OR AT THE CONVENIENCE OF
THE PARTIES HERETO, ALL FINISHED OR UNFINISHED DOCUMENTS, DATA, STUDIES, SURVEYS,
REPORTS, MAPS, DRAWINGS, MODELS, PHOTOGRAPHS, ETC. PREPARED BY THE CITY SHALL,
AT THE OPTION OF THE MPO, BE DELIVERED TO THE MPO.
THE MPO SHALL COMPENSATE THE CITY FOR THOSE ELIGIBLE EXPENSES INCURRED DURING
THE CONTRACT PERIOD WHICH ARE DIRECTLY ATTRIBUTABLE. TO THE COMPLETED PORTION OF
THE WORK COVERED BY THIS CONTRACT, PROVIDED THAT THE WORK HAS BEEN COMPLETED IN
A MANNER SATISFACTORY AND ACCEPTABLE TO THE MPO. THE CITY SHALL NOT INCUR NEW
OBLIGATIONS FOR THE TERMINATED`PORTION.AFTER THE. EFFECTIVE DATE OF TERMINATION.
EXCEPT WITH RESPECT TO DEFAULTS OF SUBCONTRACTORS, THE CITY SHALL NOT BE IN
DEFAULT BY REASON OF FAILURE IN PERFORMANCE OF THIS CONTRACT IN ACCORDANCE WITH
ITS TERMS (INCLUDING ANY FAILURE'BY THE CITY TO PROGRESS IN THE PERFORMANCE OF
THE WORK) IF SUCH FAILURE ARISES OUT OF"CAUSES BEYOND THE CONTROL AND WITHOUT
THE DEFAULT OR NEGLIGENCE OF THE'CITY. SUCH CAUSES MAY INCLUDE BUT ARE NOT
LIMITED TO ACTS OF GOD OR OF THE PUBLIC.ENEMY, ACTS OF THE GOVERNMENT IN EITHER
ITS SOVEREIGN OR CONTRACTUAL CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE
RESTRICTIONS, STRIKES, FREIGHT EMBARGOES, AND UNUSUALLY SEVERE WEATHER. IN EVERY
CASE, HOWEVER, THE FAILURE TO PERFORM MUST BE BEYOND THE CONTROL AND WITHOUT THE
FAULT OF THE CITY.
ARTICLE 13. REMEDIES
VIOLATION OR BREACH OF CONTRACT TERMS BY THE CITY SHALL BE GROUNDS FOR
TERMINATION OF THE CONTRACT. ANY INCREASED COST ARISING FROM THE TERMINATION
SHALL BE PAID BE PAID BY THE CITY.
THIS AGREEMENT SHALL NOT BE CONSIDERED AS SPECIFYING THFi EXCLUSIVE REMEDY FOR
ANY DISPUTE, BUT ALL REMEDIES EXISTING AT LAW AND IN EQUITY MAY BE AVAILED OF
BY.EITHER PARTY AND SHALL BE CUMULATIVE. t
ARTICLE 14. COMPLIANCE WITH LAWS
THE CITY SHALL COMPLY WITH ALL FEDERAL, STATE AND LOCAL LAWS, STATUTES,
ORDINANCES, RULES AND REGULATIONS, AND THE ORDERS AND DECREES OF ANY COURTS OR
ADMINISTRATIVE BODIES OR TRIBUNAL IN ANY MATTER AFFECTING THE PERFORMANCE OF THIS
CONTRACT, INCLUDING, WITHOUT LIMITATION, WORKERS' COMPENSATION LAWS, MINIMUM AND
MAXIMUM SALARY AND WAGE STATUTES AND REGULATIONS, AND LICENSING LAWS AND
REGULATIONS. WHEN REQUIRED, THE MPO SHALL FURNISH THE STATE WITH SATISFACTORY
PROOF OF ITS COMPLIANCE THEREWITH.
ARTICLE 15. SUCCESSORS AND ASSIGNS
THE MPO AND THE CITY EACH BINDS ITSELF, ITS SUCCESSORS, EXECUTORS, ASSIGNS AND
ADMINISTRATORS TO THE OTHER PARTY TO THIS AGREEMENT AND TO THE SUCCESSORS,
EXECUTORS, ASSIGNS AND ADMINISTRATORS OF SUCH OTHER PARTY IN RESPECT TO ALL
COVENANTS OF THIS AGREEMENT. THE CITY SHALL NOT ASSIGN, SUBLET, OR TRANSFER ITS
INTEREST IN THIS AGREEMENT WITHOUT THE WRITTEN CONSENT OF THE MPO.
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ARTICLE 16. DEBARMENT/SUSPENSION
THE CITY IS PROHIBITED FROM MAKING ANY AWARD OR PERMITTING ANY AWARD AT ANY TIER
TO ANY PARTY WHICH IS DEBARRED OR SUSPENDED OR OTHERWISE EXCLUDED FROM OR
INELIGIBLE FOR PARTICIPATION IN. FEDERAL ASSISTANCE PROGRAMS UNDER EXECUTIVE ORDER
12549, DEBARMENT AND SUSPENSION.
THE CITY SHALL REQUIRE ANY PARTY TO A SUBCONTRACT OR PURCHASE ORDER AWARDED UNDER
THIS CONTRACT AS. SPECIFIED: IN TITLE 49 OF THE'CODE OF FEDERAL REGULATIONS, PART
29 (DEBARMENT AND SUSPENSION) TO CERTIFY ITS ELIGIBILITY TO RECEIVE FEDERAL FUNDS
AND, WHEN REQUESTED BY THE MPO, TO FURNISH A COPY OF THIS CERTIFICATION.
ARTICLE 17. CITY RESOURCES
ALL EMPLOYEES OF THE CITY. SHALL HAVE SUCH KNOWLEDGE AND EXPERIENCE AS WILL ENABLE
THEM TO PERFORM THE DUTIES ASSIGNED TO THEM. ANY EMPLOYEE OF THE CITY WHO, IN
THE OPINION OF THE MPO, IS INCOMPETENT, OR WHOSE CONDUCT BECOMES DETRIMENTAL TO.
THE WORK, SHALL BE REMOVED FROM ASSOCIATION WITH ANY OF THE MPO'S PROJECTS WHEN
SO REQUESTED BY A DULY AUTHORIZED REPRESENTATIVE OF THE MPO.
ARTICLE 18. ADDITIONAL WORK
THE CITY IS NOT AUTHORIZED TO REQUEST PAYMENT FOR ANY WORK IT MAY PERFORM THAT
I3 NOT INCLUDED IN THE c u r r e n tUPWP .
ARTICLE 19. EQUAL EMPLOYMENT OPPORTUNITY
THE CITY AGREES TO COMPLY WITH -EXECUTIVE ORDER 11246 ENTITLED "EQUAL EMPLOYMENT
OPPORTUNITY" AS AMENDED BY EXECUTIVE ORDER 11375 AND AS SUPPLEMENTED IN
DEPARTMENT OF LABOR REGULATIONS (41 CFR 60).
ARTICLE 20. NONDISCRIMINATION
DURING THE PERFORMANCE OF THIS CONTRACT, THE CITY, ITS ASSIGNS AND
SUCCESSORS IN INTEREST, AGREES AS FOLLOWS:
1. COMPLIANCE WITH REGULATIONS: THE CITY SHALL COMPLY WITH THE REGULATIONS
RELATIVE TO NONDISCRIMINATION IN FEDERALLY -ASSISTED PROGRAMS OF THE U.S.
DEPARTMENT OF TRANSPORTATION, TITLE 49, CODE OF FEDERAL REGULATIONS, PART 21 AND
TITLE 23, CODE OF FEDERAL REGULATIONS, PART 710.405(B), AS THEY MAY BE AMENDED
FROM TIME TO TIME (HEREINAFTER REFERRED TO AS THE REGULATIONS), WHICH ARE HEREIN
INCORPORATED BY REFERENCE AND MADE A PART OF THIS CONTRACT.
2. NONDISCRIMINATION: THE CITY, WITH REGARD TO THE WORK PERFORMED BY IT DURING
THE CONTRACT, SHALL NOT DISCRIMINATE ON THE GROUNDS OF RACE, COLOR, SEX, OR
NATIONAL ORIGIN IN THE SELECTION AND RETENTION OF SUBCONTRACTORS, INCLUDING
PROCUREMENTS OF MATERIALS AND LEASES OF EQUIPMENT. THE CITY SHALL NOT
PARTICIPATE EITHER DIRECTLY OR INDIRECTLY IN THE DISCRIMINATION PROHIBITED BY
SECTION 21.5 AND PART 710.405(B) OR THE REGULATIONS, INCLUDING EMPLOYMENT
PRACTICES WHEN THE CONTRACT COVERS A PROGRAM SET FORTH IN APPENDIX B OF THE
REGULATIONS.
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3. SOLICITATIONS FOR SUBCONTRACTS„ INCLUDING PROCUREMENTS OF MATERIALS AND
EQUIPMENT: IN ALL SOLICITATIONS EITHER BY .COMPETITIVE BIDDING OR NEGOTIATION
MADE BY THE CITY FOR WORK TO BE PERFORMED UNDER A SUBCONTRACT, INCLUDING
PROCUREMENTS OF MATERIALS OR LEASES OF EQUIPMENT, EACH POTENTIAL SUBCONTRACTOR
OR SUPPLIER SHALL.BE NOTIFIED, BY THE CITY OF THE CITY`S OBLIGATIONS UNDER THIS
CONTRACT AND THE REGULATIONS RELATIVE TO NONDISCRIMINATION ON THE GROUNDS OF
RACE, COLOR, SEX, OR NATIONAL ORIGIN.
4. INFORMATION AND -REPORTS:''THE CITY SHALL PROVIDE ALL INFORMATION AND REPORTS
REQUIRED BY THE REGULATIONS, OR DIRECTIVES ISSUED PURSUANT THERETO, AND SHALL.
PERMIT ACCESS TO ITS BOOKS, RECORDS, ACCOUNTS,, OTHER SOURCES OF INFORMATION, AND
ITS FACILITIES AS.MAY BE DETERMINED BY THE STATE DEPARTMENT OF HIGHWAYS AND
PUBLIC TRANSPORTATION OR THE U.S. DEPARTMENT OF TRANSPORTATION TO BE PERTINENT
TO ASCERTAIN COMPLIANCE WITH SUCH REGULATIONS OR DIRECTIVES. WHERE ANY
INFORMATION REQUIRED OF THE CITY IS IN THE EXCLUSIVE POSSESSION OF ANOTHER WHO
FAILS OR REFUSES TO FURNISH THIS INFORMATION, THE CITY SHALL SO CERTIFY TO THE
STATE DEPARTMENT'OF HIGHWAYS AND PUBLIC TRANSPORTATION OR THE U.S. DEPARTMENT
OF TRANSPORTATION AS APPROPRIATE, AND SHALL SET FORTH WHAT EFFORTS IT HAS MADE
TO OBTAIN THE INFORMATION.
S. SANCTIONS FOR NONCOMPLIANCE: IN THE EVENT OF THE CITY'S NONCOMPLIANCE WITH
THE NONDISCRIMINATION PROVISIONS OF THIS CONTRACT, THE MPO SHALL IMPOSE SUCH
CONTRACT SANCTIONS AS IT, THE STATE OR THE U.S. DEPARTMENT OF TRANSPORTATION MAY
DETERMINE TO BE APPROPRIATE, INCLUDING BUT NOT LIMITED TO:
* WITHHOLDING OF PAYMENTS TO THE CITY UNDER THE CONTRACT UNTIL
THE CITY COMPLIES, AND/OR
* CANCELLATION, TERMINATION, OR SUSPENSION OF THE CONTRACT IN
WHOLE OR IN PART.
6. INCORPORATION OF PROVISIONS: THE CITY SHALL INCLUDE THE PROVISIONS OF
PARAGRAPHS 1 THROUGH 6• TN EVERY SUBCONTRACT, INCLUDING PROCUREMENTS OF MATERIALS
AND LEASES OF EQUIPMENT, UNLESS EXEMPT BY THE REGULATIONS OR DIRECTIVES ISSUED
PURSUANT THERETO. THE CITY SHALL TAKE SUCH ACTION WITH RESPECT TO ANY
SUBCONTRACT OR PROCUREMENT AS THE STATE MAY DIRECT AS MEANS OF ENFORCING SUCH
PROVISIONS INCLUDING SANCTIONS FOR NONCOMPLIANCE; PROVIDED, HOWEVER, THAT IN THE
EVENT A CITY BECOMES INVOLVED IN, OR IS THREATENED WITH LITIGATION WITH A
SUBCONTRACTOR OF SUPPLIER AS A RESULT OF SUCH DIRECTION, THE CITY MAY REQUEST
THE MPO TO ENTER INTO SUCH LITIGATION TO PROTECT THE INTERESTS OF THE MPO; IN
ADDITION, THE CITY MAY REQUEST THE STATE AND THE UNITED STATES TO ENTER INTO SUCH
LITIGATION TO PROTECT THE INTERESTS OF THE STATE OF TEXAS AND THE UNITED STATES.
ARTICLE 21. MINORITY BUSINESS ENTERPRISE
IT IS THE POLICY OF THE U.S. DEPARTMENT OF TRANSPORTATION THAT MINORITY BUSINESS
ENTERPRISES AS DEFINED IN 49 CFR 23, SUBPART A, SHALL HAVE THE MAXIMUM
OPPORTUNITY TO PARTICIPATE IN THE PERFORMANCE OF CONTRACTS FINANCED IN WHOLE OR
IN PART WITH FEDERAL FUNDS. CONSEQUENTLY THE MINORITY BUSINESS ENTERPRISE
REQUIREMENTS Off' 49 CFR-23; EXCLUSIVE OF SUBPART D, APPLY TO THIS CONTRACT AS
FOLLOWS.
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* THE CITY AGREES TO INSURE THAT MINORITY BUSINESS ENTERPRISES AS
DEFINED IN 49 CFR 23, SUBPART A, HAVE THE, MAXIMUM OPPORTUNITY TO
PARTICIPATE IN THE PERFORMANCE OF CONTRACTS AND SUBCONTRACTS FINANCED
IN WHOLE'OR IN PART WITH FEDERAL FUNDS.. IN THIS REGARD, THE CITY
SHALL TAKE ALL NECESSARY AND REASONABLE STEPS IN ACCORDANCE WITH
49 CFR 23, EXCLUSIVE OF SUBPART D; TO INSURE THAT MINORITY BUSINESS
ENTERPRISES HAVE THE MAXIMUM OPPORTUNITY TO COMPETE FOR AND PERFORM
CONTRACTS.
* THE CITY AND ANY SUBCONTRACTOR SHALL NOT DISCRIMINATE ON THE BASIS
OF RACE, COLOR, NATIONAL ORIGIN, OR SEX IN THE AWARD AND PERFORMANCE
OF CONTRACTS,FUNDED IN WHOLE OR IN PART WITH FEDERAL FUNDS.
THESE REQUIREMENTS SHALL BE PHYSICALLY INCLUDED IN ANY SUBCONTRACT.
FAILURE TO CARRY OUT THE REQUIREMENTS SET FORTH ABOVE SHALL CONSTITUTE A BREACH
OF CONTRACT AND, AFTER THE NOTIFICATION OF THE MPO, MAY RESULT IN TERMINATION
OF THE CONTRACT BY THE MPO OR OTHER SUCH REMEDY AS THE MPO DEEMS APPROPRIATE.
ARTICLE 22. PROCUREMENT
THE CITY SHALL MAINTAIN WRITTEN PROCUREMENT PROCEDURES THAT MEET OR EXCEED THE
REQUIREMENTS OF 49 CFR 18, "UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND
COOPERATIVE AGREEMENTS WITH STATE AND LOCAL GOVERNMENTS," AS IT MAY BE REVISED
OR SUPERSEDED. THESE PROCEDURES WILL BE USED FOR ALL ACQUISITIONS AUTHORIZED
IN ANY UPWP.
ARTICLE 23. PROPERTY MANAGEMENT
THE CITY SHALL MAINTAIN WRITTEN PROPERTY MANAGEMENT PROCEDURES THAT MEET OR
EXCEED THE REQUIREMENTS OF 49 CFR 18, "UNIFORM ADMINISTRATIVE REQUIREMENTS FOR
GRANTS AND AGREEMENTS WITH STATE AND LOCAL GOVERNMENTS," AS IT MAY BE REVISED
OR SUPERSEDED. THESE PROCEDURES WILL BE USED FOR ANY PROPERTY ACQUIRED IN WHOLE
OR IN PART WITH FEDERAL OR STATE"FUNDS PROVIDED THROUGH THIS CONTRACT.
ARTICLE 24. AUDIT
THE CITY SHALL COMPLY WITH THE REQUIREMENTS OF OMB CIRCULAR A-128, "AUDIT
REQUIREMENTS FOR STATE AND LOCAL GOVERNMENTS," AND SHALL PROMPTLY FURNISH THE
MPO A COPY OF EACH AUDIT REPORT.
THE CITY SHALL BE RESPONSIBLE FOR ANY FUNDS DETERMINED TO BE INELIGIBLE FOR
FEDERAL REIMBURSEMENT, AND SHALL REIMBURSE THE MPO THE AMOUNT OF ANY SUCH FUNDS
PREVIOUSLY PROVIDED TO IT BY THE MPO.
ARTICLE 25. AMENDMENTS
ANY CHANGE TO ONE OR MORE OF THE TERMS OR CONDITIONS OF THIS AGREEMENT SHALL NOT
BE VALID UNLESS MADE IN WRITING AND AGREED TO_BY THE PARTIES HERETO BEFORE THE
CHANGE IS IMPLEMENTED. .
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j ARTICLE 26. DISTRIBUTION OF PRODUCTS
THE CITY WILL PROVIDE A NUMBER OF COPIES TO BE SPECIFIED BY THE MPO OF ALL
INFORMATION, REPORTS, PROPOSALS, BROCHURES, SUMMARIES, WRITTEN CONCLUSIONS,
GRAPHIC PRESENTATIONS, AND SIMILAR MATERIALS DEVELOPED BY THE CITY AND FINANCED
IN WHOLE OR IN PART AS PROVIDED HEREIN. ALL REPORTS PUBLISHED BY THE CITY SHALL
CONTAIN A PROMINENT CREDIT REFERENCE TO THE MPO, THE STATE AND THE U.S.
DEPARTMENT OF TRANSPORTATION, FEDERAL HIGHWAY ADMINISTRATION:
PREPARED IN COOPERATION WITH THE STEERING COMMITTEE OF THE LUBBOCK
URBAN TRANSPORTATION STUDY STATE DEPARTMENT OF HIGHWAYS AND PUBLIC
TRANSPORTATION AND, THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL
HIGHWAY ADMINISTRATION.
ARTICLE 27. OWNERSHIP OF DOCUMENTS
UPON COMPLETION OR TERMINATION OF THIS CONTRACT ALL DOCUMENTS PREPARED BY THE
CITY OR FURNISHED TO THE CITY BY THE MPO SHALL BE DELIVERED TO AND BECOME THE
PROPERTY OF THE MPO. ALL SUCH DOCUMENTS, PHOTOGRAPHS, CALCULATIONS, PROGRAMS,
AND OTHER DATA PREPARED OR USED UNDER THIS CONTRACT SHALL BE USED BY THE MPO
WITHOUT RESTRICTION OR LIMITATION OF FURTHER USE.
ARTICLE 28. SIGNATORY WARRANTY.
THE UNDERSIGNED SIGNATORY FOR THE CITY HEREBY REPRESENTS AND WARRANTS THAT HE
IS AN OFFICER OF THE CITY AND THAT HE HAS FULL AND COMPLETE AUTHORITY TO ENTER
INTO THIS CONTRACT ON BEHALF OF THE CITY.
IN WITNESS WHEREOF, THE MPO AND. THE CITY HAVE CAUSED THIS CONTRACT TO BE
EXECUTED, BUT THE CONTRACT SHALL NOT BE VALID UNTIL SIGNED BY A DULY AUTHORIZED
REPRESENTATIVE OF EACH PARTY.
THE CITY OF LUBBOCK THE MPO
BY BY,
AIGNATUM SIGNATURE
B. C. McMINN, MAYOR
TYPED NAME TYPED NAME
TITLE MAYOR TITLE
DATE November 8, 1990 DATE
ATTE
::�
BY BY
SIGMA SIGNATURE
Rane tte Boyd
TYPED NAME TYPED NAME
TITLE City Secretary TITLE
DATE November 8, 1990 DATE
APPROVED AS TO CONTENT: -
David E. Woosley,
City Traffic Engineer
APPROVED AS TO FORM:
e -
Donald G. Vandiver, First
Assistant City Attorney
FOR THE PURPOSE OF THIS AGREEMENT, THE FOLLOWING ADDRESSED SHALL BE USED TO MAIL
ALL REQUIRED NOTICES, REPORTS, CLAIMS, AND CORRESPONDENCE:
FOR THE CITY: FOR THE MPO:
10
(1) The CONTRACTOR certifies to the best of its knowledge and belief, that it and
its principals:
-(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year.period preceding this proposal been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or perform-
ing a public* transaction or contract under a public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
(c) Are not presently indicated for or otherwise criminally or civilly charged by
a governmental entity* with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions* terminated for cause or default.
(2) Where the CONTRACTOR is unable to certify to any of the statements in
this certification, such CONTRACTOR shall attach an explanation to this
certification.
*federal, state or local
Signature of Certifying Official
'Title
Da te
Form 1734-A
4•A8 ,
Lower Tier Participant Debarment Certification
(Negotiated Contracts)
being duly sworn
(insert name of certifying official)
or under penalty of perjury under the laws of the United States, certifies that
neither nor its
(insert name of lower tier participant)
principals are presently:
• debarred, suspended, proposed for debarment,
e declared ineligible,
e or voluntarily excluded from participation in this transaction
by any Federal department or agency
Where the above identified lower tier participant.is unable to certify to any of the
above statements in this certification, such prospective participant shall indicate
below to whom the exception applies, the initiating agency, and dates of action.
Exceptions will not necessarily result in denial of award, but will be considered in
determining contractor responsibility. Providing false information may result in
criminal prosecution or administrative sanctions.
EXCEPTIONS:
Signature of Certifying Official
Title
Date of Certification
See Reverse for Information
Form 1734
Rev. 4.89
No Text
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4T VS.A LE
UNIFIED WORK PROGRAM FOR TRANSPORTATION PLANNING
LUBBOCK URBANIZED AREA
FY 1991 (October 1, 1990 to September 30, 1991)
Introduction
For several years, the Department of Transportation, through its
modal administrations, has promoted the development of an annual
Unified Work Program to describe intermodal, comprehensive
transportation planning in each urbanized area. This single
program was designed to be the basis for application of Federal
transportation planning funds to each of the DOT modal
administrations.
The Federal -Aid Highway Act of 1973 and the Surface
Transportation Act of 1978 include provisions which place even
more emphasis on the need for a unified transportation planning
work program. By providing Federal -Aid Urban System funds for
highway improvements or for mass transportation at the local
elected official's option, this act reinforces the need for a
planning process which considers the needs of each area on an
individual basis and then analyzes highway and mass
transportation needs together.
In addition, Section 112 of both highway acts provides planning
funds which are to "...be made available by the State..." for
comprehensive transportation planning. These Section 112 "PL"
funds combined with Urban Mass Transportation Section 8 and 9
funds represent the Federal Assistance that should be included in
a_single unified program.
This Unified Planning Work Program has been developed to
coordinate the various transportation planning functions of the
City of Lubbock, Lubbock County, State Department of Highways and
Public Transportation,,FHWA, UMTA, and FAA within Lubbock County.
This Unified Planning Work Program covers FY 1991 October 1, 1990
to September 30, 1991)
ORGANIZATION AND MANAGEMENT
The organization of the Study as it presently operates is
outlined in the Continuing Phase Agreement and consists of a
Policy Advisory Committee, a Steering Committee, (which serves as
the_Metropolitan Planning organization), and a
1
f
Planning Coordinator. Membership and responsibilities of the
planning Coordinator are set forth in.°the Continuing Phase
Agreement and the Prospectus for the Lubbock Urban Transportation
Study.
'In the interest of greater efficiency and to permit individual
studies to be tailored by the representatives of local government
to best meet the needs `of the community, the Commission of the
Texas State Department of Highways and Public Transportation has
issued Minute Order No. 76787 providing considerable latitude for
local_ governments to exerciseprerogatives in tailoring
transportation planning to best suit their area. Each study area
now has the option of continuing.under the two committee
structure or choosing to`replace tbl s structure with one
'committee. The City of Lubbock and Lubbock County, signatories
to the planning agreement, have chosen to continue the present
two committee structure.
Backoround Information
The present agreement between the State and the Metropolitan
Planning Organization was originally executed September 10, 1980
and a new contract was executed June 25, 1990. The agreement is
revised each year by the inclusion of the approved Unified Work
Program as part of the agreement.
The current agreement between the Office of the Governor of the
State of Texas and the Steering Committee of the Lubbock Urban
Transportation Study (MPO), signed, August 26, 1988,is valid until
the Steering Committee is no longer designated as Metropolitan
Planning Organization (MPO).
Citizen Participation
It is general.policy that all meetings of the Steering Committee
and the Policy Advisory Committee are open to the public. News
releases are prepared and submitted to local radio and television
stations and newspapers prior to meeting dates. To encourage
public participation, these releases give the planned agenda,
dates, and places of meetings. Notices of meetings are posted in
a number of public places. Particular attention.is given to
notifying minority groups about proposed meetings. Notices are
:posted in public places and all newspapers with large minority
circulation are provided with the news releases. Public hearings
are held to discuss location and design of all major construction
projects. The monthly meeting of the Transit Advisory Board is
open to the public and welcomes citizen input.
2
Environmental Considerations
Proper transportation planningallows the construction of street
and highway projects to enhance rather.than degrade the quality
of life in an urban area. Open space, parks, and recreational
facilities are important environmental Factors. It is becoming
more and more important in our transportation planning ,that
additional attention be given not only to the preservation and
enhancement of existing open space, but also to the providing of
additional open space'in anticipation.of future development.
Similarly., conscientious attention should be given to the
-preservation of historical sites and buildings.
Another very important environmental consideration is the quality
of the air which man breathes. The Lubbock Area air quality is
consistent with the State Air Quality Plan. If the Lubbock Urban
Transportation Study Area fails to meet the minimum requirements
of the State Air Quality Plan, the Metropolitan Planning
Organization will take the appropriate steps.
Energy, Considerations
General public interest in energy conservation seems to depend
directly upon unstable fuel prices. When fuel prices remain
stable or decrease, there seems to be a general apathy toward
conservation measures. Task 502.12, FY 1982 Unified Work
Program, called for a two stage formation of an Energy
Contingency Plan. The first stage provided for compiling general
information concerning energy conservation and contingency
planning and then using only.that information which was pertinent
to the development of an energy plan specifically for Lubbock.
This -stage is complete. The second stage called for development
of the plan with input and cooperation from the general public as
well as the major manufacturers of the city. This interest and
input is not presently available. Information gathered under
stage one of the task will be preserved and used as the beginning
step for development of an energy plan when community interest is
revived.
Energy contingency planning and conservation efforts have
progressed in the Lubbock area. Citibus, the local transit
company, has completed a preliminary plan for dealing with future
fuel shortages. The City of Lubbock has developed strategies for
the most effective use of .city owned vehicles during a fuel
crisis. Presently a new system will reduce traffic delays and
conserve energy through more efficient vehicle movement. A
Traffic Management Team has been instituted for use in Lubbock.
This team is composed of city, county, and state personnel with
traffic operation
3
responsibility. The team :object,ive.is'to identify and eliminate
short range problems�of a low cost nature. The team action will
permit more efficient.traffic.movement and consequently will save
fuel.
General Work- Pro2ram
The Transportation.Plan has been completed with a base year of
19tio and projections through 2005. Tasks presently underway
include update of present land use, traffic counts, and a serial
zone map for use with traffic assignments. A new traffic
assignment will be done with the new traffic count completed in
Air i 1 & May 1990
The Study for Improvements at 10 High Accident Locations and
Census Bureau/MPO Cooperative Assistance Program are complete and
some of the recommendations in the Accident Study are being
implemented.
Proposed tasks in the FY 1991 UWP continue a task for making land
use information available by serial zone through use of the
computer. As the update progresses, the elements of the plan
will.be examined individually. The Study of the feasibility of
upgrading Brownfield Road to freei4ay status was complete in Fy
1987 and plans are being prepared for a construction project to
make this plan a reality. A study for improvements at the top 10
high accident locations was undertaken in FY 1989 and was
completed in FY 1989. The study produced a comprehensive report
documenting and evaluating the number and type of accidents
occurring, together with conditions at the time of the accidents.
Recommendations were made to improve the safety and operation of
the intersections and some of these recommendations have been
implemented.
The Census Bureau/MPO Cooperative Assistance Program has
supplied all the information the Census Bureau needed prior to
Census time. A workplace file and 'spotted maps have been
furnished and the work with major employers is underway.
This completes this task.
The Parking Study of the CBD of the City of Lubbock will be
completed by September 30, 1990. The contractor for this study
pis Wilbur Smith & Associates.
To meet objectives and concerns of the Study Area, the following
tasks are scheduled during Fiscal Year 1991 (October 1, 1990
through September 30, 1991).
r
4
TASK 101 - Program Development Management and Coordination
Work elements in this activity are basically administrative and
management tasks_ associated with the function and coordination of
the multimodal transportation planning process. The development
of goals, objectives, and policies; committee structures and
staffing; interagency linkage and information; and staffing of
various work elements are the main concern of transportation
planning coordination Required duties include: informing the
public and committee members of meetings, preparation of meeting
agenda and minutes, and attendance at various meetings. These
.duties are not always chargeable to any one Work element, but are
an integral part of overall transportation planning.
Processing the necessary agreements and resolutions, preparing
the Unified Work Program, The Transportation Improvement Program,
and coordinating all material needed for the annual certification
review are other necessary administrative functions performed by
the Office of the Planning Coordinator, State Department of
Highways and Public Transportation, acting as staff for the
Metropolitan Planning Organization (MPO).
TASK 101.21
Management and Coordination
Objective
To manage and/or coordinate the various transportation planning
efforts which lead to the development of the overall
transportation planning programs.
Scope and Methodology
The Steering Committee., which also serves as MPO, oversees the
Planning Coordinator in the management of the Study Office.
Study.Office personnel monitor on -going planning tasks, review
reimbursement requests made by agencies conducting studies funded
with Section 112 funds and recommends payment as it is
appropriate. Coordination of the efforts of all transportation
planning agencies is an important part of the Coordinator's
responsibility. This coordination is a day-to-day process
involving .the necessary liaison among agencies, attendance at
meetings, assignment of planning responsibilities and the general
coordination of work and procedures.
Product
Correspondence, memoranda, agreements, agenda, record keeping,
and minutes necessary to document on -going activities.
Responsibilit
The Planning Coordinator, under the guidance of the Steering
Committee, will be responsible for the management and
coordination of the Lubbock Urban Transportation Planning
Process.
Funding Source
FHWA Section 112 Funds $ 10,000
State Department of Highways
and Public Transportation 100
Total $ 10,100
. . vaa asa ausaay .� ... a.a a•
Transportation Study
objectives
To develop planning' programs.as needed or required, and to
perform necessary planning tasks either as an annual requirement
or as an occasional need. To provide necessary documentation or
reports to support the planning efforts.
Scope and Methodology
This task will provide for the development of the Unified Work
Program and the Transportation Improvement Program for FY 1992.
Transportation System Management projects will be developed for
inclusion in the annual element of the TIP. Planning tasks such
as the Certification Review, -monitoring transportation
improvements, and necessary progress reports will also be
included in this task.
Product
Transportation Improvement Program, with Annual Element
Unified Work Program
Certification Review -
Transportation Plan Update
Progress Reports
Responsibility
This task is the responsibility of the Planning Coordinator and
Study Staff working under the guidance of the Steering Committee.
Funding Sources
FHWA Section 112 Funds $ 8,000
State Department of Highways
and Public Transportation 100
Total $ 8,100
TASK 202.21
PARKING STUDY .OF THE CBD
OF THE CITY OF LUBBOCK
Objective
The review of all on -street and off-street parking facilities in
the CBD together with an evaluation of parking requirements based
upon the quantity and type of land use. The formulation of
recommended strategies for increasing parking in areas where a
shortage is identified.
Previous Work
This project was starte.d.in FY 90 but not completed and is being
completed under this UPWP.
Methodology
A consultant has been hired to conduct this study under the FY 90
UPWP.
Product
The product'of this study will be a comprehensive report
documenting on a block by block basis, the available parking
spaces, the required parking spaces, and the resultant surplus or
shortage. The consultant's conclusions and recommendations for
improvements will also be summarized in the report for future
planning purposes.
Responsibility
The completion of this task is the responsibility of the City of
Lubbock Traffic Engineering Department.
Funding Source
FHWA Section 112 Funds $ 5,450
State Department of Highways
and Public Transportation 100
City of Lubbock 500
L
TASK 301.21
Unified Planning Work Program
FY 1990-91 and FY 1991-92
Obiectives
The objectives of this task'are: to examine the Transit System
operated by the subsidized private operator, City Transit Management
Co., Inc; to prepare recommendations for action which could improve
service and/or reduce deficits; and to update and review previous
work with an ongoing process as may be required by UMTA for capital
and operating assistance programs.
Previous Work
The FY88-89 Technical Study included alternative financial and
operational scenarios, monitor system and service development;
maintenance of eligibility; develop a comprehensive long-range
service plan; and purchase IBM (or compatible) computer system.
Current Work
The FY89-90 Technical Study has been developed in Ito nine areas:
1. Review of Citibus Cash Handling Procedures
A. The comprehensive review will include a fare analysis,
with the intent of creating a ten percent increase in
farebox revenues; an on -board security check to identify
potential problems with both fixed route and-DRS fare
handling procedures; review of in-house procedures for
receiving and depositing cash; and specifications for
electronic, registering fareboxes.
B. Funding
UMTA $ 6,000
State 975
City of Lubbock 525
Total $ 7,500 (6.0% of project budget)
2,. Comprehensive Analysis of the Maintenance Department
A. The review will include recommendations on the fleet and
equipment; staffing levels and staff development; and
facility improvements.
B. Funding
UMTA $12,000
State 1,950
City of Lubbock 1,050
Total $15, 000 (12.0 0 of project)
3 Analysis of the Demand Response Service
l A. This analysis will include reviewing the overall
efficiency of the system and making recommendations for
improvements and preparation of specifications for a
management information system to assist in dispatching.
The project also includes the purchase and installation of
� g
0
Unified Planning Work Program
Page 2
the management information system and training for
personnel who will use the system.
B. Funding
UTMA $32,000
State 5,200
City of Lubbock 2,800
Total $40,000 (32.0% of project budget)
4. Comprehensive Operational Analysis
A. This study will include a complete on-board..study of all
' the routes in the system, and a series of implementable
recommendations for operational improvements in the .
system. Citibus' fixed routes have not been substantial -!I
changed since 1979, and it is likely that changes to
improve operational efficiency can result in increased
utilization of the system. The project is to include
design of easily -read route and schedule information and
.the production of the camera-ready art for new route maps
and schedules.
B. Funding
UTMA $28,000
State 4,550
City of Lubbock 2,450
Total $35,000 (28.0% of project budget)
5. Safety/Drug Control Planning
A. In order, to maintain compliance with Federal rules on the
control of, drug use in transit operations, Citibus will
develop and fully implement a program which includes the
following components: collection and testing procedures;
chain of custody and confidentiality; random tests;
employee training; assistance and rehabilitation; and
local legal and regulatory requirements.
B. Funding
6.
UTMA $ 4,000
State 650
.City of Lubbock 350
Total $ 5,000 (4.0% of project budget)
Alternative Financial and Operational Scenarios
A. Maintain a five year financial,plan and an operations
contingency plan. The financial plan defines the amount
of resources required to continue the current level of
service in the future. The contingency plan provides an
implementation plan in the event of a reduction in or loss
of federal operating assistance. Identification of new
funding sources and proposed service level changes would
include appropriate private sector participation. In
9
Unified Planning Work Program
Page 3
addition, the plan will include analyses of existing and
potential: revenue sources reflecting long term
availability, sensitivity to economic cycles, and other
factors; forecasts of baseline transit costs (capital,
maintenance and modernization) for assistance in making
service and investment decisions.
B. Funding -
UMTA $ 6,000
State 975
City of Lubbock 525
Total $ 7,500 (6.0% of project budget)
7. Monitor System and Service.Development
A. Conduct an on -going program of monitoring and evaluating
the efficiency of the system's route and schedule,
maintenance, and management's performance. Periodic
.comprehensive analyses and special, one-time
projects/studies will complement the on -going program.
B. Funding
UMTA $ 4,800
State 780
City of Lubbock 420
Total $ 6,000 (5.0% of project budget)
S. Maintenance of Eligibility
A. Prepare and/or coordinate activities in the areas of:
Title VI Certification, Disadvantaged Business Enterprise
Participation, Section 504, FY 1991's Unified Planning
Work Program, and the Transportation Improvement Plan.
B. Funding
UTMA $ 3,200
i State 520
City of Lubbock 280
Total $ 4,000 (3.0% of project budget)
9. Training and Professional Development
A. This program will allow Citibus' management staff and
operations and maintenance Personnel to attend seminars,
schools, training sessions, and conferences to further
their educational and professional development.
B. Funding
UMTA
State
City of Lubbock
Total
$ 4, 000.
650
350
$ 5,000 (4.0% of project budget)
10
Unified Planning Work Program
`Page 4
Proposed Work
1. Elderly and.Handicapped service Planning
In anticipation of. Xhe enactment of the Americans with
Disabilities Act (ADA), this project will focus ensuring
Citibus' full compliance with the Act in all facets of service,
including:
a. Providing.that.any vehicle purchases or leased within
thirty days of the enactment of the Act will be lift -
equipped.
b. Providing comparable level paratransit service to
handicapped persons who cannot otherwise utilize Citibus
fixed route service..
C. Ensuring that any new facilities are accessible and that
major alterations to existing facilities will be made
accessible to.the maximum extent feasible.
B. Funding
UMTA $14,000
City of Lubbock 3,500
.,.Total $17,500 (14% of project total)
2. Clean Air Planning
A. This portion of the project will include an analysis of
the use of alternative fuels such as methanol and natural
gas for Citibus' fleet. Specific issues that will be,
examined will include:
d. Analyses of legal liability issues in the areas of
storage, operations, fueling, etc., and potential
insurance availability and cost implications.
e. Development of fleet"conversion costs and the
relative advantages/disadvantages (availability,
reliability, warranties, etc.) of using kits,
retrofit of engines, and new vehicles utilizing
alternative fuels.
f. Analyses of alternative fuel availability from
suppliers at quantities, costs, and long term
commitments commensurate with vehicle service life.
g. Analyses of safety issues related to siting of new
alternative fuels storage and delivery facilities
such as vehicle storage, deployment, vehicle
visibility, ventilation, etc., or for existing garage
facilities, evaluation of changes needed to the
structural, electrical, ventilation, fire
f 11
Unified Planning Work Program
Page 5
suppression, emergency equipment, and spill/leak
disposal systems.
h. Analyses of funding resources from all government
levels as well as consideration of non -Federal funds
such as the use of oil overcharge funds.
B. Funding
UMTA $14,000
City of Lubbock 3,500
Total $17,500 (14% of total project)
3. Safety/Alcohol-Drug Control Studies
A.- This portion of .the study will include develop of policies
and planning for the proper safety -related maintenance of
transit vehicles, fire safety, safety during periods of
.severe weather, substance abuse- where it affects employee
performance in critical safety -related jobs, emergency
'preparedness to improve the capability to respond to
transit accidents/incidents, and security to reduce theft
and vandalism to transit property.
B. Funding
UMTA $14,000
City of Lubbock 3,500
Total $17,500 (140 of total project)
4. Risk Management
A. This program will develop comprehensive risk management
strategies, including elements involving risk reduction,
risk avoidance, and insurance. Special attention will be
given to the development of policy and planning for the
proper maintenance of transit vehicles, fore safety,
substance abuse where it affects employee performance in
critical safety -related jobs, emergency preparedness to
improve the response capability to handle transit
accidents/incidents, and security to reduce theft and
vandalism of transit property. The project will include a
safetyaudit and development of safety/security
improvement and risk management programs.
B. Funding
UMTA $10,000
City of Lubbock 2,500
Total $12,500 (10% of project budget)
5. Planning "Back to Basics"
A. Activities included in this task will be undertaken with
the intent of improving local databases in order to help
develop meaningful financial plans. Specific activities
will include:
12
t
Unified Planning Work Program
Page 6
The acquisition and processing of collateral data to
complement Journey -to -Work data from the 1990 Census
in the Census Transportation Planning Package (C'rPP).
• The development and/or calibration of new updated
travel demand models and related network databases.
Updating long range regional land use/transportation
plans
Analyses of -•existing and potential revenue sources
reflecting long term availability, sensitivity to
economic cycles and other factors.
• Forecasts of baseline transit costs (capital,
operating, maintenance) for local transit officials
to use in making service and investment decisions.
B. Funding
UMTA $10,000
City of Lubbock 2,500
Total $12,500 (100 of project budget)
6. Short Range Transit Planning
A. This program will include development of appropriate plans
to ensure transit safety, services for elderly and
handicapped patrons, and implementation of recommendations
developed during the FY 1990 Technical Study's
Comprehensive Operations Analysis.
B. Funding
UTMA $ 7,000
City of Lubbock 1,750
Total $ 8,750 (7% of project total)
7. Financial Planning
A. In order to develop a financial plan, the following
activities will be developed:
■ Assessment of existing financial conditions.
■ Identification of future financial requirements for
ongoing operations, expansions, rehabilitation, etc.
• Assessment of Citibus' ability to meet future
financial requirements, based on an analysis of
existing revenue sources.
Identification of new sources of revenue to meet any
future financial shortfalls.
13
B. Funding
UTMA $ 6,000
City of Lubbock 1,500
Total $ 7,500 (6% of project budget)
8. Monitor System and Service Development
A. Conduct an on -going program of monitoring and evaluating
the efficiency of the system's route and schedule,
maintenance, and management's performance. Periodic
comprehensive analyses and special one-time projects/
studies.will.complement the on -going program.
B. Funding
UTMA $ 6,000
City of Lubbock 1,500
Total $ 7,500 (6% of project budget)
9. Maintenance of Eligibility
A., Prepare and/or coordinate activities in the areas of:
Title VI Certification, Minority Business Enterprise
Participation; Section'504, FY 1992's Unified Work Program
and Transportation Improvement Plan.
B. Funding
UMTA $ 6,000
City of Lubbock 1,500
Total $ 7,500 (6% of project budget)
10. Capital Investment Planning
A. Because of Citibus' increasing needs for capital
improvements, this task will stress the identification of
more economical approaches to meeting the needs for
capital expenditures and will include the examination of
opportunities for private and other non-federal
investments in transit facilities and equipment.
B. Funding
UMTA $5,000
City of Lubbock 11250
Total $6,250 (5% of project budget)
11. Computer Training
A. During the period of this Technical Study project, Citibus
will,install a system -wide computer network. In order for
Citibus management staff to use the network in the most
efficient way possible, on-site.training for all staff
members will be conducted. This training will enable
staff to better utilize computerized information in all
aspects of planning, reporting, and data gathering.
B. Funding
14
.a
Unified Planning Work Program
Page 8
UMTA $5,000
City of Lubbock 1,250
Total - $5,250 (5n of project budget)
12. Training and Professional Development
A. This program will allow Citibus' management staff and
operations and maintenance personnel to attend seminars,
schools, training sessions, and conferences -to further
their education and professional development.
B. Funding
UMTA $3,000
City of Lubbock 750
Total $3,750 (3% of project budget)
Project Financing
Of the total project cost of $125,000, the Federal portion will be
$100,000; the City of Lubbock will contribute the remaining $25,000.
TOTAL FUNDING
UMTA (Section 9) $ 100,000
City of Lubbock 25.000
Total Project $ 125,000 a
15
TASK 401.21
Travel Authorized by MPO
Proposed Work
Occasionally it is necessary or desirable that members of the
Steering Committee, Study,Office, or personnel selected by this
committee travel on transportation related duties. This task is
included -in the Unified Work Program to provide funds to cover
authorized travel expenses.
Scope and Methodology
Specifically approved.travel of persons to seminars, workshops,
or other transportation related functions will be authorized by
the Steering Committee,.acting as MPO, with concurrence of the
District Engineer.
Responsible Agency
Metropolitan Planning Organization
Funding, Sources
FHWA Section 112 Funds $ 4,000
State Department of Highways
and Public Transportation 100
Total $ 4,100
16
r A
TASK 701.31
Land Use Program Update
Objective
To provide land use data for projecting traffic volumes, the
Lubbock Urbanized Area is divided into Serial Zones. The Lubbock
Land Use Computer.Program has a serial zone detail for each
parcel of land in Lubbock. Computer information regarding land
use, ownership or platted status changes on the existing 70,000
plus parcels each year. Continual update is approximately 20% of
total parcels each year. Continual update is required for
accuracy and completeness of the land use data, as well -as the
addition of information for newly developed and/or annexed areas.
The task will provide personnel to continue addition of the
parcel records and validation of existing data for the Program,
which will ensure quality computer aided aggregation of land use
data available for future serial zone analysis.
Develop a base year 1990 serial zone and system map. Develop a
base year zonal inventory of population and employment. Develop
zonal "area types" based on population/employment per acre
densities. Identify "special" traffic generators and acquire
appropriate travel data.
Methodology
In conjunction with the Lubbock Tax Appraisal District, the
Planning Department maintains land use information of each parcel
of land in. Lubbock. Department and "Section 112" personnel will
continue to verify existing information, revise base maps, enter
serial zone and land use data to new parcels, and continue
accounting for acreages of right-of-way within the City.
Contribution of city resources to update the Land Use Program
exceeds two to three times the amount requested under Section 112
funds.
Previous Work
In Fiscal Year 83/84 and 84/85 the original assignment of serial
zone numbers to the existing parcels was completed under Tasks
701.23 and 701.24— Fiscal year 1985 and 1986 saw major expansion
of the City Limits and the assignment of more serial zone numbers
and land use information. There were also a significant number
of changes in land uses that had to be reflected in the maps
and/or the Land Use Program. In Fiscal Year 1986 an update to
the Transportation Plan was undertaken and the land use data was
transmitted to the Austin computer for new traffic projections.
Since the update of the land use file and the assurance of its
availability is imperative to a successful program and assures
success for the District Five responsibility for reporting land
use by Serial Zone for Transportation Plan Updates.
17
The continuing ability to produce machine generated land use data
by'serial zone for the forecast Transportation Plan for Lubbock.
Responsibility
The completion of the Task is the responsibility of the City of
Lubbock Planning Department.
Funding Sources
FFiWA Section 112 Funds.. $ 48,.000
City of Lubbock 20,000
68,000
A � •
FY 1991
AGENCY FUNDING SUMMARY
FHWA
STATE
CITY
TOTAL
TOTAL
SECTION
FEDERAL
STATE
TASK
112
FUNDS'
'FUNDS UMTA
FUNDS
& LOC
TOTAL
101.21 $
10,000 $
100
$ $ $
10,000 $
100
10,100
101.31
8,000.+
100
8,000
100
81100
202.21
5,450
100
500
5,450
600
6,050
301.21
0
25,000 100,000
100,000
25,000
125,000
401.21
4,000
100
4,000
100
41100
701.31
48,000
0
20,000
48,000
20,000
68,000
------------------------------------------------------------------
TOTAL $
$45,500 $100,000
$175,450
$45,900$221,350
75,450 $
400
11 19
SUMMARY OF FHWA SECTION 112 FUNDS
FY 1991
(October 1, 1990 -- September 30, 1991)
Proposed Agency Participation
TASK MPO CITY SDH&PT TOTAL
101.21 Management & $ $ $ 10,000 $ 10,000
Coordination
101.31 Continued Plan- 81000 8,000
ning or the
.Lubbock Urban
Transportation
Study
202.21 CBD Parking Study 5,450 5,450
301.21 Transit Study
401.21 Travel Auth- 4,000 4,000
orized by MPO
701.31 Land Use Plan 48,000 48,000
Update--------------------------- ---------- -----
Total $ 4,000 $ 53,450 $18,000 $ 75,450
20
a
EXHIBIT B
Summary
of Section 112 funding to be
received by the City of
Lubbock
for performing listed tasks
during FY 1991
(October
1, 1990
- September 30, 1991).
Task No.
Task Description
112 Funds
101.21
Management & Coordination
10,000
101.31
Continued Planning or the
Lubbock Urban
8,000
Transportation Study
202.21-
CBD Parking Study (carry over)
5,450
301.21
Transit Study
100,000*
401.21
Travel Authorized by MPO
4,000
701.31
Land Use Plan Update
48,000
Total
$175,450
*UMTA Section 9