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HomeMy WebLinkAboutResolution - 3325 - Grant Application - GOCJD - Major Crimes Investigation Unit V, LPD - 03_08_1990DGV:da RESOLUTION Resolution #3325 March 8, 1990 Item #18 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application entitled Major Crime Investigation Unit for FY 90-91 which will provide funding for two police investigators who will be working major crimes which occur in high crime rate areas, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this ATTEST: nette boya, 1,ity 5ecret'ary APPROVED AS TO CONTENT: Carrol G. Bart>1ey, Chief f Police APPROVED AS TO FORM: P 8th day of DoW d G. Vandiver, First Assistant City Attorney March a x B. C. McM NN, MAYOR , 1990. GRANT NAME: ATTACHMENT 2 GRANT PROPOSAL EVALUATION FORM COVER SHEET Major Crimes Investigation Unit V GRANT AGENCY: Criminal Justice Division GRANT FISCAL PERIOD: 10/01/90 to 9/31/91 MONTH/DATE/YEAR TO MONTH/DATE/YEAR CITY DEPARTMENT/INDIVIDUAL PREPARING GRANT: Douglas Davenport/Detective Division (Whom to contact in case of questions) APPROVALS: DEP RTMENT HEAD ASSI T fI CITY MANAG R R CHIEF OF POLICE B DGET & RESEARDRAIRECTOR 2c,,:S DEPUTY CITY MANAGER Upon completion of approvals, return to: DATE D� E ' 'DATE / Q TE Douglas Davenport / Police -Detectives by INDIVIDUAL CITY DEPARTMENT OR SECTION Page 1 of 8 2/22/90 DEADLINE DATE (IF APPLICABLE) A25-1 CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM INSTRUCTIONS: Page 2of8 This form must be completed and signed by the appropriate -individuals in order for a grant application to be evaluated and approved by the City Manager. 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. The Major Crimes Investigation Unit has as its primary goal the reduction of Part I crimes (as denoted in the F.B.I. UCR Guidlines) in specified high crime areas. A. Is this the fulfillment of an identifiable community (Lubbock) goal? If so, list the source of the identified goal. The goal of reducing crime in high crime areas is an on —going community goal, as evidenced by various citizen's committees, Neighborhood Watch groups, and City Council resolutions. It is further a key departmental goal of the Police Department. B. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: The disproportionately high crime rate for certain areas is verified by statistical information available in current F.B.I. UCR reports. The need to reduce that crime rate is an explicit community need, and a Lubbock Police Department goal. The operation of the M.C.I.U. allows specific investigative concentration in these areas. A25-2 Page 3 of 8 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. 1) Applicable crime rate reduction in the specified areas. 2) Increased recovery of stolen property. 3) Increased number of arrests, both felonious and misdemeanor. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. This program specifically benefits the residents of the specified high crime areas, but also benefits the entire community. Such benefits are measurable by the overall reduction -in crime and prevention of further loss, both personal and property. 4. Are other agencies (other than the City of Lubbock) available to administer this program? If so, list the agencies: No other agencies will administer the Major Crimes Investigation Unit. A25-3 Page 4 of 8 5. Are other agencies administering similar programs? If so, list the other agencies. If not, why not? Currently, the Plainview Police Department is administering a similar program. Other departments may also be utilizing the B03 State Grants for Special Law Enforcement Units and programs. 6. Is the program or activity provided by this grant required by state or federal law or required as a condition of other ongoing state or federal programs? Please explain: No. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in -kind contribution? Yes. As the grant is for the fifth year of an on -going program, state guidelines require a match for 80% of the program costs. This contri- bution is in cash. A25-4 Page 5 of 8 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital project, etc.). This grant is for an operating program. Funds are used for personnel and supplies. A. If the grant is for capital outlay or a capital project, will i,t result in ongoing City operational costs? If so, explain in detail. � �fl B. " If the grant is for an operating program or programs, is it a one- time grant which will result in ongoing City expenses, if the program is to be continued in the future? This grant is for the final year of a five year program. The M.C.I.U. is currently in its fourth year of operation, and grant funding will not be continued beyond the final year. A25-5 Page 6 of 8 C. Does the grant require continuation of the program, at City expense, after grant funding has expired? I so, how long will the City be obligated to expend local funds, and in what areas? Be specific. The grant guidelines do not require continuation of the program, but strongly suggest that it be continued. Thus, no actual obligation exists that requires further expense. 9. Is the grant a one-time grant, a one-time grant with an option to renew the grant, or an on -going grant? If the grant is ongoing, how many years has the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.). If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. This grant is an on -going grant, currently in its fourth year of implementation. The upcoming period is therefore the fifth (and final) year for this grant. The grant may not be renewed following fiscal year 1991. 10. Are indirect costs reimbursed by the grant? Yes. A25-6 Page 7 of 8 11. Are grant audit costs reimbursed by the grant? Only as part of the indirect costs. 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc. on City programs and activities? The program utilizes 2 investigators, who are assigned full-time to the Unit. One of the investigators' functions in the area of Property Crimes, while the other is assigned to Person Crimes. 13. What is the long-term (five-year) financial and manpower impact of the grant program both on the community and on the City organization? Financially, the impact upon City funds is minimal. The investigators operating under the grant are assigned routine duties which must be completed, regardless of funding. The use of grant funds merely supplements the fiscal allocation normally budgeted for the department. In terms of manpower, the impact is positive. Grant funding enables the department to provide on -going personnel support to deal with "hard core" criminal activity, which requires long-range commitments of personnel to be effective. A25-7 Page 8 of 8 14. Provide, in as much detail as possible, a 5-year Revenue and Expenditure Projection for the grant related program beginning with the current year or the first year this grant will be in effect. Show any on -going costs to the City, even if the grant is only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years). - Be sure to fully explain the source and type of revenues (in -kind contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for 1/2 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. FOR GRANT FISCAL YEAR (From 1990 to 1994 ): 1990 1991 1992 1993 Revenues Federal Grant State Grant 30,753 16,364 Local Match 44,308 62,592 Other Total Revenues 75,061 78,956 0 0 FOR GRANT FISCAL YEAR (From to ): 1990 1991 1992 1993 Expenditures Personnel 65,090 Supplies 9,971 Maintenance Other Charges Capital Outlay Capital Project Total Expend itures75,061 71,967 6,989 78,956 71,967 6,274 78,241 71,967 6,274 78,241 1994 0 1994 71,967 6,274 78,241 A25-8 R,,33,;2_S OMB Approval No. 0348-0043 R� AF'VLIUA 11W4 PVM 2. DATE SUBMITTED Applicant 10entther FEDERAL ASSISTANCE March 8, 1990 I. TYPE OF SUBMISSION: - 3.. DATE RECEIVED BY STATE Slate Application Identifier Application Pieapplication ❑ Construction ❑ Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ` Ja Non -Construction ❑ Non -Construction I. APPLICANT INFORMATION Legal. Name. I Organizational Unit: City of Lubbock Lubbock Police Department Address five cittyy county, state, and zip code): Name and telephone number of the person to be contacted on matters. nvolwng P. 0. ox Z000 this application (give area code) Lubbock, Texas 79457 Captain Frank Wiley. Lubbock County (806) 767-276$- 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropriate letter in box) A. State H. Independent School Dist. 75-7000590-W B. County 1. State Controlled Institution of Higher Learning C. Municipal J. Private University t. TYPE OF APPLICATION: D. Township K. Indian Tribe ❑ New ® Continuation ❑ Revision E. Interstate L. Individual F. Intermunicipal M. Profit Organization If Revision, enter appropriate letter(s) in box(es): 0 11 G. Special District N. Other (Specify): A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration Other (specify). 2. NAME OF FEDERAL AGENCY. Govgrnorl s Office Criminal Justice Division P.O. Box 12428, Austin, Texas 78711 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: S F B 0 3 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: Major Crimes Investigation Unit V TITLE: Special Law Enforcement Units To provide funding for two investigators to conduct follow-up investigations on major crimes in specified high crime areas. 12. AREAS AFFECTED BY PROJECT (cities, counties, stares, etc.). .City of Lubbock 13. PROPOSED PROJECT- 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a. Applicant b. Project 10/1/90 9/30/91 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. YES. THIS PREAPPUCATION/APPUCATION WAS MADE AVAILABLE TO THE a Federal S .00 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: March 8, 1990 b. Applicant S 62,592 .00DATE c. State S .00 16,364 b NO. PROGRAM IS NOT COVERED BY E.O. 12372 d. Local S .00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e.Other S .00 f. Program Income S .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? Yes If "Yes,' attach an explanation. ® No 9 TOTAL S 78,956 .00 13. TO THE BEST OF MY KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPLICATIONMREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a. Typed Name of Authorized Representative b. Title c Telephone numoer Larry J. Cunningham City Manager 767-2000 d Signature of Authorized Representative a Date Signed !� 3-8-90 i0wnue n,tinne Nnr t Ic>hVin I-AA-1 ri m .SJd V 1.Rfl: C I T1 _ l Prescribed by OMB r. a A-1 J2 No Text A i� 4 4 PART 11 ore No, so•mo res PROJECT APPROVAL INFORMATION item). Does this assistance request require $tote, local, Noe of Goveming Body South Plains Assoc. Of GOVtS. m regional, or other priority rating? X Priority Rating Yes No Item 2. Does this assistance request require State, or local Nome of Agency or SPAG odvisory, educational or health cleomnces? Board Yes_ No (Attach Documentation) Item 7. Does this assistance request require clearinghouse (Attach Comments) review in accordance with OMB Circular A-95? X Yes No Item 1. Does this assistance request require State, local, Nome of Approving Agency rSPAG regional or other planning approval? X. Dote Yes No Item S. Is the proposed project covered by on approved comport. y Check one: Slot* hensive pion? Local r I Regional 1Xj _ X _Yes No Location of Pion Criminal Justice Division lam 6. Will the assistance requested serve o Fedorol Nome of Federol Installation installation? Yes X No Federol Population benefiting from Project Item 7. Will the assistance requested be on Federal land or Nome of Federal Installation _ installation? Location of Federal Land Yes X No Percent of Project Item B. Will the assistance requested have on impact w effect See instructions for additional Information to be - on the environment? provided. Yes X No Item 9. Number of: Will the assistance requested cause the displacement Individuals of individuols, families, businesses, or forms? Families X Businesses Yes No Forms Item 10 Is there other reload assistance on ibis project previous, Sao instructions for additional information to be pending, or anticipated? provided Yes X Na Item 11. Is the project in a designated flood hasard areal See instructions for additional information to be provided. Yoe No r CJG_4 Next page number is CJD-6 a PART III — BUDGET INFORMATION SECTION A - BUDGET SUMMARY Gr.r+ Otter"* ivrsrf•a •' • Fed—, C•4r1.1 N•. ► Earwwd •r Umith9w•d ids N • + • r R • . r . • d B r I � • e ' Fed•r-•1 e _ - NM-i•0•r•1 d Fd•.e1 _(• N•-Fdu•1 rrl T0,91 1. S S S S s 2. 3. It 1. S. TOTALS S S S S S SECTION S — BUDGET CATEGORIES • 6. Object Class Categories .+, FvM.rsw .. •tr..;r, T.t.1 01. ,„ CJ Funds rn Cash Match ,3, ., a Personnel S 10,943 S 43,773 S S S 54,716 b. Fringe Benefits 3,451 13,800 17,251 c. Travel 75 299 374 d. Eoluowd 0 e. Supolies 1,180 4,720 5,900 1. Contractual 0 g. Construction 0 h. Other 0 I. Total Direct Charges 15,649 62,592 78,241 Indirect Charges 715 i 715 k. TOTALS S S 62, 92 S S LS 78,956 I. Program Income S 0 S 0 S S S C-) C_ d 00 0101 A/Frtrod lle. �IIOIN SECTION C - NON-FEDERAL RESOURCES (•)Greer I"Wom lb) APPLICANT (c) STATE Id) OTHER SOURCES (a) TOTALS 8. SF-B03 : 62 592 f 16.364 s f78,956 12. TOTAL$ is , 3� f 7V 78,956 SECTION D - FORECASTED CASH NEEDS 12 Fahtel Toval let lot Y•or W Oawuer 2nd Owrt•r 2rd Ouwlor Ith Ouerter f f S f f ld. NwrFederd 15• TOTAL 3 f 3 f f SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grawt Ptegreer FUTURE FUNDING PERIODS (TEARS) (b) FIRST (c) SEC ON;) (dl THIRD (e) FOURTH 16. f f 11. le. 1v. 20. TOTALS f s _ S S SECTION F - OTHER BUDGET INFORMATION (Attach oddi,ionel Shoals I1 Neco•rwti) 21 22 22. ONeet Chwpe: N/A Irrireel Cheq•e, N/A Reword•:Applicant fundswill of $62,592. be taken from City of Lubbock appropriations in the amount PART IV PROGRAM NARRATIVE (Attach per instruction) k i Suggested Format Other Budget Information Governor's Criminal. Justice Division BUDGET NARRATIVE Part III Section F Line 21 Begin below and add as many continuation pages following each schedule (Al, B1, etc.) as may be needed to explain each item of the project budget. Narrative should include explanation of the basis for arriving at the cost of each item including Grantee Local Cash Contribution items. All amounts should be shown in whole dollars. SCHEDULE PERSONNEL 1. Direct Salaries % OF TIME TITLE OR POSITION TO THIS PROJECT2 T REQUEST CONTRIBUTION IBUTION TOTALS (A) Police Officer 100% $ 5,416 $ 21,664 $ 27,080 (B) Police Officer 100% $ 5,527 $ 22,109 $ 27,636 (C) $ $ $ (D) $ $ $ (E) $ $ $ (F) $ $ $ (G) $ $ $ (H) $ $ $ TOTAL DIRECT SALARIES $ 10,943 $ 43,773 $ 54,716 2. Fringe Benefits FICA @ % or $Rate 7.65 $ 882 $ 3,527 $ 4,409 RETIREMENT @ 8.56 $ 987 $ 3,947 $ 4,934 INSURANCE @ $ 998 $ 3,990 $ 4,988 OTHER (EXPLAIN) @ E.I.P. $ 192 $ 768 $ 960 Stability/Longevity $ 152 $ 608 $ 760 Clothing Allowance $ '240 $ 960 $ 1,200 TOTAL FRINGE BENEFITS °.6 $ 3,451 $ 13,800 $ 17,251 TOTAL PERSONNEL BUDGET $ 14,394 $ 57,573 $ 71,967 1. Include only one position per line. Briefly describe the duties or responsibilities of each position. 2. Express as a percent of total time (2080 hrs, per year). 3. Should reflect employee's gross salary attributable to the project. CJD-10 BUDGET SCHEDULE A SUPPLEMENTAL INFORMATION FOR PART-TIKE STAFF POSITIONS This form must be completed to show the required information for every paid staff position shown on Budget Schedule A (page CJD-10) as less than 100% of time devoted to this grant project. If the employee does not share time with another program/project, so indicate by completing the entry in the appropriate block on line 1 below. If the employee does share time with other programs/projects (outside the scope of this grant), complete the entry in the appropriate block on line 2 below to show the employee's total time, total salary, all of those other programs/projects, the percentage of time devoted to each, and the funding source for each. (See example page that follows.) POSITION LISTED ON Line A of Budget Line B of Budget Line C of Budget Line D of Budget Schedule A Schedule A Schedule A Schedule A 1. Employee does not share time with other programs/projects. Enter to the right the total number of hours worked -per week. 2. Employee does share time with other programs/projects as de- scribed below. Enter to the right the total salary from all sources, including this grant, (show hourly/ weekly/monthly/annual), and the employee's total hours per week. a. Name other program or project..................... % of time devoted ............. Name source of funding........ b. Name other program or project..................... % of time devoted... ........ Name source of funding........ Revised December 1989 JOB DESCRIPTION The two officers assigned to this unit will be responsible for the follow-up investigation of major crimes which occur in specified high crime rate areas within the City. Follow- up investigation consists of: A. Interviewing of victims, witnesses and suspects. B. Identifying persons suspected of major criminal activity within the area. C. Collect and organize information and evidence for the successful prosecution of identified offenders. D. Obtaining arrest warrants for individuals when supported by probable cause. E. Obtaining search warrants for premises when supported by probable cause. F. Maintenance of files which relate to investigations within the specified areas. CJD - 10A PERSONNEL DIRECT SALARY DET. DAVENPORT DET. SHIELDS Current Base Salary Plus 3% $ 27,080 $ 27,636 FRINGE BENEFITS Stability/Longevity (Based on years of service) $ 210 $ 550 E.I.P. $ 960 $ 0 Clothing Allowance $ 600 $ 600 F.I.C.A. (7.65% of Taxable Salary) $ 2,207 $ 2,202 Retirement (8.56% of Taxable Salary) $ 2,470 $ 2,464 Insurance Life $ 16 $ 16 Medical $ 1,847 $ 1,847 Dental $ 163 $ 163 Workman's Compensation $ 468 $ 468 TOTALS $ 36,021 $ 35,946 Taxable Salary - Base Salary + Stability/Longevity + Clothing Allow. + E.I.P. Medical and dental insurance rates are expected to increase possibly as much as 6%, this figure reflects this estimated increase. Also the Workman's Compensation insurance rate contains a past increase, and a 20% has been added to reflect the expected increase which is pending in legislation. CJD - 10B Suggested Format Part III Other Budget Information Section F Governor's Criminal Justice Division Line 21 SCHEDULE B PROFESSIONAL AND CONTRACTUAL SERVICES DESCRIPTION OF SERVICE CJ LOCAL CASH REQUEST CONTRIBUTION TOTAL (A) None $ $ $ (B) $ $ $ (C) $ $ $ (D) $ $ $ (E) $ $ $ (F) $ $ $ (G) $ $ $ (H) $ $ $ TOTAL PROFESSIONAL AND CONTRACTUAL SERVICES BUDGET $ S $ REQUIRED NARRATIVE: Briefly describe any anticipated contractual arrangement and work products expected. Describe the basis for arriving at the cost of each line item. WTES: 1. Grant applications in which the proposed program will be operated by a thirc party, under contract from the grantee, should complete and attach applica- tion CJD-11.1. 2. Personal services (such as consultants, trainers, counselors, evaluators, etc.) should be described by type of service, number of hours, rate per hour, and travel costs if any. BUDGET SCHEDULE B SUPPLEMENTAL BUDGET DATA FOR CONTRACTORS Sources of Revenue This form is required for contractor organizations that, under contract from the grantee, will operate the program described in the application. Leave this page blank under all other circumstances. List the Contractor's Revenue from all Sources for all Progams and Purposes Revenue Sources (*List each source and amount separately) For the Year Immediately Preceding this Grant Period Projected for the Period of this Grant 1. State and Federal government* 2. City and County government* 3. United Way .................. 4. Foundations ................. S. Corporate ................... 6. Private/individual........... 7. Fund raising events.......... 8. Fees and sales ............ 9. Interest .................... 10. Seized property and funds.... 11. Other (describe) TOTAL REVENUE ................. Revised January 1989 WD-ll.1 Suggested Format Part l Other Budget Information Section Governor's Criminal Justice Division Line SCHEDULE C TRAVEL 1. Local Travel MILES TRAVELED $ CJ LOCAL CASH POSITION/TITLE ANNUALLY RATE REQUEST CONTRIBUTION TOTAL (A) $ $ $ (B) $ $ $ (C) $ $ $ (D) $ $ $ (E) $ $ $ (F) $ $ $ (G) $ $ $ (H) $ $ $ LOCAL TRAVEL TOTAL $ $ $ 2. In -State Travel (Specify Clearly) PURPOSE DESTINATION Training Schools Austin, Texas $ 75 $ 299 $ 374 IN -STATE TRAVEL TOTAL $ 75 $ 299 $ 374 3. Out -of -State Travel (Specify Clearly) $ $ $ None $ $ $ OUT-OF-STATE TRAVEL TOTAL $ $ $ TOTAL TRAVEL BUDGET $ $ $ NOTE: If personally owned vehicles are to be used, transportation costs should be shown on Schedule C; if agency or leased vehicles are to be used, the vehicle operation/main- tenance costs should be shown on Schedule F, "Supplies and Direct Operating Expense." REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (i.e., mileage rates and per diem rates). Specify purposes for each item of travel. Break out costs of each in -state and each out -of --state trip to separately show the specific costs of transportation and of per diem. CJD-12 IN -STATE TRAVEL Considering the need for continuing education and training for the officers assigned to operate under this grant, funds are requested to allow both to attend special training schools sponsored by the Texas Department of Public Safety. This continuing education and training of law enforcement personnel is now required by the Texas Commission on Law Enforcement Officers Standards and Education. Each of the investigators assigned to this program are currently assigned to different areas of case follow-up. One investigator specializes in crimes against persons, while the other investigator specializes in crimes against property. Therefore, it is necessary for each officer to attend a training school associated with his field of specialization. Two round trips to Austin, TX at 850 miles each 1,700 miles at $.22 per mile - $374.00 CJD - 12A Suggested Format i Other Budget Information Governor's Criminal Justice Division SCHEDULE D Part III Section F Line 21 tQUIPMENT PURCHASES EQUIPMENT NAME OR DESCRIPTION AND QUANTITY CJ REQUEST LOCAL CASH CONTRIBUTIONI TOTAL (A) None $ $ $ (C) $ $ $ (D) $ $ $ (E) $ $ $ (F) $ $ $ (G) $ $ $ (H) $ $ $ (I) $ $ $ (J) $ $ $ TOTAL EQUIPMENT BUDGET $ $ $ 1. Minimum of 50% local cash contribution required for all purchases. REQUIRED NARRATIVE: Describe the basis. for arriving at the cost of each line item. SCHEDULE E CONSTRUCTION ACTIVITY] CJ FACILITY RE©UEST LOCAL CASH CONTRIBUTION TOTAL (A) None $ $ $ (B) $ $ $ (C) $ $ $ (D) $ $ $ (E) $ $ $ L CONSTRUCTION BUDGET $ $ $ i. State whether request is for construction or renovation. Renovation of $5,000 or less should be shown on Schedule F, "Supplies and Direct Operating Expense." REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item. CJD-13 Suggested Format + Other Budget Information i k Y + Governor's Criminal Justice Division SCHEDULE F SUPPLIES & DIRECT OPERATING EXPENSE Part III Sectior F Line 21 DIRECTLY CHARGED SUPPLIES & OTHER OPERATING COSTS CJ REQUEST LOCAL CASH CONTRIBUTION TOTAL (A) Vehicle Expense $ 704 $ 2,816 $ 3,520 (B) Office Supplies $ 167 $ 668 $ 835 (C) Telephone Expense $ 180 $ 720 $ 900 (D) Registration Fees $ 24 $ 96 $ 120 (E) Lease of Pagers $ 105 $ 420. $ 525 (F) $ $ $ (G) $ $ $ (H) $ $ $ (I) $ $ $ (7) $ S S TOTAL SUPPLIES & DIRECT OPERATING EXPENSE BUDGET $ 1.180 $ 4.720 S 5,900 REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item. SCHEDULE G INDIRECT COSTS CJ LOCAL CASH REQUEST CONTRIBUTION TOTAL (A) Indirect Costs Per Approved Cost Allocation Plan $ $ $ (B) Indirect Costs Per CJD Computation Table $ 715 $ XXXXXXXXX $ 715 NWE: Indirect costs are authorized in an amount not to exceed the computation table in the CJD Financial and Administrative Requirements section of the grant application kit, or as authorized per the applicant's cost allocation plan_ REQUIRED NARRATIVE: If method (A) is used, specify the rate and attach a copy of the docu- ment by which the current cost allocation plan was approved. CJD-14 SUPPLIES AND DIRECT OPERATING EXPENSE (A) Vehicle Expense Fuel, maintenance and upkeep for one vehicle 16,000 miles per year at $.22 per mile $ 3,520 (B) General office supplies $ 835 (C) Telephone cost and expense $ 900 (D) Cost of registration for two investigators to attend training schools in Austin, TX (For justification see CJD - 12A) $ 120 (E) Lease of two pagers per year plus insurance $ 525 $ 5,900 JUSTIFICATION OF PAGERS Two pagers are rented from a local company for the investigators to carry. Since both investigators are on call after hours for the investigation of major crimes in the specified high crime areas, the utilization of these pagers assure continuous contact and prompt response to the crime scenes. TELEPHONE COST The telephone cost and expenses have increased due to the City of Lubbock installing a new telephone system which includes a direct dial system, and the two detectives assigned to this grant now have individual telephones. CJD - 14A INSTRUCTIONS PART IV PROGRAM NARRATIVE Prepare the s• Yam narrative statement in accordance with the follow' -actions for all new grant programs. Re- quests ' 4on or refunding and changes on an awe ' respond to item 5b only. Requests to, 4 should respond to question tic 1. -OR THIS ASSISTANCE. Pinpo. social, financial, institutIA. •q a solution. Dem- onstrate th, *he principal and subordinate a 'Q ling documen- tation or other . CC •rests other than the applicant . T based on planning studies shou. F 2. RESULTS ORBENE1, Identify results and benefits when applying for a grant tc, c. Identify the kinds of data to be collected and main. tained and discuss the criteria to be used to evaluate the results and successes of the project. Explain the methodology that will be used to determine if the needs identified and discussed are being met and if the results and benefits identified in item 2 are being achieved. d. List organizations, cooperators, consultants, or other key individuals who will work on the project along with a short description of the nature of their effort or contribution. 4. GEOGRAPHIC LOCATION. Give a precise location of the project or area to be served by the proposed project. Maps or other graphic aids may be attached. 5. IF APPLICABLE, PROVIDE THE FOLLOWING IN- FORMATION: a. For research or demonstration assistance requests, present a biographical sketch of the program director with the following information; name, address, phone number background and other qualifying experience health center provide a descnptioh. s facility, how the facility will be user,. G • for the project. Also, list the name, training and back - will benefit the general public. 4 ground for other key personnel engaged in the project. A S. APPROACH. l" liscuss accomplishments to date and list in chrono- a. Outline s plan of action pertaining to thL O cal order a schedule of accomplishments, progress .4estonas detail of how the proposed work will be anticipated with the new funding re- �! ' plished for each grant program, function or at. there have been significant changes in the A provided in the budget. Cite factors which might actives, location approach, or time delays, ti celerate or decelerate the work and your reason fo. stify. For other requests for changes or taking this approach as opposed to others. Describe 'Q --lain the reason for the change(s1. If any unusual features of the project such as design or X gives have changed or an extension technological innovations, reductions in cost or time, /L explain the circumstances and or extrawdmary social and community involvement. / •+et has been exceeded, or if b. Provide for each grant program, function or activity, a changed more than the quantitative monthly or quarterly projections of the Attachment K to Of - S accomplishments to be achieved in such terms as the t. X Circular No. A-102, number of jobs created; the number of people served; exG ' its effect on the and the number of patients treated. When socom- proles. G plishments cannot be quantified by activity or func- e. For suppb. 'sin the rea- tion, list them in chronological order to show the son for the h lditional schedule of accomplishments and their target dates. funding. ti t5' CJD-15 PROGRAM NARRATIVE 1. OBJECTIVES AND NEED FOR THIS ASSISTANCE The Major Crimes Investigation Unit will conduct follow-up inves- tigations of the major crimes that occur within high crime areas of the city. Lubbock occupies approximately 104 square miles and is inhabited by over 193,000 people. There are areas of the city which have experienced an increase in crime which is dispro- portionate to other areas of the city. One of these small areas has been victimized by increases in burglaries, assaults, and robberies. It has also been the focus of most of the city's pros- titution and illicit drug activity. Lubbock has taken steps to increase patrol activity within these high crime areas. A specialized unit patrols the area on a reg- ular basis, and primary patrol units are increased when manpower is available. This program would provide for investigative per- sonnel to be assigned to the major crimes occurring in these areas. with the increased patrol activity and with this program's on -going efforts, the City of Lubbock will be able to further attack this crime problem. 2. RESULTS AND BENEFITS EXPECTED This program provides two investigators who concentrate on major crimes within these target areas of the city. These efforts will result in increased filing of cases against the offenders, as well as an increase in citizen satisfaction and cooperation. Through the achievement of these goals, the primary objective of an over- all decrease of crime within these target areas will be reached. 3. APPROACH A. STATEMENT OF TASKS INVOLVED This program will fund two investigators, their supplies and operating expenses. The project director will supervise the operation of the program. The investigators will be assigned follow-up of all major crimes that occur within the designated areas, and will collect and organize evidence for successful prosecution. They will also maintain files on all assigned cases which will contain all information obtained. The invest- igators will also exchange intelligence information with other CJD - 15A divisions within the department in order to enhance their efforts. Finally, in order to monitor their success and meet reporting requirements, the investigators will maintain major crime statistics for the assigned area. B. PROJECTED ACCOMPLISHMENTS Refer to project goal achievements, page CJD - 16. C. KINDS OF DATA COLLECTED Refer to project goal achievements, page CJD - 16. D. OTHER PARTICIPATING/COOPERATING ORGANIZATIONS None. 4. GEOGRAPHIC LOCATION City of Lubbock, Texas. 5. RESEARCH OR DEMONSTRATION PROJECTS N/A CJD - 15A (CONT.) PROGRESS REPORT/PROJECT GOAL ACH4VEMENTS 1. Grantee Name: City of Lubbock 2. Grant No: 3. Project Title: Major Crimes Investigation.Unit V 4. Report Time Period: ,J,_/ to _/__J *Column 1 Estimated Number at Start of Grant Period **Column 2 *Column 3 **Column 4*** Actual Number Projected Actual Number at Start of Number at Achieved at: Grant Period Completion 1. Semi -Annual of Grant Report 2. Final Report (Circle One) 1. Numbers of officers assigned to investigative unit. 2 1 1 1 2 2. Number of felony cases assigned for follow-up. 600 F 600 3. Number of misdemeanor cases assigned. 50 60 4. Number of felony arrests. 40 — - --- - - 40 5. Number of m-issddemeanor arrests. 30 I 35 6. Number of cases cleared. 150 175 7. Al a 10. 12/4/89 CJD-16-A PART V ASSURANCES The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines and re— quirements, including OMB Circulars No. A-95, A-102 and No 4.87 , as they relate to the application, accept — coca and use of Federal funds for this federally —assisted project. Also the Applicant assures and certifies to the grant that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identi- fied as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 8&352) and in aocordance with Title VI of that Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any pro- gram or activity for which the applicant receives Federal financial assistance end will immediately take any mea- sures necessary to effectuate this agreement. 3. It will comply with Title VI of the Civic Rights Act of 1964 142 USC 2000d) prohibiting employment discrimi- nation where 11) the primary purpose of a grant is to provide employment or (2) discriminatory employment practices will result in unequal treatment of persons who are or should be benefiting from the grant -aided activity. 4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally assisted programs. 5. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institu- tion employees of State and local governments. 7. It will establish safeguards to prohibit employees from using their positions for a'purpose that is or gives the appearance of being motivaud.by a desire for private gain for themselves or others, particullirly those with whom they have family, business, or other ties. 8. It will give the sponsoring' agency or the Comptroller General through any authorized representative the access to and the right to examine all records, books, papers, or documents related to the grant. 9. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of low, program requirements, and other administrative requirements. 10.It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating thAt a facility to be used in the project is under consideration for listing by the EPA. 11.It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in columunities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. CJD-17 f c PART V (Continued) The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment,.rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 12. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 13. It will comply with the Uniform Grant and Contract Management Standards (UGCMS) developed under the directive of the Uniform Grant and Contract Management Act of 1981, Texas Civil Statutes, Article 4413(32g). CJD-18 DESIGNATION OF GRANT OFFICIALS In compliance with CJD rules relating to Eligible Applicants and Application Processing, Subsection 3.48(c), applicants must provide the full names, titles, addresses, and telephone numbers for the auth- orized official, financial officer, and project director for each grant submitted for consideration by the governor. APPLICANT: City of Lubbock Police Department PROJECT TITLE: Major Crimes Investigative Unit Frank Wiley Robert Massengale Project Director (Type or Print) ancial Officer (Type or Print Captain of Detectives Title P.O. Box 2000 Address (Street or P. 0. Box) Lubbock 79457 City Zip 806-767-2768 Telephone Number Larry J. Cunningham Assistant City Manager Title .P.o. Box 2000 Address Street or P. 0. Box Lubbock 79457 City Zip 806-767-2015 Telephone Number Authorized Official (Type or Print) City Manager Title P.O. Box 2000 Address (Street or P. 0. Box Lubbock 79457 City Zip 806-767-2000 Telephone Number W -19