HomeMy WebLinkAboutResolution - 5632 - Approve Recommendation - P&R BSEA - In-Kind Services - 09_25_1997Resolution No.5632
Item # 14
September 25, 1997
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Council hereby approves the recommendations of the Parks and Recreation
Board for Special Event Applications for in -kind services, attached hereto and which shall be
spread upon the minutes of the Council and as spread upon the minutes of this Council shall
constitute and be a part of this Resolution as if fully copied herein in detail.
Passed by the City Council this
ATTEST:
25 th
/"- 1(�' " �_ - -
Kayt e arnell, City Secretary
APPROVED AS TO FORM:
arold Willard, Assistant City Attorney
xw:gsicoaocsJ Parks&r.res
September 12, 1997
day of September
1997,
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0* Apwr% flow= Brownbe, Hwy Mokby, Jeer >E3 =* Marie C w" and Phyft Somas.
M mbaas Abeemt:
Renee Underw+aod, Floyd %Ambo and JR Morales
staff Pres"ti
Carolyn Aliamak Cuhural a t eisM Services Dir0000t
Rusty Blade, Paris & Recreation Manager
Bart HBkxk, Recreation 9upariaueoodaoc
Susie Howard, Cemeteryarvisor
Craig vlrnenade,1 mviProject Manager
Adedla Gutierrez, Senior Cleric Typist
Others Preseat:
Victor Hernandez, City Coumcilmm
Franc Cmdarez, GI Forum
G. Garza, G1 Forum
Jan Bertram, Director of Strategic Planning
Rusty Black called the meeting to order at 12:30 pm. He informed Park Board mambas that the terms of
Ric Shamnom, Vice -Chair, and Bob Schmidt have expired and welcomed two new board members, Marie
Castro and Phyllis Jones. JR Morales, unable to attend, is also a newly appointed board member.
Renee Underwood, chairperson, was unable to attend the meeting, dwrefom Board members elected a
Via -Charm to chair the meeting. Phyllis Jones made a motion to nominate Brownie Brownlee as Vict-
Chair; James Harris seconded; motion was approved unanimously.
Brownie Brownlee presented the June 3, 1997 minutes and asked if there were my corrections. with no
objecsioas or corrections minutes was approved as presented.
Consent Agenda items me
Item $11: Consider request from Evangelist Juan Cisneroz to use Rodgers Park for a Christian
music festival July 19, 1997.
Item 02: Consider request from Lubbock Powerbcsss to Use Buster Fong Park lake for a model
boat tournament August 22-24, 1997.
Item g3: Consider a request from the South Plains Chapter of the Alzbeimer's Association to use
Buddy Holly Paris to boat a Memory Run/Walk on September 27, 1997.
Brownie Brownlee asked for a motion on the Consent Agenda items. Olga Aguero moved to approve the
Comemt Agenda and James Harris seconded; motion was approved unanimously.
Item #4: lire Naming Committee nominated Maggie Treje for City Council approval to rename the
Armen Benson/Rodgers Super Center. This would be the only some for r000ronmdation to City Camcd.
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Hitpeeic to be deciaa to ooand and is vwy aodvei the oo - k) Olp Aguero umved
to submit oaa name, M ul - TtvA for City Council to oaosidar. Joan Harris seconded; the motion was
appra vaeimomly. After dbawk l the motion was amended to netai the amses of Arnett Benson
Senior Ceuaar and Rodgers Communby Center and name the anthe, bc:3'ty the MgWe Trejo Super
Gamer.
items 05: The 'Named Committoe I I - P ntie I to Park Board members the following three ttema for
voaidarrion on rwami g the Tennis Cettttae .. Dab Rushing, known for bb m0 brtion to ad promotion
of the game of canons; Hob4rt Lee Bu g= known as the father of owns and BoWss-Rushing which is a
combination of dw two samea. Paris Board ma nbm voted ansnimm* m recommend the three names to
City Costal wish I1w*esa-Rwhlag bedng die preference to ttetttrme the Labbod Municipal Tennis Center.
Itew #G: Park staff recommends that Park Board memben forward the scored and ranked Special Events
Applications for In -Kind Services to City Council for final approval. Total amount of is -kind services
requested is S 127,278.00. The following corrections were made to the requested amounts on evaluation
results listed on Agenda item 116:
4TH ON BROAD'WAY
S55,22E.00
LIGHTS ON BROADWAY
$9,762.00
TUMBLEWEED TOURNEY
$1,127.00
BUDDY HOLLY FESTIVAL
S44,132.00
WALKAMERICA
S 1.092.00
WALKTOBERFEST
$430.00
MENUDAZO
S2,413.00
FIESTAS
S 12,939.00
JAZZ IN THE PARK
S35.00
Brownie Brownlee asked for a motion on this item. James Harris moved to accept staff recommendation
with the corrections and approve the stem. Harry Stokley seconded, the motion was approved
tmanimausiy.
Item V: A request tram the GI Farm to install a monument to cammeralorate those who lost their lava in
the May It, 1970 tornado. A memorial once approved by Park Board's 1972 and ksWW at Guadalupe
Park has since been destroyed.
The GI Fonrm plans to install the memorial at Gateway Plan in conjunctiva with the 4th on Broadway
celebra on. Staffs main concern is the location and the timing.
The G1 Forum has raised $5,000 towards a replacement memorial.
Otga Aguero made a motion to approve installation of the moaument at GawM Play with the
understanding that shorld a location change be necessary in the fume, the expanse would be that of the GI
Forum"s. Harty Stokley seconded; James Harris opposed; Phyllis Jones abstained; Brownie Brownlee
presuming the motion carried 2 to 1, so indicated and did not vote.
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With Do Ax&a ds:+omnim Brownk Browake adjourned the meeting it 1:42 pm.
Attest
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City Council Meeting
January 9, 1997
Page 16
__'k_
(26.) Consider Resolution #5388 declaring a public necessity for
paving improvements in a portion of an alley, and directing
the City Engineer to prepare plans and specifications for such
improvements.
This resolution is the first of five resolutions required to initiate
an assessment paving program, and is in response to a petition
presented by the abutting property owners requesting the
construction of alley paving improvements as follows:
The East-West alley between 68th Street and 69th Street from
Memphis Avenue to 69th Street. The petition for this alley was
signed by more than 50 percent of the abutting property owners.
On assessment paving programs, the City is required by state law
to participate in a minimum of 10 percent of the construction
costs associated with these improvements.
Larry Hertel, City Engineer, recommended approval of this
resolution_
Motion was made by Council -member Hernandez, seconded by
Councilmember Patterson to authorize Resolution #5388 as
recommended by staff. Motion carried: 5 Yeas; 0 Nays.
(27.) Consider Ordinance #9965 amending Chapter 2 of the Code
of Ordinances of the City or Lubbock, Texas with regard to
the duties of the Park and Recreation Board pertaining to
special/community events; adopting guidelines and forms for
special/community events.
At the City Council work sessions on October 17 and November
21,1996, staff presented Special Events Procedures and
Guidelines as developed by the Special Events Task Force and
City staff. The City Council discussed revisions and
clarifications to the Special Events In -Kind Services process_
City Council Meeting
January 9, 1997
Page 17
Y
The City of Lubbock Park and Recreation Board shall act as an
advisory board to the City Council on special/community events
and shall make recommendations to the City Council on in -kind
services requests. The Park and Recreation Board shall
administer the special/community events program according to
the guidelines and fortes approved by the City Council. The
Board may make non -substantive changes to such guidelines and
forms as required to expedite their work, but any such changes
shall not result in an increase in revenues allotted to in -kind
services.
Organizations applying must be non-profit, event or activity must
be held within city limits, is of limited duration and is likely to
attract visitors to the city and/or add to the citizens' quality of
life. (example: parade, festival)
The City of Lubbock will budget $200,000 each fiscal year for
city in -kind services.
Budgeted funds not spent will not roll into following fiscal year.
Budgeted dollars will be applied in the following manner
$180,000 for all events applying by application deadline.
$20,000 for new events that are scheduled within the funding
fiscal year but are not planned prior to the application
deadline.
Application for funding is evaluated in two specific areas;
Subjective benefits, Objective Benefits. The scoring system is
designed to place a heavy weight on the Objective Benefit;
applicants with private non -tax supported assistance. Allocation
of available in -kind services will be determined on a scale of 0 to
493. Those events scoring higher will receive a higher priority
in allocation of funding. The application evaluation process and
recommendations on in -kind service awards are made by the Park
and Recreation Board to City Council for final approval.
Ir
City Council Meeting
January 9, 1997
Page 18
Carolyn Aliamus-Soma recommended approval amending
Chapter 2 of the Code of Ordinances of the City of Lubbock,
Texas, with regard to the duties of the Park and Recreation Board
pertaining to special/community events. City Manager Bob Cass
recommended that some of the new members of the Board have
the knowledge and expertise of special events.
Motion was made by Councilmember Ince, seconded by
Councilmember Hernandez to pass on first reading Ordinance
#9965 as recommended by staff. Motion carried: 5 Yeas;
0 Nays.
(28.) Consider a resolution authorizing the Mayor Pro Tem to
execute a resolution implementing user fees at Lake Alan
Henry.
This item was deleted from the agenda.
(29.) Consider one appointment to the Lubbock Emergency
Communication District Board of Directors.
State legislation prescribes the representation of board members
that govern the 911 District to be two members appointed by the
most populated city, one member representing the second most
populated city, one member appointed to represent the county,
and one at -large member which is selected by the other appointed
members. Robert Massengale is one of the two representatives
for the City of Lubbock. His term expires January 1997 and is
eligible to serve another two-year term. The Executive Director
of the Lubbock Emergency Communication District has sent a
letter to the City of Lubbock regarding this position and their
recommendation to reappoint Mr. Massengale.
The Appointments Advisory Board recommends the
reappointment of Robert Massengale.
Motion was made by Councilman Ince, seconded by
Councilmember Patterson to reappoint Robert Massengale to the
Lubbock Emergency Communication District Board of Directors.
Motion carried: 5 Yeas; 0 Nays.
7
Item #27 Ir m 91
January 9, 1997 January 23, 1997
ORDINANCE NO. 9965
AN ORDINANCE AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES
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OF THE CITY OF LUBBOCK, TEXAS, WITH REGARD TO THE DUTIES OF THE
PARK AND RECREATION BOARD PERTAINING TO SPECIAUCOMMUNITY
EVENTS; ADOPTING GUIDELINES AND FORMS FOR SPECIAUCOMMUNITY
EVENTS; PROVIDING AN EFFECTIVE DATE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING FOR PUBLICATION.
WHEREAS, the City Council desires to have the City of Lubbock Park and
Recreation Board serve as an advisory board with regard to requests for in -kind services from
the City of Lubbock in connection with special/community events; and
WHEREAS, the City Council desires to adopt policy guidelines and forms for
applications for in -land services to be provided by the City in connection with
special/community events; NOW THEREFORE:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1 _ THAT Section 2-259 of the Code of Ordinances, City of Lubbock,
Texas, is hereby amended by adding thereto a new Subsection (d) to read as follows:
(d) The park and recreation board shall, in addition to the above
responsibilities, act as an advisory board to the City Council on special/community
events and shall make recommendations to the City Council on in -kind services
requests. The board shall administer the special/community events program according
to guidelines and forms approved by the City Council, which guidelines and forms are
attached to and made a part of this Ordinance. The board may make non -substantive
changes to such guidelines and forms as required to expedite their work, but any such
changes shall not result in an increase in revenues allotted to in -kind services.
SECTION 2. THAT this Ordinance shall become effective upon final passage by the
City Council.
SECTION 3. THAT should any paragraph, section, sentence, phrase, clause or word
of this Ordinance be declared unconstitutional or invalid for any reason, the remainder of this
Ordinance shall not be affected thereby.
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f i SECTION 4. THAT the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption of this Ordinance as an alternative method of publication
provided by law.
AND IT IS SO ORDERED.
Passed by the Cij Council on first reading this 9th day of January . 1997.
Passed by the City Council on second reading this 23rd day of January , 1997.
ALEX "TY" COOKE, MAYOR PRO TEM
ATTEST:
_/6tA_LU LIL�L'
Kaythi Darnell, City Secretary
APPROVED AS TO CONTENT:
Carolyn amus, Managing Director of
,Culture/Leisure
APPROVED AS TO FORM:
Anita Burgess, City Attorney
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December 31, 19%