HomeMy WebLinkAboutResolution - 2004-R0297 - Letter Of Award - Sodium Bisulfite - Southwest Chemical Services Inc. - 06/29/2004RESOLUTION
Resolution No. 2004-R0297
June 29, 2004
Item No. 30
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for
sodium bisulfite-annual pricing, by and between the City of Lubbock and Southwest
Chemical Services, Inc. of McAlester, Oklahoma, and related documents. Said Letter of
Award is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
ATTEST:
£<l,~ -~
Rebecca Garza, City Secretary 'E':
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
gs/cdocs/Ltr of Award-Southwest Chemical Servs.res
June 15, 2004
P.O. Box 2000
Lubbock. Texas 7945 7
(806) 775-2167 •Fax (806) 775-2164
Robert Basolo
Southwest Chemical Services, Inc.
PO Box 1245
McAlester, OK 74502
Resolution No. 2004-R0297
June 29, 2004
Item No. 30
June 29, 2004
Office of
Purchasing
RE: ITB #083-04/BM -SODIUM BISULFITE -SIX MONTH PRICING
Dear Mr. Basolo:
SOUTHWEST CHEMICAL SERVICES, INC. has been awarded the items noted below on
the Sodium Bisulfite -Annual Pricing on your response to the City of Lubbock Invitation to Bid
#083-04/BM.
1. Purchase Orders will be issued by the City of Lubbock and cover the category of
items shown below, and no other, during the period beginning June 29, 2004 and
ending June 28, 2005. The City of Lubbock shall not be responsible for payment of
any invoices except those orders placed pursuant to this agreement.
2. Category of Items:
Sodium Bisulfite -73,800 pounds (more/less)@ $0.1950/lb
3. SOUTHWEST CHEMICAL SERVICES, INC'S bid dated June 1, 2004, is incorporated
into and made a part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract
in any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice
in the event SOUTHWEST CHEMICAL SERVICES, INC. fails to perform in accordance
with their bid submittal dated June 1, 2004.
APPROVED AS TO
e~6'~
Charles Baldwin
Water Utilities Operations Coordinator
APPROVED AS TO FORM:
~j?/Y
cc: Charles Baldwin, Water Utilities Operations Coodinator
Bid Folder
ATTEST:
~.&..<£-~-~ RebccaGarza ..._L..:.._~ --....
City Secretary
SUBMIT TO:
CITY OF LUBBOCK
PURCHASING DEPARTMENT
1625 13 TH STREET' RM L04
LUBBOCK, TX 79401-3830
CONTACT PERSON:
Bruce MacNair
TEL: 806.775.2167
FAX: 806.775.2164
http: I I purchasing. ci. Lubbock. tx. us
TITLE:
AN EQUAL
OPPORTUNITY
EMPLOYER
Sodium Bisulfite -Annual Pricing
ITB #083-04/BM. Sodium Bisulfite -Annual Pricing
Resolution No. 2004-R0297
CITY OF LUBBOCK, TEXAS
INVITATION TO BID
#083-04/BM
SUBMITTAL DEADLINE:
June 3, 2004 @ 2:00 P .M. CDT
PRE BID DATE, TIME AND LOCATION: May 18, 2004@ 10:00 AM, CDT,
Water Reclamation Plant Conference Room, 3603 Guava Avenue,
Lubbock, Texas
Any bids received aftttr the time and date listed above,
,-.gardlns of tlw mod• of deliwry, shall be returned
unopened.
RESPONDENT NAME:
P. 0. BOX 1245
McALESTER, OK 74502 IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE
"STATEMENT OF NO BID".
CITY -STATE -Z THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY ANO
ALL BIDS IN WHOLE OR IN PART ANO WAIVE ANY INFORMALITY IN THE J------------------------l COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
TELEPHONE NO: ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
CITY. t----------------------1 IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST
PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE
1------"-.::.....:!!"'----l--'---""..._--=--=--"'"'--------1 THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE,
REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY
RESTRICTS OR LIMITS THE REQUIRE'MENTS STATED IN THIS ITB TO A SINGLE
i----=-..::1'!~111111!!!111!!!1.._lll!liiL!.~_.s:~~l-loil!!Jll..J~i!!.::~~ SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE
RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS
DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACK~S RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOUOWING ADDENDA:
#~2 __ #3 __ #4_ #5_ (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municfpatity or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Wi~y officer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO
IN COMPLIANCE WITH THiS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFlCATiONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOUOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and
without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of
Lubbock all right, title, and interes ·n and to all causes of action it may now after acquire under the Anti-truSt laws of the United
the State of Tex · fixing relating to the particular com ity( or service (s) purchased or acquired by the City of
assignment shall be made and become effecti e at the time the City tenders final payment to the . .
Title
Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
ITB#083·04/BM.doc 1
BID FORM
Sodium Blsulffte • Annual Prfcfn1
CITY OF LUBBOCK, TEXAS
ITB #083·04/BM
ITB #083-04/BM. Sodium Bisulfite -Annual Pricing
In compliance with the Invitation to Bid #083·04/BM, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for fumishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. The Invitation to Bid #083·04/BM is by reference incorporated in this contract. The Bid
Form must be completed in blue or black ink or by typewriter.
ITEM
a.
QTY
b.
73,800
UNIT OF
MEASURE
c.
1 . (More or LB
less)
•PRICE: F.O.B. City of Lubbock
DESCRIPTION
d.
Sodium Bisulfite, delivered in SS-gallon drums, at
approximately 61S pounds per drum, as specified
herein.
**Days After Receipt of Order (ARO)
Deliver:i
Days
ARO••
PAYMENT TERMS AND DISCOUNTS· Bidder offers a prompt payment discount of %, net_ calendar days. Discounts will
not be considered in determinin1 low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The
City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever
event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted
as applying within the stipulated number of calendar days after the date of receipt by the City of a correct Invoice or after the date of
acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten ddys will not be
considered.
INTERLOCAL PURCHASING (optfonot): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided
for by the lnterlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices
quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will
honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other govemmental entities
decide to participate in this contract, would you (the bidder) agree that all tenns, conditions, specifications, and pricing would
apply?
Other governmental entities that might have interests fn this contract are Frenshfp Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power A9ency, Lynn County,
and City of Wolfforth. l ti... ~ :'"'\.
YEs X No MlU\MUW. ot.bc;;,t.,-=-\C ~\JM.':,J
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing lnterlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that govemmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each govern~ntal entity will or~irown materials/service as needed.
THIS BID IS SUBMITTED BY~·'~ \...:tile tt\\ ~-.i. ~~·~(!;ration organized under the laws
of the State of O\(J A \40~r a partnership consisting of _____ ""J:.. _____ • __________ _
ITB#083·04/BM.doc 2
ITB #083-04/BM, Sodium Bisulfite -Annual Pricing
Business Telephone Number~91-4-{_,,8""°--• __.4"_,Z""""-=3=--· _4:_~-=-46.___,.,,=-----FAX :_q-1..!...'!/ 8~·-=4~'2~~~~~. :...!1 /~~~~--
FORCITYUSEONLY Q_(j 4 w q
Bid Form Item Number(s) Awarded to Above Named Firm/lndividual : ____________ O __ -___ t __ 1_
Date of Award by City Council (for bids over $25,000): ________ Date P.O ./Contract Issued : ______ _
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME,
AND YOUR COMPANY NAME AND ADDRESS.
ITB#083 -04 /BM .doc 3