HomeMy WebLinkAboutResolution - 5586 - Created Citizen Advisory Committee - 08_14_1997RESOLUTION NO.5586
Item #30
August 14, 1997
RESOLUTION
WHEREAS, City Councils have received valuable contributions from the Citizen
Advisory Committees in the past in studying capital improvement programs for the City of
Lubbock; and
WHEREAS, the services of a Citizen Advisory Committee continue to be a valid method
of determining needed capital improvements for the City's vitality; and
WHEREAS, it is beneficial for a Citizen Advisory Committee to make recommendations
to the Council for capital improvement needs for a 5-year period, including methods of financing
these projects; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT a Citizen Advisory Committee (CAC) is hereby created to be composed of a
Chairman, appointed by the Mayor and 45 members who shall be appointed by the City Council.
The membership of the Citizen Advisory Committee shall be organized as follows:
1. The Citizen Advisory Committee shall be divided into five (5) subcommittees to
study the capital improvements indicated:
Transportation: Streets, Transit, Airport, Traffic Signals, and Street Lighting
Community and Municipal Facilities: Parks and Recreation, Library, Civic
Center, and Municipal Buildings
Public Health and Safety: Fire, Police, Health, Animal Shelter, and Solid Waste
Utilities: Electric, Water, and Sewer
Finance:
2. Each subcommittee shall consist of nine (9) members as follows:
Transportation: Airport Board Chairman, Citizen's Traffic Commission
Chairman, Transit Advisory Board Chairman, Planning and Zoning
Commission Chairman and five (5) members by Council appointment
Community and Municipal Facilities: Parks and Recreation Board Chairman,
Civic Center Board Chairman, Library Board Chairman and six (6) members
by Council appointment
Public Health and Safety: Health Board Chairman and eight (8) members by
Council appointment
Utilities: Electric Utilities Board Chairman and eight (8) members by Council
appointment
Finance: nine (9) members by Council appointment
3. The Mayor shall appoint subcommittee chairmen from among the members
appointed to each subcommittee.
THAT an Executive Committee of the Citizen Advisory Committee is established, to be
composed of the Chairman of the Citizen Advisory Committee and the Chairman of each
subcommittee. The Executive Committee shall review reports from the subcommittees, and
make a report to the City Council in such form and depth to clearly identify recommended capital
improvement projects needed for a 5 year period, including recommended financing, to assist the
Council in the study of proposed capital improvement programs for the City of Lubbock.
The Executive Committee shall also consider and recommend appropriate methods to
properly inform the public of needed capital improvements that may result in bond issues for
financing the projects.
The Citizen Advisory Committee, or any of its subcommittees, may from time to time
invite interested citizens and elected or appointed officials of the City,of Lubbock to participate
in discussion concerning the Committee's work.
The Citizen Advisory Committee shall be activated for the period of time required to
complete the study and make the recommendations requested by the City Council.
Appointments as Chairman and members of the Committee shall be for the duration of
the activation of the Citizen Advisory Committee.
The Citizen Advisory Committee shall abide by the calendar as established by the City
Council and by the CIP Rules and Procedures as established by the City Manager's Office.
The City Manager shall appoint a member of his staff to act as secretary of the Citizen
Advisory Committee, other staff to act as liaison(s) for the subcommittees, and shall provide
assistance to the Committee, as needed to help them carry out their duties in a timely manner.
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Passed by the City Council the 14th day of August, 1997.
ATTEST:
Ka Darnell, City Secretary
APPROVED AS TO CONTENT:
-.%,/ C49 S
Bob Cass, City Manager
APPROVED AS TO FORM:
d G. Vaniver, First Assistant
City Attorney
da/ccdocs/capimprv.res
July 29, 1997
rN, MAYOR
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1998 - 2003 CAPITAL IMPROVEMENTS PROGRAM
4/1/97
7/ 15/97
8/ 1/97
8/14/97
8/14/97
8/14 - 10/9/97
CALENDAR OF EVENTS
Planning Department update trends analysis on population, land use,
socioeconomic, and growth directions.
CIP Management Team update and revise CIP calendar, process, and
CIP Procedures Manual.
Management Team review CIP calendar, process, and Procedure
Manual with Managing Directors.
City Council review CIP process and calendar for a 1998-2003 Capital
Improvements Program.
City Council passes resolution creating CAC and appoints CAC
Finance Subcommittee members; Mayor appoints CAC Chairman.
Managing Director for Financial Services works with CAC Finance
Subcommittee and develops report on future bonding capacity.
8/15/97 City Manager staff conveys CIP Project Request Forms and trend
projections to all departments, conducts staff briefings, and designates
staff liaisons.
8/15 - 9/1/97 City staff reviews all Group I capital project needs set out in their
strategic plans, master plan(s), or multi -year capital project plans.
8/15 - 10/15/97 City staff reviews all Group II capital project needs set out in their
strategic plans or master plan(s).
8/14/97 Staff meet with CAC Chairman to review calendar and CIP process.
9/1/97 City Manager reviews all Group I capital projects.
9/14/97 City Council reviews and approves Group I CIP projects.
10/15/97 CIP Group H Prioritized Department Project requests due to Managing
Directors.
1998-2003 Capital Improvements Program 08/01/97
11/1/97 CIP Prioritized Division requests due to City Manager.
Page 2
12/15/97 City Management Team finalize staff CIP recommendations.
1/8/98 Staff presents preliminary CIP to City Council.
2/12/98 City Council approves preliminary CIP and appoints remaining CIP
subcommittee members.
2/ 12 - 2/ 19/98 CAC subcommittee orientation.
2/19 - 4/8/98 CAC subcommittees reviews project requests.
2/12 - 3/26/98 Conduct public opinion surveys, meetings and hearing on preliminary
CIP and adjust CIP as needed.
4/8/98 CAC subcommittees report recommendations to Executive Committee.
4/8 - 5/7/98 CAC Executive Committee meets to review projects and recommend
five-year CIP.
5/7/98 City Attorney reviews bond election date options.
5/21/98 CAC Executive Committee reports to City Council on recommended
five-year CIP; City Council hold work sessions to discuss CAC
recommendations.
6/25/98 City Council calls election and submits CIP to Justice Department for
pre -clearance.
7/1/98 Form CIP Public Information Committee
11/98 CIP Election date.
Nbw:
1. Council previously committed to participation in the North Panhandle Project
(CRMWA). $23M in revenue bonds will be sold August -September 1997.
2. Council previously was briefed regarding LP&L production upgrades. $30M in
revenue bonds are scheduled to be recommended in the Fall of 1997.
1:1 citymgr I cip-cal. doc