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HomeMy WebLinkAboutResolution - 2003-R0455 - Letter Of Award For Lube And Oil Services - Kwik Car Lube & Tune - 10_09_2003Resolution No. 2003-RO455 October 9, 2003 Item No. 77 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for lube and oil services, by and between the City of Lubbock and Kwik Car Lube & Tune of Lubbock, Texas, and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 9th day of October , 20 ARCM O : GAL, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: v Victor Ki man, Purchasing Manager APPROVED AS TO FORM: t City Attorney gs:/ccdocs/Ltr of Award-Kwik Car Lube&Tune.res Sept. 26, 2003 Resolution No. 2003-RO455 Office of Purchasing P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 October 9, 2003 DON S EVANS KWIK KAR LUBE & TUNE 205 RAIDER BLVD WOLFFORTH TX 79382 RE: ITB #161-03/RS — LUBE & OIL SERVICES — ANNUAL PRICING Dear Mr. Evans: KWIK KAR LUBE & TUNE has been awarded the items noted below for Lube & Oil Services — Annual Pricing based on your response to the City of Lubbock Invitation to ITB #161- 03/RS. 1. This agreement covers the category of items shown below, and no other, during the period beginning October 9, 2003 and ending October 8, 2004. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: SEE ATTACHED 3. KWIK KAR LUBE & TUNE bid dated September 17, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event that Kwik Kar Lube & Tune fails to perform in accordance with their bid dated September 17, 2003. CITY OF LUBBOCK: Mayor APPROVED O ONTENT: 6L Robert Robinson Interim Fleet Services Manager APPROVED AS TO FORM: Attorney cc: Vendor File ATTEST: R becca Garza City Secretary ITB #151-021RS, Lube & Oil Services -Annual Pricing SUBMIT TO: Resolution No. 2003-RO455 CITY OF LUBBOCKCITY OF LUBBOCK TEXASPURCHASING DEPARTMENT ift 1625 13TM STREET, RM L04 LUBBOCK, TX 79401-3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Ron Shuffield, Senior Buyer EMPLOYER #1 b 1-03/RS TEL: 806.775.2167 FAX:806.775.2164 http://purchasing.ci.tubbock.tx.us TITLE: SUBMITTAL DEADLINE: Lube and Oil Services -Annual Pricing September 23, 2003, 3:00 p.m. CST RE BID DATE, TIME AND LOCATION: September 17, 2003 at 10:00 a.m., Any bids received after the time and date listed in the Municipal Building, 1625 131' Street, Training Room L01, above, regardless of the mode of delivery, shalf be Lubbock, Texas. returned unopened. RESPONDENT NAME: Wl K G9!L IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". MAILING A RESSi' OS 1dl r 8/v CITY - ST E - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY p C.iJOf✓ Or )L1� X 7 AND ALL BIDS iN WHOLE OR IN PART AND WAIVE ANY INFORMALITY iN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO TTLLEPHQNE NO: ENTER INTO ANY CONTRACT DEEMED TOBE IN THE BEST INTEREST OF THE 'Q Q 3 CITY. Jr IT IS THE INTENT AND PURPOSE OF THE CiTY OF LUBBOCK THAT THIS FM NOx '' r� 6-3 REQUESTCOMPETITIVEER NI C TOADVISE THE CITY OLUBBOCK PURCHASING MANAGERIF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, &MAiL: INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB T A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER FEDERAL TAX 1D NO. OR SOCIAL SECURITY NO. 41 ell l_ / THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1� #2 #3 #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES_ ro IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BiND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT iN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror wilt convey, sell, assign, or transfer to the City of Lubbock att right, title, and interest in and to att causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City. tenders final payment to the vend4L3, ff A 11 Autho zed Signature Title _ s. _Ey,4�s 9117163 Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 161-03/RS.doc ITB #151-02/RS, Lube & Oil Services -Annual Pricing BID FORM Lube and Oil Services -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #161.03/RS In compliance with the Invitation to Bid #161-03/RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for fumishing the material, equipment, Labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #161-03/RS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Full Service Lube/Oil/Filter (Cost Per Vehicle): The following vehicles are typical of the City fleet. Provide costs excluding tax. Your rates below should be representative of the rates that would be given for any type of vehicle in the fleet. Assume 5 quarts of oil for standard Pricing. ITEM QTY UNIT VEHICLE TYPE COST PER UNIT 1. 129 Each Non -Police Sedans E 7, 99 2. 312 Each Police Sedans $ —7, 9 3. 229 Each % Ton Pickups & SUV's b -7. 9 9 4. 77 Each 1. Ton Pickups & SUV's 1i 7 9 9 5. 112 Each 1 Ton Pickups & SUV's $ 7. 9 9 6. 63 Each Vans (all sizes) $ 9 , 9 9 7. 500 Quart Oil. Bidder to list price for each additional quart of oil (beyond 5 quarts) b ©v 8. 50 Each Additional cost for diesel engine oil filter $ , QQ OPTIONAL SERVICES: 100 Each Transmission filter meeting O.E.M requirements 1 700 Quart Transmission fluid meeting O.E.M requirements % q 100 Each Transmission oil pan gasket (when needed) 200 Each Wiper Blade Replacement 9 .99 100 Each I Air Filter 9,99 indicate the number of days from award of contract that you would be ready to start-up operationsXDAYS PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of �%, net Locatendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she wilt honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES_ NO If you (the bidder) checked YES, the following will apply: 161-03/RS.doc 3 SSE ITS #151-02/RS, Luba & Oil Services -Annual Pricing • Governmentat entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock wilt be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another govemmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY I K K/91Z Lr-,jJ£ Y- -c )i a corporation organized under the laws of the State of J f /l,.9 5 , or a partnership consisting of or an individual trading as of the City of LL Z2ho� �- Firm: i�—�! �L 14/9 )Z Lt-,,b� 7L�I�J1 �. Address to U -7 +,SU City: � i� bb c-/e— State: M/WBE Firm: Authorized Representative - must sign by hand zip 79 9/ 3 0 Officer Name and Title: J.-0)1 J . G U/917J F / I //yl /Y/7 /9 1 ci'` �1 �p 'P'1leasse Print / p Business Telephone Number ITv 6 — �X / �—ee22 FAX: 1Q f 7/� l%3s� 161-03/RS.doc 4 ITB #151-021RS, Lube & Oil Services -Annual Pricing CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT To Be Completed by Bidder And Attached to Bid Submittal I, the undersigned Bidder, certify that the insurance requirements contained in this bid document have been reviewed by me with the below identified Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid/proposal. :l� 00'") Contractor (Signature) t�?')vx S. E11119n Contractor (Print) CONTRACTOR'S NAME: 4 W) W L_z,,-hz, v— �Gcrr (Print or Type) CONTRACTOR'S ADDRESS: 3009 5-0 2' .s ArLEJ— L-t.- k . el; xj4S —; 9 q/ Name of Agent/Broker: ILUCTEN WRTGHT AGENCY, LLC Address of Agent/Broker: 1200 W. FREEWAY, SUT.TE 200 City/State/Zip: FORT WORTH, TX 76102 Agent/Broker Telephone Number: ( 81_7 } 335-3400 Date: 9/1.8/2003 NOTE TO CONTRACTOR If the time requirement specified above is not met, the City has the right to reject this bid/proposal and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Purchasing Manager for the City of Lubbock at (806) 775-2165. 161-03/RS.doc 16 ITB #161-03IRS, Lube and Oil Services -Annual Pricing CITY OF LUBBOCK NON -COLLUSION AFFIDAVIT STATE OF TEXAS ss LUBBOCK COUNTY �_+ -3nh I > C L Aln C_� being first duly sworn, on his/her oath, says that the bid above submitted is a genuine and not a sham or collusive bid, or made in she interest or on behalf of any person not therein named; and s/he further says that the said bidder has not directly induced or solicited any bidder on the above work or supplies to put in a sham bid, or any other person or corporation to refrain from bidding; and that said bidder has not in any manner sought by collusion to secure to self an advantage over any other bidder or bidders. kto Kok NAME OF FIRM Q SIGNATURE OF BIDDER 6A-)nW TITLE Subscribed and sworn to before me this (A day of Lc 2002 �1 Notary Publicin and fcWthe •• of Texas residing at MONA RODRIGUEZ * Notary Public. Stet of TOM .`�►or� My Corrwruasan Expeea 141b2008 NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED IN WITH THE BID/PROPOSAL 161-031TBRS.doc