HomeMy WebLinkAboutResolution - 2003-R0451 - Letter Of Award For Lube And Oil Services - C&G Wholesale - 10_09_2003Resolution No. 2003-RO451
October 9, 2003
Item No. 64
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for lube
and oil services, by and between the City of Lubbock and C&G Wholesale of Dallas,
Texas, and related documents. Said Letter of Award is attached hereto and incorporated
in this resolution as if fully set forth herein and shall be included in the minutes of the
City Council.
Passed by the City Council this 9th day of October , 2003.
MARL DOU61AI, MAYOR
ATTEST:
_ e- C�-
Re ecca Garza, City Secretary
APPROVEDAS TO CONTENT:
Victor KilNian, Purchasing Manager
APPROVED AS TO FORM:
City Attorney
gs:/ccdocs/Ltr of Award-C&G Wholesale.res
Sept. 26, 2003
Resolution No. 2003-RO451
Office of
Purchasing
P.O. Box 2000
Lubbock, Texas 79457
(806) 775-2167 • Fax (806) 775-2164
October 9, 2003
CHARLES SKEES
C&G WHOLESALE
10354 MILLER RD
DALLAS TX 75238
RE: ITB #124-03/13M — DUTY & TRAINING AMMUNITION — ANNUAL PRICING
Dear Mr. Skees:
C&G WHOLESALE has been awarded the items noted below for Duty & Training
Ammunition- Annual Pricing based on your response to the City of Lubbock Invitation to ITB
#124-03/BM.
1. Purchase Orders will be issued by the City of Lubbock that cover the category of
items shown below, and no other, during the period beginning October 9, 2003 and
ending October 8, 2004. The purchase order numbers must be on the invoices sent
to the City of Lubbock for payment. The City of Lubbock shall not be responsible for
payment of any invoices except those orders placed pursuant to this agreement.
2. Category of Items 5, 6, 7, 8:
Item Quantity U/M Description Ammunition Unit Cost Total Amount
#5 140,000
Round .40 Cal Training
$0.11300
$15,820.00
#6 21,000
Round .40 Cal Duty
$0.1690
$ 3,549.00
#7 12,000
Round .308 Cal Rifle
$0.4840
$ 5,808.00
#8 8,000
Round 12 Gauge, 00 Buck Shot
$0.2250
$ 1,800.00
3. C&G WHOLESALE bid dated August 20, 2003, is incorporated into and made a part
of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event C&G Wholesale fails to perform in accordance with their bid dated August
20, 2003.
ATTEST:
Re ecca Garza
City Secretary
APPROVED AS TO CONTENT:
ieu enant Travis Sanders
Lubbock Police Training Academy
APPROVED AS TO FORM: ,
y Attorney
cc: Lieutenant Travis Sanders, Lubbock Police Training Academy
Vendor File
ITB #124-03/BM, Duty and Training Ammunition -Annual Pricing
SUBMIT TO:
�` ' ��� Resolution No. 2003—RO451
CITY OF LUBBOCK
S
CITY OF LUBBOCK TEXAS
PURCHASING DEPARTMENT
1625 13TH STREET, RM L04
t
LUBBOCK, TX 79401-3830
AN EQUAL
I N V I TAT I O N TO B I D
CONTACT PERSON:
OPPORTUNITY
Bruce MacNair
EMPLOYER
# 124-03/BM
TEL: 806.775.2167
FAX: 806.775.2164
http://purchasing.ci.Lubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
Duty and Training Ammunition - Annual Pricing
August 21, 2003 @ 1.00 P.M. CST
PRE BID DATE, TIME AND LOCATION: August 5, 2003 @ 9:00
A.M., at
Any bids received after the time and date listed
above, regardless of the mode of delivery, shall be
the Police Academy, Reese Center, 508 Davis Drive, Lubbock, Texas
returned unopened.
RESPONDENT, NAME:
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN
THE "STATEMENT OF NO BID".
MAILING ADDRESS:
CI TATE - ZIP:
THE CiTY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
S7
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
TELEPHONE NO-
— .�
CITY.
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY
FAX NO:
TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY
LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF,
CiJ�L C
zw
INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS
i
ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN
WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
G �f
THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BiDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#1 #2 #3 #4 #5 (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and
without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of
Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United
States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of
Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the
vendor.
Authorized Signature Title
1/
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
ITB#124-03/BM.doc
ITB #124-03/BM, Duty and Training Ammunition -Annual Pricing
BID FORM
Duty and Training Ammunition - Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #124-03/BM
In compliance with the Invitation to Bid #124-03/BM, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. The Invitation to Bid #124-03/BM is by reference incorporated in this contract. The Bid
Form must be completed .in blue or black ink or by typewriter.
ITEM
QTY
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE"
BID
Extended
Cost
Delivery
Days
ARO""
1.
50,000
Round
9mm Training Ammunition; as specified herein.
5 , ;�
$ /' 7 —
'�0r/{
2.
11,000
Round
9mm Duty Ammunition, asspecified herein.
$ ;
5 G a
3.
28,500
Round
.223 Rifle Training Ammunition, as specified herein.
$
$ v OFF
Y�
4.
5,000
Round
.223 Rifle Duty Ammunition, asspecified herein.
$ p
$ X100 a�
d to Lis
5.
140,000
Round
.40 Cal Training Ammunition, as specified herein.
$ 1113
$ ' "+ `--` t,
-So If
6.
21,000
Round
.40 Cal Duty Ammunition, as specified herein.
$ rt
$
S
7.
12,000
Round
.308 Cal Rifle Ammunition, as specified herein.
$ 7
$ C . ��`
4c: b 4S
8.
8,000
Round
12 Gage, 00 Buckshot ammunition, as specified herin.
$ aTj
$ (GO ==
cYt-
9.
3,000
Round
.45 Cat Training Ammunition, as specified herein.
$ 3 L'
$
Lt j
10.
1,000
Round
.45 Cal Duty Ammunitior, as specified herein.
$ ' j G
$
:' is 5
11.
6,000
Round
.380 Cal Training Ammunition, as specified herein.
5 ,i A-5
5 SG'.i
3o v 4'5
12.
2,000
Round
.380 Cal Duty Ammunition, as specified herein.
$ ql
$
a
'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO)
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net R4i calendar days. Discounts will
not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The
City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever
event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted
as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of
acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be
considered.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided
for by the Interlocat Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices
quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will
honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities
decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would
apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES I,NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity wilt order their own materials/service as needed.
THIS BID IS SUBMITTED BY a corporation organized under the laws
of the State of or a partnership consisting of
or an indi�jiduat trading as
S(( Cat F %�� UR�: I �t�T =ter'/fir^ of the City of
f
Firm: \ \� : j k ,-,
L
ITB#124-03/BM.doc