HomeMy WebLinkAboutResolution - 2003-R0449 - Letter Of Award For Office Supplies - Boise Cascade Office Products - 10_09_2003Resolution No. 2003-RO449
October 9, 2003
Item No. 61
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for office
supplies — annual pricing, by and between the City of Lubbock and Boise Cascade Office
Products of Garland, Texas, and related documents. Said Letter of Award is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council this 9th day of October , 2003.
MCD UG L, MAYOR
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Victor KiimAn, Purchasing Manager
�f
Knight
Assistant City Attorney
gs/ccdocs/Ltr of Award -Boise Cascade Off Paroducts.res
Sept.29, 2003
P.O. Box 2000
Lubbock, Texas 79457
(806) 775-2167 • Fax (806) 775-2164
October 9, 2003
CLIFF CAMPBELL
BOISE CASCADE OFFICE PRODUCTS
3502 REGENCY CREST
GARLAND TX 75041
Resolution No. 2003—RO449
Office of
Purchasing
RE: ITB #166-03/DC —OFFICE SUPPLIES —ANNUAL PRICING
Dear Mr. Campbell:
Boise Cascade Office Products has been awarded the Office Supplies - Annual Pricing
based on your response to the City of Lubbock Invitation to ITB #166-03/DC.
1. This agreement covers the category of items shown below, and no other, during the
period beginning October 9, 2003 and ending October 8, 2004. The City of Lubbock
shall not be responsible for payment of any invoices except those orders placed
pursuant to this agreement.
2. Category of Items: SEE ATTACHED
3. Boise Cascade Office Products bid dated September 25, 2003, is incorporated
into and made a part of this agreement.
4. Mark -Up: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event Boise Cascade Office Products fails to perform in accordance with their
proposal dated September 25, 2003.
4cDougk
OLUBBOCK:
Mayor
APPROVED AS TO CONTENT:
Victor Kilman
Purchasing Manager
APPROVED AS TO FORM:,
Attorney
cc: Bid Folder
Vendor File
ATTEST:
Re ecca Garza
City Secretary
ITB #166-03/DC, Office Supplies - Annual Pricing
SUBMIT TO:
,K Y a Resolution No. 2003—RO449
CITY OFLUBBOCK
: l �
CITY OF LUBBOCK, TEXAS
PURCHASINGSING DEPARTMENT
(r 11
1625 13TH STREET, RM L04
LUBBOCK, TX 79401-3830
AN EQUAL
OPPORTUNITY
INVITATION TO B I D
CONTACT PERSON:
Diana Caudillo
EMPLOYER
# 166-03/DC
TEL: 806.775.2167
FAX: 806.775.2164
http://purchasing.ci.lubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
Office Supplies - Annual Pricing
September 25, 2003, 2:00 PM CST
PRE BID DATE, TIME AND LOCATION:
Any bids received after the time and date listed
DELETED
above, regardless of the mode of delivery, shall be
returned unopened.
RESP NDENT NAME:
G! u
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN
THE "STATEMENT OF NO BID".
MAILING ADDRESS:
3S O I. A' s 71
CiTY - STATE - ZIP:
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
�7 /C
AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
TELEPHONE NO:
— Q v — o?,,? ' A 72, 6CITY.
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
FAX NO:
/
REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY
.. ��� �
p
TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY
LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF,
E-MAIL:
INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS
F
ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN
WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER
FEDERAL TAX ID N0. OR SOCIAL SECURITY NO.
THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#2_jZ#3 #4 #5 (Please initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and
without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of
Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United
States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of
Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the
vendor.
AuthorizedMikature Title
LV-a4 -Z � t•/ Jo&3
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
166-03/DCITBBestVaL.doc
ITB #166-03/DC, Addendum #2
BID FORM
Office Supplies —Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #166-03/DC
In compliance with the Invitation to Bid #166-03/DC, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and
for the prices set forth on this form. The Invitation to Bid #166-03/DC is by reference incorporated in this contract. The Bid Form
must be completed in blue or black ink or by typewriter.
ITEM
DESCRIPTION
1.
THE SELLING PRICE SHALL BE F.O.B. CITY OF LUBBOCK AND SHALL
Mark -Up:
BE DETERMINED OR CALCULATED BY TAKING THE LOWEST PRICE
COLUMN FROM THE MOST CURRENT UNITED STATIONERS, S.P.
RICHARDS, OR APPROVED EQUIVALENT, QUARTERLY NET PRICER
CATALOG AND ADDING THE BIDDER'S "MARK UP" PERCENTAGE TO
THAT FIGURE. The selling price shall never exceed the general line retail
catalog List/Retail price. The successful bidder shall provide to the City a most
Name of Net
current Net Pricer Catalog used to verify this process. Purchases made from
Pricer Catalog:
this contract shall include all commodities available in the most recent general
line retail catalog. Bidders are to include the most current net pricer catalog
with their bid package.
'L.W t rc
ST,Q t/040 44 S
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will
not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The
City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event
occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying
within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that
meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful. bidder, and properly authorized interlocal purchasing agreements as provided
for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices
quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will
honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities
decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would
apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES C C NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
166-03/DCAddend2. doc
ITS #166-03/DC, Office Supplies - Annual Pricing
THIS BID IS SUBMITTED BY ISt �Xl 6,44k 45F_/l'� 41&275a corporation organized under the taws
of the State of /Dd , or a partnership consisting of
or an individual trading as of the City of DO UE�
Firm:Z3Q /SE So�tc41d/JS
Address: 3so,2 /P£ar _ it/n <-/ ( 5T
City: .� 14A aA-jd State:_7x- zip„ %SD 5� 1
M/WBE Firm: Woman Black American Native American
Hispanic American Asian Pacific American Other (Specify)
Authorized 1Xpresentotive - must sign by hand
Business Telephone Number 7Z eX7- ?ZZ FAX: y► %�S� o� yfo Sew
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued:
166-03/DCITBBestVal.doc 3