HomeMy WebLinkAboutResolution - 5503 - Agreement - OTM Engineering - Communications Master Plan - 06_12_1997i
Resolution No. 5503
Item '#22
June 12, 1997
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Professional
Services Agreement with OTM Engineering to develop a Communications Master
Plan. Said Agreement is attached hereto and incorporated in this Resolution as if
fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 12th day of June 1997.
ATTEST:
/Zw� L
KayTe Darnell, City Secretary
APPROVED AS TO CONTENT:
0harlett , owning, Information S&Nces Manger
APPROVED AS TO FORM:
Linda L. Chamales, Supervising Attorney/
Office Practice Section
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May-28-97 04:44P CITY OF_ LUBBOCK 749-0835
P.02
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PROF ,MONAL 9FRV10ES AGREEMENT BETWEEN
THE CITY OF LIJBBOCK AND OTM ENGINEERING
Resolution No.5503
Item #22
June 12, 1997
STATE OF TEXAS
COUNTY OF LUBBOCK §
This Agreertteut is between the CZIT OF LUBBOCK (heroin called'City'3 and OTM
Engineering, (herein called "Contactor").
W IW,PXAS, City is in need of pmfessiorW services in support of City of Lubbock Tnfornazdan
Services; and
WHEREAS. OTM EnZmt sing has had previous cgwienee with preparation of a
Communications Master Plan: and
WHEREAS, the City desires to contractwith OTM Eng:nceting to develop a Cammuaitariotu
Master Plan and
NOW THMUORE, h is agreed between the parties hereto that:
L SCOPE OF SERVTCF
A. obimiye
Comuww will develop a Communications Master Plan that will ahumately provide a
high speed w1aamm%Ame rions network that wM connect the City of Lubbock fae itim
itteluding traffic signals, in a transparent and hnctioval manner. This Plan vrM have the
following major dements: 1) Needs Assessment and Conceptual Design of Netwoaic;
and 2) Detail Design Development and Implementation Ouidelines;
B. Cmaractor's Resoonst'6;libes
I. Contractor will complete a Needs Assessment and Conceptual Desi m which includes:
a. A smvy and inspection of data communications equipment, hubs, major
cabling routes, network managemcat, network operating; systems, topology,
network traffze, traffic signals, etc.
b. A review of existing communications costs and resources, and aysting and
tlitnre seeds;
c. Interviews with key City of Lubbock personnel, and otha govero=vtal
officials, such as Lubbock Power and Light and County officials, identified
by the City;
d. An evaluation of current hardware, softwve, and networks;
e_ An evaluation of alternatives to meet cumvar and future needs and emerging
technologies:,
f. Interviews with key City of Lubbock personnel to establish short and long
term Foals for City ofLubbodc's co=unikations network;
K. Analysis of alternative network topologies and communications strategies:
h_ Attalysis of aawozl: security Including both internal and external access to
wide area network resources:
May-28-97 04:44P CITY OF LUBBOCK 749-0835 P.03
i. Preparation of report on the needs of the City of Lubbock Administration
facilities.
2- Contractor will complete Detailed Design Development and Implementation
Gttldtliacs which include:
a. Rmouncudatm on equipment and services nice =y to mmtilcmenr,
admhiister and maintain the recommended network;
b. A recommendation for a network topology;
e. A recornmendation for network security;
d. The estimation of the cost to implement the City of Lubbock network.
including recurring and non-ttcurriag ebuges;
e. The development of the plan to implement and migrate the existing City of
Lubbock's communications infrastructure to City of LubbocWs Wide Area
Network;
3. Contractor will prepare a report *x will comprehensn* present the Objectives,
Network Design. Estimated Costs and Implementation Plan for tic Cry of Lubbock.
1. City agrees to pay Contartor seventeen thousand seven hundred and fifty dollars
(S17,750) for the total project Including expenses.
2. the payments under this agrcemcat shall be evade as outlined below;
a) A retainer of 2% upon execution of this agreement
b) A payment of S7,900.00 upon completion of the Needs Assessment and
Conceptual Desir phase.
e) A fmal payment will be made following acceptance of the Detailed Design
and Tmplementation Guidelines,
d) Expenses wiR be paid on a monthly basis upon receipt of an invoice-
3- City agrees to provide appropriate work plate accommodation, access to available
data, and necessary access for personnel.
N;Azlul to31 I
This agreement shall became effective as of the date signed and shall remain in effect for
ninety days unless terminamd by either party giving fi8een (IS) days written notice to the
other party of its kaentlon to terminate,
May-28-97 04:45P CITY OF LUBBOCK 749-0835 P.04
TIL
IV
Communicatiom and details concerning this Contact shaU be directed to the: following contract
represeamilves:
Sharlett Chowning
information Services Manager
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
al- : / al! (IN
OTM Engineering
Jim Sinopoli
Preswcar
703S See Caves Road, Suite 200
Austin, Icons 79746
Contra= agrees to comply wilt all applicable federal, state, and local laws and
regulations relating to the services provided under this coauact.
Nothing in this Agreement is intended to, or shall be construed in any m mer, as
creating or establishing the relationship of employer/employee between the parties.
Conmactor sball at all times remain an bidemdr-M contractor with respect to the
services to be perfbrmed under this Agr eemeat. City shall be exempt from payment
of aH Untmployraeat Compensation, FICA, teliretnent; life andlor medical insurance
and Workers' Compensation insurance as Comractor is an independent contractor.
All doeurnernWon specifications, tests and other incidental professional services work
or materials fatniA" by Casttractar or coatractor'e agents shall be and remain the
property of the City_
53 _T : ll MV
The obllgations under this Contract shall not be assigned without approval of the Cyr.
E, Crayeming Law
This Agreement shall for ail purposes be eonstruod and enforced under and m
accordance with the laws of the State of Texas.
City or Contractor may emend dw Agreemeot at any time provided that such
amendments make spec0c reference to this Agreement; are executed in writ t S. and are
approved by the City and the Contraemr.
May-28-97 04s45P CITY OF LUBBOCK 749-0835
P_ 05
This Agreement cansdt&s ttie entire agreement between the pa:tirs with respect to
The subject matoer.
Approved and signed is duplicate this 12 th day of lone. 1997.
CI OF BOCK OTM ENGDTEERNG
Ok--
wiNDY ftT7pw, MAYOR SINOPOLL President
Kay wkmeu, City Secretary
APPROVED AS ISO CONTEN-r
Shulett Gowning,
Maaager of lnform4on Services
APPROVED AS TO FORM
Lindy L. Chamalm Supervising Attorney
OB"icc Practice Section