HomeMy WebLinkAboutResolution - 5498 - Agreement - Delta Airport Consultants Inc - LIA Improvements - 05_22_1997RESOLUTION N0. 5498
Item #32
May 22, 1997
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock an Agreement with Delta Airport Consultants,
Inc. for professional engineering services for the design, preparation of specifications, bid
documents and supervision of improvements at Lubbock International Airport, attached hereto
and which shall be spread upon the minutes of the Council and as spread upon the minutes of this
Council shall constitute and be a part of this Resolution as if fully copied herein in detail.
Passed by the City Council this 22nd day of May , 1997.
ATTEST:
ayt a arnell, City Secretary
APPROVED AS TO CONTENT:
.Q14vt
rk N. Earle, irector of AvVtion
APPROVED AS TO FORM:
Ed old Willard, Assistant City Attorney
ccdocs/delwes
May 15, 1997
RESOLUTION NO. 5498
Item #32
May 22,1997
AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN OWNER AND ENGINEER
THIS AGREEMENT is made on the 22nd day of May in the year 1997,
between the City of Lubbock, Texas, the OWNER, and DELTA AIRPORT
CONSULTANTS, INC., the ENGINEER, for Project(s) at the Lubbock
International Airport.,
The project covered by this agreement is as follows:
TASK 1 - Reconstruct Runway 17R-35L KEEL (11, 500' x 50')
3108
Page 1 of 22
WHEREAS the OWNER sought proposals from qualified engineers to
perform certain engineering services.
WHEREAS the OWNER has determined that DELTA AIRPORT
CONSULTANTS, INC. (the "ENGINEER") is the most qualified based on
the criteria stated in the Request for Qualifications and
The precise scope of work, schedule, and cost shall be as
stated in this Base Agreement or as stated in Amendments to this
Base Agreement as authorized from time to time by the OWNER upon
approval of such scope of work and the cost for such work.
As used herein, the term "Project" shall refer only to such
items of work listed in. this Base Agreement or approved Amendments.
The OWNER and ENGINEER in consideration of their mutual
covenants herein agree in respect to the performance of normal
professional engineering services by ENGINEER and the payment for
those services by OWNER as set forth below.
3108 Page 2 of 22
ARTICLE 1: BASIC SERVICES
The ENGINEER agrees to perform normal professional engineering
services in connection with the Project as set forth below and
contained within this Agreement.
1.1 PRELIMINARY PHASE
Upon receipt of the OWNER's authorization to proceed with the
Preliminary Phase, the ENGINEER shall:
1.1.1 Consult with OWNER to clarify and define OWNER's
requirements for the Project and review available data.
1.1.2 Advise OWNER as to the necessity of OWNER's providing or
obtaining from others, data or services, including surveys,
geotechnical, etc. and assist OWNER in obtaining such data and
services at the appropriate time and during the appropriate phase.
1.1.3 Identify and analyze requirements of governmental
authorities having jurisdiction to approve the design of the
Project and participate in consultations with such authorities.
1.1.4 Attend a pre -design meeting with the funding agencies and
airport users to define design criteria'and operation requirements.
1.1.5 Develop preliminary layouts, locations, grades,
elevations, pavement sections, building dimensions, etc. to further
define the OWNER's project scope.
1.1.6 Prepare a Preliminary Design Report containing schematic
layouts, sketches and conceptual design criteria and the
alternative solutions available to OWNER and setting forth
ENGINEER's findings and recommendations. This Report will be
accompanied by ENGINEER's opinion of probable costs for the
Project.
1.1.7 Furnish up to five (5) copies of the Preliminary Design
Report and review them in person with OWNER.
1.2 DESIGN AND CONSTRUCTION CONTRACT DOCUMENTS PHASE
Upon receipt of the OWNER's authorization to proceed with the
Design and Construction Contract Documents Phase, the ENGINEER
shall:
1.2.1 Attend up to six (6) meetings with the OWNER and/or other
agencies involved in the Project.
3106 Page 3 of 22
1.2.2 Prepare the Design Documents consisting of design
criteria, drawings, and specifications.
1.2.3 Prepare a statement of the ENGINEER Is Opinion of the
Construction Cost for the Project based upon designs established to
this point.
1.2.4 Provide an ENGINEER's Report for the project to the
OWNER.
1.2.5 Furnish up to five (5) copies of the Design Documents for
the OWNER's and approving authorities' review and approval. _
1.2.6 Render clarification of the design drawings and special
provisions, when and if such clarification is deemed necessary.
1.2.7 Prepare engineering data, where necessary, for regulation
permit application required by Local, State, or Federal
authorities.
1.2.8 Prepare the required Contract forms including proposal
forms and notice to bidders, drawings, technical specifications and
other documents as required to complete the Construction Contract
Documents.
1.2.9 — Furnish to the OWNER engineering data and documents so -
that the OWNER may secure approval from governmental authorities
having jurisdiction over the Project.
1.2.10 Advise the OWNER of any adjustments to previous
ENGINEER's Opinion of the Construction Cost when changes in
requirements, general market conditions, or other conditions so
warrant.
1.3 BIDDING AND NEGOTIATING PHASE
Upon receipt of the OWNER's approval of the Design and Construction
Contract Documents Phase and latest Opinion of the Construction
Cost, and authorization to proceed with the Bidding and Negotiating
Phase, the ENGINEER shall:
1.3.1 Assist OWNER' in advertising for and obtaining bids or
negotiating proposals for each prime contract and, where
applicable, maintain a record of prospective bidders to whom
Bidding Documents have been issued.
1.3.2 Issue addenda, as appropriate, to interpret, clarify, or
expand the Bidding Documents.
3108 Page 4 of 22
1.3.3 Conduct a pre -bid meeting for potential bidders for the
Project.
1.3.4 Assist the OWNER in obtaining bids or negotiating bid
proposals, in analyzing bids and proposals, and in awarding the
Construction Contract.
1.4 CONSTRUCTION PHASE
Upon award of any Construction Contract based upon the Construction
Contract Documents compiled by the ENGINEER, the Construction Phase
of this Agreement shall commence and the ENGINEER shall:
1.4.1 Act as the OWNER's representative with duties and
responsibilities and limitations of authority as described in the
General Conditions to the Construction Contract. The OWNER shall
not modify the Construction Contract Documents without the written
consent of the ENGINEER. The ENGINEER shall schedule and conduct
a preconstruction conference for the Project.
1.4.2 Advise and consult with the OWNER during the Construction
Phase and the ENGINEER shall issue the OWNER's authorized
instruction to the CONTRACTOR.
1.4.3 Make visits to the site at intervals appropriate to the
various stages of construction as ENGINEER deems, necessary in order
to observe as an experienced and qualified design professional the
progress and quality of the various aspects of CONTRACTOR(s)I work.
Based on information obtained during such visits and on such
observations, ENGINEER shall endeavor to determine, in general, if
such work is proceeding in accordance with the Contract Documents
and ENGINEER shall keep OWNER informed of the progress of the work.
It is anticipated that'an average of two (2) trips per month will
be required and the OWNER will be notified of the ENGINEER's
visits.
1.4.4 The purpose of ENGINEER's visits to the site will be to
enable ENGINEER to better carry out the duties and responsibilities
assigned to and undertaken by ENGINEER during the Construction
Phase, and, in addition, by exercise of ENGINEER's efforts as an
experienced and qualified design professional, to provide for OWNER
a greater degree of confidence that the completed work of
CONTRACTOR(s) will conform generally to the Contract Documents and
that the integrity of the design concept, as reflected in the
Contract Documents, has been implemented and preserved by
CONTRACTOR(s). On the other hand, ENGINEER shall not, during such
visits or as a result of such observations of CONTRACTOR(s)' work
in progress, supervise, direct, or have control over CONTRACTOR(s)I
work nor shall ENGINEER have authority over or responsibility for
the means, methods, techniques, sequences or procedures of
3108 Page 5 of 22
construction selected by CONTRACTOR(s), for safety precautions and
programs incident to the work of CONTRACTOR(s) or for any failure
of CONTRACTOR(s) to comply with laws, rules, regulations,
ordinances, codes or orders applicable to CONTRACTOR(s) furnishing
and performing their work. Accordingly, ENGINEER can neither
guarantee the performance of the Construction Contracts by
CONTRACTOR(s) nor assume responsibility for CONTRACTOR(s)' failure
to furnish and perform their work in accordance with the Contract
Documents.
1.4.5 Act as initial interpreter of the requirements of the
Contract Documents and judge of the acceptability of the work
thereunder and make decisions on claims of CONTRACTOR(s) relating
to the acceptability of the work or the interpretation of the
requirements of the Contract Documents pertaining to the execution
and progress of the work.
1.4.6 Notify the OWNER of permanent work which does not conform
to the result required in the Construction Contract, prepare a
written report describing any apparent non -conforming permanent
work and make recommendations to the OWNER for correction and, at
the request of the OWNER, have recommendations implemented by the
CONTRACTOR (s) .
1.A.7 Review the CONTRACTOR's request for progressive payment,
and based upon said on -site observation, advise the OWNER as to -the
ENGINEER's opinion of the extent of the work completed in
accordance with the terms of the Construction Contract as of the
date of the CONTRACTOR's payment request and issue, for processing
by the OWNER, a Recommendation for Payment in the amount owed the
CONTRACTOR. The issuance of Recommendation for Payment shall
constitute a declaration by the ENGINEER to the OWNER, based upon
said on -site observations, review, and data accompanying the
request for payment, that the CONTRACTOR's work has progressed to
the point indicated; that to the best of the ENGINEER's knowledge,
information, and belief, the quality of the CONTRACTOR's work is in
accordance with the Construction Contract Documents (subject to
subsequent tests and review required by the Construction Contract
Documents, to correction of minor deviations from the Construction
Contract Documents, and to qualifications stated in the Certificate
for Payment); and that the CONTRACTOR is entitled to the amount
stated. The issuing of the Recommendation for Payment by the
ENGINEER shall not represent that it has made any investigation to
determine the uses made by the CONTRACTOR of sums paid to the
CONTRACTOR.
1.4.8 Review and take appropriate action in respect of Shop
Drawings, samples and other data which CONTRACTOR(s) are required
to submit, but only for conformance with the design concept of the
Project and compliance with the information given in the Contract
Documents. Such reviews or other action shall not extend to means,
3106 Page 6 of 22
methods, techniques, sequences or procedures of construction, or to
safety precautions and programs incidental thereto.
1.4.9 Review quality control and acceptance testing reports and
inspection reports to monitor quality and construction progress.
1.4.10 Issue necessary interpretations and clarifications of the
Contract Documents and in connection therewith prepare change
orders, as required, which are within the project scope of work.
1.4.11 Conduct a construction progress review related to the
CONTRACTOR(s)' date of completion, receive written guarantees and
related data assembled by the CONTRACTOR(s), and issue to the OWNER
a Recommendation of Final Payment and a Final Project Report.
1.4.12 The ENGINEER shall not be responsible for the defects or
omissions in the work as a result of the CONTRACTOR(s), or any
SUBCONTRACTOR(s), or any of the CONTRACTOR(s)I or SUBCONTRACTOR (s) I
employees, or that of any other persons or entities responsible for
performing any of the work result as contained in the Construction
Contract. The ENGINEER shall not be responsible for the
CONTRACTOR(s)' failure to comply with the project schedule.
3108 j Page 7 of 22
ARTICLE 2: ADDITIONAL SERVICES
If authorized by the OWNER, the ENGINEER agrees to furnish, or
obtain from others, additional professional services in connection
with the Project as set forth below and contained 'within this
Agreement:
2.1 Providing services over and above the previously
described Basic Services and Additional Services related to FAA,
State, and other funding to include but not limited to:
(a) Funding applications with supporting documents
(b) Reimbursement requests for funding
(c) Disadvantaged Business Enterprise (DBE) Plan assistance
(d) Airport Layout Plan (ALP) revisions
(e) Property Map revisions
(f) Environmental Overview or Statements
(g) Preparation of Record Drawings
If included in this agreement, the items above will be noted in the
estimates shown in Attachment "C" or as described in Amendments to
this Agreement.'
2.2 Providing necessary advertising, surveys, subsurface and
mat,erials testing, printing, and/or administrative services
necessary for the project. These services shall be contracted by
the OWNER unless designated to be provided by the ENGINEER in
Article 7 of this agreement under reimbursables. The ENGINEER will
administer these services for the OWNER.
2.3 Make drawings from field measurements of existing
construction when required for planning additions or alterations
thereto.
2.4 Services due to changes in the scope of the Project or
its design, including but not limited to, changes in size,
complexity, schedule or character of construction.
2.5 Revising studies, reports, design documents, drawings or
specifications which have previously been approved by the OWNER, or
when such revisions are due to causes beyond the control of the
ENGINEER.
3108 Page 8 of 22
2.6 Preparation of additional design documents for alternate
bids or for out -of -sequence work requested by the OWNER when not
listed or described in Subsection 2.1.
2.7 Preparation of detailed renderings, exhibits or scale
models for the Project.
2.8 Providing special analysis of the OWNER's needs such as
owning and operating analysis, OWNER's operating and maintenance
manuals, OWNER's special operations or charts, and any other
similar analysis.
2.9 Furnishing additional copies of reports and additional
prints of Drawings and Specifications in excess of those stipulated
in the Agreement and/or listed above.
2.10 Investigations involving detailed consideration of
operations, maintenance and overhead expenses; the preparation of
rate schedules, earnings and expense statements, feasibility
studies, appraisals and valuations; detailed quantity surveys of
material and labor; and material audits or inventories required by
the OWNER.
2.11 Preparing special Change Orders when requestedby the
OWNER which are not within the scope_of "BASIC SERVICES°:_
2.12 Making a review of the Project prior to expiration of the.
guarantee period and reporting observed discrepancies under
guarantees provided by the Construction Contract.
2.13 Additional or extended services during construction made
necessary by (1) work damaged by fire or other cause during
construction, (2) a significant amount of defective or incomplete
work of the CONTRACTOR(s), (3) acceleration of the work schedule
involving services beyond normal working hours, (4) failure of the
CONTRACTOR(s) to complete the work within the contract period, and
(5) the CONTRACTOR(s)' default under Construction Contract.
2.14 Providing assistance in the initial start-up, testing,
adjusting or balancing-, or operation of equipment or systems, or
training personnel for operation or maintenance of equipment or
system.
2.15 Providing design services relating to future facilities,
systems, and equipment which are not intended to be constructed or
operated as a part of the Project.
2.16 Providing services as an expert witness for the OWNER in
connection with litigation or other proceedings involving the
Project.
3108 Page 9 of 22
2.17 Providing other services not otherwise provided for in
this Agreement, including services normally furnished by the OWNER
as described in Article 3, "OWNER'S RESPONSIBILITIES".
2.18 Providing Resident Project Representative services to
give the OWNER more extensive on -site representation during the
Construction Phase with duties and responsibilities as described in
Attachment "A".
2.19 Evaluating unreasonable or frivolous claim(s) submitted
by CONTRACTOR(s) or others in connection with the project which
require extensive services by the ENGINEER to preclude or prepare
for possible litigation, which claim(s) are beyond the ENGINEER's
control.
3108 Page 10 of 22
ARTICLE 3: OWNER'S RESPONSIBILITIES
The OWNER shall:
3.1 Provide to the ENGINEER all criteria, design, and
construction standards and full information as to the OWNER's
requirements for the Project.
3.2 Designate in_writing a person authorized to act as the
OWNER's representative. The OWNER or its representative shall
receive and examine documents -submitted by the ENGINEER, interpret
and define OWNER's policies, and render decisions and authorization
in writing promptly to prevent unreasonable delay in progress of
the ENGINEER's services.
3.3 Furnish to the ENGINEER all existing drainage, survey,
and layout data available for the Project.
3.4 Furnish laboratory tests, air and water pollution tests,
reports and inspections of samples, materials, or other items
required by law or by the governmental authorities having
jurisdiction over this Project.
3.5 Provide legal, accounting, and insurance counseling
services necessary for the Project, legal review of the
Construction Contract Documents, and such auditing services as the -
OWNER may require to account for expenditures of sums paid to the
CONTRACTOR(s) and others.
3.6 Furnish permits and approvals from all governmental
authorities having jurisdiction over this Project and from others
as may be necessary for completion of the Project.
3.7 Furnish above services at the OWNER's expense and in such
manner that the ENGINEER may rely upon them in the performance of
its services under this Agreement.
3.8 Obtain bids or proposals from contractors for work
relating to this Project and bear all costs relating thereto.
3.9 Protect and preserve all survey stakes and markers placed
at the Project site prior to the assumption of this responsibility
by the CONTRACTOR(s) and bear all the costs of replacing stakes or
markers damaged or removed during said time interval.
3.10 Arrange full and free access for the ENGINEER to enter
upon all property required for the performance of the ENGINEER's
services under this Agreement.
3108 Page 11 of 22
3.11 Give prompt written notice to the ENGINEER whenever the
OWNER observes or otherwise becomes aware of any defect in the
Project or other event which may substantially affect the
ENGINEER's performance of services under this Agreement.
3.12 Compensate the ENGINEER for services rendered under this
Agreement.
3106
Page 12 of 22
ARTICLE 4: GENERAL PROVISIONS
4.1 OWNERSHIP OF DOCUMENTS
Master documents, including original drawings, estimates,
specifications, field notes and data are and remain the property of
the ENGINEER as instruments of service. The OWNER will be provided
with one set of black line mylar "second originals" of the record
drawings after final acceptance. Copies of sketches, notes,
computations, and other data will be -furnished upon request. The
ENGINEER will be released and held harmless of any subsequent
liabilities resulting from extensions or enlargements of the
OWNER's "originals".
4.2 DELEGATION OF DUTIES
Neither the OWNER nor the ENGINEER shall delegate its duties under
this Agreement without the written consent of the other.
4.3 TERMINATION
This Agreement may be terminated by either party by seven (7) days
written notice in the event of substantial failure to perform in
accordance with the terms of this Agreement by the other party
through no fault of the terminating party. If this Agreement is
terminated, the ENGINEER shall be paid for services performed to
the termination notice date.
4.4 EXTENT OF AGREEMENT
This Agreement represents the entire and integrated agreement
between the OWNER and the ENGINEER and supersedes all prior
negotiations, representations, or agreements, either written or
oral. This Agreement may be amended only by written instrument
signed by both the OWNER and ENGINEER.
4.5 GOVERNING LAW
Unless otherwise specified within this Agreement, this Agreement
shall be governed by the law of the principal place of business of
the OWNER.
3108 Page 13 of 22
4.6 GENERAL
4.6.1 Neither party shall hold the other responsible for
damages or delay in performance caused by acts of God, strikes,
lockouts, accidents, or other events beyond the control of the
other or the other's employees and agents.
4.6.2 In the event any provisions of this Agreement shall be
held to be invalid and unenforceable, the remaining provisions
shall be valid and binding upon the parties. One or more waivers
by either party of any provision, term, condition, or covenant
shall not be construed by the other party as a waiver of subsequent
breach of the same by the other party.
4.6.3 The ENGINEER has not been retained or compensated to
provide design and construction review services relating to the
CONTRACTOR(s)I safety precautions or to means, methods, techniques,
sequences, or procedures required for the CONTRACTOR(s) to perform
work relating to the final or completed structure; omitted services
include but are not limited to shoring, scaffolding, underpinning,
temporary retainment of excavations and any erection methods and
temporary bracing.
4.6.4 The ENGINEER intends to render its services under this
Agreement in accordance with generally accepted professional
practices for the intended use of the Project.
4.6.5 Any opinion of the Construction Cost prepared by the
ENGINEER represents its judgment as a design professional and is
supplied for the general guidance of the OWNER and funding
agencies. Since the ENGINEER has no control over the cost of labor
and material, or over competitive bidding or market conditions, the
ENGINEER does not guarantee the accuracy of such Opinions as
compared to CONTRACTOR(s) bids or actual cost to the OWNER.
3108 Page 14 of 22
ARTICLE 5: SPECIAL PROVISIONS
5.1 INSURANCE AND INDEMNITY
5.1.1 ENGINEER's Insurance - The ENGINEER shall acquire and
maintain statutory workers compensation insurance coverage,
commercial general liability insurance coverage, and professional
liability insurance coverage.
ENGINEER's current limits are:
General Liability $2,000,000 per occurrence
$4,000,000 per year
Professional Liability $1,000,000 per occurrence
5.1.2 CONTRACTOR's Insurance - Prior to the commencement of the
work, the OWNER shall require the CONTRACTOR to submit evidence
that it has obtained, for the period of the Construction Contract
and the guarantee period, commercial general liability insurance
coverage (including completed operations coverage). This coverage
shall provide for bodily injury and property damage arising
directly or indirectly out of, or in connection with, the
performance of the work under.the Construction Contract,- and have
a limit of not less than $2,000,000 per occurrence for all damages
arising out of bodily_ injury, sickness or death and property damage
of others including explosion, collapse, and underground exposures.
Included in such coverage will be contractual coverage sufficiently
broad to insure provision of paragraph 5.1.4 "Indemnity". The
commercial general liability insurance will include as additional
named insureds: the OWNER; the ENGINEER; and each of the officers,
agents, and employees.
5.1.3 Builders Risk "All Risk" Insurance - Before commencement
of the work, the OWNER will require that the CONTRACTOR submit
written evidence that it has obtained for the period of the
Construction Contract, Builders Risk "All Risk" Completed Value
Insurance Coverage (including earthquake and flood) for any
building which is the subject of the Construction Contract. Such
insurance shall include as additional named insured: the OWNER;
the ENGINEER; and each of their officers, agents, employees, and
any other persons with an insurable interest as may be designated
by the OWNER.
5.1.4 Indemnity - The OWNER will require that any CONTRACTOR
performing work in connection with Drawings and Specifications
produced under this Agreement, hold harmless, indemnify, and defend
the OWNER and the ENGINEER, their consultants, and each of their
officers, agents, and employees from any and all liability claims;
3108 Page 15 of 22
losses, or damage arising out of, or alleged to arise from, the
CONTRACTOR's (or SUBCONTRACTOR's) negligence in the performance of
the work described in the Construction Contract Documents, but not
including liability that may be due to the sole negligence of the
OWNER, the ENGINEER, their consultants, or their officers, agents,
and employees.
5.2 The ENGINEER shall proceed to furnish engineering
services on the Project promptly, without delay, after the Notice -
to -Proceed has been given in writing by the OWNER.
5.3 The ENGINEER agrees to conduct the services in compliance
with all the -requirements imposed by or pursuant to Title VI of the
Civil Rights Act of 1964, Part 21 of the Regulations of the
Secretary of Transportation and Executive Order No. 11246, "Equal
Employment Opportunity" as supplemented in Department of Labor
Regulations (41 CFR, Part 60); and agrees to comply with applicable
standards, orders, or regulations issued pursuant to the Clean Air
Act of 1970; and will maintain an Affirmative Action Program, as
required by regulations.
5.4 The ENGINEER agrees that the OWNER, the Federal Aviation
Administration, the Comptroller General of the United States, or
any of their duly authorized representatives shall have access -to
any books, documents, papers, and records of the ENGINEER which are
directly pertinent to the specific grant program for the purpose of
making audit, examinations, excerpts, and transcriptions. The
ENGINEER shall maintain all required records for -three (3)- years
after the OWNER makes final payment and all other pending matters
are closed.
5.5 If any of the services outlined in this Agreement are
furnished by the ENGINEER by obtaining such services outside the
ENGINEER's organization, when requested by the OWNER the ENGINEER
shall provide proposal(s) and/or contract(s) between the person(s)
or firm(s) and the ENGINEER outlining the services to be performed
and the charges for the same.
5.6 It is hereby understood and agreed that if the
construction plans are completed in accordance with criteria and/or
decisions made by the OWNER and/or the FAA and/or the State, and
the said construction plans are substantially changed or revised,
for any reason other than the fault of the ENGINEER in preparing
same, then the ENGINEER shall be entitled to compensation for
rendering the services necessary to complete the changes.
i
i
3108 Page 16 of 22
i
ARTICLE 6: SCHEDULE FOR DELIVERY OF WORK BY ENGINEER
The ENGINEER shall accomplish the work with due diligence and
complete the work as follows:
6.1 It is understood that the ENGINEER will proceed on the
project after a Notice -to -Proceed from the OWNER. The schedule
shall be as follows:
Preliminary, Design and Contract Documents Phase-120
Calendar Days _
6.2 The Bidding and Negotiating Phase shall be scheduled as
mutually agreed between the OWNER and the ENGINEER.
6.3 Construction progress will be monitored by the ENGINEER
in an effort to keep the construction on schedule. The CONTRACTOR
will be notified in writing when its progress falls behind its
progress schedule.
6.4 The ENGINEER will endeavor to complete the work in
accordance with the schedule, however, it will_not be penalized for _
delays beyond its control such as OWNER's requirements, review
periods, testing, adverse weather, surveying, war, Acts of God,
etc.
3108 Page 17 of 22
ARTICLE 7: ENGINEERING CHARGES
In accordance with the Terms and Conditions of this Agreement, the
ENGINEER shall provide professional services for which the OWNER
shall compensate the ENGINEER as follows:
7.1 Basic Services as defined in Article 1 as follows:
7.1.1 Reconstruct Runway 17R-35L KEEL (11,500 x 50') For
services outlined in Articles 1.1,1.2 and 1.3. Design Phase and
Bidding Phase, the Engineer will be compensated on a lump sum
basis. The lump sum fee -for design and bidding will be $323,060
unless a major change or addition to the scope of work is required
or extensions of time for completion of the project is required
(not caused by the Engineer) in which case an amendment to this
agreement will be negotiated by the participating parties. The
lump sum fee is based on a cost breakdown shown in Attachment "C".
The fee includes preliminary design, design and contract documents
and bidding and negotiations. Due to project phasing and
anticipated alternates, the construction observation phase will be
covered in an amendment to this agreement.
7.1.2 Payments of the lump sum amount(s) shall be made in
proportion to services performed for each phase as requested by the
ENGINEER and approved by the OWNER.
7.2 If requested by the OWNER, the ENGINEER shall provide
Additional Services for project scopes to be determined at a later
date. Compensation for these services shall be negotiated between
the OWNER and the ENGINEER prior to initiating the work and will be
covered by Amendments to this Agreement. Additional Services, as
defined in Article 2.0 for TASK 1 on Page 1 of this Agreement, as
follows:
7.2.1 Reimbursables for Additional Services provided by or
subcontracted by the ENGINEER shall be on a unit cost plus fixed
fee basis. Compensation for these services shall be limited to a
budget amount of $134,557 unless written authorization has been
received from the Owner. The budget amount is based upon an
estimated cost of $123,344 and a fixed fee of $11,213 as outlined
in Attachment "C".
7.2.3 Resident Project Representative services as described in
Attachment "A" shall be covered by an Amendment to this Agreement
once the Project is in the Bidding Phase and the construction
contract time has been established.
3108 Page 18 of 22
7.2.4 The ENGINEER's hourly fee schedule for additional
services on a unit basis shall be as shown on the attached fee
schedule.
7.2.5 Engineering charges for Additional Services other than
those outlined above shall be negotiated by the OWNER and the
ENGINEER prior to initiating the Additional Work.
7.3 Progress payments shall be made in proportion to services
rendered and as indicated within this Agreement and shall be due
and owing within thirty (30) days of the ENGINEER's submittal of
its monthly statement. Past due amounts owed shall include a
charge at 1.5 percent per month.
7.4 If the OWNER fails to make monthly payments due the
ENGINEER, the ENGINEER may, after giving seven (7) days written
notice to the OWNER, suspend services under this Agreement.
7.5 No deductions shall be made from the ENGINEER'S
compensation on account of penalty, liquidated damages, or other
items withheld from payments to Contractors.
7.6 Generally, hourly rates and direct costs are used with a
not -to -exceed budget when the scope of work is hard to define or
the ENGINEER's services are dependent upon the performance of
others as with SUBCONSULTANTB and CONTRACTORS. In the event the
.-budget will be exceeded, the.ENGINEER shall submit a request with
justification to the OWNER for adjustment of the budget amount.
7.7 If the Project is delayed or if the ENGINEER's services
for the Project are delayed or suspended for more than six (6)
months for reasons beyond the ENGINEER's control, the ENGINEER may,
after giving seven (7) days written notice to the OWNER, terminate
this Agreement and the OWNER shall compensate the ENGINEER in
accordance with the termination provision contained in this
Agreement.
3108 Page 19 of 22
0
The following attachments are made a part of this agreement:
Attachment A Resident Project Representative
Attachment B Title VI Assurances
Attachment C Estimated Work Hours and Summary of Fees
Attachment D 1997 Fee Schedule
Attachment E Subcontract Proposals
This Agreement executed the day and year written below the OWNER'S
signature on this page.
OWNER:
Windy Sittu
Mayor
Date:
Notary
My Commission Expires
iaiaeJiUX
�- • �• • !-
enneth W. dy, P.E.
Vice -President
Date: 6�/0 1��
Notary
My Commission Expires 111elzoo,
ATTEST:
ANN M. WOOD
j NOTARY PC B IC
(� STATE OF' TEXAS
My Commission Expir®g 10.26-99 0
ayt Darnell k,a
City Yecretary
3108
Page 20 of 22
ATTACHMENT "A"
RESIDENT PROJECT REPRESENTATIVE
ATTACHMENT "A"
This Attachment is attached to and made a part of the Agreement
between the OWNER, the City of Lubbock, and the ENGINEER, Delta
Airport Consultants, Inc., dated May 22, 1997, for the Project
known as:
TASK 1 - Reconstruct Runway 17R-35L Keel (11,500' x 50'
LIMITATIONS OF AUTHORITY, DUTIES, AND RESPONSIBILITIES OF THE
RESIDENT PROJECT REPRESENTATIVE.
1. The Resident Project Representative shall act under the direct
supervision of the ENGINEER, shall be the ENGINEER's agent in
all matters relating to on -site construction review of the
CONTRACTOR(s)' work, shall communicate only with the ENGINEER
and the CONTRACTOR(s), and shall communicate with the
SUBCONTRACTOR(s) only through the CONTRACTOR(s) or their
authorized superintendent. The OWNER shall communicate with
the Resident Project Representative only through the ENGINEER.
2. The Resident Project Representative shall review and observe
on -site construction activities of the CONTRACTOR(s) relating
to portions -of the Project designed and specified by the
ENGINEER as contained in the Construction Contract Documents.
3. Specifically omitted from the Resident Project
Representative's duties are any review of the CONTRACTOR(s.)'
safety precautions, or the means, methods, sequences, or
procedures required for the CONTRACTOR(s) to perform the work
but not relating to the final or completed Project. Omitted
design or review services include, but are not limited to,
shoring, scaffolding, underpinning, temporary retainment of
excavations, and any erection methods and temporary bracing.
4. The specific duties and responsibilities of the Resident
Project Representative are enumerated as follows:
(a) Schedules: Review the progress schedule, schedule of
Shop Drawings submissions and schedule of values prepared
by CONTRACTOR(s) and consult with the ENGINEER concerning
their acceptability.
3108 Page 1 of 5
ATTACHMENT "A"
(b) Conferences: Attend preconstruction conferences.
Arrange a schedule of progress meetings and other job
conferences as required in consultation with ENGINEER and
notify those expected to attend in advance. Attend
meetings, and maintain and circulate copies of minutes
thereof.
Liaison:
(1) Serve as ENGINEER's liaison with CONTRACTOR(s),
working principally through the CONTRACTOR(s)'
superintendent and assist them in understanding the
intent of the Contract Documents. Assist the
ENGINEER in serving as OWNER's liaison with
CONTRACTOR(s) when CONTRACTOR(s)' operations affect
OWNER's on -site operations.
(2) As requested by ENGINEER, assist in obtaining from
OWNER additional details or information, when
required at the job site for proper execution of
the Work.
(d) Shop Drawings and Samples:
(11 Receive and -record date of receipt of Shop -Drawings
- and samples which have been approved by the
ENGINEER.
(2) Receive samples which are furnished at the site by
CONTRACTOR(s) for ENGINEER's approval, and notify
ENGINEER of their availability for examination.
(3) Advise ENGINEER immediately of the commencement of
any Work requiring a Shop Drawing or sample
submission if the submission has not been approved
by the ENGINEER.
(e) Review of Work, Rejection of Defective Work, Inspections
and Tests:
(1) Conduct on -site observations of the Work in
progress to assist ENGINEER in determining that the
Project is proceeding in accordance with the
Contract Documents and that completed Work will
generally conform to the intent of the Contract
Documents.
(2) Report to ENGINEER whenever it believes that any
Work is unsatisfactory, faulty or defective, or
does not conform to the intent of the Contract
3108 Page 2 of 5
ATTACHMENT "A"
Documents, or does not meet the requirements of any
inspections, tests, or approval required to be
made; and advise ENGINEER when it believes Work
should -be corrected or rejected or should be
uncovered for observation, or requires special
testing or inspection.
(3) Accompany visiting inspector representing public or
other agencies having jurisdiction over the
Project, record the outcome of these inspections
and report to ENGINEER.
(4) Monitor test results relative to specification
requirements and maintain a file with test reports
and certifications. Notify the CONTRACTOR(s) when
it observes apparent deficiencies and report to the
ENGINEER for a final decision on the matter.
(f) Interpretation of Contract Documents: Transmit to OWNER,
ENGINEER's clarifications and interpretations of the
Contract Documents.
(g) Modifications: Consider and evaluate CONTRACTOR(s)'
suggestions for modifications in Drawings or
Specifications and report them with recommendations to
ENGINEER.
(h) Records:
(1) Maintain, at the job site, files for
correspondence, reports of job conferences, shop
drawings and sample submissions, reproductions of
original Contract Documents including all addenda,
change orders, field orders, additional drawings
issued subsequent to the execution of the
Contract, ENGINEER's clarifications and
interpretations of the Contract Documents, progress
reports, and other Project related documents.
(2) Keep a diary or log book recording hours on the job
site, weather conditions, data relative to
questions of extras or deduction, list of visiting
officials, daily activities, decisions,
observations in general, and specific observations
in more detail, as in the case of observing test
procedures. Send copies to ENGINEER.
(3) Record names, addresses, and telephone numbers of
all CONTRACTORS, SUBCONTRACTORs,, and major
suppliers of equipment and materials.
3108 Page 3 of 5
ATTACHMENT "A"
(4) Document quantities of materials used on the
Project by actual measurements and computations in
the field record. Whenever weight is the basis of
measurement, maintain copies of the weight tickets.
(i) Reports:
(1) Furnish ENGINEER periodic reports as required of
progress of the Work and CONTRACTOR(s)' compliance
with the approved progress schedule of Shop Drawing
submissions.
(2) Consult with ENGINEER in advance of scheduled major
tests, inspections, or start of important phases of
the Work.
(j) Completion:
(1) Before ENGINEER issues a Certificate of Substantial
Completion, submit to ENGINEER a list of observed
items requiring correction.
(2) Conduct final-- inspection in the company of
ENGINEER, OWNER, and CONTRACTOR and prepare a final
list of items to be corrected.
(3) Verify that all items on final list have been
corrected and make recommendations to ENGINEER
concerning acceptance.
(4) Maintain a set of working drawings, on the job
site, which can be used to prepare record drawings
of the project.
5. Limitations of Authority.
3108
Except upon written instruction of ENGINEER, Resident Project
Representative:
(a) Shall not authorize any deviation from the Contract
Documents or approve any substitute materials or
equipment.
(b) Shall not undertake any of the responsibilities of
CONTRACTOR(s), SUBCONTRACTOR(s), or CONTRACTOR(s)'
superintendent.
(c) Shall not expedite Work for the CONTRACTOR(s).
Page 4 of 5
r
3108
ATTACHMENT "A"
(d) Shall not advise on, or issue directions relative to, any
aspect of the means, methods, techniques, sequences, or
procedures of construction unless such is specifically
called for in the Contract Documents.
(e) Shall not advise on, or issue directions as to, safety
precautions and programs in connection with the Work.
(f) Shall not authorize OWNER to occupy the Project in whole
or in part.
(g) Shall not participate in specialized field or laboratory
tests.
Page 5 of 5
ATTACHMENT KBn
TITLE VI ASSURANCES
TITLE VI ASSURANCES
During the performance of this contract, the ENGINEER, for itself,
its assignees and successors in interest (hereinafter referred to
as the "ENGINEER") agrees as follows:
1. Compliance with Regulations. The ENGINEER shall comply
with the Regulations relative to nondiscrimination in
federally assisted programs of the Department of
Transportation (hereinafter, "DOT") Title 49, Code of
Federal Regulations, Part 21, as they may be amended from
time to time, (hereinafter referred to as the
Regulations), which are herein incorporated by reference
and made a part of this contract.
2. Nondiscrimination... The ENGINEER, with regard to the
work performed by it during the contract, shall not
discriminate on the grounds of race, color, or national
origin in the selection and retention of SUBCONTRACTORS,
including procurement of materials and leases of
equipment. The ENGINEER shall not participate either
directly or indirectly in the discrimination prohibited
by section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in
Appendix B of the Regulations.
3.-- Solicitations for -Subcontracts. Including Procurement of
Materials and E�iipment. In all solicitations -either by
competitive bidding or negotiation made by the ENGINEER
for work to be performed under a subcontract, including
procurements for work to be performed under a
subcontract, including procurement of materials or leases
of equipment, each potential SUBCONTRACTOR or supplier
shall be notified by the CONTRACTOR of the ENGINEER's
obligations under this contract and the Regulations
relative to nondiscrimination on the grounds of race,
color, or national origin.
4. Information, and Reports.. The ENGINEER shall provide all
information and reports required by the Regulations or
directives issued pursuant thereto and shall permit
access to its books, records, accounts, other sources of
information, and its facilities as may be determined by
the Sponsor or the Federal Aviation Administration (FAA)
to be pertinent to ascertain compliance with such
Regulations, orders, and instructions. Where any
information required of an ENGINEER is in the exclusive
possession of another who fails or refuses to furnish
this information, the ENGINEER shall so certify to the
Sponsor or the FAA, as appropriate, and shall set forth
what efforts it has made to obtain the information.
3108 Page 1 of 2
5. Sanctions for Noncompliance. In the event of the
ENGINEER's noncompliance with the nondiscrimination
provisions of this contract, the Sponsor shall impose
such contract sanctions as it or the FAA may determine to
be appropriate, including, but not limited to:
(a) withholding of payments to the ENGINEER under the
contract until the ENGINEER complies, and/or
(b) cancellation, termination, or suspension of the
contract, in whole or in part.
6. Incorporation of Provisions. The ENGINEER shall include
the provisions of paragraphs 1 through 5 in every
subcontract, including procurement of materials and
leases of equipment, unless exempt by the Regulations or
directives issued pursuant thereto. The ENGINEER shall
take such action with respect to any subcontract or
procurement as the Sponsor or the FAA may direct as a
means of enforcing such provisions including sanctions
for noncompliance. Provided, however, that in the event
an ENGINEER becomes involved in, or is threatened with,
litigation with a SUBCONTRACTOR or supplier as a result
of such direction, the ENGINEER may request the Sponsor
to enter into such litigation to protect the interests of
the Sponsor and, in addition, the ENGINEER may request
the United States to enter into such litigation to
protect the interests of the United States —
DISADVANTAGED BUSINESS ENTERPRISE (DBE) ASSURANCES
1. Policy. It is the policy of the Department of
Transportation (DOT) that minority business enterprises
as defined in 49 CFR Part 23 shall have the maximum
opportunity to participate in the performance of
contracts financed in whole or in part with Federal funds
under this Agreement. Consequently, the DBE requirements
of 49 CFR Part 23 apply to this Agreement.
2. DBE Obligation. The ENGINEER agrees to ensure that
minority business enterprises as defined in 49 CFR Part
23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in
whole or in part with Federal funds provided under this
Agreement. In this regard, all ENGINEERS shall take all
necessary and reasonable steps in accordance with 49 CFR
Part 23 to ensure that minority business enterprises have
the maximum opportunity. to compete for and perform
contracts. ENGINEERS shall not discriminate on the basis
of race, color, national origin, or sex in the award and
performance of DOT -assisted contracts.
3108 Page 2 of 2
ATTACHMENT "Cu
ESTIMATED WORK HOURS
AND
SUMMARY OF FEES
ATTACHMENT " C"
Estimated Workhours - Article 7.1.1
Reconstruct RW 17R-351- Keel
Lubbock International Airport
Lubbock, Texas
AIP Project No. 3A"138-19-97
Delta Project No. TX 97053
Date: May 03.1997
PRIN PM PE TECH CLERICAL
Description No. (hr) (hr) (hr) (hr) (hr)
PLANS
_
Cover Sheet
1
0
2
0
8
0
Quantities & Alternates
2
8
16
32
32
0
General Layout
1
8
16
24
40
0
General Notes
1
8
16
24
16
8
Layout & Phasing
2
24
32
64
80
8
Grading & Paving
13
52
104
208
520
0
Erosion Control Details
1
4
8
16
24
0
Typical Sections
1
4
8
16
32
0
Paving Details
1
16
24
48
48
0
Joint Layout
13
16
32
48
80
0
Joint Details
2
16
24
24
80
0
Electrical Layout
8
8
24
32
32
0
Electrical Details
4
8
16
16
24
0
Marking Pian
2
4
16
32
32
0
Marking Details
1
4
16
24
32
0
Temporary Marking Plan
1
8
24
32
40
0
Miscellaneous Details
2
8
16
24
32
0
Centerline Profile
2
4
16
24
32
0
58
DESIGN
SoopingAQckotf Meeting
1
32
0
0
8
0
Coordinate Ground Survey
16
24
8
16
4
Coordinate Geotechnical
16
24
8
16
4
Coordinate Concrete Specialist
16
24
8
16
4
Geotechnlcal Analysis
8
16
24
0
0
Conceptual Phasing Plans
16
24
32
40
0
Predesign MeoUng-FAA
1
24
12
8
8
4
Predesign Meeting -Contractors
1
24
12
8
8
4
Analyze WlrKt Weather Data
4
16
24
0
0
Analyze Tower Strips
4
16
24
0
0
Design Project Grades
8
24
48
0
0
Pavement Design
8
16
24
0
0
Joint Layout Design
8
24
40
0
0
Electrical Design
4
8
16
0
0
Temporary PAPI Design
4
24
16
0
0
Design Correspondence
24
24
24
0
24
Preliminary Engineering Report (35%)
8
32
40
16
8
Final Design Report
8
24
32
8
8
Quantitles
8
16
40
16
0
Estimates
4
24
40
0
0
Specifications
24
40
80
0
16
FAA Coordination
24
24
16
0
0
Design Meetings
2
48
24
16
16
0
Ouality Control Review
24
40
24
16
0
BIDDING & NEGOTIATION
Bid Preparation & Advertisement
0
4
0
0
0
Pre -bid Meeting
1
24
24
0
0
0
Bidder Questions & Addendum
8
24
16
8
8
Bid Opening
1
16
0
0
0
0
Bid Tabulation
4
8
16
0
2
Basic Service Hours Subtotal:
616
982
1320
1376
102
FIIe:7053FE01.wk4
1
ATTACHMENT' C'
Estimated Workhours - Article 7.1.1
Reconstruct RW 17R-35L Keel
Lubbock International Airport
Lubbock, Texas
AIP Project No. 3A"138-19-97
Delta Project No. TX 97053
Date: May 03,1997
PRIN
PM
PE
TECH
CLERICAL
Description No.
(hr)
(hr)
am
(hr)
(hr)
ADDITIONAL SERVICES
Meetings With Airlines & Coordination 2
48
48
16
24
0
F&E/ATCT Coordinatlon 2
48
48
16
24
0
Q/A Testing Program Preparation
8
16
24
0
0
SWP3 Construction Plan
4
8
24
0
8
Project Application
0
4
0
0
2
Additional Service Hours Subtotal: 108 124 80 48 10
File:T053FE01.wk4 2
ATTACHMENT "C "
Summary of Fees -Article 7.1.1
Reconstruct RW 17R-35L Keel
Lubbock International Airport
Lubbock,Texas
AIP Project No. 3-48-0138-19-97
Delta Project No. TX 97053
Date: May 03,1997
Est
Hourly
Est
Fixed
Description
hrs
rate
Cost
Fee
Totals
Design Through Bidding Phases:
1) Work Hour Cost WOverhead)
a) Basic Services
Principal
616
$99
60,984
9,148
Proj Manager
982
$76
74,632
11,195
Proj Engineer
1320
$50
66,000
9,900
Technician
1376
$36
49,536
7,430
Clerical
102
$35
3,570 -
536
Subtotal:
4396
$254,722
$38,209
$292,931
15%
b) Additional Services
Principal
108
$99
10,692
1,604
Proj Manager
124
$76
9,424
1,414
Prof Engineer
80
$50
4,000
600
Technician
48
$36
1,728
259
Clerical
10
$35
350
53
Subtotal:
370
$26,194
$3,930
$30,124
15%
Total Basic & Additional Services:
$280,916
$42,139
$323,055
Article 7.1.1 LUMP SUM FEE:
$323,060
FIIe:7053FE01.wk4 1
ATTACHMENT "C "
Summary of Fees - Article 7.2.1
Reconstruct RW 17R-35L Keel
Lubbock International Airport
Lubbock,Texas
AIP Project No. 3-48-0138-19-97
Delta Project No. TX 97053
Date: May 03,1997
Est Fixed
Description Cost Fee Totals
1) Direct Nonsatary Expenses
Travel, Meals, Miscellaneous 6 Trips
9,000
900
Printing (incl bidding)
2,500
250
Bid Advertisement
1,000
100
NOAA Weather & Wind Data
300
30
Total:
$12,800
$1,280
$14,080
10%
2) Subcontracted Services
--
Design Ground Surveys (DBE)
35,000
.3,500
Design Geotechnical (DBE)
46,000
4,600
Concrete Specialists (DBE)
18,331
1,833
Subtotal:
$99,331
$9,933
$109,264
10%
4) Estimate, Cost & Fixed Fee
$112,131
$11,213
$123,344
5)Cost Allowance 10°%
$11,213
$0
$11,213
$123,344
$11,213
$134,557
Article 7.2.1 Budget Amount:
$134,557
File:7053FE01.wk4 1
ATTACHMENT "D"
1997 FEE SCHEDULE
3108
1997 FEE SCHEDULE
Delta Airport Consultants, Inc.
Date: September 1, 1996
1997
Billing
Item Rate
Work Hours Billing Rates (with overhead)
Principal
$99
Project Manager
$76
Project Engineer
$50
Field Representative
$43
Technician
$36
Clerical
$35
Direct Nonsalary Expenses
Automobile (per mile)
$0.30
Pipe Aztec (per flight hour)
$70
Cessna 206 (per flight hour)
$55 .
Cessna 172 (per flight hour)
$25
Per Diem - Res Project Rep
Federal Gov. guidelines
Long term - meals & lodging (per cal day)
Airline, Rental Car, Charter, etc.
Direct
Printing
Direct
Advertisement
Direct
Meals, Lodging, etc. (short term)
Direct
Miscellaneous
Direct
Subcontracted Services Direct
Delta Profit Fixed Fee
Billing rates for future years will be increased by 6 % annually.
Work hours rates include labor burden and overhead at 173.42%.
Billing rates based on estimated 1997 salaries (i.e. 1996 salaries plus inflation).
DELTFEE.097
SUBCONTRACT PROPOSALS
3108
Applied Paveaieut. bclm(6gy, Inc.
• 1'rarJci7i•tg •�ipirteetlrrp sbA>ttons bo rnpr•anre P ^�. .
•May lk 1997
ilvir. Ken Motley _
Delia AiTp Conauhnrits
` 9101 Soi4hern Pine Elvd.
SSA 141) .
KC 28273
PX- fropnsd for iho l.t,bbaok hxwnmor rW Dart P.,mway 17R-35L lteconstFuCtion .
bear Mr. Moody:
Appal Pav=cvtt Tecbnofogyt Inc .(APTodi) t Isiemedta'Sul m&tbe enelosed'seopir of'waek to provI& paVm=t
evahntticil and design review sen im for the drove-i efmnc ed project_ A fee r4hedule is also wavid4 wbkh
incltidea asi�atext wort haeirs rind tiu actticfpated noa�alarq casts The btal nac-ta-gxoeed oCsts eie S 18,331.
. , . � F[agandinig other t� ram trr yiogr lemtr ofMay 6, 19,9'!:. • ' • :. .
APJ'edr W in O ►npli VI AssM'Anoes as desartbed 1a the doaiizseat hQntFactar Cptt»t
• ••1Legttiretuersts • ''
• APTexi t is a won>a wnsd buslassa laic fi► eerdf icd by ll�u Coy cf waigo.' Copies of fire
.. cert3flcattam etc ava3iable•tequeat ' .
• • My wolf gmrsdug In ad= operational mmidi ill have aviadw bandtadia and shall mortibar the Oirport .
Soamd frega=Cy. of 12 L9 at all tl'sms: Oat••atttffwi'II be ba ftd•as Mob'edby19ie Ahpmt Any $a*
auside activities sh aR be coordinatrd with Detts and W. Tbomm, lgtty Diredw of Aviatlam Operations.
We imticipatd recelvipg Noti.Ce to Rmt eed 6olt"W" tiie city Cowtcil meeting on l Ur 22.' 1997.. We plan to
pwf= mw enluadon during the fotlaMOS week e114 W parti 4WC in dIe "ROL aFon of the Reowhniad SOY Pt
the erdofthew"k of JaneZad. :
If you have any questions about tali aibmitML pleases fleet free to c:untame at.mfy times. We opptedate the
dMoa bucity to provide lheso scry, KIT
" =dare looking fzw#rd to' wa Vmg w'ffi Repo wW the Latbock btertu8 omI
- Appii4Q. Pavement TedmolgV; lac.
' Void 0. Pcsbklu, P.E..
Vice plume",
t�tritra2 Iflhx>:s Qf£icc 160G V{%llow Yiciv RmQ H itt 2C • . II .6111112 • (2171 3Fd1tRt T s F.4X.(2i /1384 4�85
.. CKgW I7 W jai Buuerreld. R=d. Suits A • Odb.o A• ,—, it. Got a l • (¢ m) -*S $$4 3' • FAX (630) 268-8M.
1-.: SY llgknffici' A39 E4Vwo04 Dri m • #=bier, PA IM • (213) 643-7610'• FAX (21S) 643-53m
Lubbock htemetionld Airport Mmwsy 17R63*L Pmmnvft Etat=Ucn and Redealgn
Delta Aipod Coma+tAirtts, h m and Lubbock Intems ioml Ahped
PROJECTED VIM EFFORT, PER5074 HOM
suff
Task 1
l4ck43ft
Meelhe0
TWk 2
Ftnmrds
Review
Tlrcit 3
Geofmch
Scope
Task 4 That 8
ReW*W Prvvtft
Data
Task 0
Final
RApod
TV"
Dail POO Wh P.E.
urtgnmk P.E.
NOT"Watle
10
0
0
16
+4
d
2
4
a
18 4
24 4
24 1a
16
16
32
64
82
72
Latter aurTotals
10
26
a
94 24
64
1a9
PROJEC?ED WAM, DOUARK
staff
Rita Ion,
Tzsk 1
Ta*l
Tx* 3
Tesk 4
Task a
Task a
Tani
David pestilc P.E
Kurt Smim.me
tfhft
=00
Mon
0 1.aD
$32t1.M
$D.00
$O
$512.DD
SUM
$M
$64.0a
$1=(M
t3 o
SM 00
$M.00
=40.00
$125.00
SM00
$36t1.00
UMM
$512.ma
$72OM
$.045.00
$1.894.0a
$16moo
TOW LaabvrCsst
MOM
3640M
$1 82D.0!
361ti.D4
i1744.a
$ s7200
Ovaflead 55�G S486M SM.00 $24T.GD I SMUM 1 $964.60 MWO I 7r8A—*00
Latbm*C)ve*WM $81 &0 MAMDO 11.60 1 SM4190 1 =1 a,8a 1, PXff 26 1 $1 96AD
Fev 1D% of Lahar4 O $"AM I faa.P4 I i48-98 I $464.11D I $15M 1 $444.72 1 SIMAS
OTHER DMECT COSTS
Pm"
$25M
$0.00
SD.DD
$73.00
$D.M
SSO.00
41mm
$150.00
$8d.a0
ratym amems
PetDtern
3050 00
$34.0
"M
$OQo
$0.00
Soma
$1 ADD-M
441&()0
$MOD
Moo
$900 QO
VAN
i2,emA0
$483.0
TOM Mired onats
=k as
Moo
$GAO
$71®DAO
DD
$E
Tom of Id I omm i1 Od.10 Kamm $53d � RT Q9li.1G i1 .68 15.9,E i18 .w
APOMPaMenentTeetM010 Y. CardidMW 5f12107
Labbeek Intermatienal Airport
Runway Psv mmt $valaaWm and Rccoaaimcdon Dedlge.
Project Overview
a
Delete Attport twozsaultaata, fnc. iDellsy is yaviditg agmmn f►ecYloes fur t1fMay
on of
ffie kW eoatkm of>�nwny r 7R 33L ac Lubbock Interm,el Aizpari In LuU
Applied Pavement TaGhaologp, Ina (AFTech) b m be= conmMd to p vvido
i VWQAhi7A JWiiM in relAdM tD 9Z OdUffhOU of th0 &Slating paveraemt alf
hs
replaaemml This wale is to take place during dm Spting and early Summer
II& proposal I uouds to ft prq vm rrquircmtnta emzzuszated in War lett997.
Tire project Wm consist of fire following teak$. -
�.
Task is Att=d ]dck-eifmvWng and fmsliee project ecope
Task Z: Conttuot too =& m dow
Task 3: Demlop pmec cal 0eope of wart€
•
Task do Review geotech*W and coelag daft
Task S: Provide bps and w istam wigs the new pavemedtdeslgn
Task 6: Prepare final Depart
'
On all. this pr+ajeat &mld identify the cause of'thc eafstiug datedmfioa in
1ac1 motfna
-
sad develop pvmmu at design iioiuh m 6 d provide the long-M m pavemeM pft
==m dared
by the eii = 7be wor'kttmt will be oom &OW as past of each teak is deton'i ed h.
mm+e dean']. In
the following tr * dcsmWom. A project budget it Nab provided. Und cm this
=Voacd gape.
'
Teak it Attend Kielo-ti Meeting and Fins&t fried fiwpe
;�.
The pnQj a will begin with a kick-Wa cetv>g held to Labboek on May 9, 1997.1 APTech will
,• :
FWVk a an engleeer to meet with Wtes atnffsad airport O.V=era to uview
g4ece and to
fimr= the scope CUM projeaf• It is egpeew Oz this mecting wID eddrms w.
epeaific
I ntxasa of the airport's Onaineering staff an& rant# in a,final project Smpe m
p mjw
r• .
Ta k 3: Conduct Rmrds Review
Prior to begitming any field wo*, AFTcdrb will review all per due t records
tiv�
rsmway. Tbis bw1wes a review of ang pzeviaus comdf fan VZ V+oys,
records, traffic
•
�t021�9� t�0 prajeefinsm and kaffie patb=& Idformaiam 1 a
tl�dmtNELC
la ds will either ba obttined dim* fmm the Airp m ar from other membm
tba project
'
,M.
tears. The tafm adom wM be =ed to cOm ively plam the geatechniml work
tit aaaly= the
.:.•,+
canes of the exim ing detcaarWom tf available,, results of previm di&sm
will be
•..
reviewed to hdp to dcWnnt a this causal athe oboaved distzmm.
;�
r rQhook b rrnci�ral.l trpe tAare�oart a�rakan mid D�tgn
Par i
•�
aur+ma�ad'byalP'i�
Sl]W9T
r
I
Te`k3: Develops C atecl tml Scope of Burk
The APTech project town will review Delta's propomed wzpe of work far ge0atc , I
inveSt3$ Wom. The pmposa of this teak is to verify that the Aetdwtno :k and eta testing
died amt by the gwtachnicat eonsuttM provide miiiclent infotmzdon to:
• DcUmudi a pwbebla amnes of the mdstmg deterim�%
• Dovdop by1no to be used i8 =w pav=md design.
AP` ech will work closely with bath Delta end the 9ekzW geot461 cal con3wUsq4 m maded, ta
resolve ally Issues or, rubtim related to live types of tests io be Vmforamd. f pimry.
end the reportft of the test rssultn.
Task d: A.evkw Qeo&thnital end Coring Dote
The, pftarjr purpow ofdAs task ix to identify die causm of the e)dar M pev7wl)mt
cmdidw.
ills grill be accompUdwd tbm O anviow of the Vmteebuical and oaring iasd With
the revL-w' of &a desip and. cmimw ion rwmds (candw tt�d durigg Teak 2)viSuai
melon of the pavement mum ian_.
The geateobnlW rep= w ll be reviewed tiwaougbly by APTech's engineering it is
anticipated fat this iaformadan truth be nsW in tdxdfying 6c faders th9 'butsd to *a
ga ramwd 11 condition. The aMd on pufo= mco of tt a fallowing fftrs will part of do
evalimf = oona we Strenggi. eo:�sete mab='W propebrt k and rappW (such as
AttmU4 haft and emkod CB4
As part of tho pavement evWhidion. APTe&& m&= also will vb=Uy mmAx *e pavmnent
god sued *c lvastion, type, and severity of the pamne of dh&mwa Pbototmrm afft
pev== will bo obtPdned8e n po =mcnt record of tbz cao&liouof the Sections of the
un
rway. Pallawis►g mmpletm of the coring, Anech wik also +►bmay the e
com to wam *& n. C=bini•Gg the M tf5 arf ft @a te �� gad the
paviomctia n with the review of design and eanstructian records, gilt es idttiip
ft probable causes of the pavm= eomdld m.
Task 5: Provide Inputs and Assistsee with the Now PwYerneut Dedgo
The 6txvcK17 tl design of tlic new pavemel for the ke d sectim is to be pafo=eo by Delta
APTech will p rMe input to the design prooasa sa requesuA swb as the design
aeaumptioas and checidng tbo catculabm.
yrbbwk 1Wsr mxWOAport PovwRoame h5raWam ad D=fgm
Bubm t d bar mach
hV2
snow
0
t�tcr
Task b: Attend Maetino and Prepare Flnal Report
This task covers pgpaan of the 5usl opw sad parsentauaa of AFTeeWs Ecf�
he
prejeat at s fimat cow ft. The r mhs of AP'1bWe ovminaticm vdU ba summwl.
mpoat. 'The ampbasis of tag report wM be the khO&W= of 9m rages of distress
and � dmkpmnmt of inpm to the saw deaign Vmt provide lbr good kcg4e at
PalorasaacE. Tho rgwt wM clearly � ait fia& e, designs �fecamm�d fanslaammiwandco en ibku mmet. Itwiltbaddwerzdtwithin
14 days of reoelpi of &e geotechiti A aonsWt mrs f[n d mpaat.
Ocoee the ieptnt R mmlited s meating mAy be .chaciu%d in Lnbtrock iv P"amm a pmgjact
S=Uw to the airpo ei gta . ArTech alit pr ate in the rmpmfioa of
materiels and In t6 p resenWaa Itself
LBbboCXb onad RApa c Par+eneana 6iwl atdan W d At kn
PIV 2
SA
e
DELTA AIRPORT CONSULTANTS, INC. MAY 8, 1997
9101 SOUTHERN PINE BLVD., SUITE 140
CHARLOTTE, NORTH CAROLINA 28273
RE: LUBBOCK INTERNATIONAL AIRPORT
AIP PROJECT NO.3-26-0017-PENDING
DELTA PROJECT NO. TX 97053
ATTN: KENNETH W. MOODY, P.E.
Dear Mr. Moody,
We appreciate the opportunity to provide this proposal to Delta Airport Consultants, Inc. for the
surveying_ services on the Subsurface Investigation to Reconstruct Runway 17R-35L KEEL at the
Lubbock International Airport. Our proposed estimated fee for this project is $35,000.00 as per your
general scope of services dated April 30, 1997. All billing will be as per our attached rate schedule
according to actual time spent. Please note our invoicing has a term of net 30 days.
We anticipate starting this survey within two (2) weeks of when written notice to proceed is received.
It is a pleasure to provide this proposal to Delta Airport Consultants, Inc. and if any further
information is needed or if you have any questions, please feel free to contact me at the phone number
and address below.
Respectfully Submitted,
`01aua3a Y,I�S-ICJ
Melissa K. Watkins, B.B.A.
President
TxDOT Certified Woman -Owned DBE
State of Texas Certified F istorically Underutilized Business
U
HIGH-TECH LAND & GPS SURVEYORS, INC.
3330 70th St., Suite 202 • Lubbock, Texas 79413
(806)788-0020 • Fax (806) 792-1646
11
Q&
DELTA AIRPORT CONSULTANTS, INC. MAY 8, 1997
9101 SOUTHERN PINE BLVD, SUITE 140
CHARLOTTE, NORTH CAROLINA 28273
ATTN: KENNETH W. MOODY, P.E.
Dear Mr. Moody,
We propose to furnish surveying parties, as listed below, equipped with all the necessary surveying
equipment and transportation at the following rates:
Two (2) Man Field Party @ $ 70.00 Per Hour
Three (3) Man Field Party @ $ 80.00 Per Hour
Four (4) Man Field Parry @ $ 90.00 Per Hour
G.P.S. Trimble 4000 S.S.E. & S.S.i. @ $ 200.00 Per Day/
Satellite Surveyor Per Unit
We propose to famish office work, including all machines and materials at the following rates:
Drafting
@
$
35.00 Per Hour
Computations
@
$
40.00 Per Hour
Secretarial
@
$
18.00 Per Hour
RP.L.S.
@
$
60.00 Per Hour
Lathes
@
$
0.50 Each
Stakes
@
$
0.50 Each
Mileage
@
$
0.40 Per We
Travel expenses for when the crew must spend the night away from home will be as
follows:
Lodging
Meals
@ $ Actual Cost
@ $ Actual Cost
We understand that Delta Airport Consultants, Inc. and High -Tech Land and GPS Surveyors, Inc.
will mutually determine the size party required and the office services desired.
Respectfully submitted,
l a G w4u,�
Melissa K Watkins, B.B.A.
President
TxDOT Certified Woman -Owned DBE
V"ZI State of Texas Certified Historically Underutilized Business
HIGH-TECH LAND & GPS SURVEYORS, INC.
3330 70th St., Suite 202 • Lubbock, Texas 79413
(806)788-0020 • Fax (806) 792-1646
MAY, -12' 97(MON) 11:41 RAGA KISTNER
TEL:915 779 8301 P, 002
Proposal No: PEA97-079-00
May 12. 1887
Delta Airport Consultants, Inc.
9101 Southern Pine Boulevard, Suite 140
Charlotte, North Carolina 28273
Attn.: Mr. Kenneth W. Moody, P.E.
Dear Mr. Moody:
EnelneOM C;ealn 1", Myglanhtt find Enwaftmental sclentlita
Raba-xistner
Consonants (SW), Inc
70M COMWae, IS Pew. TX 7Retb
0107713-5293 9 FLAY 105)77a-asm
In accordance wfth your request, Raba-Klstner Consultants (SW), Inc. (Raba-Kistner) is
pleased to submit this proposal for geoteohnical engineering services to Delta Airport
Consultants, Inc. (Client), in connection with the above aeptloned project. The Broad
objectivas of our study wfil be to determine the jifte subsudwe sail conditions,
evaluate the conditions of the existing pavements at the Bite, end to develop
Information to guide design and reconstruction of the runway .pavement structure
associated with this project. Described in this letter are the following Items:
• our understanding of pertinent project characteristics
• our proposed scope far field and laboratory study
• our proposed scope for engineering evaluation and reporting
• tentative scheduls
• our estimated study fee
special conditions relative to our services
The project consists of the evaluation and assessment of the conditions of the
existing pavement structures associated with Runway 17R-351. KEEL- at the Lubbock
International Airport, In Lubbock, Texas.
Page 1 of S
AnIn • B+awnwdia . 14 Pun . Lando . M amen ■ W 44m s gap k&mb
RAY. -12' 97(MON) 11:41 RABA KISTNER
TEL : 915 779 8301 P. 003
Proposal No: PEA97-079-00
Delta Airport Consultants, Inc.
May 12, 1997
To compile information relative to the evaluation of the pavements for their
reconstruction, the center 50 feet of the aforementioned runway will be studied. The
scope of geotechnical services has been delineated by the Client in the request for
proposal (RFP) dated April 30, 1997. We will provide geotechnical engineering data to
guide design for the reconstruction of Runway 17R-36L.
To explore soil conditions at the site, we have been requested to drill 20 borings (13-1
through 13-20) to maximum depths of 10 feet each, along the runway, at locations to
be selected by Mr. David Peshkin, P.E., Vice President of Applied Pavement
Technology, Inc., member of the design team. The location of the borings may have
to be slightly modified to avoid damaging any underground line. Soil samples will be
taken using conventional Shelby tube end/or split -spoon sampling techniques. Upon
completion of the drilling operations, the cuttings will be returned to the boreholes,
applying a compactive effort to reduce potential settlement. If additional material is
required to fill the boreholes, these will be backfilled with sackrete.
Furthermore, to evaluate the concrete pavements, 20 concrete core specimens will be
extracted for their analyses -st locations to be selected by Raba -Kintner. We
understand that the pavement Is 14 Inches thick. An R-mater will be utillzed In an
attempt to Identify the location of reinforcement located within the pavement
structure. The cores will be obtained using diamond Impregnated 44nch nominal
diameter barrel. The holes left from the coring; operations, will be backfilled with non -
shrinkage grout.
Representative portions of all samples obtained will be sealed and packaged for
transportation to our laboratory.
We will coordinate our operations with the surveying crew for the closure of the areas
under study, to reduce the interruption of routine airport activities. Land traffic
control will be part of our field activities. We understand that as -built drawings of
existing underground lines will be fumished to Raba -Kintner prior to mobilization of our
exploration crew.
Upon completion of the field subsurface exploration. a testing program wilt be
developed to define the strength, classification and expansion characteristics of the
foundation sails.
Page 2of5
Raba-iu.tner
11AY. -IT 97MON) 11:42 RASA KISTNER rrV y10 ,,, ovvl WV7
Proposal No: PEA97-079-00
Delta Airport Consultants, Inc.
May 12, 1997
The testing program will Include grain size analysis, natural moisture content, and
Atterberg limits (plasticity) tests. Other tests will be conducted at the direction of the
geotachniaal engineer.
in addition to the above described testing program, a minimum of three representative
specimens 1per pavement section component) to be obtained from the pavement areas
will be subjected to California Bearing Ratio WSHI testing. The CBR testing will
provide Information regarding Inundated strength and swell characteristics of the
surficial subgrade soils for direct use in pavement design analyses. We will also
determine if rime Is present within the subbase or base material.
The concrete core specimens extracted from the pavements will ba photographed in
color, and subjected to compressive strength testing. The following properties will be
determined on four concrete specimens, in general accordance with ASTM C823,
C457, and C856:
level/quality of consolidation of mixture
• type of aggregate and presence of fractured faces
nominal size of coarse aggregate
• presence of reactivity between aggregate and cement
• presence of entrained sir, air content. end Powers spacing factor
• freeze -thaw resistance of segregate
size of voids in ecoordarm with ASi'M C457
In the event dud the characteristics of the cores observed and teswd vary greatly, the
number of cores to be analyzed will be Increased. We will notify the Client to discuss
the preliminary results prior to engaging In any additional testing.
The results of the field and laboratory phases of the study will be analyzed by our
staff of engineers and geologists. The results of these analyses, together with the
supporting field and laboratory data, will be presented in a written engineering report.
Included therein will be Information relative to the pavement conditions, date
conceming equivalency factors for existing pavements versus new pavements, and
specific recommendations to guide reconstruction of the runway structum from a
geotechnical standpoint. The final report will be reproduced In three spirally bound
coples
Paige 3 of 6
vaba-Fsstner
WiAT -12' 97(MON) 11:42 RABA KISTNER
TEL:915 779 8301 r. uuo
Proposal No: PE497-079-00
Delta Airport Consultants, Inc.
May 12, 1997
We estimate that the total fee for the study scope outlined herein will not exceed
$4$,0L10.00, plus tax where applicable. This estimated fee includes a 10 percent
contingency. Our actual fee for the study will be determined On the basis of our unit
charges presented on Attachment I.
Should unusual soil conditions be encountered in the field that Indicate the desirability
of significantly broadening the scope of the study, we will contact you before
proceeding with any additional services. Our est mate Is not applicable after August
12, 1997, and does not Include costs incurred to provide access to sites which era
Inaccessible to our truck mounted drill rigs and support vehicles. It also does not
Include costs Incurred due to delays caused by Inclement weather.
The cost of reproducing the standard three copies of the final report is included in the
coat estimate given above. Additional report copies requested after transmhtal of the
first three copies will. be beyond the scope covered by the cost estimate below and
will be charged at the additional rate of 0176.00 per copy for signed copies on Raba-
Kistner letterhead or $75.00 per copy for unsigned, unbound copies on xerographic
paper.
It should be noted that our study scope (and estimated east) does not Include plan
review or earthwork end foundation excavation observations during the construction
of the project. However, plan review and construction observation costs should be
inoWed In the project budget.
We understand that the gsotechnicai report should be submftted within 21 calendar
days upon receipt of our office of the notice to proceed. Raba -Kintner reiterates its
commitment to most both the project echodule end the budget allocated to our
services.
We appreciate the opportunity of submitting this proposal sand look forward to
working with you In the development of this project, which wilt be carried Out in
accordance with this letter and Attachment I.
Page 4 of 5
ltaba-rstner
Y
KAY. -11' 97(MON) 11:43 RABA KISTNER
TEL:915 779 8301 K sub
Proposal No: PEA97-072-00
Delta Airport Consultants, Inc.
May 12, 1997
Raba-Ki$tner considers the data and information contained in this proposal to be
proprietary. This document and any Information contained herein shell not be
disclosed and shall not be duplicated or used in whole or In part for any purpose other
than to evaluate this proposal.
Our Invoices will be submitted upon completion of our services in our standard format
Our invoices are due and payable upon receipt at 7002 Commerce, Ei Paso, Texas
79916. all parties hereby agree that this contract upon acceptance will be
performable In El Paso County, Texas. Past due Invoices may be subject to We
charges at an annual rate of eighteen (IS) percent on any balances unpaid after thirty
130) days from iasue. in the event that the State of Taxes legislates a sales tax on
professional services, the amount of tax applicable will be added to the appropriate
service rate charged by Raba-Kiumer.
We understand that the project will be conducted in accordance with the Client's
eubconsultant contract, a copy of which has been submitted to us for our review. The
RFP also Indicates that we should have a certificate of general liability Insurance. Tho
certificate will be issued upon approval of the scope of services pmaentad harem.
We appreciate the opportunity to be of service to you and look forward to beginning
work an this project. -
Very truly yours,
P.E.
TANTS ISM, INC.
and Materials Engineering
Z) -7L 7��
Ci A. dn, P.E.
President
Enclosures: Attachment I
Copies Submitted: Above Ili
Raba-Matner
ACCEPTED BY:
Panama)
ma)
(Typed or Printed Name)
(Title)
(Date)
Wrofti Fa0A7#% WA#VAr;-MZ=
Page 6 of 5
h11-12' 97 WON) 11: 43
.,
RABA KISTNER
TEL:915 779 8301
P. 007
File No. PFA97-079-DO
pe@a Airport Consultants, Ina
May 8,1997
Re+daed 518197 6:30 p.m.
FIELD SERVICES
ATTACHMENT I
tLrgrrtiey
Euended
a ' tlon
h�, ouret
Flats
Project Manager
12
6
76.00
4
900.00
Feld Engineer
24
4
65.00
4
1,660.00
DrIl We Crew 13 roan)
60
6
165.00
4
9.9m.00
PerDiam 13 men)
6
4
225.00
4
1,350.00
Truck Uaesgeideys)
8
i
40.00
6
240.00
Generator
6
4
60.00
6
300.00
packflr 1 Meartala (Grout)
20
4
16.00
4
300.00
Cannata Coring finches)
300
6
10.60
6
3,150.00
Raid C8R fOptianiM
4
6
350.00
6
1A00.00
Other Exmreses firenell
1
62,600.00
6
,2-11W.86
Total Task
11
21,11M.00
GEOTECHNICAL AND MATERIALS LABORATORY
auamlty
ee nn
Mogul
ate
Wince Content*
100
4
6.00
Atterbarg LJmfts 0%
40
4
00.00
Sieve Analysis
40
i
40.00
Compressive Strength
20
6
40.00
CaGFomta Soaring Ratio
9
4
220.00
Alt Voids - ASTM C457
4
6
697.60
Freeze -Thaw & Raectivity
4
6
SM-00
Moisture-Dans)ty Crave
3
6
140.00
Total Tesk
PROFESSIONAL 5MVICIES AND REPORT PF1F.P'ARATION
arrantity
D■>,clnM
[hourst
89ft-
Draftsperson
25
6
40.00
samatadal
10
0
40.00
Staff Enghteer
35
6
85.00
Project Manager
10
$
76.00
Project PrincIpat
5
$
110.00
Report Processing
3
6
200.00
Tytef Tes
PROJECT MANAGEMENT
auantlty
boxcrlotlon thool Dim
Project Manager 20 6 79.00
Project Principal 12 6 110A0
t f Tas
Total Fee:
Raba -Kintner
fiExunded
LIN-
a 500.00
E 2,000.00
4 1,6M.00
6 800.00
4 1,960.00
6 2.890.00
4 2.000.00
4 - 410. nn
� 1t.e$p.00
lv puled
a+
4 1 A00.00
6 400.00
6 2,275.00
$ 750.00
4 660.00