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Home My WebLink AboutResolution - 5410 - Agreement - Sandhurst Associates - LP&L Managing Director Search - 01_23_1997RESOLUTION NO. 5410 Item #31 January 23, 1997 RFSOLUTIOIY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement, attached herewith, by and between the City of Lubbock and Sandhurst Associates, and any associated documents, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 7ird day of January , 1997. ALEX "T)j" COOKE MAYOR MO TEMPORE ATTEST: -j6-'ah�' &"']� lqzz=� Kaythi ` Darnell, City Secretary APPROVED AS TO CONTENT: I, j- k10 OCI& 1 Debra B. Forte, ssistant City Manager APPROVED AS TO FORM: Ek nald G. Vandiver, First Assistant City Attorney D G V: gs /ccdoc s /S AN D H U R. res January 11, 1997 NO. 5410 w SANDHURST $ASSOCIATES I•I•C PARTNERS EXECUTIVE SEARCH WORLDWIDE December 18, 1996 Ms. Debra B. Forte Assistant City Manager City of Lubbock 1625 13th Street Lubbock, Texas 79457 Dear Debra: RESOLUTION Item #31 January 23, 1997 I want to thank you and Gavino Sotelo for taking the time yesterday to meet with me and discussing your need for a senior executive for the Power and Light organization. As a means of establishing our agreement, please accept this Confirmation Letter as a working document, and as the basis for your engagement of Sandhurst Associates to conduct this search for a Managing Director for Lubbock Power and Light. .-@IITMI)Z1D 7•w�-MZ[el Our existing knowledge of the utilities industry, plus the information you have provided gives us a clear understanding of your basic needs and requirements. Enclosed is the draft position specification for this assignment that will be shared with prospective candidates. Please review this at your earliest convenience and make whatever changes you deem necessary. Also enclosed is the Credentials, Experience, and Capabilities Chart for this position. Again, please edit as needed, and let me know of any changes regarding the categories and their level of importance to the overall profile. OUR APPROACH Our approach to this search assignment will be very straight forward. Once we have your concurrence on the basic profile of the individual we are seeking, a strategy will be developed by our staff to create the broadest possible list of source companies and prospects. Information about potential candidates will be gathered from a variety of sources. These consist primarily of contacts which have been developed in a variety of industries, our staff research, and via personal referrals from individuals who are well respected in organizations that have sophisticated business planning and marketing functions. AUSTRALIA • AUSTRIA • CANADA • DENMARK • FINLAND • FRANCE • GERMANY • HONG KONGICHINA • INDONESIA • ITALY • MEXICO • NETHERLANDS • NORWAY • RUSSIA SINGAPORE • SPAIN • SWEDEN • SWITZERLAND • THAI AND • UNITED KINGDOM • USA 4851 LBJ Freeway • Suite 601 • Dallas, Texas • 75244 • (972) 458-1212 SANDHURST$ ASSOCIATES I•I•C PARTNERS EXECUTIVE SEARCH WORLDWIDE Ms. Debra B. Forte City of Lubbock Page 2 Once prospective candidates are identified, we telephone screen them to ascertain their interest in the position, their technical and educational qualifications, salary requirements and history, plus their demonstrated professional growth. For purposes of confidentiality, we generally will not identify Lubbock Power and Light as the client organization during the preliminary telephone conversations. Once candidates have indicated continued interest in pursuing discussions and have satisfied the necessary criteria during our telephone interviews, we will arrange a face-to-face meeting with us. After our interviews, given the candidates demonstrate the appropriate capabilities and interest level, we will perform initial reference checks and present the candidates and their qualifications to you. The most likely prospects will be introduced to you on a composite of information we refer to as the Candidate Evaluation and Comparison Chart. Additionally, background information in the form of resumes will be provided on those candidates you decide to personally interview. We will then arrange for the selected individuals to meet with you and your management team. After you have completed your process of interviews and are comfortable with your final selection, we will mediate as necessary to help close the employment transaction. The time frame in which we anticipate the presentation of the candidates is on or before April 1, 1997. As your management's schedules permit, we should be able to interview finalists and possibly have a designee named by April 30th. FEE ARRANGEMENT Our professional fee for conducting a search assignment is traditionally one-third of the candidate's initial cash compensation plus any out-of-pocket expenses. We understand the targeted range for this assignment will be a base of $90,000 to $110,000. For initial billing purposes, we will target at $90,000. Our billing procedure will entail three (3) separate invoices. The first is due and payable upon initiation of the assignment; a second invoice will then be rendered upon presentation of a field of candidates; and a final invoice due upon a candidate's acceptance of employment. Out-of-pocket expenses including travel, interview costs, telephone, research and administrative services will be billed to you and exclusive of travel, these expenses are normally less than 9% of the overall fee. While we hope it is not necessary, you have the right to cancel this search at any time, incurring only those expenses associated with accrued fees to the date of your notification of cancellation. . SANDHURST$ASSOCIATES -I.1•C PARTNERS EXECUTIVE SEARCH WORLDVI'IDE Ms. Debra B. Forte City of Lubbock Page 3 Debra, thank you again for your vote of confidence in Sandhurst Associates. We look forward to working with you, Gavino, and your organization on this key assignment and trust that you will continue to view us as a natural extension of your growth plans and recruitment efforts. Sin rely, � ames P. Demc Partner JPD/lc Enclosures c: Mr. Gavin Sotelo - w/enclosures ACCEPTED: January 23, 1997 Date :CITY F L , :1a M.OTEMPORE ATTEST: Kaythi0 Darnell, City Secretary APPROVED AS TO CONTENT: "6-j II& D'dbrB. Forte,`Assistant City Manager APPROVED AS TO FORM: d G. andiver, Firs Assistant City Attorney • SANDHURST %ASSOCIATES I.1•C PARTNERS EXECUTIVE SEARCH WORLDWIDE EXECUTIVE SEARCH TIME TABLE MANAGING DIRECTOR, LUBBOCK POWER & LIGHT CRITICAL EVENTS DEADLINE DATE • Review contract • Strategy development • Launch research phase December 31, 1996 January 3, 1997 January 6, 1997 • Research of target companies and prospective candidates February 14, 1997 • Begin phone interviews with prospective candidates February 17, 1997 • Phone interviews with prospective candidates February 28, 1997 • Commence one-on-one interviews with candidates March 4, 1997 • Complete initial reference checks March 21, 1997 • Presentation of candidates to City of Lubbock senior management team April 1, 1997 • Bring in finalist candidates for interviews to Lubbock, Texas Month of April • Finalize reference checks • Extend offer and close candidate April 30, 1997 AUSTRALIA • AUSTRIA • CANADA • DENMARK • FINLAND • FRANCE • GERMANY • HONG KONGICHINA • INDONESIA • ITALY • MEXICO • NETHERLANDS • NORWAY • RUSSIA SINGAPORE • SPAIN • SWEDEN • SWITZERLAND • THAILAND • UNITED KINGDOM • USA 4851 LBJ Freeway • Suite 601 • Dallas, Texas • 75244 • (972) 458-1212 P.O. Box 2000 * 1625 13th Street • Lubbock, TX 79457 (806) 775-3002 a Fax: (806) 775-2051 March 3, 1998 Sandhurst Associates Attn: James P. Demchak 4851 LBJ Freeway Suite 601 Dallas, Texas 75244 CERTIFIED MAIL Dear Mr. Demchak I want to thank you and Sandhurst Associates for their assistance to the City of Lubbock in its search for a Managing Director for Lubbock Power & Light Company. However, please accept this letter as notice that the City is terminating this search as effective upon your receipt of this letter. Sincerely, l 1AIP Debra. Forte First Assistant City Manager DBF:rkm SENDER: - ■Complete Items t and/or 2 for additional seMces. a ■Complete Items 3, 4a, and 4b. 4 I also Wish Or }olloMng seL?A -'UDelivry ■ Print your name and address on the reverse of this form to that we can return We extra fee): cardla you.■Anachthis torn fo the front of the maltpiece, or on the back If space does not 1. O Addre■Writs Return Receipt Requested' or1 the maitplece below the aside number 2. ❑ Restrir C ■The Return Receipt will show to whom the article was delivered and the dale delivered. Consult postrnaster for fee. C Number 3. Article Addressed to: 4a. Article :56 yiy k5�5 4b. Service Type [3 Registered Certified L f g 51/�WGi�J ❑ Express Mail ❑ Insured S , ❑ Retum Receipt for Merct Igo 1°OD A _ y 7. Date of Delivery 5. Rees' d By: (Print Name) 6. Addressee's Addr ss ON1t ue 1 and fee is paid) 6. Sign ure: (Addressee orAg ) �+ ,V LS ^�