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HomeMy WebLinkAboutResolution - 2557 - Contract - THC - Historic Preservation Programs, CLGG Contract #THC-007-25 - 04_09_1987Resolution #2557 April 9, 1987 Agenda Item #18 LJM:da RFC(11 IITTMI BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents during the effective dates of the Contract, by and between the City of Lubbock and the Texas Historical Commission for historic preservation programs, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 9th day of April , 1987. /,-?, 'f , "�� C B.C. Mc INN, MAY -OR ATTEST: nette--Boyd, City Secreta APPROVED AS TO CONTENT: Jim Ae tram, Assistant City M. APPROVED AS TO FORM: Laura J. M nr e,'Assitant City Attorney s opt tteSUluLlon iiL»/ CURTIS TUNNELL EXECUTIVE DIRECTOR TEXAS H-ISTORICAL COMMISSION P.O. BOX 12276 AUSTIN, TEXAS 78711 (512) 463-6100 CERTIFIED LOCAL GOVERNMENT GRANT CONTRACT NO. THC-007-25 This agreement is entered into by the Texas Historical Commission, a State Agency, hereinafter referred to as the Commission, and the City of Lubbock hereinafter referred to as the Contractor, pursuant to a grant made to the Texas Historical Commission for Fiscal Year 1986, by the U.S. Department of the Interior, National Park Service, under the provisions of the National Historic Preservation Act of 1966 (P.L. 89-665). This grant is made for the purpose of funding a project or projects to be undertaken by the Contractor as a participant in the Certified Local Government program. The CONTRACTOR in consideration of the hereinafter monetary sum to be paid by the Commission agrees as follows: Seca 1. 'The Contractor shall undertake and complete the project and/or projects detailed in the Project Proposal (Attachment I), to be executed within the jurisdiction of the City of Lubbock, Texas, in the County of Lubbock, Texas. Sec. 2. It is agreed that the Contractor shall be an independent Contractor for the purposes of this Agreement. The Contractor shall not be considered the agent, the servant, or the employee of the Commission for any purpose whatsoever. The liabilities of any kind arising from the performance of the contracted work covered by this Agreement and all Appendices thereto are the responsibility of the Contractor. Sec. 3. In the event that the Contractor proposes to undertake an inventory of cultural resources in the City of Lubbock, then the Contractor shall be required to enter into an Architectural Survey Agreement with the Commission, and to fulfill all of the requirements stated in that contract document and in "National Register Survey Grants" (Attachment II). Sec. 4. In the event that the Contractor proposes to undertake the preparation of a nomination to the National Register of Historic Places, the Contractor shall utilize the current forms in use by the Commission, as well as the current instructions for the completion of such forms, which are also provided by the Commission. s �%lP V IQIP �, l�e/�J✓ ��L �/CDlQ�I.G �i2;°.,�Pilllllfl02 Sec. 5. The staff employed by the Contractor shall meet the criteria for employment as prescribed by the Commission as outlined in "National Register Survey Grants" (Attachment II) and be employed by competitive procurement. Regulations of the U.S. Department of the Interior strictly` prohibit unlawful discrimination:"in federally —assisted programs oil, the basis of race, color and/or national origin. In all cases the person(s) employed by the Contractor to complete the work specified in Sec. 1-must meet with the approval of the Commission. The professional hired must also attend an orientation session with the Commission's National Register staff prior to commencing work. Sec. 6. The Contractor shall keep accurate financial records available for audit by the Commission or by Federal auditors at all times in accordance with Federal Management Circulars A.87 and OMB A 102 (Revised) and the Grants Management Manual of the Office of Archeology and Historic Preservation, National Park Service, U.S. Department of the Interior. Sec. 7. All grant funds shall be spent in the manner and amounts specified in the approved detailed Budget, a copy of which is attached to this document as Attachment I. Sec. 8. The work covered by this Agreement shall begin April 13, 1987 and be completed by September 30, 1987. If for any reason the work is not completed by such date or if the Agreement is cancelled due to Contractor-s default, then all amounts paid under this Agreement shall be immediately due and repayable to the Commission. It is further agreed that all materials stipulated in Attachment I and all reimbursement requests be submitted to the Commission by October 31, 1987. Sec. 9. All documents referred to herein are hereby specifically adopted as part of this Agreement, as is set forth herein. The COMMISSION, in consideration of the hereinbefore described undertaking by the Contractor, agrees as follows: The Commission shall reimburse the Contractor exclusively from U.S. Department of the Interior grant—in—aid funds for .historic preservation (Certified Local Government) upon the receipt and approval of invoices from the Contractor as long as the Contractor is in compliance with this Agreement, up to the total grant sum of $3,500 as specified in the Grant Award Letter (Attachment III). Such payments to be made as requested over a period of seven (7) months for services actually rendered, or if mutually agreed, in one lump sum up to the total grant sum, upon completion and approval of all the requirements set forth in this Agreement. The Contractor shall submit documented reimbursement requests to the Commission and the Commission will in turn reimburse the Contractor up to one half of the requested figure. It is further agreed that a sum not to exceed 25% of the total granted sum will be retained by the Commission until all stipulated materials and properly documented reimbursement requests are submitted by the Contractor. t IT IS FURTHER AGREED and understood by both parties that: Sec. 1. All materials published, printed, or used for public distribution funded in whole or in part by the Commission will note on its materials that the Texas Historical Commission and the U.S. Department of the Interior, National Park Service, aided in financially assisting this work. Sec. 2. This Agreement may not be amended by either party without the written consent of the other party. In special cases, adjustment of the contractual requirements may be necessary pursuant to recommendations by the National Register Department with the approval of the Texas Historical Commission. WITNESS OUR HANDS this 13th day of April 1987- THE T S HISTO CAL COMMISS by: t nne 1 Executive Director by: Contractor - City of Lubbock by: B. C. McMINN, MAYOR APPROVED AS TO FORM: 14 by: Assistant Attorney General Attachment I: Project Proposal and Budget Attachment II: "National Register Survey Guidelines" t Attachment III: Grant Award Letter ATTEST: Ranett oyd, City Secretary APPROVED CA,S TO `CONTENT: �c L111 im Bertram, Assistant City Map atrer APPROVED AS TO FORM: VC Q Laura J. M oe, Assistant City - Attorney City of Lubbock/Texas Historical Commission Lubbock Historic Site Survey Update Project Proposal March, 1987 Purpose: To conduct research for additional -information to supplement the existing Lubbock Historic Site Survey. The site survey files are used by building owners, architects, local historians and students. In addition'to enhancing the body of knowledge concerning buildings still in use, research will provide a framework of information about buildings no longer standing, and the persons who designed and built them, to aid in establishing the historical context of Lubbock today. Scope of Services Assign one research assistant, preferably with some training or experience in architectural history, historic site survey work, or historical research, to read Lubbock newspapers from 1910 to 1945 and compile information about buildings, architects, and contractors in Lubbock. Copies of articles on buildings still standing will be incorporated into the existing site survey files. THC survey cards will be prepared on any buildings not previously surveyed that are found to be of outstanding historical significance. A final report synthesizing the findings of the newspaper research will be prepared. Location of Resources The Lubbock Avalanche, Plains Journal, and Lubbock Avalanche -Journal are available on microfilm at the Southwest Collection, Texas Tech University Library, and Lubbock City -County Library. The microfilm copiers at the Southwest Collection will be used for most duplication. CITY OF LUBBOCK/TEXAS HISTORICAL COMMISSION LUBBOCK HISTORIC SITE SURVEY UPDATE REVISED BUDGET, APRIL 9, 1987 Q r a 5,000 copies from microfilm @ $ .15 each Research Assistant: 550 hours @ $5.00 hour Total City of LuUoeb Fiatcho Professional: 135 hours C $12.26 1:cur $1,655.10 Secretarial: 55 hours @ $ 8.46 hour 465,30 Administrative: 12 hours @ $15.63 hour 187,5.6 Total Salaries $2,307.96 Benefits: @ 30.29% of salaries 699..08 Total Salaries and Benefits Indirect Costs At 57.5% Salaries and Benefits Supplies and Xerox Total. $ 750.00 _2�150.00 $3,500.00 $3,007.04 1,729.05 Z:, C"'cc $4, 986 .09 1.