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HomeMy WebLinkAboutResolution - 4320 - Grant Application - USDE - Library Literacy Projects - 11_11_1993Resolution No. 4320 November 11, 1993 Item #33 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application and associated subsequent documents for library literacy projects by and between the City of Lubbock and U.S. Department of Education, which Grant Application shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 11th day of November 1993. ATTEST: 4ar'7' �k cr� Betty M. jo ns City Secretary APPROVED AS TO CONTENT: esist Massenga e tant City Manager for Financial Services APPROVED AS TO FORM: DoWd G. Va iver \ First Assistant City Attorney DGV:dp\Agenda DMSDOE.Rea November 1, 1993 f OMI Approval No. Q3".004 APPLICATION FOR FEDERAL ASSISTANCE 11-15-93 1. DATt SUSUM110 Applicant identifier 1, TVft OF WMrrSS+ON: 1• DATt REC UYU BY STATE State Application Idents1w ApprrcarWn fieapplrClhpl p Construction p Construction A. DATE 11141MYTo ST FEDERAL AGENCY Fe4eral identstier 1K) Non -Construction O Non- onsiruclion 1. A►PLICANT KWOAMAnON Lego) Name Citv of Lubhork organastsonal Unit Library Address (give crry. county state "tip code) Name and telephone number of the person to be contacted on Rnaners involving Lubbock City -County Library rhiaappicalion (Orysam#code) 1306 9th Street Jeffrey Rippel Lubbock, Texas 79401 (806) 767-2822 e EMPLOYER rbENTIFICAtION NUMBER ([IN): I. TYPE OF APPLICANT: (enW aOpropnaN )etW on Dor) A state H Independo nt School Del. s County t Stele COntroflld IntLWUon Of Mg"W Learrw+q C Municipal J Private UnMrfrty IL TYPE of AmlunoN: p. Township K tndian Tribe ® New ❑ Continwlton p I4 mom E. interstate L lndivi UW F Intarmunicipal M Profit Organization 11 Revision, enter owoortate latter(!) in tloxfos). 0 ❑ d Special District N Other (Specify) A Increase Award B Oeaaaae Award C Incroon Duration O Decrease Duration Other (specity) • KAAE OF FEDERAL AGENCY: 14. CATALOG Of AA"ISTAANCEE FNU�iRAL DEDOMESTIC Tom. LIBRARY'LITERACY PROGRAM IL AREAS AFFECTED BY PROJECT (CilmS. counties. states. e1C.) Lubbock County, Texas U. S. Department of Education 7 11. DESCRIPTIVE TILE OF A►►L)CANT'S PROJECT: Application for Fiscal Year 1994. Federal grant funds to be used between October 1, 1994 to Sept- ember 30, 1995 to fund library literacy services. 17. PROPOSED PROJECT fa- CONGRESSIONAL DISTRICTS OF: start Dale Ending Data a Applicant D. PTOPO 10/01/94 109 /30/9 5 19th District of Texas 19th District of Texas IS. ESTIMATED FUNDING 14. IS APPLICATION SUSJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. YES THIS PREAPPUCATIONAPPLICATION WAS MADE AVAILABLE TO THE a Federal is .00 33 399 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON DATE D Apptrcant .00 6 240 c State 1 .00 D NO. 0 PROGRAM IS NOT COVERED BY E O 12372 d Lacaf { .00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other ,DO 10,495 1 Program Income E .00 17. is THE AP►LICANT DELINOVENT ON ANY FEDERAL DEST? q TOTAL $ Yea N 'Yes.' attach an explanation. © No 50,134 14. TO THE BEST OF MY 11(0401E AND BELIEF. ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AVTHORr1ED BY THE 00YE ING B F THE APPLIC AN THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a Typed Name of Authors ed Represen s b Tit 1a c Tetepnole number David Langston Ma v or (806)767-2009 Fre.l.oul of Aulhorued Re a mat a One Signed November 11, W tioni i USADie tanda,d Form V J SIB piesc bed tN OMO % r._a- A ri;. ABSTRACT APPLICANT Lubbock City County Library 1306 Ninth Street Lubbock, Texas 79401 TITLE OF PROJECT PROJECT DIRECTOR REQUESTED FUNDING PROJECT PERIOD SUMMARY Lubbock Read to Achieve Jeffrey Rippel Director, Lubbock City -County Library $33,399 October 1, 1994 to September 30, 1995 The purpose of the Read to Achieve project is to reduce the incidence of illiteracy in Lubbock County. The Reading Achievement center in the Lubbock City -County Library coordinates community literacy efforts and serves as a referral center for those needing literacy assistance. The project coordinator recruits volunteers, provides for their training, monitors student progress, and secures instructional space in the library and elsewhere. Read to Achieve also provides assistance to groups wishing to establish volunteer, non-profit literacy programs. BACKGROUND Lubbock is located on the Llano Estacado, the High Plains of west Texas. The City of Lubbock (1990 Census population 186,206) is the urban center of Lubbock County (pop. 222,636). Lubbock has been described as "perhaps the most isolated population center in America" (Natural History, Sept.1992, p. 10): there is no larger city for nearly three hundred miles in any direction. The Lubbock City -County Library serves Lubbock County; it is also a state designated Major Resource Center and headquarters of the West Texas Library System, the state's regional support agency for the the public libraries of 29 counties in West Texas. The Read to Achieve project is a joint effort of the Lubbock City -County Library and the Lubbock Area Coalition for Literacy. The Coalition adopted by- laws on September 8, 1989 and has received an IRS identification number and a statement of exemption from Federal Income Tax under Section 501 (c) (3) of the IRS Code. The purpose of the Coalition is to develop and support literacy services, and membership in the Coalition is open to any person in accord with this purpose. The Coalition board members include the director of the Lubbock City - County Library, the coordinator of the literacy services at Goodwill Industries, Inc; the directors of the Lubbock Volunteer Center and JobSource+, the Dean of Instruction and Reading Specialist of South Plains College, representatives from the Lubbock Independent School District's At Risk program (for potential drop- outs) and Head Start program, the coordinator of the West Texas Library System, representatives of All Saints Episcopal School and Lubbock Christian University, others with volunteer experience and a business owner. The board continues to pursue other funding sources to establish this project continuously, rather than on a year to year basis. In the fiscal year 1992-93, "Read to Achieve": Received 1375 inquiries through our reading HOTLINE • Held 7 workshops, training 139 volunteer tutors • Interviewed 264 people seeking literacy assistance • Paired 110 students with tutors Referred 152 students to other literacy sources in Lubbock The Read to Achieve project has always provided service to members of traditionally underrepresented groups. From October 1992 to September 1993, 264 persons were assessed for tutoring or referral. 51% of these were Hispanic, 14% Asian, 12% Black, and 65% women, compared to the 1990 U.S. Census Summary Tape File 3 report of 22.7% Hispanic, 1.4% Asian, 7.5% Black for the county as a whole. The Read to Achieve center is located in the area of the city with a higher than average minority population. (See map, Appendix Al.) Bonds have been approved for a new branch library in northeast Lubbock scheduled to open in late 1995. Establishing a literacy center and collection in this branch is one of the Read to Achieve objectives during the grant period. The projected service area for the northeast branch is 63% Black and 33% Hispanic. As the community has responded to our advertising and Reading HOTLINE number, our program has expanded to fill the gap between available programs and needed literacy services. Thus, the program has gone beyond its original goal as a clearinghouse and referral center for those who needed literacy assistance, and for volunteers and agencies concerned with the literacy problem. More agencies have become involved; however, the Read to Achieve program remains the principal center for recruitment and training of volunteer tutors, identification and assessment of potential students, referral of students to other literacy agencies, and particularly, the sole provider of one-on-one tutoring. 2 NEED According to the 1990 Census, of the residents of Lubbock County who were twenty-five and older, 12% had completed fewer than nine years of school, and a further 14% had not completed high school. Among Blacks these figures rise to 18% and 25.6%, and among Hispanics to 36% and 22%. In the service area of the projected northeast branch, 65% of those over 25 had not completed high school. The 1990 census gives a per capita income for Lubbock County in 1989, for persons over fifteen, of $12,008. 40,411 people, 18% of the county population, were living in poverty. The Texas Comptroller of Public Accounts has published a report on the High Plains area which includes Lubbock County: it states, "The High Plains has a long history of low unemployment. Nevertheless, since January 1992, the region's unemployment rate has remained above six percent... Between 1980 and 1990, the High Plains lost 86,000 residents, helping to keep unemployment numbers down." Unemployment is not the entire story: the Comptroller's report also finds that the High Plains average wage is 17.2% below the national average (Texas Regional Outlook: High Plains.) Lubbock unemployment as of September 20, 1993 was 5.4%. 3 COOPERATION AND COORDINATION As the program grew, student demand far outweighed volunteer supply; therefore, Read to Achieve sought to develop other literacy programs to accommodate local needs. Several programs have been developed in partnership with South Plains College, a state and locally supported 2-year college which has long had special programs of academic remediation and adult/continuing education. Read to Achieve works with the staff of the Lubbock campus. In 1993-94, the college will conduct literacy and ESL classes as part of their continuning education' program. Historically the majority of students in South Plains College literacy and ESL classes have been referred by Read to Achieve. With the college's cooperation, Read to Achieve has been able to establish literacy and ESL classes at two churches, Our Lady of Guadalupe and St. Joseph's Catholic Church. The Coalition office was responsible for interviewing and assessing 20 students referred to St. Joseph's Catholic Church and 10 to Our Lady of Guadalupe and 60 to attend South Plains College literacy/ESL classes. The paid teachers for these classes were provided by South Plains College. To assist these instructors, the Read to Achieve office referred 8 volunteer tutors trained through the Lubbock Area Coalition for Literacy program. These tutors were introduced to the Laubach as well as LVA methods for instruction. The Read to Achieve program has also provided LVA instructional material for the classes at South Plains College, Our Lady of Guadalupe and St. Joseph's Catholic Church. These classes are offered during daytime and evening hours; the continued success of these classes is due to open enrollment and the informal atmosphere. In addition to these classes, several of the students needing extra assistance are receiving one-on-one instruction provided by trained volunteer tutors with the Read to Achieve program. 4 In addition, the students referred from the Read to Achieve office for these classes supported by South Plains College are offered access to the college's special services, such as assistance in child care, transportation, and career counseling. Also, as students progress beyond die sixth reading level, they are referred to other agencies which offer instruction in GED preparation as well as being referred to the career and technological vocational programs at South Plains College and other schools. Read to Achieve also makes referrals to the JobSource+ program of the Private Industry Council. JobSource+ provides classes of basic literacy instruction and General Education Development (GED) preparation courses. However, their clients have to meet certain qualifications and fall within income guidelines for enrollment in the program. In the event a client of JobSource+ is in need of individual assistance, they are encouraged to request our services. Once the referred client is interviewed and assessed by the Read to Achieve coordinator, he or she is placed with a tutor for one-on-one instruction. JobSource+ is represented on the board of the Coalition and the extent of its support is indicated by its provision of funds for unexpected expenses incurred by our office. Our program is also coordinated with the Adult Education Center of the Lubbock Independent School District. The Adult Education Center has a program of GED preparation, high school evening classes, and ESL and amnesty instruction. However, people with a long experience of school failure may be reluctant to return to school for help. Read to Achieve can supply these people with one-on-one instruction with tutors and aid in their transition to a classroom situation. Since July 1991, Goodwill Industries has provided literacy classes for their employees. Some additional people referred by Read to Achieve are allowed to enroll in these classes. Goodwill will continue to refer their clients to the Read to Achieve program for individual literacy tutoring. 61 In the summer of 1992, Vandelia Church of Christ decided to establish classes based on the video cassettes of the Texas Scottish Rite Hospital Literacy Program developed for people with dyslexia. The church applied to the coordinator of Read to Achieve to assist in developing this program. The coordinator worked with the church's volunteer administrator to publicize the program, and to recruit, interview, and assess students. The program is designed as a 52 week course for 18 students; the full number of students were placed in the course and a second 52 week course is planned to begin in January of 1994. Thus, the Read to Achieve office and its Reading HOTLINE (747-READ) are the essential point of access and referral for the literacy programs -of South Plains College, Lubbock Independent School District, JobSource+, Goodwill Industries and several churches. Read to Achieve also provides publicity for all these programs, letting those who need help know that help exists. The Read to Achieve coordinator is a member of the Lubbock Interagency Planning Group, sponsored by the Texas Department of Human Services, and established to coordinate resources for their clients. Read to Achieve has trained some Texas Department of Human Services employees as tutors to enhance their work with their clients. Read to Achieve aided the Lubbock County Community Corrections Department's literacy program for adult probationers in planning and with information on literacy materials, and continues to refer volunteer tutors to the program as needed. In 1993-94, Read to Achieve will work with the Lubbock Independent School District's Head Start to establish a family reading program and will conduct a workshop to train volunteers willing to work with parents to encourage them to read to their children and in the process improve their own literacy skills. 6 Lubbock's Volunteer Center provides continuous publicity to recruit volunteers for Read to Achieve to train as tutors. It also publicizes tutor training workshops. Students are referred to Read to Achieve by the Texas Department of Human Services, Texas Employment Commission, JobSource+, Adult Education Center, civic groups, and churches. Also, our local newspaper the Lubbock Avalanche -Journal and local media have provided excellent publicity for our program. 6 PLAN OF OPERATION The primary objective of the Read to Achieve project is to assist adults in Lubbock County who have minimal reading skills to reach their literacy goals. Read to Achieve is able to serve or refer those with a broad range of needs (basic reading skills, pre-GED, ESL, re-training, etc.). All services provided by Read to Achieve are free of charge to all who seek literacy assistance. The Lubbock City -County Library's request is for funding for a part-time professional coordinator (30 hours per week) to oversee all the activities of the Read to Achieve literacy program, and for literacy educational materials so that there will be no financial barriers to participation in literacy programs. The Lubbock City -County Library will provide office space, meeting room facilities, office equipment and supplemental staff as needed to the coordinator for literacy program activities. The coordinator will be responsible for: 1. Operating the Reading HOTLINE, a clearinghouse of information for those seeking literacy assistance, those able to provide assistance, and others interested in the problem of illiteracy. 2. Assessing potential students and referring them to programs appropriate to their needs. 3. Recruiting volunteers and arranging for their training. 4. Matching students and volunteers and providing them with materials and space for learning sessions. S. Developing an on -going documented program of feedback from students and tutors in the program and using the data for evaluating curriculum/instructional materials and instructional techniques used for tutors 8 6. Continuing programs for encouraging additional reading by the new readers. 7. Promoting the establishment of new adult literacy programs by community organizations, helping them train volunteers, and providing on -going expertise. 8. Publicizing literacy instruction opportunities in the community. Supplemental information on Services: 1. Operating the Reading HOTLINE: The Read to Achieve office will maintain regular office hours Monday through Friday at the Lubbock City - County Library. The Coordinator will interview, assess, advise, give out information to tutors and students as well as delegate necessary clerical duties to the office secretary. She will also communicate with key personnel of other literacy programs in the Lubbock community in order to investigate and evaluate the various kinds of services available in the Lubbock community, and will assist in organizing the quarterly meetings of literacy providers in Lubbock supported by JobSource+ to maintain and strengthen networking capabilities. She will maintain current information and monitor student progress reports, and will provide monthly written and oral reports to the board of the Lubbock Area Coalition for Literacy. The coordinator will provide speaking programs about the literacy problem in the Lubbock Community to other service organizations and civic groups so that the community will become aware of the literacy problem, the Literacy Coalition and its goals and services. 2. Assessing students: Students are interviewed and assessed with the San Diego Quick test, this enables die office the opportunity to establish a student's needs, capabilities, and more importantly, to discover the student's goals. 3. Recruitment and training of tutors: It is planned to recruit and train 110 new tutors and to offer additional training for those already in the program. In DI addition, two meetings will be held for tutors to meet with each other and share information. Tutors are required to attend the Basic Adult Tutor Training workshop prior to working with a student. Feedback from experienced tutors has led Read to Achieve to develop two supplemental workshops, Focus on Phonics and Comprehension. Manuals for all three workshops were developed by the Read to Achieve coordinator, reading specialists from South Plains College, and a specialist in ESL and literacy curriculum hired under a Venture Grant from United Way. Laubach and LVA materials are used in the program, but Read to Achieve has created a more diverse curriculum to give students a broader base to meet individual needs and interests. The majority of Read to Achieve students are working at a sixth grade level or below; however, if a student and tutor wish to continue working together beyond the 6th grade level, Read to Achieve has pre-GED and GED materials available. 4. Matching students and volunteers: Volunteers will be matched with students and will be given the appropriate reading material as indicated through the San Diego Quick Test and intake interview administered by the Read to Achieve personnel. The tutors will be required to meet with the students at least two hours a week, preferably for an hour session twice a week. The Lubbock City -County Library and Godeke branch can accommodate the needs of the one-on-one tutoring sessions by providing space and facilities. In addition, several churches and other businesses have offered their facilities for tutoring sessions. Experience with the Read to Achieve program has demonstrated the result of a mentoring relationship between the student and the tutor. The tutors involved in our program not only offer instructional assistance but encouragement and emotional support. Also, many tutors and the Read to 10 Achieve office direct students to appropriate community services available to meet their many needs and assist students in areas such as job placement. 5. Documented feedback: The Read to Achieve office will recruit one and possibly two volunteer tutors to help with keeping accurate and current data on tutor/student progress. The volunteer will call each individual tutor and evaluate the effectiveness of the materials currently being used and the need for changes to better support their student's needs. The information received from these inquiries will serve to inform the Read to Achieve office of the strengths and weaknesses of the program. 6. Reading Programs: Research has shown that to improve your reading skills at every level, you must read. To encourage our "New Readers" to practice these skills at home and with their families, the Coalition will continue to sponsor a "Sail Through Summer with Good Books" reading program. The program has introduced students to adult fiction and non-fiction books in the Read to Achieve collection in the Read to Achieve office and to the "New Reader" section in the library. We had 32 participants in the 1992-93 "Sail Through Summer with Good Books" program. The Read to Achieve office will strive to encourage as many new participants as possible for 1993-94. Read to Achieve also works with the Children's Department of the Lubbock City -County Library to present "Share a Book with your Child" programs. The children's outreach librarian conducts story hour and helps parents read to their children. Using funds donated to the Literacy Coalition by the Friends of the Library, Read to Achieve provides copies of the books featured in the story hours which are given to the parent and child to read together, then take home and enjoy. 7. Promoting new literacy services: The new northeast branch of the Lubbock City -County Library is projected to include space adapted for literacy. It's planned opening date is summer 1995. The Read to Achieve coordinator will work with library staff in advising on the architectural design of the literacy center, and will attempt to obtain donated computers for literacy workstations. If computers are obtained by non -grant sources, grant funds for library materials will be used to purchase compatible educational software. Computers may be available and donated from the Board of City Development. The coordinator will also develop, monitor and update a branch library collection of high interest / lower level reading materials. The library is commited to providing funds for the literacy collection from the branch book budget. 8. Publicizing literacy services and instruction: With the use of our new brochures and PSA's, Read to Achieve will recruit students and tutors for our project and encourage students placed and presently meeting with tutors to continue. The coordinator will contact Lubbock organizations and civic groups presenting the facts about illiteracy in the community in an effort to gain new tutors, support, and increased awareness of the Read to Achieve program. The Read to Achieve office will distribute a quarterly newsletter to tutors, members and supporters of the Lubbock Area Coalition for Literacy, and other Lubbock community organizations. This newsletter will demonstrate the progress and current projects undertaken by Read to Achieve. The wide distribution of this newsletter will serve as an added means of advertising the literacy services and instruction available. IVA EVALUATION The success of the plan will be measured against the following performance targets: SERVICE 1. Reading HOTLINE: To receive 1,000 inquiries about the literacy project and services available. 2. Assessing and Referring students: To assess 150 new students and refer them to an appropriate literacy program. 3. Recruiting volunteers: To recruit and train 110 volunteers. 4. Matching students and volunteers: To place 90 students with tutors. To retain students and provide space and materials for 3,000 hours of instruction. 5. Documented feedback: To send a methods and materials evaluation survey to every tutor working with a student. The survey will address the student's goal, assessment of materials used, and the successes and failures of the program for the student. 6. Encouraging additional reading: To enroll 25 participants in the Sail Through Summer with Good Books reading program. 7. Promoting new literacy programs: To have computer based literacy workstations and a literacy book collection available at the northeast branch on its opening day. 8. Publicizing literacy services: To prepare, duplicate, and distribute brochures for Read to Achieve tutor training workshops and for 3 literacy programs of cooperating agencies. Each adult student will be tested and interviewed as they enter the program. Progress of students will be measured according to the instructional literacy material. Files will be kept on each student's progress throughout die program 13 including monthly tutoring calendars and a bi-annual methods and materials evaluation report completed by each tutor on each student involved with our program. The calendar will provide current information concerning each tutoring session, the duration of the session, the lesson completed as well as any observations made by the tutor. The methods and materials evaluation report is categorized to consist of personal goals of the student, initial workbook series and present workbook series, general assessment of workbook materials, use of language experience stories, suggestions for new materials/books requested and additional supplementary reading by the student. As stated above in objective 5, the recruited volunteer will assist the Read to Achieve coordinator toward keeping accurate records of dropouts and follow ups on the individual students. This volunteer will contact tutors or students via phone or written correspondence to accomplish this goal. The project coordinator is evaluated annually by the library director in accordance with the City of Lubbock personnel policy. The tutor serves as the primary link to the student and therefore a major source of information as to the effectiveness of our program. Establishing open communication and encouraging feedback between the Read to Achieve personnel and the tutor will serve to better meet the needs of each individual student. The Lubbock Area Coalition for Literacy board meets monthly to advise and help make plans to meet the program's objectives. The coordinator's report to the board will include the number of student assessments and referrals, volunteer contacts, community organizations contacted and students placed with tutors over the past month. The report will also include a list of plans of the Read to Achieve program for the coming month. 14 PERSONNEL This project will be under the supervision of Jeff Rippel, Director of the Lubbock City -County Library and the West Texas Library System since 1988. He received an M.L.S. from the University of Texas in 1973 and has 20 years of supervisory experience in libraries in Texas and South Carolina. As branch librarian for the Waco -McLennan County Library, he established an adult learning center offering GED preparation and ESL teaching. The project Coordinator is Leigh McPhaul, who has been with Read to Achieve since it began in June 1990. She is a certified teacher with a BS in Education from the University of Texas and 2 years of classroom experience. She has been a Great Books Coordinator in the public schools for 4 years. She has been a volunteer for 11 years with the Junior League of Lubbock. During that time, she served as a member -at -large on the Board of Directors, Assistant Arrangements Chairman, and as a placement coordinator for volunteers. She also serves on the Interagency Planning committee of the Texas Department of Human Services and the Literacy Advisory Committee for the South Plains Head Start Program. In the last 2 years, she has completed the Literacy Volunteers of America's ESL workshop and courses in the management of volunteers and a 36 hour course on the management of non-profit organizations, and has attended an ALA Conference on Family Literacy and the Southwest Literacy Conference. Debbie Sanchez, a Hispanic female, serves as the secretary for the Read to Achieve program. She works 30 hours a week and will be paid with funds provided by the Private Industry Council. In 1991, she graduated from the Legal Assistant program at Texas Tech University and is certified by the National Association of Legal Assistants. She is presently enrolled at Texas Tech University pursuing a degree in Elementary Education specializing in Bilingual 15 Education. She became involved with the Read to Achieve program in 1991 by attending a tutor training workshop. The Read to Achieve office has worked with six instructors from South Plains College in the joint programs at Our Lady of Guadalupe and St. Joseph's Catholic Church. These instructors have backgrounds in Reading, Bilingual Education and Spanish. Two have received Master's degrees and one is enrolled in a Master's degree program. 16 BUDGET i.. i.► iW-09191:11RIMMI Salary expenses will be those of the project coordinator working 30 hours per week at $ 12.60 per hour, which is in the range of teachers' salaries in the Lubbock area and commensurate with experience. The total annual salary is $19,656. Contributions for Social Security at the rate of 7.65% will total $1503. No other benefits will be provided. The coordinator is the key to all areas of the project: coordinating literacy efforts, providing expert assessment and referral services, and supplying encouragement and expertise for literacy programs. Other personnel associated with the project will not be paid from grant funds. The position of the secretary has been funded in 1993-94 by the Private Industry Council. Permanent funding for this 30 hour per week position is being sought from other agencies. Approximate salary for this position is $ 10,495 including Social Security. The salaries of full-time library employees proportional to their time spent on the project will be approximately $3,400, with fringe benefits of $840. $700 is provided for travel outside Lubbock County. This amount is calculated for continuing education workshops relating to literacy services. Travel will require approval of the library director. $1,700 is allowed for expendable office supplies and photocopying. $3,000 is allocated for expendable teaching materials. These materials will include LVA instructor manuals and student workbooks, pre-GED materials, phonics books, subscription to New Readers publication of their News for You newspaper and other supplies. Because our program has expanded beyond the one-on-one 17 instruction, Read to Achieve provides materials to the other literacy programs and classes we help to establish. OTHER Funds for workshops are estimated at an average of a $30 honorarium for the instructor and $20 for workshop manuals and supplies for each of 7 workshops for a total of $350. Space for the workshops will be provided without cost to the grant by the library, by program sponsors, or by other agencies. $700 is allocated for postage needed to distribute newsletters as well as to carry on tutor and student correspondence. $1,200 is allocated for telephone expenses. A commercial telephone line is installed in the library for the exclusive use of the project; a single telephone access point for both literacy service providers and those seeking literacy help is a basic objective of the project. $1,000 is allocated for the production and duplication of PSA's, radio and television. Serving as the literacy clearinghouse the Read to Achieve office provides the major source of advertising for all the non-profit literacy programs of Lubbock County. The City of Lubbock Public Information office will provide approximately $2000 of production time for television "spots" at no cost to the grant. Historically, the City of Lubbock and local television stations have provided services for productions of PSA's at no cost. Lubbock's Volunteer Center and the local newspaper provide advertising for the recruitment of volunteers at no cost to the grant. IBRARY MATERIALS $2,000 is allowed for permanent library materials. It will be used for educational software or for print or audiovisual literacy materials. INDIRECT CHARGES Indirect charges will be payable to the City of Lubbock at the rate of 5% of direct charges to reimburse the cost of fiscal administration of the grant. 18 ADEQUACY OF RESOURCES The grant will provide a project coordinator who will devote his/her full working time to the purposes of the project; it will also provide funds for contact with the Lubbock community, both providers and those in need of literacy services, through varied modes --face-to-face, written, telephone, and broadcast. The grant also provides workbooks and other expendable study material, to ensure that materials cost does not deny opportunities to those most in need of help. The Lubbock City -County Library will provide office space, access to a photo copier, furnishings, and utilities. In its three years of operation Read to Achieve has had supplemental staffing from a variety of sources: library and South Plains college staff, and personnel hired with temporary funding from United Way and the Private Industry Council. However, like the contributions of materials, these supplemental services would not have been available and beneficial without the continuity and development of program's provided by the Read to Achieve coordinator. The major cost of providing literacy services is instruction, which is largely supplied by the in -kind contributions of the volunteers. There is ample evidence that people wishing to make these contributions exist. Attendance at training workshops is excellent, and a large percentage of those trained become active tutors. 19 CONCLUSION By granting this request for funding, the U.S. Department of Education will allow the public library to continue to be the vehicle for training volunteers and connecting them to those who seek literacy instruction, for making established programs more effective, for establishing new programs, and for promoting community awareness of literacy training opportunities. The effective use of funds will build upon the work in progress, enrich local efforts, and attract additional resources to combat the devastating consequences of adult illiteracy. This program will build on the goal of education as the means for clients to gain self-confidence and the motivation to become productive members of society. 20 PART III - BUDGET INFORMATION LSCA VI - Library Literacy Program CFDA No. 84.167A Check one: Applicant is a State library X Applicant is a local public library BUDGET BY CATEGORY BUDGET CATEGORIES LSCA TITLE VI OTHER SOURCES A. Salary and Wages $ $99 B. Fringe Benefits $ 1,503 $ 840 C. Travel $ 700 $ D. Equipment $ $ E. Supplies $ 4,700 $ F. Contractual Services $ $ G. Library Materials $ 2,000 $ H. Other $ 3,250 $ 2.000 I. Total Direct Charges (add lines A-H) $31,809 $16,735 J. Indirect Charges ( %) $ 1,590 $ K. TOTAL PROJECT COSTS (add lines I and J) 1 $ 3 3 3 112 4N4: 03 a MINO RITY i?�I�ACTED AREAS .•O CENSUS T AC i S WHE "z HISPANIC OR DLACri POPUL =,TIONNc\CcOS i rich Cr,1 `.' WIDE AV=..�,Gc P=RCc\T r Z X p4 04 >Nn4 10401 1 I I 1 r 1.. • 1 G: 1 I . 1 G r 1 �• 1 4(* ]G 1 • Z�-,t � y IIt,/:a 6C � \MC]G1 yet, C• 1111ry -y (�� :1 I4. So 1 1 1 13.5431 13.:131 Ia.3431 ,roc � uoz 1 Ica aoz i _ t3.111It a iifl t4.136) 911 nit .. 20 1 Irn.t731 .' • 11.4121J ISA3 i 0,47tt n0: 13,31+1 i3Dl :1 =2 t ii II l r1.3311 IS l+31 1 <I ..+ ... '1 1 17.9� 1 11 CS MCA' ea r ,•t7 � ao2 I "• act 1 /S. a 741 4471 fa 4041 13.3i01 1 ' 040 i'yt:z =04 n Ida 1 I �.---� CSor 1 1 JII III 301 14.9381 6.03 W(S) 6.04 11.661) 6.0S 606 (1.IS:1 R.JUL )C3.04 ESTIMATED POPULATION %Y CSNSUS 'RAC: CITY OF LUSSOCX POPULATION IN rARE11 T HESIS PREPARED DECEMSER till C I T Y O F L U It • 0 C Y. ► T A N N I N G 0: l A R M E Y 7 0 T A 1. r 0 r U w r l o N 1+/ t 4 3 OMs Approval No. 0344.0044 ASSURANCES — NON —CONSTRUCTION PROGRAMS Nots: Certain of these assurances may not be applicable to your project or program. if you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to psi 0� ^^- share of project costs) to ensure proper planning, management and corn- pletion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, a«tab w all,; .ire r:dht to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting star.�o:r zif.ncy directives. 3. Will •-rahl,sh ser.ouords to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame alter receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. If 4728.4763) relat-'n; u prc::ribed standards for merit systems for prcFrams A; dcd under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administre Lion (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These Include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88.352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX ry the Education Amendments of 1972. as amende.c,20 U.S.C. if 1681.1683. and 1685.1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 1 794), which prohibits dis. crimination on the basis of handicaps; (d) the Age Discrimination Act of 1975. as amended (42 U.S.C.11 6101.6107). which prohibits discrim. ination on the basis of age; H3 (e) the Drug Abuse Ofrice and Treatment Act of 1972 (P.L. 92.255), as amended, relating to nondiscrimination on the basis of drug abuse. (0 the Comprehensive Alcohol Abuse and Alcoholism Prevention. Treatment and Rehabilitation Act of 1970 (P.L. 91.616), as amended. relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) It 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 to. 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S C. 1 3601 et seq.), as amended, relating to non. discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statutes) under which application for Federal assistance is being made. and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles 11 and III of the Uniform Relocation Assistance and -Real Property Acquisition Policies Act of 1970 (P.L. 91.846) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (6 U.S.C. If 1501.1508 and 7324.7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S C. 11 276a to 276a- 7), the Copeland Act (40 U.S.C. 1276c and 18 U.S.C. It 874). and the Contract Work Hours and Safety Standards Act (40 U.S.C. If 327.3331, regarding labor standards for federally assisted construction subsgreements. Authorized for Local Reproduction si.-d.,A Fwm 42.e 14 LIB Prew.bW Dr OMe Gevtn A-102 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program andto purchase flood insurance if the total cost of insurable construction and acquisition is V 0,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990. (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. If 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. 4 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974. as amended, (P.L. 93-523). and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 44 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 5'GNATURE Qf_4JUTHQRIZED APPLICANT ORGANIZATION City of Lubbock, Texas 13. Will assist the awarding agency in assurir compliance with Section 106 of the \ationa Historic Preservation Act of 1966, as amended (1 U.S.C. 470), EO 11593 (identification an protection of historic properties), and th Archaeological and Historic Preservation Act 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding tF. protection of human subjects involved in researci development, and related activities supported b this award of assistance. 15. Will comply with the Laboratory Animal Welfar Act of 1966 (P.L. 89-544, as amended, 7 U.S.( 2131 et seq.) pertaining to the care, handling, an treatment of warm blooded animals held fc research, teaching, or other activities supported b this award of assistance. 16. Will comply with the Lead -Based Paint Poisonin Prevention Act (42 U.S.C. If 4801 et seq.) whic prohibits the use of lead based paint i construction or rehabilitation of residenc structures. 17. Will cause to be performed the required financi, and -compliance audits in accordance with tF Single Audit Act of 1984. 18. Will comply with all applicable requirements of a other Federal laws, executive orders, regulatior and policies governing this program. TITLE David R. Langston MAYOR DATE SUBMITTED November 11, 1993 114 SF uJe ,J es gar. CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should rrfer to the regulations cited below to determine the eertifation to which they are required to attest. Applicants should also review the instructions for certification included in the reguladons before completing this form. S"ture of thus form Provides for compliance with oertdication requirements under 34 CFR Pan 82,'New Restrictions on Lobbyingg,, and 34 CFR Part 85, Government -wide Debarment and Suspension (Nonpruxurement)snd Government -wide Requirements for Diu Free Workplace (Grants).- The certifications shall be trrated as a material representation of fan upon which reliance will be placed when the Department of Education determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 34 CFR Part 82, for persons entering into a grant or cooperative agreement over $100,000, as defined at 34 CFR Pan 82, Sections 82.105 and 82.110, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attemptin to influence -:u officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, -Disclosure Form to Report Lobbying," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly_ 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS As required by Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Pan 85, for prospective participants in rinury covered transactions, as defined at 34 CFR Pan 85, Sections 8S.105 and 85.110 — A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period Preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connexion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust Mutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, snaking false statements, or receiving stolen property; (c) Are not presently indicted for or otherwLse criminally or civilly charged by a $overnmenul entity (Federal, State, or local) with commission of an of the offenses enumerated in paragraph (1)(b) of this cenrfication, and H 5 (d) Have not within a three-year period preceding this application had one or more public transactions ( ederal, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDMDU..LS) As required by the Dru -Free Workplace Act of 1986 implemented at 34 CFR art 85, Subpart F, for ggrraann defined at 34 CFR Pan 85, Sections 85.605 and 85.6. A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, o use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken agains employees for violation of such prohibition; (b) Establishing an on -going drugrfree awareness program to Worm employees about— (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace 0) Any available drug counseling, rehabilitation, wad employee assistance programs; and (4) The penalties that may be imposed upon empleyises for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the ststemw t required by Paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement • and (2) Notify the employer in writing of hi.: or her conviction for : violation of a c6muinal drug statute c,_. wing In the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, wtt)tirt 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving act--J notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Director, Grants and Contracts Service, US. Department of Education, 400 Maryland Avenue, S.W. ({�m 3124. GSA Regional Office Building No. 3), Washington, DC 20202-4571, Notice shall include the identification number(s) of each affected grant; M TaJcirtB one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to Participate satisfactorily In a drug abuse assistance or mhabditation program a proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; ) Making a Rood faith effort to continue to maintain a rug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant. Place of Performance (Street address, city, county, state, zip code) Check ❑ if there are workplaces on file that are not identified here. DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drugg-Free Workplace Act of 1988, and implemented at 34 CFRYan 85, Subpart F, for ggrraanntees, as defined at 34 CFR Part 85, Sections 65.60S and 95.610 - A. As a condition of the grant, I certify that 1 will not engage in the unlawful manufacture, distribution, dispensing, poaaession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction. in writing, within 10 Calendar days of the conviction, to: Director, Grants and Contracts Service, U.S. Department of Education, 400 Maryland Avenue, S.W. (Room 3124, GSA Regional Office Buildin& No. 3), Washington, DC 20202-571. Notice shall include the identification number(s) of each affected grant. As the duly authorized representative of the appUmrit. I hereby certify that the applicant will comply with the above certifications. OF APPUCANT Citv of Lubbock. Texas OF AUTHORIZED REPRESENTATIVE David Dangstory,\Maykr ED W-Wl3 H 6 PR/AWARD NUMBER AND/OR PROJECT NAME DATE READ TO ACHIEVE November 11, 1993 , _: , , 1., Local public library applicants for the Library Literacy Program must give their State library administrative agency the opportunity to comment on their applications. If an applicant jails to do so the application will not be considered for funding under the Library Literacy Program. To comply with this provision, local public libraries must do the following: 1. Submit a copy of the application to the State library administrative agency at the same time as the application is submitted to the Application Control Center at the U. S. Department of Education. 2. Enclose with the application sent to the State library administrative agency a copy of the page entitled "Procedures for Comments by State Library Administrative Agencies -- Instructions for State Library Administrative Agencies" (see page H8). 3. Sign the certification below which confirms that the State library administrative agency has been provided a copy of the application. 4. ENCLOSE THIS CERTIFICATION WITH THE APPLICATION THAT IS SUBMITTED TO THE U. S. DEPARTMENT OF EDUCATION. Certification: A copy of the application was sent to the State library administrative a cy on November 11, 1993 (date) \44nature &thoriz'OA-Repres—entative Lubbock City -County Library / TPxas Name of local library / State 117 I t• .oil) 1*1o i V 1 1 i . ftr0IF-19 V1 1'v 10 +%` Comments on applications submitted under the Library Literacy Program may only address how the application relates to the long range plan for LSCA Titles I, II, and III filed with the U. S. Department of Education. State library administrative agencies are not obligated to provide comments or approve these applications. However, we encourage State library administrative agencies to complete the form below and send it to: Ms. Louise V. Sutherland Acting Director, Library Development Staff Office of Library Programs U. S. Department of Education 555 New Jersey Avenue, NW Washington, D. C. 20208-5571 ATTN: Comments on LSCA Title VI Comments must be submitted to the Departn ent by January 19, 1994. Name of local public library: Name of State Library Administrative Agency: Contact Person: Jeffrey Rippel Telephone Number:(806) 767-2822 The State library chooses not to comment on this application. The application submitted by the above local public library IS consistent with the State Library's long range plan .for LSCA Titles I, II, and III. The application submitted by the above local public library IS NOT consistent with the State Library's long range plan for LSCA Titles I, II, and III. (Attach explanation on separate page.) Signature of Head of State Library Agency Date ID CITY OF LUBBOCK MEMO TO: Leigh McPhaul, Literacy Coordinator FROM: Jeff Rippel, Library Director SUBJECT: City of Lubbock Cost Allocation Plan Dear Leigh: Accompanying this memorandum is a copy of the City of Lubbock, Texas, Cost Allocation Plan. As the most recent edition of the Plan, it is based on actual expenditures for the year ending September 30, 1992. Please send it to the Literacy Programs office at the U.S. Department of Education, per their request of last week, along with this memorandum. Please note that the Library was allowed to use a 5% rate for the indirect cost charged to the Literacy grant, compared to,the 9.03% rate used on all other library grants since the early 1980s. ?4�1/ Jeff Rippel Library Director c1n, r *q DAVID M. GR/FF/T�& ASSOCIATES, LTD. 8100 Springwood Drive - Suite 200 - Irving, Texas 75063 • 214-401-1222 - Fax 214-401-3884 March 30, 1993 J. Robert Massengale Assistant City Manager for Financial Services CITY OF LUBBOCK P.O. Box 2000 Lubbock, Texas 79457 Dear Mr. Massengale: Accompanying this letter is a completed copy of the City of Lubbock, Texas, Cost Allocation Plan based on actual expenditures for the year ending September 30, 1992. The following is a summary of the results. mmunitv Development Block Gran The OMB Actual FY 1992 plan identifies total indirect costs of $101,747 compared to $133,445 as identified in the Actual 1991 plan. Attachment I gives a comparison of the allocated costs between the two years. The decrease of $31,698 in FY 1992 is due primarily to the level of service provided by Microfilm and Codes Administration. Departmental Indirect Cost Rat Attachment II to this letter contains OMB fixed rates for FY 1994 based on Actual FY 1992 expenditures for the City operating departments and programs. Attachment III contains a separate rate computation for the Health Department. David M. Griffith & Associates is pleased to be of service to the City of Lubbock. If you have any questions, please contact me, or Teresa Gannaway at 214/401-1222. Sincerely, Mark S. Epstein Vice President MSE/hrf cc: Ms. Mary Schneider, Internal Auditor Attachment I CITY OF LUBBOCK, TEXAS COMMUNITY DEVELOPMENT COMPARISON OF ALLOCATED COSTS OMB OMB Actual Actual Increase 1932 1991 (Decreasel Building Use $ 3,834 $ 3,834 $ 0 General Multipurpose 658 979 (321) Building Maintenance 17,244 17,555 (311) City Manager 532 575 (43) Public Information 443 349 94 City Attorney 2,325 2,771 (446) Microfilm 0 15,293 (15,293) Personnel 3,771 3,599 172 Finance 516 25 491 Accounting 8,562 6,242 2,320 Budget & Research 3,677 3,020 657 Purchasing 730 265 465 Print Shop/Offices Stores (238) 558 (796) Lunch Room 525 531 (6) Radio Shop 0 27 (27) Garage Operations (6) 127 (133) Comprehensive Planning 13,797 17,181 (3,384) Codes Administration 45,185 57,192 (12,007) Central Warehouse 24 8 16 Warehouse - Auto (40) (451) 411 Communications 208 3.765 (3,557) $10� $1 5 $3�_16�98 Attachment 11 Page 1 of 4 CITY OF LUBBOCK, TEXAS FIXED FY 1994 DEPARTMENTAL INDIRECT COST RATES BASED ON ACTUAL EXPENDITURES FOR FY 1992 Allocated Dept'I Total Direct Indirect Indirect Indirect Indirect Salaries Cost ,C-sl SS4S -CIM & Wages Rate Human Relations $ 52,459 $ 52,459 $ 32,412 161.85% Municipal Court 109,464 109,464 393,502 27.82% Traffic Engineering 153,685 $ 40,906 194,591 634,404 30.67% Cemetery 38,251 38,251 176,775 21.64% Animal Shelter 42,791 42,791 279,023 15.34% Civic Centers 87,242 87,242 1,038,918 8.40% Streets Department 111,561 40,907 152,468 1,035,421 14.73% Streets/Drainage Engin. 132,286 40,907 173,193 345,236 50.17% Fire Department 418,765 755,307 1,174,072 7,976,961 14.72% Community Services 60,187 60,187 151,157 39.82 % Building Inspection 53,310 53,310 325,674 16.37% Planning 97,075 97,075 140,815 68.94% Codes Administration 130,166 130,166 285,577 45.58% Street Lighting 43,839 43,839 153,776 28.51 % Development Coord. 22,654 22,654 166,552 13.60% Parks & Recreation 544,572 57,254 601,826 2,689,995 22.37% Police Department 624,630 2,713,694 3,338,324 9,290,992 35.93% Traffic Safety 24,581 24,581 0 Library: Service & Maint. 48,216 473,088 521,304 576,713 90.39% Grants 9,018 91,996 101,014 133,758 75.52 Total Library $57,234 $565.084 $622,318 $71 87.59 Attachment II Page 2 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1992 DIRECT SALARIES AND WAGES Center Department Nsimber Amount Development Coordination 4113 $ 166,552 Human Relations 2421 $ 32,412 Municipal Court: Administration & Records 3211 $ 393,b02 Traffic Safety 2413 0 Community Services 2431 $ 151,157 Parks and Recreation: Park Maintenance 5221 $ 1,461,019 Median Maintenance 5222 76,672 Parks Development 5223 105,505 Indoor Recreation 5225 730,653 Outdoor Recreation 5227 316,146 Total $ 2,689,995 Cemetery 5228 $ 176,775 Animal Shelter: Shelter Operations 5311 $ 126,642 Field Operations 5313 152,381 Total $ 27 Civic Centers 5241 $1,038,918 Traffic Engineering: Traffic Engineering Signs & Markings 4521 $ 191,030 Traffic Engineering & Design 4523 146,771 Traffic Signal Maintenance 4525 296,603 Total $ 34 404 Attachment II Page 3 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1992 DIRECT SALARIES AND WAGES Center Department Numbe Amount Streets Department: Paved Streets 4531 $ 432,887 Unpaved Streets 4533 262,010 Street Cleaning 4535 141,277 Storm Sewer 4537 38,346 Concrete Construction 4539 160,901 Total $1,0� 3 Streets & Drainage Engineering: Street & Drainage Engineering 4541 $ 467,956 Less Administration (122,720) Total $ 34 Fire Department: Fire Suppression 5619 $ 7,490,587 Fire Prevention 5613 278,146 Training 5617 113,543 Equipment Maintenance 5615 94,685 Total S 7,9�76�961 Building Inspection 4311 $ 325,674 Planning: 4111 $ 219,920 Less Administration 4111 (79,105 Total $ 140�,81 § Codes Administration 4211 $ 366,357 Less Administration 4211 (42,863) Less CDBG (37,917) Total 28�5_ ,577 Street Lighting 7911 $ 153,776 Attachment II Page 4 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1992 DIRECT SALARIES AND WAGES Center Department Number m n Library: Library Services 5233 $ 541,540 Library Collection 5235 146,360 Library Administration 5231 124,495 Less Administration 5231 (101,924) Less Grants (133,758 Total $576,713 Library Grants $ 133,758 Police Department: Investigations 5731 $2,722,993 Patrol 5735 6,567,999 S9.29 CITY OF LUBBOCK, TEXAS HEALTH DEPARTMENT INDIRECT COST RATE PROPOSAL ACTUAL COSTS - FISCAL YEAR ENDING SEPTEMBER 30, 1992 Total Costs Unallow. Salaries Indirect Incurred (A) Costs & Wages Other Costs Environmental Health $734,013 $60,762 $436,534 $236,717 Clinical Program 787,884 4,931 731,522 51,431 Laboratory Services 297,554 2,860 197,506 97,188 Health Support 135,944 135,944 State -Paid Salaries 76,056 76,056 Department Indirect Cost Attachment III Page 1 of 3 Salary Indirect & Wage Cost BM B= w Public Health Admin. $56,306 56,306 1,577,562 3.57% Administrative Secretary 20,800 20,800 1,577,562 1.32% Maintenance 2,612 2,612 1,577,562 .17 % Utilities 30,310 30,310 1,577,562 1.92% Fire & Casualty Ins. 1,091 1,091 1,577,562 .07% Data Processing 13,848 13,848 1,577,562 .88% Custodial Services 79,003 79,003 1,577,562 5.01 % Other Expenses 164,961 105,262 59,699 1,577,562 3.78% B City Central Services Building Use Charge 43,801 43,801 1,577,562 2.78% C Equipment Use Charge 39,364 39,364 1,577,562 2.50% City Attorney's Office 14,282 14,282 1,577,562 .91 % Microfilm Department 2,438 2,438 1,577,562 .15% Purchasing Department 17,152 17,152 1,577,562 1.09% Building Maintenance 35,749 35,749 1,577,562 2.27% All Other Departments 106,892 106,892 1,501,5067 12% D Total Costs Incurred $2,6� $68 $1�577,562 $490 59 $ 2 47 .54% A Attachment III Page 3 of 3 NOTES TO PROPOSAL (Continued) CENTRAL SERVICES ALLOCATION TO HEALTH DEPARTMENT ACTIVITIES Health Clinic Environ Lab dmin Programs Health Services Total Building Use $43,801 - - - $43,8O1 Equipment Use 16,872 $4,685 12,295 $ 5,512 39,364 General & Multi -purpose 987 1,195 $ 849 873 3,904 Building Maintenance 35,749 - - - 35,749 City Manager 445 1,612 947 397 3,401 Personnel 3,151 11,415 6,703 2,810 24,079 City Attorney 14,282 - - - 14,282 Microfilm 2,438 - - - 2,438 Public Information Dept. 370 1,340 787 330 2,827 Finance 77 - - - 77 Accounting 6,264 8,964 6,744 7,990 29,962 Budget & Research 3,592 2,309 3,420 2,821 12,142 Purchasing 1,401 5,343 2,131 8,277 17,152 Public Safety & Services Admin. 28,979 - - - 28,979 Garage Operations - - (34) - (34) Radio Shop - - 627 - 627 Print Shop/Supply 46 (90) (27) (1) (72) Central Warehouse - 17 206 - 223 Warehouse -Auto - (3) (235) (238) Communications 161 450 358 46 1,015 Total Plan Allocation S15$,615 S37,237 $34,771 S29,O55 S259,678 (D) Excluding State -paid salaries which do not benefit from other central services J bSo r cep � Gam Co. hate U usmcowd Inc. 1218 14th Street Lubbock, TX 79401 (806)765-5038 FAX(806)765.6944 Barry Ballinger Chairman Don McCullough Executive Director C lUef E&-%ed Offlcikh Mayor David R Langston City of Lubbock Judge Don McBeath Lubbock County Judge Giles Dalby Garet County Job Training and Employment Assistance November 1, 1993 Mr. Jeff Ripple Mahon Public Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Ripple, It is a sincere pleasure to provide this letter in support of the work of the Lubbock Area Coalition for Literacy and their efforts to obtain a Department of Education literacy grant. We work very closely with the Coalition on referrals of literacy students. These encompass their referrals of students to us for literacy training in our Bridges Learning Center and our referrals to them of applicants whom we cannot serve. Our mutual efforts enable many people in the Lubbock area to begin realizing their full potential through the unlimited opportunities that literacy opens up to them. We look forward to a continued successful relationship with the Lubbock Area Coalition for Literacy and pledge our full support of any extension of their programs that will be made possible through a DOL literacy grant. Sincerely, 9.4 Donald J. Executive Ltreuwr DM:eh ... MEW t ftftwmw-� SOUTH PLAINS COLLEGE November 1, 1993 Jeff Ripple Director of Libraries Mahon Library 1306 9th St Lubbock TX 79401 Dear Mr. Ripple: South Plains College supports the Lubbock Area Coalition for Literacy and its Reading to Achieve program in their endeavors to promote literacy skills in the Lubbock area. Due to the large number of citizens that need these services, SPC encourages the expansion of literacy sites throughout the city. We welcome the opportunity to cooperate with the Coalition in the future as we have done previously with learning sites at St. Joseph's Catholic Church, Our Lady of Guadalupe Church, First United Methodist Church and with classes held on the SPC-Lubbock campus. The Coalition has assisted us in the purchase of instructional materials, the utilization of voluntary tutors trained by the Coalition, and the recruitment of potential students. South Plains College appreciates all the efforts of this organization and especially those of Leigh McPhaul, its director. We further urge the continuation of this program for the benefit of Lubbock area citizens. Si Ve .Coronado Dean of Instruction Linda Gdbipr StudenPiAsistance Center 1302 MAIN STREET 10BBOCK, TEXAS 7940I 1806747 W,76 Serving the following counties and their public libraries: Andrews Bailey Borden Cochran Crane Dawson Dickens Ector Floyd Gaines Garza Glasscock Hale Hockley Howard King Lamb Loving Lubbock Lynn Martin Midland Motley Terry Upton Ward Winkler Yoakum WEST TEXAS LIBRARY SYSTEM 1306 9th Street/Lubbock, Texas 79401/(806) 767-2858 November 1, 1993 TO WHOM IT MAY CONCERN: The West Texas Library System is in full support of the Lubbock City - County Library's Title VI Literacy grant application. The library has shown an ongoing interest in, and support of, literacy efforts in Lubbock and the West Texas area over an extended period of time. The program in Lubbock supplies training for tutors, works with area institutions to establish new programs, acts as a referral center for persons seeking assistance, and provides tutors for those students who need one-on-one instruction. The centralized referral center is an essential aspect of this program with its purpose being to direct a functionally illiterate adult to the program which best suits his needs. In addition, there is no other agency in Lubbock County (population 222,636) that offers one-on-one tutoring, a particular need of many of the area's multicultural population. Teaching materials for this program are purchased with the help of the West Texas Library System. The library and community have taken on the tremendous task of improving the level of literacy in Lubbock and the surrounding area, and the project deserves your consideration for funding. Continued funding is essential to the growth and expansion of the Lubbock City -County Library's Need to Achieve Program. Sincerely, , /,/ Nancy W. Hill Coordinator NH:sj Texas 0* Department Human Services INTERIM 2109 Avenue Q/P.O. Box 10528/Lubbock, Texas COMMISSIONER (806) 741-0541 Burton f- Raiford November 2, 1993 Jeff Ripple Director of Library Services Mahon Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Ripple: 79408 BOARD MEMBERS Cassandra C. Carr Chairman, Austin David Herndon Vice Chairman, Austin Bob Geyer El Paso Yava D.Scott Houston Paula S. Gomez Brownsville Karen M. Heltzel Dallas This letter represents this Agency's support for the application of the Unites States Department of Education Library Literacy Program Grant for which you are applying. Since the beginning of the interagency planning process to support the Job Opportunities and Basic Skills (JOBS) Program, the Director of the Lubbock Area Coalition for Literacy has been involved in planning to implement the Welfare Reform Program. Agency staff have referred clients to the Literacy Program as an initial step in preparation for economic self-sufficiency; they have been assigned volunteer tutors or referred to other programs. While it is unfortunate that adults must struggle to become functionally literate, programs such as the ones you administer must continue if problems associated with illiteracy are to be overcome. Sincerely, Terry G. Temple Regional Administrator cc: Mary L. Jackson, Community Services Director, Lubbock 217-7 Wanda Stewart, Resource Development Specialist, Lubbock 217-7 John H. Winters Human Services Center • 701 West 51 st Street Central Office Mailing Address P.O. Box 149030 • Austin, Texas 78714-9030 Telephone (512) 450-301 1 • Call your local DHS office for assistance. VOLUNTEER CENTER OF LUBBOCK 1706-23rd Street, Suite 101 Lubbock, Texas79411-1214 (806) 747-0551 Fax: (806) 747-8640 November 02, 1993 Jeff Rippel Director, Library Services City of Lubbock P. O. Box 2000 Lubbock, TX 79457 Dear Mr. Rippel: write in support of your grant application for the library literacy program. Such a program is very much needed in this community. The Volunteer Center continues to work very closely with the Lubbock Area Coalition for Literacy to supply volunteers for tutors in the program. These volunteers are well trained and their service has made a great deal of difference to people in the program who are learning to read. To witness the achievement of the people who are students in the program is very gratifying. The literacy program is one of our best volunteer placements. We are happy to support this program. Sincerely, Louise Cummins Executive Director LC:Iy A United Way Agency L U 13 B O C K F(Iu( Itiori Service Center November 2, 1993 Adult Education 610 Third Street Lubbock, Texas 79401 Jeff Rippel, Director City -County Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Rippel, We, at Lubbock Adult Education, would like to express our support of the continued success of the Lubbock Area Coalition for Literacy and Read to Achieve programs. We have developed a cooperative partner- ship with Leigh McPhaul, the coordinator of the Read to Achieve pro- ject. This has been a positive and productive partnership and the people we serve in our community are the ones who benefit from us working together. I look forward to continuing cooperation with the project staff to help increase the use of the co-ordination of all community resources for literacy and to bring those who need help with the help that is available. I applaud your efforts to provide effective programs to our community. Sincerely, Fre dye Harrell, Coordinator Lubbock Adult Education Resolution No. 4320 November 11, 1993 Item #33 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application and associated subsequent documents for library literacy projects by and between the City of Lubbock and U.S. Department of Education, which Grant Application shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 11th day of ATTEST: 4ar-, �k C----�r� Betty M. Johnsoh City Secretary APPROVED AS TO CONTENT: rs ert assenga e sistant City Manager for Financial Services APPROVED AS TO FORM: NoWAId G. VaMive7r First Assistant City Attorney DGV:dp\Agende D3\USDOE.Res November 1, 1993 November 1993. OMB Approval No. Q3Q.M3 APF:..tAnON FOR FEDERAL ASSISTANCE 2. DATE BuwITTEo Appllunt IOentillet 11-15-93 1. TYPE OF suBMrtmili: S. DATE RBCEWEO BY STATE State A 0"tion Identifier - Apa,cst,on Preeppficafron p Construction ❑ Corutructlon .. DATE IIECEIVED BY IEDEttAI AGENCYT�_ •I Identifier ® NonJ✓onmuctlon Q Plprli,onstruct,on S. APPLICANT sWORMATION Legal Name Citv of Lubbock Organuatlonal unit Library Address fg,v* Cory. county, star*. and rip code) Nams " telephone number of ttse person to be contacted on Rsatters Involving Lubbock City -County Library thlsapplicallorl (give ateacod@) 1306 9th Street Jeffrey Rippel Lubbock, Texas 79401 (806) 767-2822 •. EMPLOYER IDENTIFICATION NUMBER (EINI: 7. TYPE OF APPLICANT: (enter epproprrar* latter M Doi) 'T1 ® _ �� � A crag Schod Olst. 1 6 0 0 0 5 9 � I tale CWent B County 1 State Controtfed Nstltutlorl of Higher Learnw+q C Municipal J Pr,vste Unrvwslty A TYPE OF A"LICATION: D. Township K Nftn Tnbe ® New p ContlnuatlOn Revision E. Nterttate L. NdNIduM F. Ntertnunicipal M Profit Organwtion If Revision, enter appropriate letter(s) in bo■(es). ❑ ❑ G Special District N. Other (Specify) A Increase Award B Deciease Award C Increase Durstion D Decrease Duration Other (specify): S. NAME OF FEDERAL AGENCY: U. S. Department of Education 14. CATALOO OF FFEDERA oOMEsnc 8 4 6 7 11. DESCRIPTIVE TITLE OF APPLICAhM PROJECT: ASS f ANCE : B WMBEfApplication for Fiscal Year 1994. TITLE. Federal grant funds to be used LIBRARY' LITERACY PROGRAM between October 1, 1994 to Sept - ember 30, 1995 to fund library IL AREAS AFFECTED BY PROJECT (Cities, counties. stales. etc. ): literacy services. Lubbock County, Texas 17. PROPOSED PROJECT: 14. CONGRESSIONAL OISTRICTS OF: Sort Date Ending pate • Applicant : b. PfoWt 10/01/94 09/30/95 19th District of Texas 19th District of Texas 15. ESTIMATED FUNDING 16. IS APPLICAr*N SUBJECT TO REVIEW BY STATE EXECtJ" ORDER 12112 PROCESS'► a. YES THIS PREAPPLICAT1ONrAPPLICATION WAS MADE AVAILABLE TO THE a Federal 8 .00 33,399 STATE EXECUTIVE ORDER 12772 PROCESS FOR REVIEW ON DATE III Applicant i .00 6 Z40 C State ,00 b NO. ❑ PROGRAM IS NOT COVERED BY E.O. 12372 d Locai i .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other i .00 10,495 f Program Income = .00 17. t$ THE APPLICANT DELIHOUENT ON ANY FEDERAL DEST7 ❑ Yes N 'Yes.' attach an "Itnatlon. © No g TOTAL 1 .00 50,134 it. TO THE BEST OF MY KNOW E AND BELIEF. ALL DATA IN THIS APPLICATION 9REAPPLICATION ARE TRVE AND CORRECT, THE DOCUMENT HAS BEEN WILY AUTHORIZED BY THE DOVE ING BO F THE APPLICANT AN THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSVRANCES IF THE ASSISTANCE IS AWARDED a Typed Name of Authors led Represen 1 b Title c Telephone number David Langston Mayor (806)767-2009 d S,gnature of Authonied R• a melt • „ e Date S.gned November 11, 199 Ie.lous on,ons of usableV Slanda,d orm 424 v J-8B, P,escu-bed by, OMB L,r__ a• A 101 ABSTRACT APPLICANT Lubbock City County Library 1306 Ninth Street Lubbock, Texas 79401 TITLE OF PROJECT PROJECT DIRECTOR REQUESTED FUNDING PROJECT PERIOD Lubbock Read to Achieve Jeffrey Rippel Director, Lubbock City -County Library $33,399 October 1, 1994 to September 30, 1995 SUMMARY The purpose of the Read to Achieve project is to reduce the incidence of illiteracy in Lubbock County. The Reading Achievement center in the Lubbock City -County Library coordinates community literacy efforts and serves as a referral center for those needing literacy assistance. The project coordinator recruits volunteers, provides for their training, monitors student progress, and secures instructional space in the library and elsewhere. Read to Achieve also provides assistance to groups wishing to establish volunteer, non-profit literacy programs. BACKGROUND Lubbock is located on the Llano Estacado, the High Plains of west Texas. The City of Lubbock (1990 Census population 186,206) is the urban center of Lubbock County (pop. 222,636). Lubbock has been described as "perhaps the most isolated population center in America" (Natural History, Sept.1992, p. 10): there is no larger city for nearly three hundred miles in any direction. The Lubbock City -County Library serves Lubbock County; it is also a state designated Major Resource Center and headquarters of the West Texas Library System, the state's regional support agency for the the public libraries of 29 counties in West Texas. The Read to Achieve project is a joint effort of the Lubbock City -County Library and the Lubbock Area Coalition for Literacy. The Coalition adopted by- laws on September 8, 1989 and has received an IRS identification number and a statement of exemption from Federal Income Tax under Section 501 (c) (3) of the IRS Code. The purpose of the Coalition is to develop and support literacy services, and membership in the Coalition is open to any person in accord with this purpose. The Coalition board members include the director of the Lubbock City - County Library, the coordinator of the literacy services at Goodwill Industries, Inc; the directors of the Lubbock Volunteer Center and JobSource+, the Dean of Instruction and Reading Specialist of South Plains College, representatives from the Lubbock Independent School District's At Risk program (for potential drop- outs) and Head Start program, the coordinator of the West Texas Library System, representatives of All Saints Episcopal School and Lubbock Christian University, others with volunteer experience and a business owner. The board continues to pursue other funding sources to establish this project continuously, rather than on a year to year basis. In the fiscal year 1992-93, "Read to Achieve": • Received 1375 inquiries through our reading HOTLINE • Held 7 workshops, training 139 volunteer tutors Interviewed 264 people seeking literacy assistance Paired 110 students with tutors Referred 152 students to other literacy sources in Lubbock The Read to Achieve project has always provided service to members of traditionally underrepresented groups. From October 1992 to September 1993, 264 persons were assessed for tutoring or referral. 51% of these were Hispanic, 14% Asian, 12% Black, and 65% women, compared to the 1990 U.S. Census Summary Tape File 3 report of 22.7% Hispanic, 1.4% Asian, 7.5% Black for the county as a whole. The Read to Achieve center is located in the area of the city with a higher than average minority population. (See map, Appendix A1.) Bonds have been approved for a new branch library in northeast Lubbock scheduled to open in late 1995. Establishing a literacy center and collection in this branch is one of the Read to Achieve objectives during the grant period. The projected service area for the northeast branch is 63% Black and 33% Hispanic. As the community has responded to our advertising and Reading HOTLINE number, our program has expanded to fill the gap between available programs and needed literacy services. Thus, the program has gone beyond its original goal as a clearinghouse and referral center for those who needed literacy assistance, and for volunteers and agencies concerned with the literacy problem. More agencies have become involved; however, the Read to Achieve program remains the principal center for recruitment and training of volunteer tutors, identification and assessment of potential students, referral of students to other literacy agencies, and particularly, the sole provider of one-on-one tutoring. 2 NEED According to the 1990 Census, of the residents of Lubbock County who were twenty-five and older, 12% had completed fewer than nine years of school, and a further 14% had not completed high school. Among Blacks these figures rise to 18% and 25.6%, and among Hispanics to 36% and 22%. In the service area of the projected northeast branch, 65% of those over 25 had not completed high school. The 1990 census gives a per capita income for Lubbock County in 1989, for persons over fifteen, of $12,008. 40,411 people, 18% of the county population, were living in poverty. The Texas Comptroller of Public Accounts has published a report on the High Plains area which includes Lubbock County: it states, "The High Plains has a long history of low unemployment. Nevertheless, since January 1992, the region's unemployment rate has remained above six percent... Between 1980 and 1990, the High Plains lost 86,000 residents, helping to keep unemployment numbers down." Unemployment is not the entire story: the Comptroller's report also finds that the High Plains average wage is 17.2% below the national average (Texas Regional Outlook: High Plains.) Lubbock unemployment as of September 20, 1993 was 5.4%. 3 In addition, the students referred from the Read to Achieve office for these classes supported by South Plains College are offered access to the college's special services, such as assistance in child care, transportation, and career counseling. Also, as students progress beyond the sixth reading level, they are referred to other agencies which offer instruction in GED preparation as well as being referred to the career and technological vocational programs at South Plains College and other schools. Read to Achieve also makes referrals to the JobSource+ program of the Private Industry Council. JobSource+ provides classes of basic literacy instruction and General Education Development (GED) preparation courses. However, their clients have to meet certain qualifications and fall within income guidelines for enrollment in the program. In the event a client of JobSource+ is in need of individual assistance, they are encouraged to request our services. Once the referred client is interviewed and assessed by the Read to Achieve coordinator, he or she is placed with a tutor for one-on-one instruction. JobSource+ is represented on the board of the Coalition and the extent of its support is indicated by its provision of funds for unexpected expenses incurred by our office. Our program is also coordinated with the Adult Education Center of the Lubbock Independent School District. The Adult Education Center has a program of GED preparation, high school evening classes, and ESL and amnesty instruction. However, people with a long experience of school failure may be reluctant to return to school for help. Read to Achieve can supply these people with one-on-one instruction with tutors and aid in their transition to a classroom situation. Since July 1991, Goodwill Industries has provided literacy classes for their employees. Some additional people referred by Read to Achieve are allowed to enroll in these classes. Goodwill will continue to refer their clients to the Read to Achieve program for individual literacy tutoring. 61 In the summer of 1992, Vandelia Church of Christ decided to establish classes based on the video cassettes of the Texas Scottish Rite Hospital Literacy Program developed for people with dyslexia. The church applied to the coordinator of Read to Achieve to assist in developing this program. The coordinator worked with the church's volunteer administrator to publicize the program, and to recruit, interview, and assess students. The program is designed as a 52 week course for 18 students; the full number of students were placed in the course and a second 52 week course is planned to begin in January of 1994. Thus, the Read to Achieve office and its Reading HOTLINE (747-READ) are the essential point of access and referral for the literacy programs -of South Plains College, Lubbock Independent School District, JobSource+, Goodwill Industries and several churches. Read to Achieve also provides publicity for all these programs, letting those who need help know that help exists. The Read to Achieve coordinator is a member of the Lubbock Interagency Planning Group, sponsored by the Texas Department of Human Services, and established to coordinate resources for their clients. Read to Achieve has trained some Texas Department of Human Services employees as tutors to enhance their work with their clients. Read to Achieve aided the Lubbock County Community Corrections Department's literacy program for adult probationers in planning and with information on literacy materials, and continues to refer volunteer tutors to the program as needed. In 1993-94, Read to Achieve will work with the Lubbock Independent School District's Head Start to establish a family reading program and will conduct a workshop to train volunteers willing to work with parents to encourage them to read to their children and in the process improve their own literacy skills. 6 Lubbock's Volunteer Center provides continuous publicity to recruit volunteers for Read to Achieve to train as tutors. It also publicizes tutor training workshops. Students are referred to Read to Achieve by the Texas Department of Human Services, Texas Employment Commission, JobSource+, Adult Education Center, civic groups, and churches. Also, our local newspaper the Lubbock Avalanche -Journal and local media have provided excellent publicity for our program. 7 PLAN OF OPERATION The primary objective of the Read to Achieve project is to assist adults in Lubbock County who have minimal reading skills to reach their literacy goals. Read to Achieve is able to serve or refer those with a broad range of needs (basic reading skills, pre-GED, ESL, re-training, etc.). All services provided by Read to Achieve are free of charge to all who seek literacy assistance. The Lubbock City -County Library's request is for funding for a part-time professional coordinator (30 hours per week) to oversee all the activities of the Read to Achieve literacy program, and for literacy educational materials so that there will be no financial barriers to participation in literacy programs. The Lubbock City -County Library will provide office space, meeting room facilities, office equipment and supplemental staff as needed to the coordinator for literacy program activities. The coordinator will be responsible for: 1. Operating the Reading HOTLINE, a clearinghouse of information for those seeking literacy assistance, those able to provide assistance, and others interested in the problem of illiteracy. 2. Assessing potential students and referring them to programs appropriate to their needs. 3. Recruiting volunteers and arranging for their training. 4. Matching students and volunteers and providing them with materials and space for learning sessions. S. Developing an on -going documented program of feedback from students and tutors in the program and using the data for evaluating cuniculum/instructional materials and instructional techniques used for tutors 8 6. Continuing programs for encouraging additional reading by the new readers. 7. Promoting the establishment of new adult literacy programs by community organizations, helping them train volunteers, and providing on -going expertise. 8. Publicizing literacy instruction opportunities in the community. Supplemental information on Services: 1. Operating the Reading HOTLINE: The Read to Achieve office will maintain regular office hours Monday through Friday at the Lubbock City - County Library. The Coordinator will interview, assess, advise, give out information to tutors and students as well as delegate necessary clerical duties to the office secretary. She will also communicate with key personnel of other literacy programs in the Lubbock community in order to investigate and evaluate the various kinds of services available in the Lubbock community, and will assist in organizing the quarterly meetings of literacy providers in Lubbock supported by JobSource+ to maintain and strengthen networking capabilities. She will maintain current information and monitor student progress reports, and will provide monthly written and oral reports to the board of the Lubbock Area Coalition for Literacy. The coordinator will provide speaking programs about the literacy problem in the Lubbock Community to other service organizations and civic groups so that the community will become aware of the literacy problem, the Literacy Coalition and its goals and services. 2. Assessing students: Students are interviewed and assessed with the San Diego Quick test, this enables the office the opportunity to establish a student's needs, capabilities, and more importantly, to discover the student's goals. 3. Recruitment and training of tutors: It is planned to recruit and train 110 new tutors and to offer additional training for those already in the program. In 9 addition, two meetings will be held for tutors to meet with each other and share information. Tutors are required to attend the Basic Adult Tutor Training workshop prior to working with a student. Feedback from experienced tutors has led Read to Achieve to develop two supplemental workshops, Focus on Phonics and Comprehension. Manuals for all three workshops were developed by the Read to Achieve coordinator, reading specialists from South Plains College, and a specialist in ESL and literacy curriculum hired under a Venture Grant from United Way. Laubach and LVA materials are used in the program, but Read to Achieve has created a more diverse curriculum to give students a broader base to meet individual needs and interests. The majority of Read to Achieve students are working at a sixth grade level or below; however, if a student and tutor wish to continue working together beyond the 6th grade level, Read to Achieve has pre-GED and GED materials available. 4. Matching students and volunteers: Volunteers will be matched with students and will be given the appropriate reading material as indicated through the San Diego Quick Test and intake interview administered by the Read to Achieve personnel. The tutors will be required to meet with the students at least two hours a week, preferably for an hour session twice a week. The Lubbock City -County Library and Godeke branch can accommodate the needs of the one-on-one tutoring sessions by providing space and facilities. In addition, several churches and other businesses have offered their facilities for tutoring sessions. Experience with the Read to Achieve program has demonstrated the result of a mentoring relationship between the student and the tutor. The tutors involved in our program not only offer instructional assistance but encouragement and emotional support. Also, many tutors and the Read to 10 In the fiscal year 1992-93, "Read to Achieve": • Received 1375 inquiries through our reading HOTLINE • Held 7 workshops, training 139 volunteer tutors Interviewed 264 people seeking literacy assistance • Paired 110 students with tutors • Referred 152 students to other literacy sources in Lubbock The Read to Achieve project has always provided service to members of traditionally underrepresented groups. From October 1992 to September 1993, 264 persons were assessed for tutoring or referral. 51% of these were Hispanic, 14% Asian, 12% Black, and 65% women, compared to the 1990 U.S. Census Summary Tape File 3 report of 22.7% Hispanic, 1.4% Asian, 7.5% Black for the county as a whole. The Read to Achieve center is located in the area of the city with a higher than average minority population. (See map, Appendix A1.) Bonds have been approved for a new branch library in northeast Lubbock scheduled to open in late 1995. Establishing a literacy center and collection in this branch is one of the Read to Achieve objectives during the grant period. The projected service area for the northeast branch is 63% Black and 33% Hispanic. As the community has responded to our advertising and Reading HOTLINE number, our program has expanded to fill the gap between available programs and needed literacy services. Thus, the program has gone beyond its original goal as a clearinghouse and referral center for those who needed literacy assistance, and for volunteers and agencies concerned with the literacy problem. More agencies have become involved; however, the Read to Achieve program remains the principal center for recruitment and training of volunteer tutors, identification and assessment of potential students, referral of students to other literacy agencies, and particularly, the sole provider of one-on-one tutoring. Achieve office direct students to appropriate community services available to meet their many needs and assist students in areas such as job placement. 5. Documented feedback: The Read to Achieve office will recruit one and possibly two volunteer tutors to help with keeping accurate and current data on tutor/student progress. The volunteer will call each individual tutor and evaluate the effectiveness of the materials currently being used and the need for changes to better support their student's needs. The information received from these inquiries will serve to inform the Read to Achieve office of the strengths and weaknesses of the program. 6. Reading Programs: Research has shown that to improve your reading skills at every level, you must read. To encourage our "New Readers" to practice these skills at home and with their families, the Coalition will continue to sponsor a "Sail Through Summer with Good Books" reading program. The program has introduced students to adult fiction and non-fiction books in the Read to Achieve collection in the Read to Achieve office and to the "New Reader" section in the library. We had 32 participants in the 1992-93 "Sail Through Summer with Good Books" program. The Read to Achieve office will strive to encourage as many new participants as possible for 1993-94. Read to Achieve also works with the Children's Department of the Lubbock City -County Library to present "Share a Book with your Child" programs. The children's outreach librarian conducts story hour and helps parents read to their children. Using funds donated to the Literacy Coalition by the Friends of the Library, Read to Achieve provides copies of the books featured in the story hours which are given to the parent and child to read together, then take home and enjoy. 7. Promoting new literacy services: The new northeast branch of the Lubbock City -County Library is projected to include space adapted for literacy. It's planned opening date is summer 1995. The Read to Achieve coordinator will work with library staff in advising on the architectural design of the literacy center, and will attempt to obtain donated computers for literacy workstations. If computers are obtained by non -grant sources, grant funds for library materials will be used to purchase compatible educational software. Computers may be available and donated from the Board of City Development. The coordinator will also develop, monitor and update a branch library collection of high interest / lower level reading materials. The library is commited to providing funds for the literacy collection from the branch book budget. 8. Publicizing literacy services and instruction: With the use of our new brochures and PSA's, Read to Achieve will recruit students and tutors for our project and encourage students placed and presently meeting with tutors to continue. The coordinator will contact Lubbock organizations and civic groups presenting the facts about illiteracy in the community in an effort to gain new tutors, support, and increased awareness of the Read to Achieve program. The Read to Achieve office will distribute a quarterly newsletter to tutors, members and supporters of the Lubbock Area Coalition for Literacy, and other Lubbock community organizations. This newsletter will demonstrate the progress and current projects undertaken by Read to Achieve. The wide distribution of this newsletter will serve as an added means of advertising the literacy services and instruction available. 12 EVALUATION The success of the plan will be measured against the following performance targets: SERVICE 1. Reading HOTLINE: To receive 1,000 inquiries about the literacy project and services available. 2. Assessing and Referring students: To assess 150 new students and refer them to an appropriate literacy program. 3. Recruiting volunteers: To recruit and train 110 volunteers. 4. Matching students and volunteers: To place 90 students with tutors. To retain students and provide space and materials for 3,000 hours of instruction. 5. Documented feedback: To send a methods and materials evaluation survey to every tutor working with a student. The survey will address the student's goal, assessment of materials used, and the successes and failures of the program for the student. 6. Encouraging additional reading: To enroll 25 participants in the Sail Through Summer with Good Books reading program. 7. Promoting new literacy programs: To have computer based literacy workstations and a literacy book collection available at the northeast branch on its opening day. 9. Publicizing literacy services: To prepare, duplicate, and distribute brochures for Read to Achieve tutor training workshops and for 3 literacy programs of cooperating agencies. Each adult student will be tested and interviewed as they enter the program. Progress of students will be measured according to the instructional literacy material. Files will be kept on each student's progress throughout the program 13 including monthly tutoring calendars and a bi-annual methods and materials evaluation report completed by each tutor on each student involved with our program. The calendar will provide current information concerning each tutoring session, the duration of the session, the lesson completed as well as any observations made by the tutor. The methods and materials evaluation report is categorized to consist of personal goals of the student, initial workbook series and present workbook series, general assessment of workbook materials, use of language experience stories, suggestions for new materials/books requested and additional supplementary reading by the student. As stated above in objective 5, the recruited volunteer will assist the Read to Achieve coordinator toward keeping accurate records of dropouts and follow ups on the individual students. This volunteer will contact tutors or students via phone or written correspondence to accomplish this goal. The project coordinator is evaluated annually by the library director in accordance with the City of Lubbock personnel policy. The tutor serves as the primary link to the student and therefore a major source of information as to the effectiveness of our program. Establishing open communication and encouraging feedback between the Read to Achieve personnel and the tutor will serve to better meet the needs of each individual student. The Lubbock Area Coalition for Literacy board meets monthly to advise and help make plans to meet the program's objectives. The coordinator's report to the board will include the number of student assessments and referrals, volunteer contacts, community organizations contacted and students placed with tutors over the past month. The report will also include a list of plans of the Read to Achieve program for the coming month. 14 • I � PERSONNEL This project will be under the supervision of Jeff Rippel, Director of the Lubbock City -County Library and the West Texas Library System since 1988. He received an M.L.S. from the University of Texas in 1973 and has 20 years of supervisory experience in libraries in Texas and South Carolina. As branch librarian for the Waco -McLennan County Library, he established an adult learning center offering GED preparation and ESL teaching. The project Coordinator is Leigh McPhaul, who has been with Read to Achieve since it began in June 1990. She is a certified teacher with a BS in Education from the University of Texas and 2 years of classroom experience. She has been a Great Books Coordinator in the public schools for 4 years. She has been a volunteer for 11 years with the Junior League of Lubbock. During that time, she served as a member -at -large on the Board of Directors, Assistant Arrangements Chairman, and as a placement coordinator for volunteers. She also serves on the Interagency Planning committee of the Texas Department of Human Services and the Literacy Advisory Committee for the South Plains Head Start Program. In the last 2 years, she has completed the Literacy Volunteers of America's ESL workshop and courses in the management of volunteers and a 36 hour course on the management of non-profit organizations, and has attended an ALA Conference on Family Literacy and the Southwest Literacy Conference. Debbie Sanchez, a Hispanic female, serves as the secretary for the Read to Achieve program. She works 30 hours a week and will be paid with funds provided by the Private Industry Council. In 1991, she graduated from the Legal Assistant program at Texas Tech University and is certified by the National Association of Legal Assistants. She is presently enrolled at Texas Tech University pursuing a degree in Elementary Education specializing in Bilingual 15 Education. She became involved with the Read to Achieve program in 1991 by attending a tutor training workshop. The Read to Achieve office has worked with six instructors from South Plains College in the joint programs at Our Lady of Guadalupe and St. Joseph's Catholic Church. These instructors have backgrounds in Reading, Bilingual Education and Spanish. Two have received Master's degrees and one is enrolled in a Master's degree program. 16 BUDGET SALARY, WAGES AND BENEFITS Salary expenses will be those of the project coordinator working 30 hours per week at $12.60 per hour, which is in the range of teachers' salaries in the Lubbock area and commensurate with experience. The total annual salary is $19,656. Contributions for Social Security at the rate of 7.65% will total $1503. No other benefits will be provided. The coordinator is the key to all areas of the project: coordinating literacy efforts, providing expert assessment and referral services, and supplying encouragement and expertise for literacy programs. Other personnel associated with the project will not be paid from grant funds. The position of the secretary has been funded in 1993-94 by the Private Industry Council. Permanent funding for this 30 hour per week position is being sought from other agencies. Approximate salary for this position is $10,495 including Social Security. The salaries of full-time library employees proportional to their time spent on the project will be approximately $3,400, with fringe benefits of $840. $700 is provided for travel outside Lubbock County. This amount is calculated for continuing education workshops relating to literacy services. Travel will require approval of the library director. SUPPLIES $1,700 is allowed for expendable office supplies and photocopying. $3,000 is allocated for expendable teaching materials. These materials will include LVA instructor manuals and student workbooks, pre-GED materials, phonics books, subscription to New Readers publication of their News for You newspaper and other supplies. Because our program has expanded beyond the one-on-one 17 _ • . • i instruction, Read to Achieve provides materials to the other literacy programs and classes we help to establish. OTHER Funds for workshops are estimated at an average of a $30 honorarium for the instructor and $20 for workshop manuals and supplies for each of 7 workshops for a total of $350. Space for the workshops will be provided without cost to the grant by the library, by program sponsors, or by other agencies. $700 is allocated for postage needed to distribute newsletters as well as to carry on tutor and student correspondence. $1,200 is allocated for telephone expenses. A commercial telephone line is installed in the library for the exclusive use of the project; a single telephone access point for both literacy service providers and those seeking literacy help is a basic objective of the project. $1,000 is allocated for the production and duplication of PSA's, radio and television. Serving as the literacy clearinghouse the Read to Achieve office provides the major source of advertising for all the non-profit literacy programs of Lubbock County. The City of Lubbock Public Information office will provide approximately $2000 of production time for television "spots" at no cost to the grant. Historically, the City of Lubbock and local television stations have provided services for productions of PSA's at no cost. Lubbock's Volunteer Center and the local newspaper provide advertising for the recruitment of volunteers at no cost to the grant. LBRARY MATERIALS $2,000 is allowed for permanent library materials. It will be used for educational software or for print or audiovisual literacy materials. INDIRECT CHARGES Indirect charges will be payable to the City of Lubbock at the rate of 5% of direct charges to reimburse the cost of fiscal administration of the grant. 19 ADEQUACY OF RESOURCES The grant will provide a project coordinator who will devote his/her full working time to the purposes of the project; it will also provide funds for contact with the Lubbock community, both providers and those in need of literacy services, through varied modes --face-to-face, written, telephone, and broadcast. The grant also provides workbooks and other expendable study material, to ensure that materials cost does not deny opportunities to those most in need of help. The Lubbock City -County Library will provide office space, access to a photo copier, furnishings, and utilities. In its three years of operation Read to Achieve has had supplemental staffing from a variety of sources: library and South Plains college staff, and personnel hired with temporary funding from United Way and the Private Industry Council. However, like the contributions of materials, these supplemental services would not have been available and beneficial without the continuity and development of program's provided by the Read to Achieve coordinator. The major cost of providing literacy services is instruction, which is largely supplied by the in -kind contributions of the volunteers. There is ample evidence that people wishing to make these contributions exist. Attendance at training workshops is excellent, and a large percentage of those trained become active tutors. 19 CONCLUSION By granting this request for funding, the U.S. Department of Education will allow the public library to continue to be the vehicle for training volunteers and connecting them to those who seek literacy instruction, for making established programs more effective, for establishing new programs, and for promoting community awareness of literacy training opportunities. The effective use of funds will build upon the work in progress, enrich local efforts, and attract additional resources to combat the devastating consequences of adult illiteracy. This program will build on the goal of education as the means for clients to gain self-confidence and the motivation to become productive members of society. 20 PART III - BUDGET INFORMATION LSCA VI - Llrary Literacy Program CFDA No. 84.167A Check one: Applicant is a State library X Applicant is a local public library BUDGET BY CATEGORY BUDGET CATEGORIES LSCA TITLE VI OTHER SOURCES A. Salary and Wages $ $899 B. Fringe Benefits $ 1.503 $ 840 C. Travel $ 700 $ D. Equipment $ $ E. Supplies $ 4,700 $ F. Contractual Services $ $ G. Library Materials $ 2.000 $ H. Other $ 3,250 $ 2,000 I. Total Direct Charges (add lines A-H) $ 31 so $16-7-15 J. Indirect Charges ( %) $ 1,590 $ K. TOTAL PROJECT COSTS (add lines I and J) $ 3 3 3 H i MINORi?�IPa ACTED RE AL S v_ CENSUS Ti F�A i j WHERE HIS?A\IC OR , D EED ^ '- f T aCri .- i I 1 PO U -, O .rLC.r_.,S L � i ric�'i �--v W � PS..;SVT C � i ill : .� V= �. L �: " L" 1 � _ I 1 _j t. .......... t r (r -1 1 404 / `C2 a03 �J :f I1.30?i U.74LI O.]Lst 1 Il,3Ls1 (4..i i 1 _ 170i UO2 Kp 632 r y V '�M1•tf. ... l ,IN11LL 10401 C(:.. f 13.7111 14 f671 na ,. 14„7f1 3GC•: :;. 20 13.1 41 1 ( ' 11.4133J Idol ? 16.4211 mo! t6,s191 97.423,� 116t 'i a�O 11 C 41 it,33t,� t: 7721 I)C3 14.11111 �:a 17.9g .I I 1C0+ It..a71 f301 i:.1fs1 ( If ! (' not oz act 1 is.asn u.ff» ,4 oou n,3co, i ' ' 04C3 L.`Sct l�0+ � GyG ( C306 1 I 'r---- i----�-,ter, -- -----, L---� IrSA7 � i 1 301 1133S1 6.03 C324Sf 6.04 6.0s 606 (:,IS:) AJtL: IC3.0� ESTIMATED POPULATION 1Y CENSUS TRACT CITY of LU11OCt( POPULATION IN ►ARE4TI4ESIS PREPARED DECEMIER till C I T Y O f L U 1/ 0 C Y t L A N N I N C 0:) A It T M E v T T O T A L I 0 P U L A 7 1 0 N I s I, 1 4 1 OMs App.oval No. 0)44-00a0 ASSURANCES — NON -CONSTRUCTION PROGRAMS Now Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorised representative of the applicant i certify that the applicant: 1. flits the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to psi 0- ^^- ra-4 • 11 share of project costs) to ensure proper planning, management and com- pletion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, u{r.::i.v tight to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting 3. Wi11 safowerds to prohibit employees from using their positions for a purpose that constitutes or presents the apiiearancs of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame alter receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 1f 4728.4763) relati'n; t3 pre:_: ibed standards for merit systems for prcgrams ft:r.dcd under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). G. Will comply with all Federal s4tut.es relating to nondiscrimination. These Include but are not limited to: (a) Title VI of the Civil Rights Act of 1984 (P.L. 88.352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX %; the Education Amendments of 1972, as amended ,20 U.S.C. 11 1681-1683, and 1685.1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 1 794). which prohibits dis- crimination on the basis of handicaps. (d) the Age Discrimination Act of 1975. as amended (42 U.S.C.11 6101.6107). which prohibits discrim. ination on the basis of age; K3 (e) the Drug Abuse Once and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse. (0 the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91.616). as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism. (g) 11 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee. 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title V)11 of the Civil Rights Act of 1968 (42 U.S C. 1 3601 et seq.), as amended, relating to non. discrimination in the sale, rental or financing of housing; G) any other nondiscrimination provisions in the specific statutes) under which application for Federal assistance is being made; and V) the requirements of any other nondiscrimination statutes) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles 11 and III of the Uniform Relocation Assistance and -Real Property Acquisition Policies Act of 1970 (P.L. 91.646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (5 U.S.C. 11 1501-1508 and 7324.7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S C. 11 276a to 276a. 7). the Copeland Act (40 U.S.C. 1 276c and 18 U.S.C. 11 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 11 327.333). regarding labor standards for federally assisted construction subs greements. Authoilzed for Local Reproduction SI"6,d Far% U.a 14 all Prow,ped W OLAe Grcu4r ••103 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program andto purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (0 conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic -rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported b} this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.0 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financia and -compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of al other Federal laws, executive orders, regulation: and policies governing this program. UVA SF 121e ,a as, Ea( - CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they ate required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 34 CFR Part 82. "New Restnctions on Lobbying and 34 CFR Part 95, Government -wide Debarment and Suspension (Nonprocurement)and Government -wide Requirements for Chug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Education determines to award the covered transaction, gent, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 34 CFR Pan 82, for persons entering into a grant or cooperative agreement over $100,000, as defined at 34 CFR Part 82, Sections 82.105 and 82.110, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress to connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Forth - LLL, -Disclosure Form to Report Lobbying," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly. Z DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS As required by Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Part 85, for prospective participants in primary covered transactions, as defined at 34 CFR Part 85, Sections 85.105 and 85.110 — A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period Preceding this application been convicted of or {cad a civil iudgrnent rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise cnminally or civilly charged by a Sovemmental entity (Federal, State, or local) with commission of an of the offenses enumerated in paragraph (1)(b) of this centficauon, and H5 (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, or local) terminated for cause or defauh; and B. Where the applicant is unable to amtify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDMDU.'-LS) As required by the Drug -Free Workplace Act of 198b implemented at 34 CFR-Part 85, Subppaart F, for gran defined at 34 CFR Part 85, Sections ZION and 851 A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; W The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring to the workplace; (c) Makingg it a requirement that each employee to be engaged in the performance of the grant be ven a aopy of the statement required by Paragraph T;, (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee wW— (1) Abide by the berms of the statement • and (2) Notify the employer in writing of hi.: or her conviction for a violation of a criminal drug statute c__wing in the workplace no Later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (dX2) from an employee or otherwise receiving act- •711 notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Director, Grants and Concocts Service, U5. Department of Education., 400 Maryland Avenue, S.W. (Room 3124, GSA Regional Office Building No. 3), Washington, DC 20202�571. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convtcted— (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to Participate satisfactorily in a drug abuse assistance or rehabilitation program approved for sucFi purposes by a Federal, State, or local Health, law enforcement, or other appropriate agency; ( ) Maldng a � faith effort to continue to maintain a aI free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, dty, county, state, zip code) Check ❑ if there are workplaces on file that are not identified here. DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDMDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 34 CFRPart 85, SubpartF, for grantees, as defined at 34 CFR Part 85, Sections 85.605 and 85.610 — A. As a condition of the grant,) certify that 1 will not engage in the unlawful manufacture, distribution, dispensing possession, or use of a controlled substance in conducting any activity with the grant; and B If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity,) will report the conviction, in writing, within 10 calendar days of the conviction, to: Director, Grants and Contracts Service, U.S. Department of Education, 400 Maryland Avenue, S.W. (Room 3124, CSA Regional Office Buildin& No. 3), Washington, DC 2M02-4571. Notice shall include the identification number(s) of each affected grant. As the duly authorized representative of the applimnt, I hereby crltify that the applicant will comply with the above certifications. OF APPUCANT Citv of Lubbock, Texas OF AUTHORIZED REPRESENTATIVE David L\-ingsto May4r 4ATURE ED 80-0013 H6 PR/AWARD NUMBER AND/OR PROJECT NAME DATE READ TO ACHIEVE November 11, 1993 PROCEDURES FOR COMMENTS BY STATE LIBRARY ADNINISTRATIVE AGENCIES Instructions f2r Local public library applicants for the Library Literacy Program must give their State library administrative agency the opportunity to comment on their applications. If an applicant funs to do so the application will not be considered for funding under the Librwy Literacy Prognrm. To comply with this provision, local public libraries must do the following: 1. Submit a copy of the application to the State library administrative agency at the same time as the application is submitted to the Application Control Center at the U. S. Department of Education. 2. Enclose with the application sent to the State library administrative agency a copy of the page entitled "Procedures for Comments by State Library Administrative Agencies -- Instructions for State Library Administrative Agencies" (see page H8). 3. Sign the certification below which confirms that the State library administrative agency has been provided a copy of the application. 4. ENCLOSE THIS CERTIFICATION WITH THE APPLICATION THAT IS SUBMITTED TO THE U. S. DEPARTMENT OF EDUCATION. Certification: A copy of the application was sent to the State library administrative Lubbock City -County Library / T_Pxas Name of local library / State VA ■ • � � • � • • I �' i i 4' i � i i i �tr� � yi i TrlY��i1L� Instructions for .State Library Ad m-m* R n4W Comments on applications submitted under the Library Literacy Program may only address how the application relates to the long range plan for LSCA Titles I, II, and III filed with the U. S. Department of Education. State library administrative agencies are not obligated to provide comments or approve these applications. However, we encourage State library administrative agencies to complete the form below and send it to: Ms. Louise V. Sutherland Acting Director, Library Development Staff Office of Library Programs U. S. Department of Education 555 New Jersey Avenue, NW Washington, D. C. 20208-5571 ATTN: Comments on LSCA Title VI Comments must be submitted to the Uelwrtment by January 19, 1994. Name of local public library: (State Name of State Library Administrative Agency: Contact Person: Jeffrey Rippel Telephone Number:(806) 767-2822 The State library chooses not to comment on this application. The application submitted by the above local public library IS consistent with the State Library's long range plan.for LSCA Titles I, II, and III. The application submitted by the above local public library IS NOT consistent with the State Library's long range plan for LSCA Titles I, II, and III. (Attach explanation on separate page.) Signature of Head of State Library Agency Date IM CITY OF LUBBOCK MEMO TO: Leigh McPhaul, Literacy Coordinator FROM: Jeff Rippel, Library Director SUBJECT: City of Lubbock Cost Allocation Plan Dear Leigh: Accompanying this memorandum is a copy of the City of Lubbock, Texas, Cost Allocation Plan. As the most recent edition of the Plan, it is based on actual expenditures for the year ending September 30, 1992. Please send it to the Literacy Programs office at the U.S. Department of Education, per their request of last week, along with this memorandum. Please note that the Library was allowed to use a 5% rate for the indirect cost charged to the Literacy grant, compared to the 9.03% rate used on all other library grants since the early 1980s. Jeff Rippel Library Director DAVID M. GRIFFITH &ASSOCIATES, LTD. 8100 Springwood Drive • Suite 200 • Irving, Texas 75063 - 214-401-1222 - Fax 214-401-3884 March 30, 1993 J. Robert Massengale Assistant City Manager for Financial Services CITY OF LUBBOCK P.O. Box 2000 Lubbock, Texas 79457 Dear Mr. Massengale: Accompanying this letter is a completed copy of the City of Lubbock, Texas, Cost Allocation Plan based on actual expenditures for the year ending September 30, 1992. The following is a summary of the results. Community Development Block Grant The OMB Actual FY 1992 plan identifies total indirect costs of $101,747 compared to $133,445 as identified in the Actual 1991 plan. Attachment I gives a comparison of the allocated costs between the two years. The decrease of $31,698 in FY 1992 is due primarily to the level of service provided by Microfilm and Codes Administration. Departmental Indirect Cost Rat Attachment H to this letter contains OMB fixed rates for FY 1994 based on Actual FY 1992 expenditures for the City operating departments and programs. Attachment III contains a separate rate computation for the Health Department. David M. Griffith & Associates is pleased to be of service to the City of Lubbock. If you have any questions, please contact me, or Teresa Gannaway at 214/401-1222. Sincerely, ,1y" S <�e Mark S. Epstein Vice President MSE/hrf cc: Ms. Mary Schneider, Internal Auditor Building Use General Multipurpose Building Maintenance City Manager Public Information City Attorney Microfilm Personnel Finance Accounting Budget & Research Purchasing Print Shop/Offices Stores Lunch Room Radio Shop Garage Operations Comprehensive Planning Codes Administration Central Warehouse Warehouse - Auto Communications Attachment I CITY OF LUBBOCK, TEXAS COMMUNITY DEVELOPMENT COMPARISON OF ALLOCATED COSTS OMB OMB Actual Actual Increase 1992 1991 (Decrease) $ 3,834 $ 3,834 $ 0 658 979 (321) 17,244 17,555 (311) 532 575 (43) 443 349 94 2,325 2,771 (446) 0 15,293 (15,293) 3,771 3,599 172 516 25 491 8,562 6,242 2,320 3,677 3,020 657 730 265 465 (238) 558 (796) 525 531 (6) 0 27 (27) (6) 127 (133) 13,797 17,181 (3,384) 45,185 57,192 (12,007) 24 8 16 (40) (451) 411 208 3,765 557 $ 10�� $ 133,445 $ 31 69�8 Attachment II Page 1 of 4 CITY OF LUBBOCK, TEXAS FIXED FY 1994 DEPARTMENTAL INDIRECT COST RATES BASED ON ACTUAL EXPENDITURES FOR FY 1992 Allocated Dept'I Total Direct Indirect Indirect Indirect Indirect Salaries Cost cost cost -CM & Wages Rate Human Relations $ 52,459 $ 52,459 $ 32,412 161.85% Municipal Court 109,464 109,464 393,502 27.82% Traffic Engineering 153,685 $ 40,906 194,591 634,404 30.67% Cemetery 38,251 38,251 176,775 21.64% Animal Shelter 42,791 42,791 279,023 15.34% Civic Centers 87,242 87,242 1,038,918 8.40% Streets Department 111,561 40,907 152,468 1,035,421 14.73% Streets/Drainage Engin. 132,286 40,907 173,193 345,236 50.17% Fire Department 418,765 755,307 1,174,072 7,976,961 14.72% Community Services 60,187 60,187 151,157 39.82% Building Inspection 53,310 53,310 325,674 16.37% Planning 97,075 97,075 140,815 68.94% Codes Administration 130,166 130,166 285,577 45.58% Street Lighting 43,839 43,839 153,776 28.51 % Development Coord. 22,654 22,654 166,552 13.60% Parks & Recreation 544,572 57,254 601,826 2,689,995 22.37% Police Department 624,630 2,713,694 3,338,324 9,290,992 35.93% Traffic Safety 24,581 24,581 0 Library: Service & Maint. 48,216 473,088 521,304 576,713 90.39% Grants 9,018 91,996 101,014 133,758 75.52 Total Library $57,234 $56 $62c_2,318 S71c0,471 87.59 Attachment II Page 2 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1992 DIRECT SALARIES AND WAGES Center Degartment Number Amount Development Coordination 4113 $ 166,552 Human Relations 2421 $ 32,412 Municipal Court: Administration & Records 3211 $ 393,502 Traffic Safety 2413 0 Community Services 2431 $ 151,157 Parks and Recreation: Park Maintenance 5221 $ 1,461,019 Median Maintenance 5222 76,672 Parks Development 5223 105,505 Indoor Recreation 5225 730,653 Outdoor Recreation 5227 _ 316,146 Total $2,689,995 Cemetery 5228 $ 176,775 Animal Shelter: Shelter Operations 5311 $ 126,642 Field Operations 5313 152,381 Total $ 279,023 Civic Centers 5241 $1,038,918 Traffic Engineering: Traffic Engineering Signs & Markings 4521 $ 191,030 Traffic Engineering & Design 4523 146,771 Traffic Signal Maintenance 4525 296,603 Total $ 634,404 Attachment II Page 3 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1992 DIRECT SALARIES AND WAGES Center Department Number Amoun Streets Department: Paved Streets 4531 $ 432,887 Unpaved Streets 4533 262,010 Street Cleaning 4535 141,277 Storm Sewer 4537 38,346 Concrete Construction 4539 160,901 Total 035421 Streets & Drainage Engineering: Street & Drainage Engineering 4541 $ 467,956 Less Administration (122,720) Total $ 345,236 Fire Department: Fire Suppression 5619 $ 7,490,587 Fire Prevention 5613 278,146 Training 5617 113,543 Equipment Maintenance 5615 94,685 Total $ 7,9�76,963 Building Inspection 4311 $ 325,674 Planning: 4111 $219,920 Less Administration 4111 (79,105) Total $ 140,815 Codes Administration 4211 $ 366,357 Less Administration 4211 (42,863) Less CDBG (37,917) Total 25 8 Street Lighting 7911 $ 153,776 CITY OF LUBBOCK, TEXAS ACTUAL FY 1992 DIRECT SALARIES AND WAGES Department Library: Library Services Library Collection Library Administration Less Administration Less Grants Total Library Grants Police Department: Investigations Patrol Center Number Amount 5233 $ 541,540 5235 146,360 5231 124,495 5231 (101,924) (133,758) $576,713 $ 133,758 5731 $2,722,993 5735 6,567,999 59.2 Attachment II Page 4 of 4 iiiiiii! CITY OF LUBBOCK, TEXAS HEALTH DEPARTMENT INDIRECT COST RATE PROPOSAL ACTUAL COSTS - FISCAL YEAR ENDING SEPTEMBER 30, 1992 Total Costs Unallow. Salaries Indirect Incurred (A) Costs & Wages Other Costs Environmental Health $734,013 $60,762 $436,534 $236,717 Clinical Program 787,884 4,931 731,522 51,431 Laboratory Services 297,554 2,860 197,506 97,188 Health Support 135,944 135,944 State -Paid Salaries 76,056 76,056 Department Indirect Cost Attachment III Page 1 of 3 Salary Indirect & Wage Cost Base Bkt& Ref Public Health Admin. $56,306 56,306 1,577,562 3.57% Administrative Secretary 20,800 20,800 1,577,562 1.32% Maintenance 2,612 2,612 1,577,562 .17 % Utilities 30,310 30,310 1,577,562 1.92% Fire & Casualty Ins. 1,091 1,091 1,577,562 .07% Data Processing 13,848 13,848 1,577,562 .88% Custodial Services 79,003 79,003 1,577,562 5.01% Other Expenses 164,961 105,262 59,699 1,577,562 3.78% B City Central Services Building Use Charge 43,801 43,801 1,577,562 2.78% C Equipment Use Charge 39,364 39,364 1,577,562 2.50% City Attorney's Office 14,282 14,282 1,577,562 .91% Microfilm Department 2,438 2,438 1,577,562 .15% Purchasing Department 17,152 17,152 1,577,562 1.09% Building Maintenance 35,749 35,749 1,577,562 2.27% All Other Departments 106,892 106,892 1,501,506 7.12 D Total Costs Incurred S2,660,060 $68,553S1,577,562 $490,598 $523,3474�% A NOTES TO PROPOSAL (A) Reconciliation of Total Cost Incurred: FY 1991 Actual Environmental Health Expenditures FY 1991 Actual Clinical Program Expenditures FY 1991 Actual Laboratory Services Expenditures FY 1991 Actual Health Administration & Support Exp. FY 1991 Actual State -Paid Salaries Direct FY 1991 City Central Services Total Costs Incurred (1) FY 1992 Annual Report (2) FY 1992 State -Paid Salaries Listing (3) FY 1992 Central Services Cost Allocation Plan (B) Other Departmental Indirect Costs: Fringe Benefits Supplies Telephone Other Insurance Professional Services Other Expenses Reimbursements Total Indirect Personnel Ratio Indirect Other Expenses (4) Degt'I Indirect S + W 77,106 = Total Dept'I S + W 213,050 Attachment III Page 2 of 3 $ 734,013 (1) 787,884 (1) 297,554 (1) 504,875 (1) 76,056 (2) 2 9 67 (3) S2,660,060 S 62,904 25,999 9,695 4,553 73,793 33,330 (45,313) S 1 4 961 .3619% (4) $164,961 x .3619 = $ 59,699 .3619 Attachment III Page 3 of 3 NOTES TO PROPOSAL (Continued) CENTRAL SERVICES ALLOCATION TO HEALTH DEPARTMENT ACTIVITIES Health Clinic Environ Lab Admin PrograM Health Services Total Building Use $43,801 - - - $43,801 Equipment Use 16,872 $4,685 12,295 $ 5,512 39,364 General & Multi -purpose 987 1,195 $ 849 873 3,904 Building Maintenance 35,749 - - - 35,749 City Manager 445 1,612 947 397 3,401 Personnel 3,151 11,415 6,703 2,810 24,079 City Attorney 14,282 - - - 14,282 Microfilm 2,438 - - - 2,438 Public Information Dept. 370 1,340 787 330 2,827 Finance 77 - - - 77 Accounting 6,264 8,964 6,744 7,990 29,962 Budget & Research 3,592 2,309 3,420 2,821 12,142 Purchasing 1,401 5,343 2,131 8,277 17,152 Public Safety & Services Admin. 28,979 - - - 28,979 Garage Operations - - (34) - (34) Radio Shop - - 627 - 627 Print Shop/Supply 46 (90) (27) (1) (72) Central Warehouse - 17 206 - 223 Warehouse -Auto - (3) (235) - (238) Communications 161 450 358 46 1,015 Total Plan Allocation $158,615 S37,237 $34,771 S29,055 $259,678 (D) Excluding State -paid salaries which do not benefit from other central services -J bsopqrcp Lub Gana Co, Priivate ICound lnc. 1218 14th Street Lubbock, TX 79401 (806)765-5038 FAX(806)765-6944 Barry Ballinger Chairman Don McCullough hwcutive Director ChiefE&a-d Offi Mayor David IL Langston City of Lubbock Judge Don McBcath Lubbock County Judge Giles Dalby Garza County Job Training and Employment Assistance November 1, 1993 Mr. Jeff Ripple Mahon Public Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Ripple, It is a sincere pleasure to provide this letter in support of the work of the Lubbock Area Coalition for Literacy and their efforts to obtain a Department of Education literacy grant. We work very closely with the Coalition on referrals of literacy students. These encompass their referrals of students to us for literacy training in our Bridges Learning Center and our referrals to them of applicants whom we cannot serve. Our mutual efforts enable many people in the Lubbock area to begin realizing their full potential through the unlimited opportunities that literacy opens up to them. We look forward to a continued successful relationship with the Lubbock Area Coalition for Literacy and pledge our full support of any extension of their programs that will be made possible through a DOL literacy grant. Sincerely, �rXd1g./X c Donald J. McCullc Executive Director DM;eh SOUTH PLAINS COLLEGE November 1, 1993 Jeff Ripple Director of Libraries Mahon Library 1306 9th St Lubbock TX 79401 Dear Mr. Ripple: South Plains College supports the Lubbock Area Coalition for Literacy and its Reading to Achieve program in their endeavors to promote literacy skills in the Lubbock area. Due to the large number of citizens that need these services, SPC encourages the expansion of literacy sites throughout the city. We welcome the opportunity to cooperate with the Coalition in the future as we have done previously with learning sites at St. Joseph's Catholic Church, Our Lady of Guadalupe Church, First United Methodist Church and with classes held on the SPC-Lubbock campus. The Coalition has assisted us in the purchase of instructional materials, the utilization of voluntary tutors trained by the Coalition, and the recruitment of potential students. South Plains College appreciates all the efforts of this organization and especially those of Leigh McPhaul, its director. We further urge the continuation of this program for the benefit of Lubbock area citizens. Si V ,Coronado Dean of Instruction Linda G4sitance r Student Center 1302 MAIN STREET IUBBOCK, TEXAS 79401 18061 147 0570 Serving the following counties and their public libraries: Andrews Bailey Borden Cochran Crane Dawson Dickens Ector Floyd Gaines Garza Glasscock Hale Hockley Howard King Lamb Loving Lubbock Lynn Martin Midland Motley Terry Upton Ward Winkler Yoakum WEST TEXAS LIBRARY SYSTEM 1306 9th Street/Lubbock, Texas 79401/(806) 767-2858 November 1, 1993 TO WHOM IT MAY CONCERN: The West Texas Library System is in full support of the Lubbock City - County Library's Title VI Literacy grant application. The library has shown an ongoing interest in, and support of, literacy efforts in Lubbock and the West Texas area over an extended period of time. The program in Lubbock supplies training for tutors, works with area institutions to establish new programs, acts as a referral center for persons seeking assistance, and provides tutors for those students who need one-on-one instruction. The centralized referral center is an essential aspect of this program with its purpose being to direct a functionally illiterate adult to the program which best suits his needs. In addition, there is no other agency in Lubbock County (population 222,636) that offers one-on-one tutoring, a particular need of many of the area's multicultural population. Teaching materials for this program are purchased with the help of the West Texas Library System. The library and community have taken on the tremendous task of improving the level of literacy in Lubbock and the surrounding area, and the project deserves your consideration for funding. Continued funding is essential to the growth and expansion of the Lubbock City -County Library's Need to Achieve Program. Sincerely, W, ;4 Nancy W. Hill Coordinator NH:sj Texas 0* Department Human Services INTERIM 2109 Avenue Q/P.O. Box 10528/Lubbock, Texas COMMISSIONER (806) 741-0541 Burton F. Raiford November 2, 1993 Jeff Ripple Director of Library Services Mahon Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Ripple: BOARD MEMBERS Cassandra C. Carr Chairman, Austin David Herndon Vice Chairman, Austin Bob Geyer El Paso Yava D.Scott Houston Paula S. Gomez Brownsville Karen M. Heltzel Dallas This letter represents this Agency's support for the application of the Unites States Department of Education Library Literacy Program Grant for which you are applying. Since the beginning of the interagency planning process to support the Job Opportunities and Basic Skills (JOBS) Program, the Director of the Lubbock Area Coalition for Literacy has been involved in planning to implement the Welfare Reform Program. Agency staff have referred clients to the Literacy Program as an initial step in preparation for economic self-sufficiency; they have been assigned volunteer tutors or referred to other programs. While it is unfortunate that adults must struggle to become functionally literate, programs such as the ones you administer must continue if problems associated with illiteracy are to be overcome. Sincerely, Terry G. Temple Regional Administrator cc: Mary L. Jackson, Community Services Director, Lubbock 217-7 Wanda Stewart, Resource Development Specialist, Lubbock 217-7 John H. Winters Human Services Center 701 West 51st Street Central Office Mailing Address P.O. Box 149030 Austin, Texas 78714-9030 Telephone (512) 450-301 1 • Call your local DHS office for assistance. 4. • VOLUNTEER CENTER OF LUBBOCK 1706-23rd Street, Suite 101 Lubbock, Texas 79411-1214 (806) 747-0551 Fax: (806) 747-8640 November 02, 1993 Jeff Rippel Director, Library Services City of Lubbock P. 0. Box 2000 Lubbock, TX 79457 Dear Mr. Rippel: I write in support of your grant application for the library literacy program. Such a program is very much needed in this community. The Volunteer Center continues to work very closely with the Lubbock Area Coalition for Literacy to supply volunteers for tutors in the program. These volunteers are well trained and their service has made a great deal of difference to people in the program who are learning to read. To witness the achievement of the people who are students in the program is very gratifying. The literacy program is one of our best volunteer placements. We are happy to support this program. Sincerely, Louise Cummins Executive Director LC:ly A United Way Agency r L U B B O C K Education Service Center November 2, 1993 Adult Education 610 Third Street Lubbock, Texas 79401 Jeff Rippel, Director City -County Library 1306 9th Street Lubbock, Texas 79401 Dear Mr. Rippel, We, at Lubbock Adult Education, would like to express our support of the continued success of the Lubbock Area Coalition for Literacy and Read to Achieve programs. We have developed a cooperative partner- ship with Leigh McPhaul, the coordinator of the Read to Achieve pro- ject. This has been a positive and productive partnership and the people we serve in our community are the ones who benefit from us working together. I look forward to continuing cooperation with the project staff to help increase the use of the co-ordination of all community resources for literacy and to bring those who need help with the help that is available. I applaud your efforts to provide effective programs to our community. Sincerely, Fre dye Harrell, Coordinator Lubbock Adult Education I 1 1 1 Vd("t 1 (),,), `I 1 . . s (}l))h) P).' '1000