HomeMy WebLinkAboutResolution - 2446 - Grant Application - TDCA - Infromation & Feferrral System Expansion - 10_07_1986Resolution #2446
October 7, 1986
Agenda Item #24
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby
authorized and directed to execute for and on behalf of the
City of Lubbock a Grant Application and all related documents.
Said Grant Application to be submitted to the Texas Department
of Community Affairs and to be in the amount of Twenty-five
Thousand and No/100 Dollars ($25,000.00) for the purpose of
expanding the Information and Referral System in the area of
dependent care services and for planning of after -school
childcare services, a copy of the Grant Application is
attached herewith, which shall be spread upon the minutes of
the Council and as spread upon the minutes of this Council
shall constitute and be a part of this Resolution as if fully
copied herein in detail.
Passed by the City Council this
1986.
ATTEST:
e Boyd, City Secre
I
PPRO ED AS TO CONTENT:
aa u
ifg-06 Hen rie, Director of
Co unity Relations
APPROVED AS TO FORM:
Laura J. Mon off:, Assistant
City Attorney
7th day of October
/Z I- C,
c
.C. McMINN, MAYOR
Resolution #2446
NARRATIVE
Activities that would be undertaken under the Information and Referral
component of the grant are as follows:
-- develop a list of licensed day care and registered family homes in
the City of Lubbock using information available from the Department
of Human Services.
-- formulate a questionnaire to gather information on types of services
for infants through age 12 available in the city. Other information
to be gathered would be hours of operation, staffing patterns,
transportation, cost of service.
-- using volunteers from the Committee for Women's Child Care Committee
and Junior League volunteers a survey would be done, by telephone,
to ascertain information on questionnaire.
-- using data from the survey a brochure would be compiled and
distributed widely in the community through churches and human
services agencies. The brochure would list day care facilities in
the community and show various services offered at that facility.
-- compile information to add to existing resource list on programs and
services available to people with developmental disabilities and
people over 55 years of age in need of dependent care resources.
-- survey working parents to determine need for child care services of
all kinds including early morning, after school, and shift. Survey
would be conducted city wide using volunteers from Committee for
Women Child Care Committee and Junior League. Compilation and
interpretation of data would be done with the assistance of Texas
Tech Sociology and Home and Family Life personnel.
Activities in the School Age Child Day Care component would be as follows:
-- activities in conjunction with the YWCA, Committee for Women Child
Care Program and other agencies in the community including Camp
Fire, Scouts, Texas Tech University, United Way, Junior League of
Lubbock, and the Lubbock Independent School District.
-- Lubbock Independent School District has entered into an agreement
with the YWCA of Lubbock to make available all elementary schools in
the District for the YWCA to conduct latch -key programs. Latch -key
programs are designed for school age children and offer a way for
school age children of working parents to be provided with a program
under adult supervision from after school until 6:00 p.m. Nine
school have been licensed and programs are in place at these sites.
Under this grant the Community Services would contract with the YWCA to assist
in the expansion or improvement of the Latch -Key Program.
Because this grant cannot be spent on direct services, Community Services
staff would assist the YWCA in activities to enrich existing programs. Ideas
for this would include working with Camp Fire, Girls Scouts, Boy Scouts, City
Parks and Recreation and other agencies involved in after school care.
Planning could be done to enrich on site programs using resources from Texas
Tech especially from Fine Arts departments.
Ways would also be developed to establish a network of people interested and
involved in latch -key programs including local government officials, school
officials including teachers, supervisors, education professors, law
enforcement agencies, employers, human service agencies, parents, and child
care providers. With an established network it would be helpful to develop
ways to community within the network including newsletters and conferences.
CITY OF LUBBOCK
GRANT PROPOSAL EVALUATION
1. STATE AS CLEARLY AS POSSIBLE THE GOALS AND OBJECTIVES OF THE PROPOSED
PROJECT.
2.
If approved, this grant will provide additional information to the
community on programs and services available to care for dependent
children and adults. It also will identify community resources, needs
for additional resources and generate community support for expanding
latch -key programs for school age children in Lubbock.
A. Is this the fulfillment of an identifiable community goal?
The goals identified in Lubbock:2005 include objectives 4.2(1)
"Develop a network of services for older persons designed to promote
maximum independence in the least restrictive, but safe, setting."
It also supports objective 4.2(2) "Insure adequate, affordable,
and quality child care. Develop after school recreation programs
for the children of working mothers."
B. Is this the fulfillment of an identifiable community need?
The Community Services Commission and the Committee for Women
have been discussing the need for additional day care facilities for
children and have taken preliminary steps toward studying that need.
State indicators by which the staff and the City Council might be able to
evaluate the program in order to determine that it has reached the stated
Quarterly reports will be prepared to identify surveys completed,
community and organizational meetings conducted, promotional activity
undertaken and other elements of the program.
3. Will this project benefit the Community as a whole? If not, please
provide a detailed profile of the _group receiving the benefit of the
program.
The portion of the program related dependent children and adults
will benefit senior citizens and handicapped children and adults who are
dependent upon at least periodic care by other individuals. The second
program will benefit those working mothers and their children who do not
presently have adequate child care services during after school hours.
4. Are other agencies available to handle this project? Are other agencies
handling similar programs?
This grant will be made available to eight communities in Texas with
priorities given to those agencies that have an on -going information and
referral service. The City of Lubbock Community Services Department is
the only agency in Lubbock with a broad base information and referral
program.
5. Is the activitv provided by this grant reauired by state or federal law or
as a condition of other on -going state or federal programs?
No.
6. Does the grant reauire anv local match? If so. is the match in the form
of cash or an in -kind contribution?
A 25% local match is required, but this will be provided with an in -
kind contribution. It will have no impact on local budgeted services.
7. Is this grant for capital or operating program?
This grant is for an operating program to develop information, to
publicize services and to promote public support for expanding those
services. This money cannot be used to provide direct assistance to any
individual or agency.
The City of Lubbock not obligated in any way to continue this study
when the grant period runs out.
Item
Sixty per cent of the funds can be spent to enhance child care
services for school age.children before and/or after school. This
can include surveying comity needs, determining available
resources and working with local agencies to expand these services.
Funding can not be used for the operation of any information and
referral service or for the operation of any child care program.
Eligible expenditures include meeting and conference expenses, telephone
and printing charges, program advertising, indirect cost -allocations
and administrative costs (including audits) up to 5.26 per cent of
the grant.
Details of our program strategies are being developed in cooperation
with other connunm.ity agencies and will be available for discussion
at the council meeting.
Copies of the application are included in the backup material.
ATTACHMENT B
COMMUNITY SERVICES BLOCK GRANT
BUDGET
TEXAS DEPARTMENT OF COMMUNITY AFFAIRS
Contractor Name city of Lubbock
on rac
Contract Period 11/1/86 - 8/31/87
Z7 Original f7 Amendment #
ATTACHMENT B
COMMUNITY SERVICES BLOCK GRANT
FFY BUDGET
DEPARTMENT
CONTRACTOR
TOTAL
BUDGET CATEGORIES
SHARE
SHARE
AMOUNT
1.
Personnel
. .
. . .
.
$ 2,$05,
3,000.
5,805.
(Detailed onBudget
Support
Sheet
Li)
2.
Fringe Benefits
. .
. . . .
. . .
. .
$ - 0 -
- 0 _
- 0 -
3.
Travel . . .
. . .
. . . .
. . .
. .
$ 2,000.
- 0 -
2,000.
4.
Equipment . .
. . .
. . . .
. . .
. .
$ - 0 -
2,500.
2,500.
(Detailed on
Budget
Support
Sheet
B.4)
5.
Supplies . .
. . .
. . . .
.
. .
$ 1,300.
21-833.
4,133.
6.
Contractual
.
, . . .
$ - 0 -
- 0 -
-0-
(Detailed on
Budget
Support
Sheet
B.6)
7.
Other . .
. . .
.
$17,580.
- 0 -
17,580.
(Detailed on
Budget
Support
Sheet
B.7)
8. Indirect Costs . . . . . . . . $ 1,315. (Adm. cost.) - 0 - 1,315.
(Based on currently approved plan)
% Base of .
TOTALS $ 25,000.00 *$ 8,333.00 $ 33,333.00
Department's prior written approval for purchase or lease of equipment with acquisition cost of
$300 and over is required. Approval of this budget does not constitute prior approval.
*Denotes that Contractor share total shall not be less than 20% of the total amount. Detail is
unnecessary. Supply only the total contractor's share.
ATTACHMENT B.1
COMMUNITY SERVICES BLOCK GRANT
BUDGET SUPPORT SHEET
NAME OF CONTRACTOR
City of Lubbock
Personn 1
OF CSBG
BUDGET CATEGORIES NO. PARTICI- DEPARTMENT
MOS -PATION SHARE-
-.-Coordinator
i
ISubtotal this a e 2,805
GRAND TOTAL
Texas Department of Community Affairs
Page of
ATTACHMENT .B.4
COMMUNITY SERVICES BLOCK GRANT
BUDGET SUPPORT SHEET
NAME OF CONTRACTOR
Qlt�4 of Lubbock
Equipment
OF DEPT.
BRAND AND UNIT PARTICI-
DESCRIPTION MODEL COST TOTAL PATION
PURCHASES
0 -
LEASES
- 0 -
Subtotal this Ra2e
GRAND TOTAL
Texas Department of Community Affairs
Page of
ATTACHMENT B.6
COMMUNITY SERVICES BLOCK GRANT
BUDGET SUPPORT SHEET
NAME OF CONTRACTOR
City of Lubbock
Contractual
DEPARTMENT
BUDGET CATEGORIES SHARE
- o -
Subtotal this page
GRAND TOTAL
Texas Department of Community Affairs
Page of
ATTACHMENT B.7
COMMUNITY SERVICES BLOCK GRANT
BUDGET SUPPORT SHEET
NAME OF CONTRACTOR
City of Lubbock
Other
BUDGET CATEGORIES
DEPARTMENT
SHARE
Printing
5,506.00
Advertisement
11,024.QO
Telephone
1,000.00
Subtotal this page
117,580.00
GRAND TOTAL
Texas Department of Community Affairs
Page of
APPENDIX C
DCSG BUDGET FORMS
DEPENDENT CARE STATE GRANT
BUDGET TITLE PAGE
City of Lubbock
Organization
25 000.00 $ 8,333.00 $ 33,333.00
Dept. Share (Contractor Share) Total
75% or less 25% or more
11/1/86 - 8/31/87
(Proposed Contract Period
Budget
Categories
*ADMINISTRATION
**PROGRAM SUPPORT
DEPENDENT CARE STATE GRANT
BUDGET SUMMARY
it of Lubbock
Name of Organization
�iilE:�i
Proposed Contract Period)
Department Snare
Dependent School -Age Contractor
Care Child Care Snare
657.00 $ 658.00 - 0 -
Personnel.......
$1,402.00
$1,403.00
3,000.00
Fringe Benefits.
$ - 0 -
$ - 0 -
- 0 -
Travel..........
$ - 0 -
$2,000.00
- 0 -
Equipment.......
$ - 0 -
$ - 0 -
2,500.00
Supplies........
$ 500.00
'$ 800.00
2,833.00
Contractual....
$ - 0 -
$ - 0 -
- 0 -
Other...........
$7,441.00
$10,139.00
- 0 -
GRAND TOTAL
$
$
4050. 10,000
60i6) 15,000
Total
$ 1,315.00
$ 5,805.00
$ - 0 -
2,000.00
$ 2,500.00
$ 4,133.00
$ - 0 -
$17,580.00
$25,000.00 $8,333.00 $33,33.00
(75. or less) (25% or more) 100%
* Denotes Administrative Costs are limited to no more than 5.26% of the Department
Share: costs directly associated with the director of the DCSG project (Includes
salary, fringe benefits, travel, temporary equipment, supplies, and audits).
** Denotes other costs associated directly with planning, development, establishment,
expansion, or improvement of I & R Dependent Care and School -Age Child Care Services.
Funds may not be used to: 1) pay the costs of operation of any resource and referral
system or before or after school child care program established, expanded, or improved
with funds under the Act: 2) make cash payments to intended recipients of dependent
care services including child care services: 3) subsidize the direct provision of
dependent care services including child care services: 4) pay for construction or
renovation: or 5) satisfy any requirements for the expenditure of non -Federal funds
as a condition for the receipt of Federal funds.
DEPENDENT CARE STATE GRANT
BUDGET SUPPORT SHEET
PROGRAM SUPPORT
oPersonnel.....................................................$—z,a5.0Q
Staff Position I: Dependent Care Coordinator
Salary or Wages: $4.25 @ hr 60 hr/mo. 5 months
11 P.P.
Staff Position II:
Salary or Wages: $ /mo.
o Fringe Benefits ................................................$ 0
Rate x Amount
x $ _ $
oTravel .......................................................Q2,000.0o
(Describe and Calculate Amount for Intended Use of Funds.)
oEquipment........... .............. ..... ..................S 0
Item/Description Amount Reserved for
Lease Purchase
oSupplies.......................................................$ 1,300.00
(Describe and Calculate Amount for Intended Use of Funds.)
oContractual....................................................$ 0
(Describe and Calculate Amount for Intended Use of Funds.)
oOtner.......................................................... $17,580.00
(Describe and Calculate Amount for Intended Use of Funds.)
DEPENDENT CARE STATE GRANT
MATCHING SHARE DATA
$ 25 000.00 $ 8,333.00 $ 33,333.00
Department Snare Matching Share- (Total)
75% or less 25% or more 100�
NOTE: To calculate the minimum matching share for a 75-25 (Department
Share - Matching Snare) budget, please divide the Department
Share by three (3).
Indicate Total Matching Share Amount: $ 8,333.00
Indicate Subtotals, Sources, and Calculations
(Example l: $600 -- "0 number of volunteers times "0 numt)er of hours
valued at "x" dollar amount/hour)
(Example 702: $800 -- "x" number of square feet of facility times "x"
rental value/month times "0 number of months)
Breakdown:
Personnel
$3,000 = 8 months of volunteers x 94 no. of hrs.
x $4.00 per hr.
Equipment
$2,500.00 = Pro -rate usage of City's IBM Computer for all data to categorize.
Supplies
$2,833.00 = Usage of all office supplies (pencils, pens, tablets. Usage of
lending of material)
Above supplies $354.12 x 8 volunteers.
4
JUSTIFICATION OF CATEGORIES
TRAVEL:
In -Town Travel
20 a mile x 7,5000 miles . . . . . . . . . . . . . . . . . $ 17500.00
Out -of -Town Travel
3 trips to Workshops . . . . . . . . . . . . . . . . . . . $ 500.00
State meeting/workshops
Regional meeting/workshop
OTHER:
$'17,580.00
Printing/Xeroxing
- Brochures 20,000 x a brochure . . . . . . . . . . $ 31-506.00
- Materials (survey) 20,000 x .10 a copy . . . . . . $ 2,000.00
Advertisement . . . . . . . . . . . . . . . . . . . . . . $1 1 , 074.00
- videoing material
- PSA's
- media (newspaper)
Telephone . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,000.00
Pro -rated due to survey
of dependent care services and for the planning of
after -school child care services.
The Texas Department of Community Affairs has invited
Lubbock's Community Services. Department to submit an
application for funding to promote improved services
in the fields of dependent care and school -age child
care. The application deadline is October 17, 1986.
Eight local projects will be selected. Grants of up
to $25,000 will be awarded to selected agencies. A
25% in -kind match would be required. This is readily
available through city support of Community Services
Department activities that exceed the local match on
the Community Services Block Grant.
Our application will outline strategies for surveying
existing services for dependent individuals, including
young people, senior citizens and handicapped persons.
It also will propose specific Information and Referral
efforts to make these services known to the community.
P
Larry J. Cunningham, City Manager
September 30, 1986
Page 2
Forty percent of the grant can be spent on this por-
tion of the project.
Sixty percent of the funds can be spent to enhance
child care services for school -age children before
.and/or after school. This can include surveying com-
munity needs, determining available resources and
working with local agencies to expand these services.
Funding cannot be used for the operation of any infor-
mation and referral service or for the operation of
any child care program.Eligible expenditures include
meeting and conference expenses, telephone and print-
ing charges, program advertising, indirect cost allo-
cations and administrative costs (including audits) up
to 5.26% of the grant.
Details of the program strategies are being developed
in cooperation with other community agencies and will
be available for discussion at the Council meeting.
Copies of the application are incl ed in the back-up
material.
Big 1 Pay
Assistant City Manager
for Management Services
BP: cm