HomeMy WebLinkAboutResolution - 2443 - Agreement - PRC Engineering Inc - Cable Relocation Design Project - 10_07_1986Resolution #2443
October 7, 1986
Agenda Item #19
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby
authorized and directed to execute for and on behalf of the
City of Lubbock an Agreement between the said City and PRC En-
gineering, Inc., for consulting technical and/or professional
services with the Cable Relocation Design Project, attached
herewith, which shall be spread upon the minutes of the Coun-
cil and as spread upon the minutes of this Council shall con-
stitute and be a part of this Resolution as if fully copied
herein in detail.
Passed by the City Council this 7th day of October
1986.
c
S. C. Mc INN, MAYOR
ATTEST:
Ranett'e_Boyd, City Se
APPROVED AS TO CONTENT:
David Woosley, Traffic Eneer
APPROVED AS TO FORM:
A _ 'Ic
J. rth Fullingim, AssistRnt
Ci Attorney
Resolution #2443
Revised 8/28/86
CONTRACT
THIS AGREEMENT, made this 7th day of October , 1986 by and
between the City of Lubbock ("CITY"), and PRC Engineering, Inc., 1505 Planning
Research Drive, McLean, Virginia, A State of New York Corporation
("CONSULTANT").
WITNESSETH
WHEREAS, the CITY desires to engage the CONSULTANT to render certain
technical and/or professional services hereafter described in connection with the
Cable Relocation Design Project, and
WHEREAS, the CONSULTANT is qualified and agreeable to render the aforesaid
technical and/or professional services;
NOW, THEREFORE, for and in consideration of the foregoing and the mutual
promises hereafter expressed, and ire ending to be legally bound hereby, the parties
hereto do mutually agree as follows-.
Article 1. Employment of Consultant
The CITY hereby agrees to engage the CONSULTANT to perform the technical and
professional services as hereafter set forth.
Article 2. Statement of Work
the services set forth in Attachment A to this Agreement. Said Attachment A is
hereby made part of this Agreement.
Article 3. Data to be Furnished
All information, data, reports and records and maps as are existing, available and
necessary for the carrying out of the work as outlined in Article 2 hereof shall be
furnished to the CONSULTANT without charge by the CITY, and the CITY shall
cooperate in every way possible in the carrying out of the work without undue
delay.
Article 4. Personnel
A. The CONSULTANT represents that it employs, or will employ at its
own expense, all personnel required in performing the services under
this Agreement.
1
B. All of the services required hereunder will be performed by the
CONSULTANT or under its direct supervision, and all personnel
engaged in the work shall be fully qualified and shall be authorized or
permitted under State and local law to perform such services.
C. None of the work or services covered by this Agreement shall be
subcontracted without the prior written approval of the CITY.
Article 5. Time of Performance
The services of the CONSULTANT are to commence within five (5) days after the
date of this Agreement, and shall be undertaken and completed in such a sequence
as to assure their expeditious completion in light of the purposes of this
Agreement. The work shall be completed in accordance with the schedule defined
in Attachment A.
Article 6. Compensation
The CITY hereby agrees to pay the CONSULTANT the total lump sum fee of
FORTY-THREE THOUSAND SIX HUNDRED DOLLARS ($43,600.00) for his serv-
ices as described herein, and such sum shall constitute full and complete
compensation for the CONSULTANT's services hereunder.
Article 7. Method of Payment
Estimates shall be made monthly of the amount and value of the work and services
performed by the CONSULTANT pursuant to this Agreement, and the
CONSULTANT shall submit an invoice to the CITY, stating that the stipulated
services have been satisfactorily completed, and specifying the percentage of the
project completed. The monthly payment shall be computed as the percent
completed during the month multiplied by the lump sum fee stated in Article 6,
less five percent (5%) retainage to be held by the CITY until completion of the
work under this contract. Final payment in the amount of the lump sum fee stated
in Article 6, less the sum of all previous payments, shall be made to the
CONSULTANT by the CITY upon completion and acceptance of all work under this
contract. All invoices shall be paid promptly upon receipt by the CITY; but in no
case shall payment of any invoice be delayed for more than thirty (30) days after
its receipt by the CITY. The form of the invoice is shown in Attachment B.
Article 8. General Provisions
The following general provisions are incorporated herein and made a part
hereof:
A. Changes. The parties hereto may from time to time require changes
in the Statement of Work and the time of performance as set forth
herein. Such changes, including any increase or decrease in the
2
amount of the compensation to the CONSULTNAT, which are
mutually agreed upon by and between the parties herto, shall be
incorporated as written amendments to this Agreement. Any claim
by the CONSULTANT for an adjustment under this clause must be
asserted within thirty (30) days from the date of receipt by the
CONSULTANT of the notificaiton of change; provided, however, that
the CITY may, if equity is obtained, receive and act upon any such
claim asserted at any time prior to final payment under this
Agreement.
B. Extras. Except as otherwise provided herein, no payment for extras
shall be made unless and until such extras and the price therefor have
been authorized in writing.
C. Specifications. All specifications, manuals, standards, etc., either
attached to this Agreement or incorporated herein by references, are
deemed to be the issue in effect as of the date of this Agreement and
are binding as to the performance of the work specified in this
Agreement unless they are changed by written amendment and this
Agreement modified in writing to incorporate such changes.
D. Termination for Convenience of City. The CITY may terminate this
Agreement at any time by giving written notice to the
CONSULTANT of such termination and specifying the effective date
thereof, at least fifteen (15) days before the effective date of such
termination. In that event, all finished or unfinished documents and
other materials shall, at the option of the CITY, become its property.
If this Agreement is terminated by the CITY as provided herein, the
CONSULTANT will be paid an amount which bears the same ratio to
the total compensation as the services actually performed bear to the
total services of the CONSULTANT covered by this Agreement, less
payments of compensations previously made.
E. Terminiation of Agreement for Cause.
(1) The CITY may, subject to the provisions of paragraph (3) of
this clause, by written notice to the CONSULTANT, terminate
the whole or any part of the Agreement in any of the following
circumstances:
(a) If the CONSULTANT fails to perform the services
called for by this Agreement within the time(s) spe-
cified herein or any extension thereof; or
(b) If the CONSULTANT fails to perform any of the other
provisions of the Agreement or so fails to make
progress as to endanger performance of this Agree-
ment in accordance with its terms, and in either of
3
these two circumstances does not correct such failure
within a period to ten (10) days (or such longer period as
the CITY may authorize in writing) after receipt of
notice from the CITY specifying such failure.
(2) The CONSULTANT shall not be liable for any excess costs if
the failure to perform this Agreement arises out of causes
beyond the control and without the fault or negligence of the
CONSULTANT. Such causes may include, but are not
restricted to, acts of God or of the public enemy, acts of the
Government in either its soverign or contractual capacity,
acts of the CITY, fires, floods, epidemics, quarantine
restrictions, strikes, and unusually severe weather; but in
every case, the failure to perform must be beyond the control
and without the fault or negligence of the CONSULTANT.
(3) If this Agreement is terminated as provided in paragraph (1) of
this clause, the CITY may require the CONSULTANT to
provide all finished or unfinished documents, data studies,
services, drawings, maps, models, photographs, reports, etc.,
prepared by the CONSULTANT. In this event, the
CONSULTANT shall be entitled to receive just and equitable
compensation for the services performed on the afore-
mentioned and all costs associated thereto.
(4) If, after notice of termination of the Agreement under the
provisions of this clause, it is determined for any reason that
the CONSULTANT was not in default under the provisions of
this clause, or that the default was excusable under the
provisions of this clause, the rights and obligations of the
parties shall, if the Agreement contains a clause providing for
termination for convenience of the CITY, be the same as if
the notice of terminiation has been issued pursuant to such
clause.
F. Interests of Members of the City and Others. No officer, member, or
employee of the CITY, and no member of its governing body nor
other public official of the governing body of the locality or localities
in which the work pursuant to this Agreement is being carried out,
who exercises any functions or responsibilities in the review or
approval of the undertaking or carrying out of the aforesaid work,
shall:
(1) Participate in any decision relating to the Agreement which
affects his personal interest or the interest of any corporation,
partnership, or association in which he has directly or
indirectly, any interest, or
4
(2) Have any interest, direct or indirect, in this Agreement or the
proceeds thereof.
(G) Interest of the Consultant. The CONSULTANT hereby covenants
that he has, at the time of the execution of the Agreement, no
interest, and that he shall not acquire any interest in the future,
direct, or indirect, which would conflict in any manner or degree with
the performance of services required to be performed pursuant to
this Agreement. The CONSULTANT further covenants that in the
performance of this work no person having any such interest shall be
employed.
H. Officials not to Benefit. No member of nor delegate to the Congress
of the United States of America or any Resident Commissioner or
any official of the State of Texas or of the City of Lubbock shall be
admitted to any share or part hereof or to any benefits to arise
herefrom.
I. Findings Confidential. No report, information, or other data given to
or prepared to be assembled by the CONSULTANT pursuant to this
Agreement, which the CITY has requested be kept confidential, shall
be made available to any individual or organization by the
CONSULTANT without the prior written approval of the CITY.
J. Subletting or Assignment. Neither of the parties hereto shall assign,
sublet, or transfer his interest in this Agreement or any portion
thereof without the prior written consent of the other, except as
otherwise noted herein.
K. Rights to and Disposition of Data. The term "subject data" as used
herein includes all data, written materials, photographs, drawings, or
other information collected or created under this Agreement whether
delivered under this Agreement or not. The term does not include
financial records, accounting records, or other information incidental
to the administration of this Agreement. All subject data shall be
retained by the CONSULTANT, in accordance with the terms of this
Agreement, until disposition of such subject data shall have been
determined in a manner mutually agreeable to the parties hereto.
Subject data shall be available for study and utilization by the CITY
so long as such subject data is in the possession of the
CONSULTANT. Following termination of the work pursuant to this
Agreement, the CITY may duplicate, use and disclose in any manner
all subject data for legitimate CITY purposes, but the
CONSULTANT's copyright shall be honored in all other cases.
L. Publications. It is agreed that either or both of the parties herto may
publish at any time, subject to the terms of this Agreement, the
results of the work conducted hereunder, provided credit is given to
5
the individuals and organizations who conducted and sponsored the
work. A copy of each manuscript to be submitted for publication by
either of the parties herto shall be furnished to the other party prior
to such submission for publication, and five (5) copies or reprints
shall be furnished to the other subsequent to publication.
Articles or works reporting on the subject work hereunder or on
portions thereof which are published by the CONSULTANT shall
contain in the foreword, preface, or footnote a statement to the
effect that publication of the article or work does not necessarily
indicate acceptance by the CITY of the findings, conclusions or
recommendations either inferred or specifically expressed therein.
M. Insurance and Mutual Assistance. The CONSULTANT shall carry
insurance to protect him from claims under workmen's compensation
acts; from claims or damages caused by bodily injury, including
death, to employees and the public; and from claims for property
damage. If any claim related to the performance hereunder be
asserted against either party hereto, the party claimed against shall
receive reasonable assitance from the other.
N. Successor and Assigns. Each of the parties hereto hereby binds
himself, his partners, successors, assigns and/or legal representatives
to the other party, his partners, successors, assigns, and/or legal
representatives to this Agreement, in respect to all covenants of this
Agreement.
O. Indemnification - The CONSULTANT hereby expressly agrees and
convenants that he will hold and save harmless and indemnify the
CITY, its officers, agents, servants, and employees from liability of
any nature or kind, arising out of negligent acts, errors, or omissions
of the CONSULTANT in connection with the work to be performed
hereunder.
P. Entire Agreement - This Agreement represents the entire agreement
between the parties and replaces and supersedes any other agreement
written or otherwise.
Article 9. U.S. Department of Transportation Requirements.
A. Audit and Inspection of Records. The CONSULTANT shall permit the
authorized representatives of the Federal Highway Administration,
the State Department of Highways and Public Transportation, the
Comptroller General of the United States, and the CITY to :inspect
and audit all data and records and study activities of the
CONSULTANT relating to its performance and its subcontracts under
11
the Contract from date of Contract through and until the expiration
of three (3) years from the date of final payment to the
CONSULTANT. The CONSULTANT shall keep all financial records,
i.e. monthly statements, invoices, receipts, charges and any other
data and records as a result of this Contract from date of Contract
through and until the expiration of three (3) years from the date of
final payment to the contractor.
B. Equal Employment Opportunity. In connection with the execution of
this Contract, the CONSULTANT shall not discriminate against any
employee or applicant for employment becuase of race, religion,
color, sex, age, physical or mental handicap, or national origin. The
CONSULTANT shall take affirmative actions to ensure the applicants
are employed, and that employees are treated, during their employ-
ment, without regard to their race, religion, color, sex, age or
national orgin. Such actions shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer, recruitment
advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
C. Interest of Members of Congress. No member of or delegate to the
Congress of the United States shall be admitted to any share or part
of this Contract or to any benefit arising therefrom.
D. Interest of Public Officials. No member, officer, or employee of the
public body or of a local public body during his tenure or for one (1)
year thereafter shall have any interest, direct or indirect, in this
Contract or the proceeds thereof.
E. Minority Business Enterprise. In connection with the performance of
this Contract, the CONSULTANT will cooperate with the maximum
utilization of minority business enterprises and will use its best
efforts to ensure that minority business enterprieses shall have the
maximum practicable opportunities to compete for subcontract work
under this Contract.
F. Compliance with Title VI of the Civil Rights Act of 1984. In
connection with the performance of this Contract, the
CONSULTANT will observe and comply with applicable civil rights
regulations as provided in Attachment C attached hereto, and made a
part of this Contract.
Article 10. Indemnification
The CONSULTANT will indemnify, keep and save harmless the CITY, the State
Department of Highways and Public Transportation, and the U.S. Department of
Transportation from all claims and liability due to its negligent acts or the
7
negligent acts of its subcontractors, agents, or employees during the course of
work.
Article 11. Termination of Contract
It is agreed that either party may terminate this Contract all or in part at any
time by written notice by certified mail, with the understandin that work
hereunder shall cease as of the date stipulated in the written notice of termination.
Such termination may be effected by either party when it is in the best interest of
said party. On the part of the City, termination action under this clause may also
in initiated in the event grant funds are withdrawn or otherwise made unavailable
by the funding sources. Any termination notice will specify to what extent
performance of work has been terminated and the effective date of termination.
CONSULTANT shall be compensated for work completed through the date of
termination, as provided for in Aritcle 8, paragraphs D and E of this Contract. In
case of disputes, the Traffic Engineer, City of Lubbock; Senior Planning Engineer,
State Department of Highways and Public Transportation; and other persons as
may be appointed by these listed shall form a committee and resolve all disputes
to the satisfaction of all parties, in writing.
Article 12. Acknowledgement and Disclaimer
When appropirate, all documents and reports published by the CONSULTANT shall
contain a statement acknowledging the cooperation and assistance of the U.S.
Department of Transportation, Federal Highway Administration, and the Texas
Department of Highways and Public Transportation, in the preparation and
publication thereof. In addition, all documents and reports shall contain a
disclaimer statement identical or similar to the following:
"The contents of this report reflect the views of the author who is
responsible for the facts and accuracy of the data presented herein. The
contents do not necessarily reflect the official views or policies of the
Federal Highway Administration. This report does not constitute a
standard, specification, or regulation."
Article 13. Covenant Against Contingent Fees
The CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT, to
solicit or secure this Contract, and that it has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or other
consideration, contingent upon or resulting from the award or making of this
Contract. For breach or violation of this warranty, CITY shall have the right to
annul this Contract without liability, or at its discretion to deduct from the
contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage, gift or contingent 'fee.
P
Article 14. Certification Of Consultant
Required certifications with respect to the negotiation and execution of this
Contract and the terms and conditions thereof are attached hereto as Attachment
D and made a part thereof.
Article 15. Venue
Venue and jurisdiction of any suit, right or cause of action arising under or in
connection with the Contract shall lie exclusively in Lubbock County, Texas.
IN WITNESS WHEREOF, the parties herto have caused these presents to be signed
by their proper officers the day and year first above written.
PRCI-q%IGINEERING, INC.
By:
vis[on Vice President
CITY OF LUBBOCK, TEXAS
By: S. (!� 'Al c�
B. C. McMIMq Mayor
ATTEST:
B
• Ranet oyd, City Secretary
APPROVED AS TO CONTENT:
By:
David E. Woosley, Traffic Enginepf-
APPROVED AS TO FORM:
By: Vffla
Worth Fullingim
Assistant City Attorney
E
ATTACHMENT A Revised 1 /31 /86
WORK PLAN
The project will be designed by the CONSULTANT in accordance with the
functional design shown in Figure 1 and described below.
• Install a terminal box on the utility pole at the intersection of 18th
Street and the Avenue G/H Alley.
• Install new cables A and B from this point to the west along 18th
Street to Avenue P and then south along Avenue P to the 21st
Street/22nd Street Alley. This cable will be "piggy -backed" on the
existing cable C.
• Install new cables A and B from this point to the south along Avenue
P to 34th Street on existing pole line.
• Install a terminal box on the pole at the southeast corner of 34th
Street and Avenue P. Terminate cable B in this box. After testing
the new cable B, connect it in this box to the existing cable B which
runs along the south side of 34th Street.
• Install new cable A from this point to the south along Avenue P to
50th Street on the existing pole line.
• Terminate cable A in the existing terminal box and connect it, after
testing, to existing cable A.
• Cut existing cables A and B just south of the new terminal box on
18th Street and the Avenue G/H Alley and connect existing cables A
and B from the control center to the new cables in the terminal box.
Then verify that data transmission is acceptable.
• Remove existing cable B from this point south to the existing signal
at Avenue H and 30th Street and remove cable A from this point
south to the existing school beacon on Avenue H south of 50th Street.
WORK PLAN
Each of the tasks necessary to accomplish the design are described briefly below
and shall be performed by the CONSULTANT.
A-1
INSTALL CABLES A & B
PIGGY -BACKED ON CABLE C
18TH ST. •-.
19TH ST. 44
23RD ST
INSTALL CABLES A & B
32ND ST.
INSTALL TERMINAL BOX
38TH ST.
INSTALL CABLE A
p••• • •
....... . ..
11111811135101
Cr
ac
s
Ld LJ
W W
t W
> >.
:pe- >
Q ar
to
a
w
r
Figure 1.
Functional Design
RETAIN EXISTING CABLES A & B
FROM CONTROL CENTER
-INSTALL TERMINAL BOX
REMOVE EXISTING
CABLES A & B
30TH ST.
34TH ST.
.REMOVE EXISTING
CABLE A
50TH ST.
LEGEND
CABLE A
EXISTING
6*" NEW
CABLE B
EXISTING
--» NEW
• SIGNAL
JSCHOOL
BEACON
Task 1: Prepare Base Plans
The majority of the cable relocation plans will be prepared at a scale of one inch
equal to 300 feet. This is the same scale as was used for the signal system plans
and the format of the plans will be the same as was used for the signal system
plans. This will allow the new plans to be integrated into the existing plan set for
permanent documentation. The base maps to be used for the plans will come from
two sources. Where work is required on portions of the cable network for which
there are already signal system plans, mylar reproductions of the signal system
plans will be used as the base plans. Where cable must be installed along new
routes, the CONSULTANT will trace the appropriate routes from the City's 1" _
300 feet right-of-way maps.
Task 2: Log Utility Poles
Once the base plans are ready, the CONSULTANT will log all of the utility poles
to be used to support the new cable. These poles will then be added to the base
plans.
Taks 3: Perform Field Design
Using prints of the base plans with the utility poles plotted on them, an engineer
of the CONSULTANT will perform the necessary design on -site. This design will
encompass exact cable routing, mounting heights, special attachment require-
ments, guying requirements, terminal box requirements, and conduit requirements
as appropriate.
The field design will also verify that the cable pairs are actually assigned in
accordance with the cable connection tables prepared by Traffic Control Devices,
Incorporated.
A-2
Task 4: Draft Design
Upon completion of the field design, the design will be drafted onto the base plans.
The format used will be the same one which was used for the signal system plans.
The plans will be prepared in ink on mylar.
Task 5: Develop Typical Plans
Concurrently with tasks 2 through 4, the CONSULTANT will prepare necessary
typical installation plans for the project. In most instances, the existing typical
plans from the signal system project will be sufficient; however, new typical plans
will be developed as the work requires.
Task 6: Field Check Plans
Following completion of the above tasks, the plans will be field checked by the
engineer responsible and by the Project Manager. Any necessary revisions will be
made.
Taks 7: Develop Quantites
In parallel with task 6, the CONSULTANT will develop a list of bid items and the
quantity estimate and will include the quantity estimate in the plans.
The bid items will be defined with sufficient granularity to provide the City with
all necessary latitude in dealing with field changes which may be necessary
without the need for costly negotiations with the contractor.
The quantity estimate will be developed, will be keyed to each plan sheet and will
be documented to facilitate the City's Resident Engineer's work in verifying the
quantities actually installed by the contractor.
A-3
Task 8: Prepare Specifications
While the plans preparation is underway, the CONSULTANT will develop the
necessary technical and administrative specifications for the project. These will
be developed by the CONSULTANT's Project Manager.
Task 9: Quality Contol
When tasks 1 through 8 have been completed, the plans and specifications will be
subjected to the CONSULTANT's in-house quality control proecdures. They will
be reviewed by a qualified senior engineer. Any deficiencies found will be
corrected prior to presentation of the preliminary plans and specifications to the
City for review.
Task 10: Review with City
Following completion of the above work, the preliminary plans and specifictions
will be furnished to the City for review. Following the City's review, the
CONSULTANT will meet with the City's traffic engineers to receive and respond
to their comments and questions.
Task 11: Utility Review
Simultaneously with submission of the preliminary plans and specifications to the
City for review, the CONSULTANT will submit them to the affected utility
owners for review.
Task 12: Develop Engineer's Estimate
While the preliminary plans and specifications are being reviewed, the
CONSULTANT will develop the itemized engineer's estimate for the project.
A-4
Task 13: Revise Plans and Specifications
Once the CONSULTANT has received the comments from the City and the utility
owners, he will make any necessary changes to the plans and the specifications and
will finalize them.
Task 14: Furnish Plans and Specifications to City
The CONSULTANT will furnish the finalized plans, specifications and engineer's
estimate to the City for use on the project.
Task 15: Test Cable
Following installation of the new cable by the contractor and prior to its being
placed in service, the CONSULTANT will test the new cable to verify that it is
satisfactory. The results of this test will be reported to the City in a "letter" type
technical memorandum.
Additions Services
If required by the City, the CONSULTANT will assist the City with submittal data
review, construction observation and other tasks related to the signal system. If
these services are required, they shall be performed only upon written authoriza-
tion of the CITY. In such case, the CITY will reimburse the CONSULTANT on the
basis of the hourly billing rates shown in Attachment E plus non -salary direct
expenses, certain of which are fixed at the values shown in Attachment E.
DELIVERABLES
The Summary of Deliverable items below lists all the items which will be provided
to the City by PRC Engineering during the course of this project.
A-5
SUMMARY OF DELIVERABLE ITEMS
1. Mylar originals of the plans.
2. Blue line prints of the plans sealed by the Registered Professional
Engineer responsible for the work. (2 sets)
3. Camera-ready originals of the specifications in 8-1/2" X II" format.
4. Bound sets of the specifications sealed by the Registered
Professional Engineer responsible for the work. (2 sets)
5. Engineer's estimate.
6. Testing of the new cable.
7. Technical memorandum of cable test. (5 copies)
PROJECT SCHEDULE
The CONSULTANT will accomplish the interconnect cable relocation design
through the completion of preliminary plans and specifications within two months
after receiving Notice to Proceed. Finalization of the plans and specifications
will occur within 30 days after receipt of the City's comments and those of the
affected utility owners.
A-6
ATTACHMENT B (Revised 4/21/86)
INVOICE
To: City of Lubbock
PO Box 2000
Lubbock, Texas 79457
Attention: Mr. Van G. Cook
From: PRC Engineering
1505 Planning Research Drive
McLean, Virginia 22102
Attention: Mr. Richard Casey
Re: Cable Relocation Design
PRC Job:
Invoice No.:
Date:
For Work In
1986
Contract Amount: $43,600.00
Percent
Percent
Percent
Task Is Of
Task
Project
Project
Complete
Complete
Task A
B
C = A x B
1 Prepare Base Plans
2 Log Utility Poles
3 Perform Field Design
4 Draft Design
5 Develop Typical Plans
6 Field Check Plans
7 Develop Quantities
8 Prepare Specifications
9 Quality Control
10 Review With City
11 Utility Review
12 Develop Engineer's Estimate
13 Revise Plans and Specifications
14 Furnish Plans and Specifications
to City
15 Test Cable
TOTALS
CERTIFICATION
These charges are correct and
payable to the best of my knowledge.
Jay Baldock, Associate
Percent
Percent
Project
Project
Complete
Complete
Thru Last
This
Month
Month
D
E=C-1
3
0.0
0.0
7
0.0
0.0
11
0.0
0.0
4
0.0
0.0
4
0.0
0.0
7
0.0
0.0
4
0.0
0.0
10
0.0
0.0
7
0.0
0.0
6
0.0
0.0
4
0.0
0.0
2
0.0
0.0
4
0.0
0.0
3
0.0
0.0
24
0.0
0.0
100
0.0
0.0
CONTRACT AMOUNT
$43, 600.00
Portion Completed
This Month
0.00
Amount Earned This Month 0.00
Less Retainage (5%) 0.00
Amount Due (Pay This
Amount) 0.00
ATTACHMENT C
NOTICE TO CONTRACTORS
COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
FOR
FEDERAL -AID CONTRACTS
During the performance of this contract, the CONSULTANT, for itself, its
assignees and successors in interest (hereinafter referred to as the "contractor"),
agrees as follows:
(1) Compliance with Regulations: The Contractor will comply with the
Regulations of the Department of Transportation relative to non-
discrimination in Federally -assisted programs of the Department of
Transportation (Title 49, Code of Federal Regulations, Part 21,
hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this contract.
(2) Nondiscrimination: The contractor, with regard to the work
performed by it after award and prior to completion of the contract
work, will not discriminate on the grounds of race, color, or national
origin in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The contractor
will not participate either directly or indirectly in the discrimination
prohibited by Section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix
B of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of Materials
and Equipment: In all solicitations, either by competitive bidding or
negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials or equipment, each
potential subcontractor or supplier shall be notified by the con-
tractor of the contractor's obligations under this Contract and the
Regulations relative to nondiscrimination on the grounds of race,
color or national origin.
(4) Information and Reports: The contractor will provide all informa-
tion and reports required by the Regulations, or orders and instuc-
tions issued pursuant thereto, and will permit access to its books,
records, accounts, other sources of information, and its facilities as
may be determined by the State Highway agency or the Federal
Highway Administration to be pertinent to ascertain compliance
with such Regulations, orders and instructions. When any informa-
tion required of a contrator is in the exclusive possession of another
who fails or refuses to furnish this information, the contractor shall
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so certify to the State Highway agency or the Federal Highway
Administration as appropriate, and shall set forth what efforts it has
made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the contractor's
noncompliance with the nondiscrimination provisions of this contract,
the State Highway agency shall impose such contract sanctions as it
or the Federal Highway Administration may determine to be
appropriate including, but not limited to,
(a) Withholding of payments to the contractor until the contractor
complies, and/or
(b) Cancellation, termination or suspension of the contract, in
whole or in part.
(6) Incorporation of Provisions: The contractor will include the provi-
sions of paragraph (1) through (6) in every subcontract, including
procurements of materials and leases of equipment, unless exempt by
the Regulations, order, or instructions issued pursuant thereto. The
contractor will take such action with respect to any subcontract or
procurement as the State Highway agency or the Federal Highway
Administration may direct as a means of enforcing such provisions
including sanctions for noncompliance. Provided, however, that in
the event a contractor becomes involved in, or is threatened with,
litigation with a subcontractor or supplier as a result of such
direction, the contractor may request the State to enter into such
litigation to protect the interest of the State, and, in addition, the
contractor may request the United States to enter into such litigation
to protect the interests of the United States.
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ATTACHMENT D
REPRESENTATIONS, CERTIFICATIONS AND ACKNOWLEDGEMENTS
I. TYPE OF BUSINESS ORGANIZATION: The contract recipient
represents that the firm operates as corporation.
II. SMALL BUSINESS: The contract recipient represents that the firm
is not a small business concern. A small business concern for the
purpose of Government procurement is a concern, including its
affiliates, which is independently owned and operated, is not
dominate in the field of operation in which it is bidding, and can
further qualify under the criteria, as prescribed by the Small
Business Administration. (See Code of Federal Regulations, Title 13,
Part 121, as amended, which contains detailed industry definitions and
related procedures.) Number of employees: 1715.
III. CONTINGENT FEE: The contract recipient represents (1) that the
firm has not employed or retained any company or person (other than
a full-time bona fide employee working solely for the offeror) to
solicit or secure this contract, and (b) that the firm has not paid or
agreed to pay any company or person (other than a full-time bona
fide employee working solely for the offeror) any fee, commission,
percentage, or brokerage fee contingent upon or resulting from the
award of this contract; and agrees to furnish information relating to
(a) and (b) above, as requested by the contracting officer. (NOTE:
for interpretation of the representation, including the term "bona
fide employee", see Code of Federal Regulations, Title 41, Chapter 1,
Subpart 1-1.5).
IV. EQUAL OPPORTUNITY: The contract recipient represents that the
firm has participated in a previous contract or subcontract subject
either to the Equal Opportunity clause herein or the clause originally
contained in Section 301 of Executive Order 10925, or the clause
contained in Section 201 of Executive Order 11114; that the firm has
filed all required compliance reports; and that representations
indicating submission of required compliance reports, signed by
proposed subcontractors, will be obtained prior to subcontract
awards.
V. PRINCIPAL PLACE OF PERFORMANCE: The location of the plant
of place of business where the item(s) will be produced or the
principal services will be performed under the contract is:
CITY: Fort Worth COUNTY: Tarrant STATE: Texas
VI. ASSURANCE: The contract recipient hereby assures compliance
with all terms, conditions and general and special provisions for this
contract.
NAME C NTR T 7 RECIPIENT: PRC Engineering
BY: Date: � ,66
Jo n Petrykanyn
Division Vice President
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r
ATTACHMENT E
BILLING RATES FOR ADDITIONAL SERVICES
HOURLY BILLING RATES
(includes Salary, Fringe Benefits, Overhead, and Fee)
Division Vice President
$92.46
Associate Vice President
75.54
Associate
64.86
Engineering
50.00
Engineering Technician
33.18
Technician
27.06
Secretary
26.52
BILLING RATES FOR CERTAIN
NON -SALARY DIRECT EXPENSES
Automobile mileage: 25 cents per mile
Photo copies: 10 cents per copy
Blue line prints: 10 cents per square foot
Sepia prints: $2.50 per sheet (approximately 6
square feet)
Mylar prints: $6.50 per sheet (approximately 6
square feet)
Note: Above rates are valid until December 1986. After December, the rates will
be adjusted to relfect companywide salary review.
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