HomeMy WebLinkAboutResolution - 060867F - Contract - U.S. Army Corps Of Engineer - Community Shelter Plan - 06_08_1967KJ;j kb
RESOLUTION
WHEREAS, the City Council has determined a need to develop a
community shelter plan for the City of Lubbock as a measure of pre-
paredness in the event of an emergency, and
WHEREAS, the United States Army Corps of Engineers has
agreed to assist in such development and to reimburse the City of
Lubbock for expenses and services necessary to develop a come-
munity shelter plan as a part of our civil defense program; NOW, THERE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
The Mayor of the City of Lubbock is hereby authorized to negotiate
and enter into, on behalf of the City of Lubbock, a contract with the
United States Army Corps of Engineers for the development of a community
shelter plan; such contract to have as its basis the proposal submitted
to and approved by this Council,,
AP
Pf'e'd 0.7 Senter, Jr., City Attorn
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PORTER 2-6411 •'
BOX 2000
LUBBOCK, TEXAS 79406
May 15, 1967
District Engineer
Albequerque District
P. O. Box 1580
Albequerque, New Mexico
Subject: Letter proposal as basis
for negotiation of CSP
contract
ATTENTION: Civil Defense Support Unit
The City of Lubbock proposes to develop a community shelter plan
(CSP) for the City of Lubbock and Lubbock County including the Cities
of Abernathy, Idalou, Shallowater, Slaton and Wolfforth. The proposed
CSP is to' be a part of the Office of Civil Defense (OCD) national CSP
program.
It is understood that the City of Lubbock will be paid for its services
by the Corps` of Engineers in accordance with` the terms of the formal con-
tract to be negotiated upon the basis of this proposal.
We propose to use the general process outlined in part D, chapter 3,
appendix 1, annex 3, of the Federal Civil Defense Guide in developing the
CSP.
We will also utilize, as appropriate, guidance and information provided
by the local civil defense agency, State civil defense agency, State planning
agency, Region 5, Office, of Civil Defense, and the U.S. Army' Corps of
Engineers in meeting the necessary planning requirements.
Specifically, we propose to complete the following steps of•the CSP and
to submit progress reports to the Corps of Engineers as well as to the State
civil defense agency and OCD region 5, as indicated below:,
STEP IA Preliminary Analysis
A summary will be prepared, after coordination with the local
civil defense agency, presenting a general estimate of the total avail-
able shelters and their distribution in relation to relevant day and night
population distributions (or a combination thereof), by standard loca-
tion, using the national fallout shelter survey (NFSS) as the basic source.
This summary will be included as part of the required report on Steps
IA and I B.
STEP IB Basis for CSP (Planning Factors and Policies)
Five(5) copies of a report on Steps IA and IB will be prepared.
The Step IB report will include recommended planning factors and
policies to be used as a basis for the Step I shelter capability allocation
plan. These factors and policies will conform to requirements set
forth in Federal CD Guide, part D, chapter 3, appendix 1, as to the
use, if and as necessary, of all surveyed.space. After coordination.
with the local civil defense agency and verbal or written concurrence
by local government, three (3) copies of this report will be submitted
to the Corps of Engineers as well as one (1) copy each to the State
civil defense agency and to OCD region 5, for review and approval
before proceeding to Step IC. The report will include a letter specify-
ing approval of the planning factors and policies by local government
officials as a basis for further CSP work on the shelter capability
allocation plan.
STEP IC General Shelter Allocation
Five (5) copies of a report on Step IC will be prepared and,
after coordination with the local civil defense agency, three (3) copies
will be submitted to the Corps of Engineers as well as one (1) copy
each to the State civil defense agency and to OCD Region 5, for review
and approval. This report will include map(s) and tabulations compris-
ing a general allocation of population, by small areas, to areas of shelter
concentration.. Also included will be a preliminary comparison of street
capacities and populations for those drainage areas that will use vehicu-
lar travel.
STEP ID Specific Shelter Allocation
Five (5) copies of a report on Step ID will be prepared and, after
coordination with the local civil defense agency, three (3) copies will
ME
be submitted to the Corps of Engineers as well as one (1) copy each
to the State civil defense agency and OCD region 5, for review and
approval. This report will include map(s) and tabulations comprising
a precise allocation of the population in small areas to specific shelter
facilities or groups of facilities. Where vehicular travel is utilized, "
specific movement routes will be designated, based upon capacity
of streets and the availability of parking. This will be a shelter cap-
ability allocation plan, based .on use of the best protected space cur-
rently available.
STEP II Emergency Information Readiness
Five (5) copies of a report on Step II will be prepared and,
after coordination with the local civil defense agency, three (3)
copies will be submitted to the Corps of Engineers as well as one
(1) copy each to the State civil defense agency and to OCD region
5, for review and approval. This report will include a model or
facsimile of the CSP individual information package (OCD-furnished
general emergency information material, plus locally prepared CSP
maps and information --including shelter allocations, travel routes,
and parking areas as applicable), as well as detailed plans for; (1)
a public information campaign to be carried out at the time of initial
distribution of the CSP information package; (2) distributing the CSP
information package; (3) communicating CSP information to the public
An a period of increased international tension; and (4) marking previously
unmarked shelters in a period of increased international tension.
STEP III Identification of Shelter Deficits
A tabulation will be prepared identifying precisely, by both
quantity and geographical location, present and predicted future (1970
and 1975) deficits in the CSP area of shelter meeting standard criteria
and within established movement times of the population. The standard
shelter criteria include 10 square feet of ventilated or 500 cubic feet
of unventilated space in facilities (capacity over or under 50) affording
fallout protection factors of 40 or better. The established movement
times are 30 minutes in urban or suburban areas and 60 minutes in
rural areas. We will also prepare a summary containing appropriate
narrative, maps, graphs, and tables, to depict both the current and
future (1970 and 1975) deficit of shelter using standard shelter criteria
and established movement times.
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STEP IV Procedures for Development of Shelter
Five (5) copies of a report on Steps III and IV will be prepared
and after coordination with the local civil defense agency, three (3)
copies will be submitted to the Corps of Engineers as well as' one (1)
copy each to the State civil defense agency and to OCD region. 5, for
review and approval. The Step IV report will include a "PVK plan"
S based on the use of packaged ventilation kits to make use of ventil-
able space both available and needed, including a listing of the facil-
ities and the number of spaces, by facility, for which PVK's are
needed. It will also include detailed local responsibilities to encourage
incorporation of fallout shelter in new public and private construction,
together with a proposed local ordinance on incorporation of shelter
in new public buildings. The Step IV report will include a detailed
assessment of deficit areas where it is not deemed feasible to make up
shelter deficits'by incorporation of shelter in new construction, together
with a detailed description of local action proposed to solve or attempt
to solve such deficits. It will include detailed plans and procedures for
periodically updating the Step I shelter capability allocation plan, utiliz-
ing appropriate local agencies.
STEP V Directive(s) for Updating Local CD Emergency Plans
Five (5) copies of a report on Step V will be prepared and, after
coordination with the local civil defense agency, three (3) .copies will
be submitted to the Corps of Engineers as well as one (1) copy each
to the State civil defense agency and to OCD region 5, for _review and
approval. This report will include copies of planning directives for
updating the local civil defense emergency plans of all jurisdictions
in the CSP area which maintain or are required to maintain such plans,
to base them on the Step I shelter capability allocation plan.
STEP VI Official Adoption or Approval of CSP
All necessary action required to insure local consideration of
Steps I through V will be taken, with the aim of securing local action
required by State statute or local ordinance officially to adopt or ap-
prove all preceding steps of the CSP. This action will include pre--
paration of a draft final report. After coordination with the local civil
defense agency, three (3) _copies will be submitted to the Corps of
Engineers as well as one (1) copy each to the State civil defense agency
and to OCD Region 5, for review and approval. We will edit and revise
the final report in accordance with comments and recommendations made
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by the Corps of Engineers and contracting officer. Twenty (20) copies
of the final report will be prepared and, after coordination with the local
civil defense agency, ten (10) copies will be submitted to the. Corps of
Engineers, as well as five (5) copies each to the State civil defense agency
and to OCD region 5.
Throughout the CSP work, detailed records will be kept, insofar as
possible, of all assumptions, worksheets, charts, and maps used to com-
plete each phase. These records will be made available to the Corps of
Engineers, and to State civil defense and OCD Region 5 representatives,
upon request.
CSP reporting forms as prescribed in Federal CD Guide, part D,
chapter 3, appendix 1 will be used for all reports.
The estimated work schedule for the CSP is outlined below:
Start -work . Completion
date
Step IA 7-1-67 8-31-67
Step IB 9-1-67 9-30-67
Step IC 10-1-67 11-30-67
Step ID 12-1-67 2-28-68
Step II 3-1-68 3-31-68
Step III 3-15-68 4-15-68
Step IV 4-1-68 4-30-68
Step V 5-1-68 5-31-68
Step VI 5-15-68 6-30-68
The above date to begin work is subject to final approval of the formal
contract before ,July 1, 1967'.
X
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The estimated total cost of the CSP work outlined herein is $25, 073.
A detailed breakdown of the estimated cost is attached along with a certificate
of current cost data (enclosed). If there are any questions concerning contract-
ual or cost matters, please contact R. W. ,Burr, Director of Planning, Po 2-6411,
Box 2000, Lubbock, Texas.
M
The basic format and content of the contract which we propose to sign
would be similar to the sample copy of the CSP contract given us by the Corps
of Engineers and contained in Federal CD Guide, part D, chapter 3, appendix
1, annex 5.
Sincerely,
W. R. Blackwell
City Manager
ATTEST:
Lavenia Lowe, City Secretary -Treasurer
ti
LUBBOCK CSP
COST ESTIMATE
a
Personnel
I
II
III
IV
V
VI
Total
Supervision and Direction
724 hrs.
61 hrs.
48 hrs.
80 hrs.
40 hrs.
100 hrs.
1053 hrs
@ $6.63/hr.
$4803
$405
$320
$531
$266
$663
$6988
Traffic Coordinator* -
187 hrs.
187 hrs.
@ $4..08/hr.
$ 763
$ 763
1458 hrs.
100 hrs.
2-30 hrs.
240 hrs.
100 hrs.
2128 hrs
Planners
@$3. 52/hr.
$5132
$352
$809
$845
$352
$ 7490
658 hrs.
20 hrs.
80 hrs.
60 hrs.
20 hrs.
838 hrs.
Drafting
@$3.52/hr.
$2316
$70-
$281
$211
$70
$2948
190 hrs.
26 hrs.
20 hrs.
74 hrs. _
20 hrs.
80 hrs.
410 hrs.
Secretarial
@ $1. 53/hr.
$288
$40
$30:
$113
$30
$122
$ 623
Overhead-----------------
$2660
$173
$288
$340
$59
$241
$3761
Travel' _.
Utilities
Phone
Total Salary and
Overhead Costs
$15, 962
$1040
$1728'
$2040
$355
$1448
22,573
Materials---------------- $ 29500
Maps
Reproduction
Office Supplies
TOTAL COST $25, 073
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A �
ENCLOSURE TO LETTER PROPOSAL
• Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, cost
or pricing data submitted to the contracting officer or his representative
in support of the letter proposal as basis for negotiation of CSP contract,
with which this certificate is enclosed, are accurate, complete, and
current as of the date of execution of this certificate.
r
R. W. Burr
Director of Planning
CSP Leader
May 15, 1967
Date of execution