HomeMy WebLinkAboutResolution - 4249 - Appoves Emergency Communication District Budget FY1993_1994 - 09_09_1993Resolution No. 4249
September 9, 1993
Item #6
RESOLUTION
WHEREAS, under the authority of V.T.C.A., Health & Safety Code,
Chapter 772, Subchapter D, Lubbock County voters approved in a Lubbock
County election, April 5, 1986, the creation of the Lubbock Emergency
Communication District; and
WHEREAS, the Lubbock Emergency Communication District Board of
Managers approved the L.E.C.D. proposed budget for FY1993/94 and set the
service fee at 4.5% of the telephone base rate, acting under the authority
of V.T.C.A., Health & Safety Code, Section 772.314; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City of Lubbock City Council hereby approves the Lubbock
Emergency Communication District Budget for Fiscal Year 1993/94 and the
L.E.C.D. action in setting the service fee at 4.5% of the telephone base
rate as defined by V.T.0 th & Safety Code, Section 772.314.
Passed by the City Cou cil this th �o� s em e , 1993.
ATTEST:
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BettylM.-Johnsl6n, City Secretary
APPROVED AS TO CONTENT:
Dan T. Dennison, Acting Director o
Communication Services
APPROVED AS TO FORM:,,
Donald G. Vandiver, First Assistant
City Attorney
DGV;dw/agenda-D1/LECD.res
August 25, 1993
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 1993/94
BUDGET
916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806) 747-6911
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
A
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August 13, 1993
Lubbock City Council
Honorable Mayor David Langston
P.O. Box 2000
Lubbock, TX 79457
After an extensive review process, the Lubbock Emergency Communication District
Board of Managers has approved the L.E.C.D. Budget for fiscal year 1993/94
commencing October 1, 1993. The Board feels the budget fairly, accurately, and
prudently reflects an aggressive program of work for the District Administrative Office
for the new year.
L.E.C.D. is required to submit its annual budget for approval to governing bodies
within the boundaries of the District. For that reason, I am requesting that you
consider a Resolution approving the L.E.C.D. budget as submitted.
Attached are a memo from the L.E.C.D. Board of Managers, a copy of the budget, and
two copies of the proposed resolution. After passage of the resolution, please return
one copy to our office.
If you want additional information, or if you desire my presence when you discuss the
resolution, please call.
Sincerely,
Bill ayne, Chairman
Board of Managers
916 Main Street, Suite 1101 9 Lubbock, Texas 79401-3410 • (806) 747-6911 • FAX (806) 747-5803
EIEA]LL
To:
From:
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
Honorable Mayor David Langston and Members of the Lubbock City Council
The Lubbock Emergency Communication District
Texas Health and Safety Code Section 772.301 through 772.329 requires the Board of
Managers of the Lubbock Emergency Communication District to submit the proposed budget
of the L.E.C.D. for FY 1993/1994 for your approval.
It is the unanimous opinion of the Lubbock Emergency Communication District Board of
Managers that the proposed budget represents a fair and prudent financial plan to accomplish
the L.E.C.D. mission of providing Enhanced 9-1-1 service to the citizens of the cities of New
Deal, Lubbock, Slaton, Shallowater, Buffalo Springs Village, Lake Ransom Canyon, Idalou,
Wolfforth, Reese Air Force Base, Texas Tech University, and rural Lubbock County.
The Board of Managers of the Lubbock Emergency Communication District recommends
approval of the proposed L.E.C.D. FY 1993/94 bu et by the Lubbock City Council.
William J. Payne, Chairman
David Ellison
Mike C ke 16e Sparkman
P. Tynan
916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806) 747-6911 9 FAX (806) 747-5803
4 0 M08 0 * NL
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
MIM•
By unanimous action, the Board of Managers of the Lubbock Emergency Communication
District hereby adopts the proposed budget for district operations for Fiscal Year 1993/94.
It is further ordered, by the Board of Managers of the Lubbock Emergency Communication
District, that the service fee, as authorized by Texas Health and Safety Code Section 772.301
through 772.329, is set at 4.5 % of the base telephone rate.
Date: August 13, 1993
William J. Payne, Chairman
Mike ke
William P. Tynan
David Ellison
Secretary
916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 9 (806) 747-6911 • FAX (806) 747-5803
LUBBOCKEMERGENCY COMMUNICATION DISTRICT
August 13, 1994
The LECD Board of Managers:
In compliance with Texas Health and Safety Code Section 772.301 through 772.329,
the proposed budget for FY 1993/94 is submitted for your consideration.
CURRENT YEAR
During FY 1992/93, the District made great progress toward achieving many of our
goals. After Board authorization for the creation of Special Project Funds, the District
acquired the Intergraph Geographical Information System (GIS), and staff training
began for the new applications. City of Lubbock departments involved with GIS are
coordinating with District staff to generate a multi -purpose electronic map that will
serve each agency.
The Rural Address Notification project is well underway, and is being well accepted by
the public. The methods used are continually being refined to achieve efficiency, and
strong relations continue between the District and U. S. Postal Service. Postage cost
for notification is being absorbed by the Postal Service, allowing the removal of this
expense from the budget.
Efforts to acquire funds for rural address reimbursement, resulting from the Wide Area
Telephone Service (WATS) case, distributed by the Advisory Commission on State
Emergency Communications (ACSEC), have been successful. The District will receive
approximately $21,000 in the August -September 1993 time frame, and has been
approved to receive up to $101,000 as more funds become available. Upon receipt of
these funds, district staff will begin working with the Lubbock County Commissioners
to complete the installation of street signs at all Lubbock county road intersections.
Approved in the FY 1992/93 budget was the authorization to provide Social Security
benefits to employees of the District. To satisfy the requirements of the Employees
Retirement System of Texas, the LECD Board of Managers passed a resolution
authorizing the District's participation in the program. Social Security benefits were
effective January 1st, after soliciting the assistance of the District's accountant to revise
staff salary charts.
916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806) 747-6911 • FAX (806) 747-5803
Also during the past year, the District met some unexpected challenges. The building
in which the District was a tenant was sold, and the new owners wished to occupy the
entire structure. After a lengthy evaluation of several locations, the decision was made
to lease space in the 900 Main Plaza building. Thanks to the negotiation skills of
Director Bob Nash, the annual budget for office rent will increase by only $2,000,
while more than doubling the square footage of the old facility. Although this move
has created the need to update some furnishings to better suit the new facilities, that
cost will be spread between the current and next fiscal year.
PROPOSED WORK FOR 1993/94
New projects to be undertaken during FY 1993/94 will include a thorough study of the
District's Contingency Plan. The plan encompasses all aspects of alternate routing of
9-1-1 calls in the event of any type of failure. This formalized approach will review
"what if" scenarios for a break in any link throughout the entire network, and will
evaluate options for diversity in routing of cables into each answering point.
With the passage of House Bill 1544, residential tenants behind a private switch are to
receive 9-1-1 service equal to service provided to other residents in the same area.
Representatives from Texas Tech University Police and Communications departments
have requested an upgrade of their answering point to comply with this new legislation.
The staff will evaluate this request, including potential revenues and costs, and will
provide the board with a recommendation. Also, the staff will identify other private
switch providers within the District boundaries, and take steps with each toward
compliance.
The recent passage of House Bill 1885 established Regional Poison Control Centers,
directing responsibility of implementation to the Advisory Commission on State
Emergency Communications. As a result, the staff will monitor proposed programs to
be implemented by ACSEC, and assess how they will affect operations of the District.
This year, the ACSEC established and is sponsoring an Interagency Emergency
Communications Instructors Training Course designed to provide public safety
telecommunicators with a curriculum that encompasses Law Enforcement, Fire,
Emergency Medical Services and 9-1-1 Emergency Communications. Upon
completion of this 46 hour course, the Department of Public Safety will issue a
certificate and submit a copy to the Texas Commission on Law Enforcement Officer
Standards and Education (TCLEOSE), for certification consideration. Since there are
no course or accommodation costs to the telecommunicators, the District is proposing
to sponsor and bear costs associated with travel to Austin for ten local
telecommunicators.
Page 2
The staff feels that the budget as presented is an accurate projection of planned
expenditures for FY 1993/94, and will allow for the continued maintenance of the
Enhanced 9-1-1 system for Lubbock county and the City of Plainview. Additionally, it
represents prudent financial management of public funds, and provides the resources to
reach future goals within current revenues.
The staff recommends continuing the current service fee rate of 4.5 % of the telephone
base rate, as authorized by Texas Health and Safety Code Section 772.301 through
772.329.
Respectfully submitted,
Ben Goodloe, Acting Director
Page 3
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 1993/94
BUDGET SUMMARY
Proposed
Budget
1993/94
PERSONNEL 216,850
SUPPLIES 11,650
MAINTENANCE 11,850
EXPENSES, OTHER 89,100
CAPITAL 15,000
CONTINGENCY 32,000
9-1-1 TELEPHONE CIRCUIT COSTS 466,500
TOTAL 842,950