HomeMy WebLinkAboutResolution - 4201 - Agreement - Lubbock County - Provide Jury Summonses - 07_08_1993Resolution No. 4201
July 8, 1993
Item #30
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Laser
Imaging of Jury Summonses Agreement by and between the City of Lubbock and
Lubbock County, attached herewith, which shall be spread upon the minutes
of the Council and as spread upon the minutes of this Council shall
constitute and be a part of this Resolution as if fully copied herein in
detail.
Passed by the City Council this
ATTEST:
9ttt-- " C-10L
Betty M. 9oh—nsonf)City Secretary
APPROVED AS TO CONTENT:
Tom Tuning, Manager -If or Services
APPROVED AS TO FORM::
o . an ever, rst Ass,s ant
City Attorney
DGV:da/AGENDA-D1/A-LSRIMG.res
June 30, 1993
LASER IMAGING OF JURY SUMMONSES AGREEMENT
BETWEEN THE
CITY OF LUBBOCK AND LUBBOCK COUNTY
STATE OF TEXAS 9
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LUBBOCK §
WIEREAS, the City of Lubbock (City) and Lubbock County (County) desire to enter into an
agreement for the laser imaging of Jury Summonses according to the following terms:
I. County will deliver the following to the City's Data Processing Center:
A. An 18-track magnetic tape cartridge recorded at 38,000 BPI containing variable
data to be imaged onto County jury summonses provided by the City.
B. A printed report indicating number of records contained within each magnetic
tape file.
II. City will provide the following services:
A. Variable data imaging of jury summonses.
B. Folding, stuffing and mailing of jury summonses.
C. County agrees to pay City the amount of 0.075 per jury summons:
0.010 Jury summons (8.5" X 11" W/Perforations)
0.040 Imaging
0.025 Folding, stuffing and mailing
- - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - -
0.075 Total Unit Cost
D. County agrees to pay City for actual postal charges based on pre-sort discount
rates, currently at 0.268 perjury summons.
E. County will either provide or authorize City to purchase window envelopes. If
purchase made by City, County agrees to pay actual costs of pre-printed return
address window envelopes at the time City incurs the cost.
F. All fees to be paid hereunder shall be paid from current revenues of the party
receiving the services.
Either party may, at its option, terminate this agreement by giving sixty (60) days written
notice to the other party.
County anticipates approximately forty thousand (40,000) summonses will be mailed annually.
County will provide City a weekly magnetic tape file, pre-sorted by zip code, of prospective
jurors to serve in District Courts, County Courts at Law or Justice of the Peace Courts.
City will provide all equipment and qualified personnel necessary to complete the imaging,
folding, stuffing and mailing detailed in Section H above.
City will purchase window envelopes, pre-printed with County return address, in quantities not
less than twenty thousand (20,000) unless otherwise provided by County.
City agrees that every reasonable effort will be made to mail the jury summonses within forty-
eight (48) hours after delivery of report and data tape described in Section I.
City agrees to make necessary minor modifications of text printed on jury summons upon
written request by County at no additional charge. Total annual effort not to exceed four (4)
hours.
City will invoice County monthly for all services, postage and envelopes purchased. Invoice
will be mailed to:
Lubbock County
Purchasing Agent
P.O. Box 10536
Lubbock, Texas 79408
County agrees to pay the City within thirty (30) days of receipt of invoice. Payment will be
mailed to:
City of Lubbock
Manager Information Services
P.O. Box 2000
Lubbock, Texas 79457
Both parties hereto specify that all payments for the performance of governmental functions or
services under this interlocal agreement will be made from current revenues available to the
paying party as required by Sec. 791.011 of the Government Code.
FURTHERMORE, the City of Lubbock and Lubbock County both understand and agree that
this agreement constitutes and expresses the entire agreement between the parties hereto and
shall not be amended or modified except by written instruments signed by both parties.
Laser Imaging of Jury Summonses Agreement - Page 2
Executed this sthday of Jx July, 1993.
LUBBOCK COUNTY
DOW McBEATH,
LUBBOCK COUNTY JUDGE
ATTEST:
1.up6oCK COur+Ty CORK
DGV:da/1-10/A-ISRIMG.doc
June 30, 1993
ATTEST:
Betty M. -John4bn,
City Secretary
APPROVED AS TO CONTENT:
Tom Tuning,
Manager -Information ices
APPROVED AS TO FORM:
Cy
MoOd aniver,
First Assistant City Attorney
Laser Imaging of Jury Summonses Agreement - Page 3