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HomeMy WebLinkAboutResolution - 012364E - Contract - State Of TX - Urban Transportation Study - 01_23_1964 Mf';lkmt L RESOLUTION 01 ' WHEREAS, it appears that a�study should be made to provide information on which routing and design of freeways, expressways, and arterial streets within Lubbock County and the City of Lubbock should be made for the purpose of formu- lating a comprehensive and continuing urban plan for streets`and highways within the City of Lubbock and Lubbock County, and �! WHEREAS, it appears that the State of Texas, acting by and through its State Highway Engineer, as evidenced by State Highway Commission Minute No. 53298, is contemplating making a study of the streets-and highways within the City of Lubbock and Lubbock County, and WHEREAS, it is the opinion of the City Commission that it is very desirable and is to the interest of the citizens of the City of Lubbock that the city participate in such study along with the State of Texas and the County of Lubbock; NOW THEREFORE; BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LUBBOCK: THAT the Mayor be and is hereby authorized to enter into a contract with the State of Texas and the County of Lubbock, for an Urban Transportation Study under limits described in Minute No. 53298, State Highway Commission, such contract to be approved as to form by City Attorney, Fred O, Senter, Jr, Passed this 23rd day of January 196C ATTEST: K F. STRONG, Mayor i Gt Attorney�y Lavenia owe, City Se etary- reasurer k COPY STATE OF TEXAS ) COUNTY OF LUBBOCK) THIS AGREEMENT made this 23rd day of January A.D. 1964, by and between the State of Texas acting by and through its Highway Engineer, Party of the First Part, and the City of Lubbock, a municipal corporation, and the County of Lubbock, Parties of the Second Part: WITNESSETH: WHEREAS, it is the desire of the State of Texas, acting by and through its State Highway Engineer, as evidenced by State Highway Commission Minute No. 53298, a copy of which is attached hereto marked "Exhibit A" and made a part hereof, the City of Lubbock and the County of Lubbock acting by and through the proper local officials, as authorized by ordinances and resolutions, copies of which are attached hereto marked "Exhibit B" and made a part hereof, to make a comprehensive and continuing urban plan as provided in the Federal Aid Highway Act of 1962, in order to provide information on which the routing and design of freeways, expressways, and arterial streets within the limits of the urban study area, as shown on the map attached hereto marked "Exhibit C" and made a part hereof, may be better established. The estimated cost of the first phase of developing such a plan is $165,000. 1. SCOPE OF STUDY: The purpose of this agreement is to provide for a comprehensive planning process to develop a transportation plan which will serve the needs of the future community and of future traffic. The responsibilities of the study group shall include recommendations regarding such a plan based on the traffic needs and other considerations, but without any commitment or assignment of responsibilities for construction of facilities by various agencies involved. Elements of the study shall include: (a) Population Data (1960 and Projected). (b) Land Use Data (Present and Projected). (c) A comprehensive internal home interview type survey within the study area, to be conducted in accordance with procedures outlined by the National Committee on Urban Transportation. (d) An external origin-destination survey on all highway routes and major county roads crossing the external cordon line. (e) All necessary preliminary surveys and investigations in preparation of the above mentioned surveys, and coding, tabulating, and analyses thereof, and the preparation and publication of reports of the survey. (f) A projection of the data developed in paragraphs (c) and (d) above, to the year 1985 and an assignment of the projected travel to an arterial and expressway system. (g) Such street and road inventories and parking and accident studies as necessary to develop the plan. (Ji) Review and analysis of data. (i) Development of possible alternate plans for highway and thoroughfares including adoption of standards, tentative layouts, and evaluation of alternatives. (j) Special studies, including the effect of large traffic generators, need for transit, and coordination of expressway routes with utilities and other systems; however, in the event that extensive studies of forms of transportation, other than highway transportation, are necessary for proper decisions on this urban transportation plan, such studies are considered beyond the scope of the study covered by this contract and such necessary data may be furnished by the local governments or others without any payment of reimbursement from the funds for this study. (k) Selection of the plan with preliminary cost estimates and priorities of development. (1) Preparation and publication of the report. (m) Provisions for continuing study, review and up-dating. 2. CONDUCT OF STUDY: The study shall be a cooperative endeavor of the State Highway Department and the City and County of Lubbock, conducted under provision of the Federal Aid Highway Act of 1962. An advisory Committee, composed of representatives of the Highway Department, the City of Lubbock, Lubbock County, and the Bureau of Public Roads, will be formed to recommend the essential undertakings for this Study under the terms of this contract. The ten basic elements to be considered in Transportation Planning will be covered in the Study as outlined in the Prospectus. The Planning Manual sets out the general division of responsibility for the various items which will apply except as specifically covered by this contract or as determined to be proper by the Advisory Committee. Coordination of all operations of the Study shall be the responsibility of the Planning Engineer in charge of the Study. 3. PERSONNEL• (a) The Planning Engineer will be designated by the State Highway Department. (b) Engineers, technicians, and other personnel requested by the Planning Engineer, assigned to the study by the State Highway Department. (c) Engineers, planners, technicians, and other personnel requested by the Planning Engineer and assigned to the study by the Counties and Cities within the study area, (d) Other new and temporary employees required for the study as selected or approved by-the Planning Engineer. 4. OFFICE SPACE: Required office space will be furnished by either party if available at no cost. If not so available, adequate office space will be rented and such rental and utilities shall be chargeable to the study. S. MAPS AERIAL PHOTOGRAPHS PRIOR STUDIES AND OTHER DATA: All parties of the contract will make available for use of this study and without charge to the project such maps, aerial photographs, and data that they may now have or for which they have contracted prior to signing of this contract, which data are needed or desired by the Planning Engineer. 6. PROJECT COSTS: COSTS WILL INCLUDE: All necessary costs directly chargeable to the Study in accordance with applicable regulations and approved by the Planning Engineer. COSTS WILL NOT INCLUDE: (a) Any cost incurred by either party prior to issuance of the work order. (b) Data needed or desired by the City or County but ruled to be non-essential to the Study, even though summaries may be included in the report, all as approved by the Planning Engineer. (c) Allowance for records, maps or data of any nature possessed by either party hereto, other than the costs of necessary reproduction of the items, as may be necessary and useful to the study. (d) The impact of other possible forms of transportation shall be considered; however, in the event thst extensive studies of forms of transportation, other than highway transportation, are necessary for proper decisions on this urban transportation plan, such studies are considered beyond the scope of the study covered by this contract and such necessary data may be furnished by the local governments or others without any payment or reimbursement from the funds for this study. 7. PAYMENT FOR WORK: The City of Lubbock and Lubbock County will transmit to the State with the return of this agreement, executed by the City and County, a warrant made payable to the State Treasurer, account of Trust Fund No. 927 in the amount of Twenty-four Thousand Seven Hundred Fifty Dollars ($24,750.00). The Texas Highway Commission has appropriated $165,000, which is the total amount estimated to be required to cover the first phase of the work expected to be complete during the period within 12 months after the date of the work order issued by the State Highway Department. The State will reimburse the County and City for all sums properly paid by them, in connection with the study, for salaries and expenses of their personnel. Reimbursement for such payments will be made upon receipt of properly certified Form 132, supported by a detail of the cost incurred. Personnel presently employed by the Texas Highway Department will be paid their salaries and expenses through the customary methods of the Texas Highway Department* Other personnel including new, temporary, and part-time employees, shall be hired and paid for by the State in accordance with the procedure as will be set up to govern in this study with the provision that the Planning Engineer certifies such payrolls, except those of the Planning Survey Division, as originating and to be accounted for in the cost of work covered by this contract. All other essential costs directly chargeable to the project shall be paid on either Texas Highway Department payrolls or on journal vouchers in accordance with such procedure as may be required, with the provision in all cases that certification as to the fact that it be a proper and true cost chargeable to the Project be made by the Planning Engineer. 8. COST OF THE PROJECT: The "first phase" of the transportation plan is expected to require a period of approximately 12 months from the date of the work order and to result in an "agreed upon" plan and publication of a first report. Estimates of the time and funds required for the "first phase" of this plan do not provide for subsequent phases necessary for providing the continuing aspect of the Planning process. It is expressly understood that the financial obligation of the parties of the Second Part under this contract shall be the payment of $24,750.00 provided for in Article 7 above, and that any increase in the scope of the project or the amount of contributions by the Party of the Second Part shall be the subject of an amendment to this agreement, or a separate agreement. 9. REPORT OF COSTS• It is agreed that the costs of the Project shall be currently kept in the Study Office and that as soon as practical after the close of each calendar month or at such designated periods each agency shall furnish a statement of their costs and expenditures to the Study Office. All project costs will be chargeable against HPR-1 (1) - Job 1105. 10. AUDITS AND INSPECTIONS: It is agreed by each of the parties hereto that the accounts, operations, and procedures of the Planning Engineer or any forces under his supervision shall be open to audits and inspections of authorized representatives of either of the parties hereto or to authorized representatives of the United States Bureau of Public Roads. IN WITNESS WHEREOF, the parties have hereunto affixed their signatures on the dates indicated. Party of the First Part Parties of the Second Part STATE OF TEXAS CITY OF LUBBOCK Certified as being executed for the purpose and effect of activating and/or BY: /s/ Jack F. Strong carrying out the orders, established Mayor policies, or work programs heretofore approved and authorized by the State Date: 2-12-64 Highway Commission: ATTEST: By: State Highway Engineer under authority of Commission Minute /s/ Lavenia Lowe 30665 City Clerk Date: APPROVED AS TO FORM: RECOMMENDED FOR EXECUTION /s/ Fred 0. Senter, Jr. City Attorney Engineer of Aid Projects COUNTY OF LUBBOCK By: /s/ William R. Shaver Planning Survey Engineer County Judge /s/ Arch G. Lamb Chief Engineer of Highway Design County Commissioner /s/ George G. Green County Commissioner Ls/ L. C. Derrick County Commissioner js/ Alton Brarell County Commissioner Date: 2-4-64 ATTEST: /s/ Mrs. Floe Swenson By: Mary Helen Yagg County Clerk APPROVED AS TO FORM: /s/ Fred E. West County Attorney MINUTE ORDER Lubbock County District No. 5 WHEREAS, in Lubbock County, the City of Lubbock has passed a resolution requesting that the State Highway Department give consideration to the initiation of an urban transportation plan for the City of Lubbock in accordance with the provision of the Federal Aid Highway Act of 1962 so that planning and capital expenditure for transportation facilities for both the City and the State Highway Department may be more accurately projected, and so that such projects may be so planned and developed as to best serve the needs of Lubbock and the metropolitan area and be properly co-ordinated with the State Highway Department program in and around the City of Lubbock;and WHEREAS, Lubbock County has passed a resolution joining the City of Lubbock in the request for a transportation study; and WHEREAS, it is an established practice of the Texas Highway Department to co- operate with the cities of Texas in transportation planning; and WHEREAS, the cost of the initial phase of this study consisting of securing and analyzing necessary data and developing a comprehensive urban transportation plan for the area has been estimated to be $165,000; NOW, THEREFORE, the State Highway Engineer is directed to tender the following proposal to the City of Lubbock and Lubbock County. Provided the City of Lubbock and Lubbock County will: 1. Contribute funds in the amount of $24,750 which amount is 15% of the total estimated cost for the first phase of the development of the plan with the division of cost between these local governments to be made in a manner agreeable to them. 2. Make available all data on hand or being developed under any existing contract which would be valuable to the transportation study. 3. Cooperate with the Texas Highway Department in the development of the urban transportation plan. The Texas Highway Department will: 1. Appropriate $165,000 from Federal and State monies available for research and planning to cover the initial phase estimated to be completed within 12 months from the date of the contract referred to hereinafter, which appropriation takes into consideration the contribution of local governments. 2. Proceed with the development of an urban transportation plan for the study area with the limits to be determined and in cooperation with the City and the County of Lubbock. IT IS FURTHER ORDERED that the State Highway Engineer be authorized to enter into contract with the City of Lubbock and Lubbock County for the initial phase of the proposed work, such contract setting out in detail the extent and limits of the work to be accomplished and establishing practical operating arrangements. This Order will become operative upon acceptance by the City of Lubbock and Lubbock County and if not accepted within 90 days of the date hereof, shall be automatically canceled. Minute Number 53298 Date Passed August 1. 1963 "EXHIBIT A" COMMISSIONERS' COURT SPECIAL MEETING FEBRUARY 4, 1964 BE IT REMEMBERED that on this the 4th day of February, 1964, there came on and was held the special meeting of the Commissioners' Court in and for the County of Lubbock, at the Courthouse thereof, the following members present and presiding: BILL SHAVER, COUNTY JUDGE Presiding ARCH G. LAMB, COMMISSIONER PCT. # 1 L. C. DERRICK, COMMISSIONER PCT. # 3 ALTON BRAZELL, COMMISSIONER PCT. # 4 CONTRACT AUTHORIZED Upon a motion by Alton Brazell, seconded by L. C. Derrick, the Commissioners Court by unanimous vote authorized the five members of the Court to execute a contract for the Urban Transportation Plan as authorized by the State Highway Commission Minute No. 53298. This is a joint project between the State Highway Commission, the City of Lubbock, and the County of Lubbock. STATE OF TEXAS COUNTY OF LUBBOCK I. Mrs. Floe Swenson, County Clerk and Ex-Officio Clerk of the Commissioners' Court, Lubbock County, Texas, do hereby certify that the above and foregoing is a true and correct copy of Order CONTRACT AUTHORIZED the same as appears of record in the Commissioners' Court Minutes of Lubbock County, Texas. To Certify Which, witness my hand and seal of Office, this the 4th day of February, A.D. 1964. FLOE SWENSON, COUNTY CLERK AND EX-OFFICIO MEMBER OF THE COMMISSIONERS' COURT Lubbock County, Texas /s/ Mary Helen Yaggy By: Mary Helen Yaggy, Deputy