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HomeMy WebLinkAboutResolution - 1374B - Amendment #2 To Contract - HDR Inc - Overpass C-1 - 12_08_1983JWF:da RESOLUTION 1374B- 12/8/83 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment No. 2 to a Contract dated May 28, 1983 entered into by and between said City and Henningson, Durham & Richardson, Inc., herein called "HDR", said Amendment No. 2 adding special and miscellaneous services herein authorized by the City by execution of this said amendment pursuant to Subdivision VII (17) of said original contract, this said Amendment No. 2 being submitted in form of letter of agreement submitted by HDR for acceptance by said City dated November 30, 1983, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of December ATTEST: velyn Ga ,'City -Se6v ry-Treasurer APPROVED AS TO CONTENT: im ertram, Assistant City Manager for bay.wlopment Services APPROVED AS TO FORM: maa. �r i ,, , , . rney 1983. RESOLUTION 1374-B 12/8/83 Henningson, Durham & Richardson Suite 125 12700 Hillcrest Road Oalles, TX 75230 [2141 960-0001 November 30, 1983 Honorable Mayor and _City Council City of Lubbock Post Office Box 2000 Lubbock Texas 79457 Attention: Mr. Jim Bertram, Assistant City Manager Gentlemen and Mrs. Baker: In accordance with your request, Henningson, Durham & Richardson, Inc. (HDR), hereinafter referred to as the Engineer, in association with Parkhill, Smith &Cooper, Inc. (PSC) is pleased to submit to the City of Lubbock (city) the following proposal for providing additional professional services with regard to the Quirt Avenue grade separation project, specifically the Overpass "C-1" Design Concept as identified in the HDR memorandum report entitled "City of Lubbock - Quirt Avenue - Schematic Design Overpass "C-1" Concept" dated October, 1983. The additional Special Services will include the following elements of work, all in accordance with our present Agreement for Engineering Services dated May 28, 1983, with amendments and additions as follows: A. SCOPE OF ADDITIONAL SPECIAL SERVICES Section VII (17) - PRELIMINARY DESIGN OF OVERPASS "C-1" DESIGN CONCEPT After written authorization by the City to proceed with the Preliminary Design Phase, the Engineer shall: 1. Establish the scope, and advise the -City, of any. soi 1 and foundation investigations or any special surveys or Architecture special testing which, in the opinion of the Engineer, Engineering may be required for the proper execution of the Project. Planning Systems These investigations and tests will be obtained by HDR. Sciences The performance of these investigations and tests is not included in the Engineer's basic services. Compensation, therefore, shall be determined in Alexandria Atlanta accordance with Section VII. Austin Charlotte Chicago 2. Obtain detailed topographic surveys including horizontal Dallas and vertical control. The performance of these surveys Denver is not included in the Engineer's basic Services. Houston. Minneapolis Compensation therefore shall be determined in accordance Norfolk with Section VII. Omaha Pensacola Phoenix - Santa Barbara Seattle Page Two November 30, 1983 3. Prepare preliminary design of the approved schematic plan, including preliminary drawings and sketches of roadway, approaches, bridge structures, drainage facilities, cross -sections, frontage roads, roadway illumination, and landscaping. 4. Prepare design criteria. 5. Prepare outline specifications. 6. Prepare preliminary plans for necessary utility adjustments. 7. Determine right-of-way requirements. 8. Furnish five (5) copies of the preliminary drawings, design criteria, outline specifications and cost estimates to the City for review and approval. Section VII (17) - FINAL DESIGN OF OVERPASS "C-1" DESIGN CONCEPT After written authorization by the City to proceed with the Final Design Phase, the Engineer shall: 1. Prepare detailed specifications and contract drawings for construction authorized by the City, including detailed specifications and contract drawings for the relocation of water distribution and sanitary sewage collection lines. All other utility relocation designs will be performed by others as determined by the City. These designs shall in all respects combine the application of sound engineering principles. 2. Prepare general and special conditions using City of Lubbock standard contract conditions and construction specifications. 3. Prepare instructions to bidders, proposal forms and notice to bidders. 4. Prepare a cost estimate, based on the final design, for construction authorized by the City including water and sanitary sewer utility adjustments. Cost estimates for all other relocated utilities will be prepared by the City. 5. -Furnish to the City five (5) copies of the completed plans, specifications and contract documents for review and approval. Page Three November 30, 1983 Section VII (17) - BIDDING OF OVERPASS "C-1" DESIGN CONCEPT After written authorization to proceed with the Bidding Phase, the Engineer shall: 1. Assist the City in the advertisement of the Project for bids. 2. Furnish twenty (20) copies of approved contract documents, including plans, specifications, proposals and notice to bidders, as required for bidding purposes. Compensation for copies in excess of twenty shall be determined in accordance with Section VII. 3. Assist the City in the opening and tabulation of bids for construction of the Project, and recommend to the City as to the proper action on all proposals received. 4. Assist City in the preparation of formal Contract Documents. Section VII (17) - CONSTRUCTION OF OVERPASS "C-1" DESIGN CONCEPT After written authorization to proceed with the Construction Phase, the Engineer shall: 1. Make periodic visits to the site (as distinguished from the continuous services of a Resident Project Representative described in Subparagraph 3 below) to observe the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the Contract Documents. In performing this service, the Engineer will make spot observations to check the quality or quantity of the work or material; he will not be responsible for the techniques and sequences of construction or the safety precautions incident thereto, and he will not be responsible or liable in any degree for the contractor's failure to perform the construction work in accordance with the Contract Documents. During visits to the construction site, and on the basis of the Engineer's onsite observations as an experienced and qualified design professional, he will keep the City informed of the extent of the progress of the work. Page Four November 30, 1983 2. Consult and advise with the City; make recommendations to the City regarding materials and workmanship; and prepare.and issue change orders with City's approval. Routine change orders, such as substitution of material or equipment and extension of time are considered a part of the maximum compensation noted in Paragraph B as follows, therefore no extra charge could be made for these services. However, change orders requested by the City, or made necessary by changed site conditions, shall be considered special services and shall be paid for as specified in Section VII. 3. If specifically authorized by City in writing, furnish the services of Resident Project Representatives, and other field personnel for continuous on -the -site observation of construction and for the performance of required construction layout surveys. Furnishing the services of a Resident Project Representative is not included in the maximum compensation noted in Paragraph B as follows. If provided, compensation shall be determined under Section VII. The authority and duties of such Resident Project Representatives are limited to examining the material furnished and observing the work done, and to reporting their findings to the engineer. The Engineer will use the usual degree of care and prudent judgement in the selection of competent Project Representatives, and the Engineer will use his best efforts to see that the Project Representatives are on the job to perform their required duties. It is agreed, however, that the Engineer does not underwrite, guarantee, or insure the work done by the contractors. Failure by any Project Representative or other personnel engaged in on -the -site observation to discover defects or deficiencies in the work of the contractors shall not relieve the contractor for liability therefore or subject the Engineer to any liability for any such defect or deficiencies. 4. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the contractor is required to submit, for compliance with the information given by the Contract Document; and assemble written guarantees which are required by the Contract Documents. 5. Prepare or review monthly and final estimates for City's payments to contractors. Page Five November 30, 1983 6. Conduct, in company with the City, a the Project for compliance with the and make recommendations to the City completion of the Project. B. BASIS OF COMPENSATION final inspection of Contract Documents regarding For providing the Scope of Additional Special Services outlined above, we propose to be paid in accordance with Section VII of our contract dated May 28, 1983. Section VII covers special assignments and services not included in our basic compensation. For the above services rendered, the City shall pay HDR on an hourly basis in accordance with the schedule set forth in Section VII. As stipulated in our May 28, 1983 agreement, the compensation schedule as shown in Section VII of our contract dated May 28, 1983 shall be revised as follows for special services and basic services required after December 31, 1983. In addition, the City shall pay HDR for all non -labor and sub -contract expenses at .cost plus fifteen percent (15%). The total amount which the City shall pay to HDR for the above additional special services rendered shall not exceed Three Hundred Six Thousand and No/100 Dollars ($306,000), unless the scope of services is increased and the City and HDR mutually agree to increase the maximum amount. Firm Principal Project Manager Project Engineer Design Engineer Engineer -in -Training Engineering Technician Draftsman III & IV Draftsman I & II Typist Resident Project Representative Subcontract Expense: (Reimbursable Parkhill, Smith & Cooper, Inc., Project Manager/Firm Principal Project Engineer Design Engineer Engineer -in -Training Chief Draftsman Draftsman Typist Resident Project Representative Wilson Surveying Co., Inc. $90.00 per hour $69.00 per hour $67.00 per hour $62.00 per hour $41.00 per hour $38.00 per hour $32.00/$36.00 per hour $25.00/$29.00 per hour $24.00 per hour $36.00 per hour Expense) $68.25 per hour $60.00 per hour $42.50 per hour $34.65 per hour $33.60 per hour $24.15 per hour $21-.50 per hour $31.50 per hour At cost plus 15% Reimbursable Expense, including but not limited to subcontract expense, travel, per diem, printing, telephone and computer processing, etc. At cost plus 15% a Page Six November 30, 1983 Partial payments for the above services shall be made monthly, by the City, in accordance with Section VI, Paragraph A of our contract dated May 28, 1983, upon presentation of monthly statements by HDR for such services. C. PERIOD OF SERVICE FOR ADDITIONAL SPECIAL SERVICES The provisions of this Proposal and the various rates of compensation for the Engineer's services provided herein have been agreed to in anticipation that the preliminary Phase will proceed immediately in an orderly and continuous manner. Each phase of the Engineer's services shall be completed as follows, after the City's written authorization to HDR to proceed with each phase of the work. Phase Preliminary Design - Overpass "C-1" Design Concept Final Design Overpass "C-1" Design Concept Bidding - Overpass "C-1" Design Concept Construction - Overpass "C-1" Design Concept Time of Completion 30 calendar days 120 calendar days 30 calendar days As set in the contract documents for time of completion of construc- tion. The time of completions stated above are exclusive of the time required for review and approval by the City, each Railroad and other affected utility companies. If the Engineer's services for design or during construction for the Overpass "C-1" Design Concept are delayed or suspended in whole or in part by City for more than three months for reasons beyond Engineer's control, Engineer shall on written request to City (but without termination of this Agreement) be paid for services performed to date. If such delay or suspension extends for more than one year for reasons beyond Engineer's control, the various fees for compensation provided for elsewhere in this Agreement shall be subject to renegotiation. Page Seven November 30, 1983 We are submitting this proposal in six (6) copies. This proposal shall constitute Amendment No. 2 to the contract between HDR and the City of Lubbock dated May 28, 1983. If this proposal meets with your approval, please execute.all copies in the space provided below and return all copies to this office for further processing. We certainly appreciate the privilege of performing these additional services for the City of Lubbock and stand ready to commence work at your direction. Respectfully submitted, HENNINGSON, DURHAM & RICHARDSON, INC. gillam°B. Hagood, +P. Assistant Vice President Transportation and Water Resources Division ENGINEER: HENNINGSON, DURHAM & RICHARDSON, INC. B o e rat . o 1ng ELxective Vice Pre 'dent ATTE DATE CITY: CITY OF LUBBOCK, TEXAS The foregoing proposal, referred to as Amendment No. 2 to the contract between HDR and the City of Lubbock dated May 28, 1983, is hereby accepted and approved. This shall serve as your written authorization to proceed with the additional special services as specified. MAYORBY ATTEST DATE— • •. •