HomeMy WebLinkAboutResolution - 2000-R0151 - Letter Of Award-Bailey's House Of Guns Inc-Training & Duty Ammunition - 05_25_2000Resolution NO. 2000 R O151
May 25, 2000
Item No. 35
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for annual
pricing on training and duty ammunition, by and between the City of Lubbock and
Bailey's House of Guns, Inc., and related documents. Said Letter of Award is attached
hereto and incorporated in this Resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council this 25th day of May 2000.
. a
ATTEST:
- QL10 AIPA
Kaytle arnell, City Secretary
APPROVED AS TO CONTENT:
V^ -
Victor Kilmah, Purchasing Manager
APPROVED AS TO FORM:
William de Haas
Competition and Contract Manager/Attorney
ccdocs/Letter of Award -Bailey's House of Guns. 1nc.res
May 17, 2000
r- It
Office of
Purchasing
P.O. Box 2000
Lubbock. Texas 79457
(806) 775-2167 • Fax (806) 775-2164
May 26, 2000
Mr. Bernard Bailey
Bailey's House of Guns
3626 Bluebonnet Drive
Houston, TX 77053
RE: BID #00-083 — Training & Duty Ammunition —Annual Pricing
Dear Mr. Bailey:
Bailey's House of Guns has been awarded the following category of items of the above -referenced bid:
.40 S&W Training Ammunition, .approximately 60,000 Each at $.12121; 9mm Luger Duty Ammunition,
approximately 2,000 each at $.18041.
Purchase orders will be issued by the City of Lubbock and covers the category of Items shown below, and
no other, during the period beginning June 15, 2000 and ending June 14, 2001. The purchase order
number must be on the Invoice sent to the City of Lubbock for payment. The City of Lubbock shall not be
responsible for payment of any invoices except those orders placed pursuant to this agreement.
Bailey's House of Guns' bid dated April 20, 2000 is incorporated into and made a part of this agreement.
Prices are as quoted.
All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock. TX 79459
The City of Lubbock reserves the right to enforce the performance of this contract in any manner proscribed
by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this
agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty day written
notice in the event Bailey's House of Guns fails to perform in accordance with their proposal dated April 20,
2000.
City Lubbock
40��___.
Helen Bums, Buyer
CC: Lt. Roger Ellis
Bill Morgan
Resolution NO. 2000-R O151
3y 25, 2000
Item No. 35
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for annual
pricing on training and duty ammunition, by and between the City of Lubbock and
Bailey's House of Guns, Inc., and related documents. Said Letter of Award is attached
hereto and incorporated in this Resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council this 25th
ATTEST:
L&.
Kaytpamell, Cik1SehcreAtaa&rryv
APPROVED AS TO CONTENT:
Victor Kilmah, Purchasing Manager
APPROVED AS TO FORM:
day of May 2000.
William de Haas
Competition and Contract Manager/Attomey
ccdocs/Letter of Award -Bailey's House of Guns. Inc.res
May 17, 2000
4,10- Ogg
Alisha Gregg, Re Four (4) yLetters of Award attached to Res. No 0151 z 0152, 015310154 „ ... „ „Page 1
From: Alisha Gregg
To: Linda Hart
!:rate: 7/3/00 12:57PM
Subject: Re: Four (4) Letters of Award attached to Res. No. 0151, 0152, 0153, 0154
Linda,
We have come full circle in the past two months on Letters of Award. Previously, our office had been
signing Letters of Award once the bid was approved by council, because they are not contracts. Bill de
Haas instructed us two months ago, that for future bids, Letters of Award would require a resolution and
need to be signed by himself and the Mayor. Therefore, based upon that instruction, we requested four
resolutions for Bid #00-083.
Last week, we have had a reversal in the procedure for Letters of Award by Bill de Haas advising that
Letters of Award are not contracts and do not have to be signed by the Mayor or himself.
The resolutions were obtained prior to Bill's latest instruction. Since we have received a change in the
policy again, the letters have gone out from our office signed by the buyer only, not requiring the Mayor's
signature.
Please advise how you want to handle this. We can provide you copies of the letters that were mailed for
the resolutions, or rescind the resolutions.
>>> Linda Hart 07/03/00 10:14AM >>>
Our records indicate that the original four (4) Letters of Award attached to Resolution No. 2000-R0151,
No. 2000-R0152, No. 2000-R0153, and No. 2000-R0154 are missing from our resolution folders. These
four letters are associated with BID #00-083, training & duty ammunition (annual pricing -police).
Please notify our office of the status of the original Letters of Award. Thanks
Also, the following Purchase Orders are ready to pick up:
BID No. 00-098 — Resolution 2000-R0179
BID No. 00-0114 — Resolution 2000-R0180
BID No. 00-0116 — Resolution 2000-R0182
Please sign the Purchase Order Log when picking up the Orders. Thanks
CC: HELEN BURNS; LAURA RITCHIE